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HomeMy WebLinkAbout1976-11-08 - MinutesMINUTES OF A SUBDIVISION COMMITTEE MEETING The Subdivision Committee of the City Planning Commission met at 1:15 P. M., Monday, November 8, 1976, in the Board of Directors Room, City Administration Building, Fayetteville, Arkansas. MEMBERS PRESENT: Chairman Ernest Jacks, Bill Kisor, Keith Newhouse, Jack Ray. MEMBERS ABSENT: Larry Wood OTHERS PRESENT: David McWethy, Bobbie Jones, Sam Askew, Al Green, L. R. Kirby, Mr. and Mrs. Harley Brigham, Angie Medlock. Chairman Ernest Jacks called the meeting to order. The minutes of the October 26 Subdivision Committee Meeting MINUTES were approved as mailed. Chairman Ernest Jacks opened discussion on the Revised BASSETT PLACE Preliminary Plat of Bassett Place, located East of Highway 71 North G Stearns Rd.. U. S. Highway 71 North and North of Stearns Road Preliminary Plat Chairman Jacks noted that Wally Brt needs a letter allowing his sanitation trucks to go in and out on those lots extending in back of other lots, Warner Cable wants a minimum 25 foot easement instead of the 20 feet on the east side of lots SA, 6A, 7A, and they need a 20 feet easement on the north side of Ozark Window. He wanted to know if this had been taken care of. Bobbie Jones said they still needed to widen that easement on the East side from 20 feet to 25 feet. Chairman Jacks questioned whether there had been a waiver on the street lights allowing them to be 330 feet apart. Bobbie Jones said she hadn't received any notice of this. Chairman Jacks noted they still need to add the graphic scale, lot dimensions and right-of-ways. He also asked if this is the first time they have cut Arthur Skelton off of the Frontage Road. Bobbie Jones said they had cut him off on the previous preliminary plat. Chairman Jacks said all the Subdivision Committee could do is to recommend that they give Mr. Skelton access to the Frontage Road. He said that the problems are the easements on the east side, street lights spacing waiver to 330 feet, and details to pick up such as lot dimensions, graphic scale, and written approval for Wally Brt for his trucks. Mr. Newhouse asked about the jog. Bobbie Jones said the only question is the distance of the jog between inter- sections. Chairman Yates said he thinks this is not a problem. Bill Kisor said this is the same as last time and they have already looked at it. Chairman Jacks said we could approve this with four contingencies: a letter to Wally Brt for the sanitation trucks, easements on the east side, street light spacing waived, and lot dimensions need to be straightened out and a graphic scale. Bobbie Jones questioned whether they were still showing everything as future development and Chairman Jacks said they were not. Bill Kisor asked if the Subdivision Committee might want to include a possible access for Ozark Window back to Frontage Road. He asked if the Committee should see if they (Mr. Bassett and Mr. Skelton) can work something out since this is just the preliminary plat. Keith Newhouse asked if the Committee could suggest an access. Bill Kisor said that all we can do is suggest it. .Bobbie Jones said that the original preliminary plat did show some access for Ozark Window. She said that the original one showed a 35 to 40 foot lot behind Ozark Window. Now they have moved the intersection with Stearns Road to the east. Jack Ray asked if Century 21 is located on the same property and Bobbie Jones said that it is. 4\ \A • • • Subdivision Committee Meeting November 8, 1976 -2- Bill Kisor made a motion that the Committee recommend that the Planning Commission approve the preliminary plat contingent on: the letter to Wally Btt.permitting his sanitation trucks entry into Lots SA, 6A, and 7A; the 25 foot easement on the east side being worked out; the waiver of the street light spacing to 330 feet; a graphic scale be added; lot dimensions added; and a suggestion that maybe an access for Ozark Window be worked out. Keith Newhouse seconded the motion, which was approved unanimously by a vote of 4-0. Chairman Jacks asked if the Subdivision Com- PERIMETER PLAZA ADDITION mittee is to approve the final plat of Perimeter U.S. Highway 71 North a Zion Road Plaza or the Planning Commission. David Final Plat McWethy said that in the future final plats that come to the Subdivision Committee need to have deleted the signature blocks where the City Engineer signs off on the.water and sewer, the Street Department (City Engineer) signs off on the street, and Mayor and City Clerk approve it, because it no longer goes to the Board of Directors. The plat will be filed in the Court House and lots can be sold.. Only after all improvements have been done will the Board, by separate ordinance, accept the dedication of their street and that is what the Mayor and City Clerk will sign. In the future final plats will not have City Clerk's, Mayor's, and water and sewer signatures. Chairman Jacks asked where we would get water and sewer checks (control) and David McWethy said the City Engineer will sign a sheet out of his office before the acceptance of the dedication goes to the Board. This is after the systems are in the ground and plans and specifications have been approved. Chairman Jacks asked what they would do if they didn't like the way it was put in and David McWethy said the City wouldn't accept it. Chairman Jacks said Larry Wood asked about extending the road through Lot 12. Bobbie Jones said he is concerned about land locking the property on the South lying West of the Church. It has access only to Highway 71 by way of Shepard Lane. The best point of access is where Shepherd -Lane will intersect Frontage Road. Sheperd Lane might could be extended to the East off Frontage Road and closed off back to Highway 71. Chairman Jacks asked if the question about the bond or contract is the Subdivision Committee's business and Bobbie Jones said it is unless there has been a change in the new ordinance. Chairman Jacks said they show the street lights off the right-of-way along Zion Road. Bill Kisor said on his copy they don't show a street light. Bobbie Jones said we would need a street light between Lots 2 and 3 or Lots 6 and 7. Jack Ray wanted to know Clayton Powell's plans for drainage of the intersection of Frontage Road and Zion Road. He said they will be hitting the low side of Zion Road which will cause a problem with ice in the winter and will lead to deterioration of the road. He asked if the Elks Club owns the property across Zion Road and Bobbie Jones said either the Elks Club or Jim Blair. Jack Ray asked if they are going to put storm drainage on the north side of Zion Road. He said they will not be able to turn the water if they don't. Chairman Jacks asked if they have repaved that area and Jack Ray said they are in the pro- cess. He said they will have water coming from all the roads into the intersection and storm drainage will only take a part of it. The rest of the water will go across the street. Chairman Jacks suggested the Committee send a note to Clayton Powell to check this. Jack Ray said it may be that all of this is worked out, but he did want to mention it. Bill Kisor made a motion that the Committee recommend that the Planning Commission approve the Final Plat of Perimeter Plaza on the contingencies that: (1) they add Subdivision Committee Meeting November 8, 1976 -3- a street light along Frontage Road and (2) move the other street lights into the street right-of-way; (3) have Clayton Powell to look at the storm drainage at the intersection of Zion Road, and (4) find out whether they want to post a bond or enter into a contract. Mr. Newhouse asked about the off-site easements and Chairman Jacks said he thought this was their business. Jack Ray seconded the motion, which was approved unanimously by a vote of 4-0. Chairman Jacks opened discussion on the fourth UNIVERSITY BAPTIST CHURCH item, the large scale development plan of Univer- 315 West Maple sity Baptist Church to build an educational Large Scale Development building. Chairman Jacks asked Bobbie Jones if the parking is sufficient and she said that the number of spaces shown are sufficient but they have some areas that do not comply with parking regulations. Al Green said the Church has written a letter which will be asking for some adjustments from the Board of Adjustment. Bobbie Jones said the Board of Adjust- ment had given them a temporary variance in 1973 which has expired. Chairman Jacks asked if the Board could vary parking and Bobbie Jones said "yes". Chairman Jacks asked where we stand on eliminating the jog in Maple Street and Mr. Green said that is not a part of the immediate problem. He said if that ever comes about, it will be later. Chairman Jacks said the City Manager had just told him he would like to see getting rid of the jog a part of this issue. Mr Kirby said the worst that would affect them would be to eliminate one or two of their parking spaces from the north end of the lot so they are not concerned about that. Bobbie Jones said it would not do any serious damage to the Church's proposal or the location of the building. L. R. Kirby said they don't want to get into any complications at this time. He said they would like to get started with their building and then they will be willing to work on the problems of closing Vandeventer and eliminating the jog. Chairman Jacks asked Bobbie Jones if the setbacks are all right and she said the setbacks on the buildings are all right, but parking is the only problem. She said that regarding street right-of-way requirements, this is a revision to an approved large scale development, and a new submittal would require dedication of right-of-way as outlined on the list on page four in the Plat Review minutes. If this were submitted it would have to be waived by the Board of Directors. Chairman Jacks asked if the Church had considered giving the City additional right-of-way along Maple and east of Vandeventer and Lafayette. He said the City is bringing all of Fayetteville up to standards for the Master Street Plan which means widening an additional ten feet on Maple and five feet on Lafayette and on West Avenue. Bobbie Jones said on Campbell the City would need an additional 13 1/2 feet. Chairman Jacks asked if they had discussed this within the Church and Mr. Green said they had not. Chairman Jacks said if we treat this as an amendment to an old proposal we would not have to have this but if we treat this as a new proposal we would require it. He said we might like to check with the City Attorney on this matter. Chairman Jacks asked Bobbie Jones if she had checked distances on the buildings and Bobbie Jones said she had. Mr. Kirby said the City will take the right-of-way sooner or later regardless of what they do. Bobbie Jones said this right-of-way would not affect the building setbacks but it may affect some parking. Mr. Kirby said their committee would not have the authority to dedicate the right-of-way but that they could take it up with the church. Chairman Jacks said they may approve their building contingent upon that. Chairman Jacks said they should pursue the question of the jog so it wouldn't be forgotten. L. R. Kirby said they don't want to slow down their proposed Subdivision Committee Meeting November 8, 1976 building but they are ready to help the City. Mr. Green said he thought conditional use of off-site parking is what should come before the Planning Commission. Chairman Jacks said they would refer the Large Scale Development on to the Planning Commission and try to go ahead and get the Church a building permit and work out something about the jog. The two questions left have to do with the right-of-way and the jog, also approval of off-site parking. L. R. Kirby said they would like for the closing of Vandeventer to go along simultaneously with__the straightening out of the jog. He said they were previously approached that way and took the matter up with the deacon body and were in favor of doing that if the City wanted to. He said that Turner Brown on the south end of Vandeventer and Lafayette may be concerned. Chairman Jacks said they would take this Large Scale Development on to the Planning Commission.and instructed Bobbie Jones to ask City Attorney Jim McCord whether a revised Large Scale Development plan had to dedicate right-of-way (under the present ordinance) if it was pre- viously approved under the old ordinance without a requirement to dedicate right- of-way. Mr. and Mrs. Harley Brigham were present on a request HARLEY BRIGHAM for a fourth waiver of Subdivision Regulations, (lot Fox Hunters Road split) for property located on the South side of Fox Lot Split Hunters Road, outside the City and inside the Planning Area. Bobbie Jones said she had not heard from the County but they had no objections to the first three lot splits. The only thing the County asks is that when the deed is made up they reserve 30 feet from the center line of the existing road for road building purposes, either an easement or a right-of-way. Mr. Brigham said he understood this. He asked whether he made the deed out to the County for the 30 feet. Bobbie Jones said he may either make a separate deed to the County for the 30 feet or have an easement for the County"in his deed. Mr. Brigham said he would prefer to deed it on out to the County. Bill Kisor made a motion to take it on to the Planning Commission with the recommendation for approval but with the reservation of 30 feet from the center line of the existing road for road building purposes. Jack Ray seconded the motion, which was approved unanimously by a vote of 4-0. The last item was a revision to the DRS. BUCKLEY and HART Large Scale Development Plan of Drs. • North and Leverett Buckley and Hart, North and Leverett. Revised Large Scale Development Larry Smith said they were going to build a building which would take up the entire site (10-20,000 square feet), and now what they want to do is build only enough office space for themselves and none for lease. Chairman Jacks asked Bobbie Jones if she had checked for parking and setbacks. She said parking and setbacks are o.k. The major change is the driveway, rather than the two on the private road going into Skull Creek Apartments, they want one onto North Street. She also said Wally Brt wants the driveway widened to thirty (30) feet so his trucks won't break the curb. Wally Brt had said either location for the trash containers is satisfactory as shown. Larry Smith said he didn't know what they were planning to do with the other property --they may want to sell it later. Bill Kisor moved to approve the revision with 30 foot driveways. Keith Newhouse seconded the motion, which was approved unanimously, by a vote of 4-0. Bill Kisor asked what they are going to use for screening on the South end and Larry Smith said he thought they were going to do quite a bit of landscaping and planting. The meeting was adjourned at 2:30 P. M.