HomeMy WebLinkAbout1995-05-04 - MinutesMINUTES OF PLAT REVIEW MEETING
A meeting of the Fayetteville Plat Review Committee was held on Thursday, May 4,
1995 in Room 111 of the City Administration Building, 113 West Mountain Street,
Fayetteville, Arkansas.
UTILITY REPRESENTATIVES: Steven Bull, Tim Johnson, Rick Evans, and Mike
Phipps
CITY REPRESENTATIVES:
Alett Little, Tim Conklin, Mandy Bunch, Perry
Franklin, Lisa Cox, Mickey Jackson, and Sharon
Langley
Ms. Little advised Andy Calloway would not be present but had given her his
comments.
LARGE SCALE DEVELOPMENT - NORTH STREET APARTMENTS
WALKER CONSTRUCTION - N OF NORTH ST AND W OF GREGG
The first item on the agenda was a large scale development for North Street
Apartments previously submitted by Dave Jorgensen on behalf of Walker
Construction for property located east of the railroad tracks, north of North
Street and west of Gregg Street. This property is zoned R-2, Medium Density
Residential and contains 2.15 acres.
Ms. Little stated Southwestern Bell had requested 2 -inch conduit looped from each
unit along North Street and a utility easement along the east property line.
Discussion ensued regarding the utility easement and Ms. Little stated it should
be a utility/access easement.
She explained the Trails Committee had requested a 6 feet wide, asphalt,
foot/bicycle path at this location to be constructed by the City at a later date.
STEVEN BULL - SWEPCO
Mr. Bull stated they had an existing overhead line running along the east edge
of the property. Further, he stated SWEPCO had an existing easement. Discussion
ensued regarding underground ground pedestals and the effect a retaining wall
would have on same. Mr. Bull stated he would contact Mr. Jorgensen on the width
of the easement.
Ms. Little requested a determination as to whether or not the retaining wall was
inside the right-of-way obtained with the North Street project.
RICK EVANS - ARKANSAS WESTERN GAS
Mr. Evans requested the same easement behind the building and a 20-25 foot
easement along North Street.
TIM JOHNSON - WARNER CABLE
Mr. Johnson also requested the same 20-25 foot easement at the back of the
property. Further, he requested the developer contact Warner Cable for pre -
wiring. He explained they would have access off the SWEPCO pole line and the
retaining wall should not prevent them from coming in underground.
RANDY ALLEY - STREET DEPARTMENT
Randy Allen stated he had no comments.
MICKEY JACKSON - FIRE DEPARTMENT
Mickey Jackson requested a hydrant between the first two buildings to be located
in the stubout green area.
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Plat Review Minutes
May 4, 1995
Page 2
Discussion ensued regarding handicap access parking. Ms. Little stated the
developer needed to provide 1 handicap space per 25 parking spaces.
Mr. Hennelly stated they would provide one handicap access space per building.
Discussion ensued regarding streetlights. Mr. Hennelly explained Jim Johnson,
911 coordinator, had requested the access be a city street in order to provide
service.
Don Bunn stated the street would be a private street and made a strong
recommendation that the developer provide adequate lighting.
Ms. Little stated the Parks Department had requested a fee in lieu of greenspace
and further requested that the developer contact Lisa Cox at 444-3472 for the
amount due.
TIM CONRLIN - PLANNING
In response to a question from Mr. Conklin, Ms. Little stated there was an
existing sidewalk along North Street which would have to be brought to ADA
Standards.
Mr. Conklin stated the water line would need to be brought to the north side of
the street and the City would not allow the street to be cut resulting in boring
underneath. He also requested a tree preservation plan showing the existing tree
canopy and designating which trees would be preserved and which would be removed.
Further, he requested that some type of fencing be erected around those to be
preserved.
Mr. Conklin noted the sewer line would need to be relocated at the expense of the
developer. Further, he stated the existing sewer easement would need to be
vacated by the City Council and requested that Mr. Jorgensen contact him for the
necessary application. He advised the developer would need to contact Cheryl
Zotti with Solid Waste for dumpster locations. He noted there was a potential
problem with turnaround access.
He requested the use unit be noted on the plat with the number of bedrooms per
apartment. He advised a preliminary drainage and grading plan would be due by
Monday, May 8. Discussion ensued regarding drainage down the swale parallel to
the railroad.
DON BUNN - CITY ENGINEER
Mr. Bunn advised there was a telephone duct along North Street but he did not
know the exact location or depth. He recommended the developer use caution while
boring under the street due to the telephone duct. He also noted there was a 12
inch line along the south side of the street which would need to be pinpointed
before proceeding with the boring.
Ms. Little advised that any relocation of phone lines would be at the expense of
the developer.
LISA COX - PARKS DEPARTMENT
Ms. Cox advised the greenspace fee was $5,040.
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Plat Review Minutes
May 4, 1995
Page 3
FINAL PLAT - BROOKBURY SUBDIVISION
MARK FOSTER & BUDDY PEOPLES - S OF SKILLERN, E OF HWY 265
The next item on the agenda was a final plat for Brookbury Subdivision (formerly
Savanna Estates Phase 5) submitted by Dave Jorgensen and Associates on behalf of
Mark Foster and Buddy Foster for property located south of Skillern, east of
Highway 265. The property is zoned R-1, Low Density Residential and contains
49.65 acres.
Mr. Conklin requested standard streetlighting at every intersection and cul-de-
sac with a 300 feet interval between the curb and the sidewalk within the street
right-of-way.
Mr. Bunn stated the developer needed to determine the location of the waterline
and go to the other side of the street for the streetlights.
Ms. Little advised she did not have comments from Andy Calloway, Southwestern
Bell Telephone, on this development.
MIKE PHIPPS - OZARK ELECTRIC
Mr. Phipps advised the easements shown were fine. He stated they had discussed
placing the transformers inside the 4 foot greenspace between the curb and
sidewalk and they would try it.
RICK EVANS - ARKANSAS WESTERN GAS
Mr. Evans advised the easements as shown were fine.
TIM JOHNSON - WARNER CABLE
Mr. Johnson advised the easements as shown were fine. He stated the developer
had opted not to provide cable access at this time and a notation would need to
be made on the plat stating cable was not installed.
RANDY ALLEN - STREET DIVISION
Mr. Allen had no comments.
PERRY FRANKLIN - TRAFFIC DIVISION
Mr. Franklin had no comments.
LISA COX - PARRS
Ms. Cox advised they still needed a deed on the parks lands.
Mr. Hennelly stated the deed would be completed within the next few days.
MICKEY JACKSON - FIRE DEPARTMENT
In response to a question from Chief Jackson, Ms. Little advised the fire
hydrants had been installed but some were very low.
Mr. Hennelly assured Chief Jackson the hydrants would be adjusted when the lots
were graded.
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Plat Review Minutes
May 4, 1995
Page 4
TIM CONKLIN - PLANNING
Mr. Conklin noted there was not an access from the entry street to the property
to the east. He also requested a temporary cul-de-sac between lots 66 and 67 to
become permanent in 2 years if off-site development did not occur. He further
advised sidewalks were required along the entry street but it appeared it would
be difficult to put them in due to spacing.
Mr. Hennelly stated that, if there was not room for sidewalks, they would pull
the street back.
MICKEY JACKSON, FIRE DEPARTMENT
Chief Jackson advised a hydrant might be needed between lots 37 and 38.
Mr. Hennelly stated he would check the distance and, if it was necessary, they
would provide same.
TIM CONKLIN - PLANNING
Mr. Conklin requested the plat have a notation that dedicated park land would be
developed as a trail in the future.
Ms. Little stated she had asked for a memo from the Parks Department approving
the trail.
DON BUNN - CITY ENGINEER
Mr. Bunn requested drain emissions control pipes be extended to the ditch.
Further he requested separation of all utility and drainage easements with 10
feet widths for each.
Tim Johnson requested the setback from Skillern Road be shown as a setback and
utility easement.
Mr. Conklin noted the setbacks needed to be shown on the plat.
Mr. Allen noted the plat showed only a utility easement between lots 16 and 17
but advised there was a drainage pipe at that location.
Mr. Bunn stated the preliminary plat designed sidewalks on both side and advised
the Planning Commission would need to waive the sidewalk if it did not fit within
the easement.
Ms. Little stated staff would support same if the developer provided construction
of a trail within the eastern easement. Discussion ensued and Ms. Little
requested that, if the sidewalk would not be built as designated, it should be
removed from the plat.
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Plat Review Minutes
May 4, 1995
Page 5
AMENDED FINAL PLAT - CROSSOVER HEIGHTS PHASE I
NUMEROUS OWNERS - S OF SETTER STREET, E OF HWY 265
The next item on the agenda was an amended final plat for Crossover Heights Phase
I submitted by Dave Jorgensen on behalf of numerous owners for property located
south of Setter Street, East of Highway 265.
Ms. Little stated Mr. Calloway had no comments regarding the plat.
Mr. Hennelly stated the developer would be asking, in the near future, for the
easement between lots 10 and 11 to be vacated.
Mr. Bull, SWEPCO, advised he believed SWEPCO had a primary line between lots 13
and 14.
Mr. Allen pointed out the easement between lots 13 and 14 was both a utility and
drainage easement. He requested the drainage easement be removed.
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Plat Review Minutes
May 4, 1995
Page 6
LARGE SCALE DEVELOPMENT - COMMUNITY BANCSHARES
COMMUNITY BANCSHARES - S OF JOYCE, W OF BUTTERFIELD TRAIL VILLAGE
The next item on the agenda was a large scale development for Community
Bancshares submitted by Mark Westburg of McClelland Consulting Engineers for
property located on the south side of Joyce Street, immediately west of
Butterfield Trail Village. This property is zoned C-2, Thoroughfare Commercial
and contains 2.58 acres.
Ms. Little read Mr. Calloway's comments: any existing utilities which needed to
be relocated would be at the developer's expense and conduit be provided from the
building.
MIKE PHIPPS - OZARK ELECTRIC
Mr. Phipps stated the utility easements were fine but relocation of the existing
overhead electric line, 30 feet off the property line, would be at the
developer's expense.
Ms. Little requested written confirmation from Ozarks Electric agreeing to
relocate the line.
RICK EVANS - ARKANSAS WESTERN GAS
Mr. Evans stated the easements shown were fine.
TIM JOHNSON - WARNER CABLE
Mr. Johnson requested a 2 inch conduit crossing underneath both entrances.
Discussion ensued regarding placement of the easement and the tree line. Mr.
Johnson also requested that, if the developer desired cable service, they provide
2 inch conduit from the building out to the utility easement.
Mr. Phipps requested a quad under the entrances.
MICKEY JACKSON - FIRE DEPARTMENT
Chief Jackson requested a hydrant at the west entrance in addition to the one
shown on the plat.
In response to a question from Chief Jackson, Mr. Westburg stated he would check
with the owners to see if the building would be sprinkled.
Ms. Little stated staff recommended sprinkling of the building.
PERRY FRANKLIN - STREET DEPARTMENT
Mr. Franklin commented that the overhead electric lines had a streetlight on the
pole across the street which would need to be relocated.
Discussion ensued regarding future development to the south and west and
providing access to same.
TIM CONKLIN - PLANNING
Mr. Conklin advised screening would be required along the east side of the
property. He requested a tree preservation plan indicating the trees to be
preserved. He advised there needed to be a written notation on the plat which
stated that, if a tree died in the future, the developer would replace it.
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Plat Review Minutes
May 4, 1995
Page 7
He stated a 5 feet wide sidewalk 4 feet from the curb along Joyce Boulevard would
be required. Additionally he requested the high pressure sodium lighting within
the parking lots be shielded and directed downward.
In response to a question from Mr. Westburg, Ms. Little stated only an easement
would be required on the cross access.
Mr. Conklin reviewed the parking lot landscaping requirements.
In response to a question from Ms. Little, Mr. Westburg stated the gravel area
shown on the plat was a current access for pedestals. He noted he would check
to see whether or not the access would be left.
Ms. Little stated she did not have any problem with the gravel area but would
like the equipment be screened and the barbed wire removed.
Mr. Westburg stated he believed the barbed wire belonged to Butterfield.
DON BUNN - CITY ENGINBBR
In response to a question from Mr. Bunn regarding sewer service, Mr. Westburg
stated they would have to go to the main line and would not use the manhole.
He advised easement negotiation was in process.
Discussion ensued as to whether the crossing was a 6 or 8 inch line. Mr. Bunn
requested that it be an 8 inch extension. He stated the drainage ditch to be
constructed and maintained at the developers expense should be carried on to the
creek.
Mr. Westburg stated that it would go in adjacent to the water line.
Discussion ensued regarding provision of access to Butterfield Trails. Mr.
Westburg stated the only comments received from Butterfield Trails was regarding
location of the trash dumpsters. Additionally he stated that they would connect
to the sidewalk in front of Butterfield.
Plat Review Minutes
May 4, 1995
Page 8
LARGE SCALE DEVELOPMENT - AMERICAN LEGION POST 27
SHELTON-TUCKER POST - N OF HWY 16, W OF CDRTIS
The next item on the agenda was a large scale development submitted by Harry Gray
of Northwest Engineers on behalf of the Shelton -Tucker Post 27 American Legion
for property located north of Highway 16, west of Curtis. This property is zoned
R-2, Medium Density Residential and contains 10 plus acres.
Little stated Southwestern Bell had requested a 15 feet perimeter easement for
telephone, increased to 20 feet if other utilities wanted to locate in the same
easement. She noted Mr. Calloway had believed there was an off-site easement
which could be used to service the project but he had not done any research.
STEVEN BULL - SWEPCO
Mr. Bull stated they had an overhead electric line running down the east side of
Curtis Avenue and would provide service from that point. Further, he stated that
along the west edge of the right of way they would go overhead with a pole and
serve from a pedestal.
Discussion ensued regarding alternatives to overhead wire across the street.
RICK EVANS - ARKANSAS WESTERN GAS
Mr. Evans stated service would be provided from the gas line running on the west
side of Curtis Avenue. Further, he requested the easement requested by Mr.
Calloway be increased to 20 feet.
TIM JOHNSON - WARNER CABLE
Mr. Johnson stated asked that he be contacted for pre -wiring.
RANDY ALLEN - STREETS
Mr. Allen requested the drainage from the apartments flow into the retention
pond. Discussion ensued regarding the drainage flow.
Mr. Bunn stated the pond was only for on-site retention. He advised the subject
area might be considered in the CIP process and should not be the responsibility
of the developer.
TIM CONKLIN - PLANNING
Mr. Conklin requested that the developer check with Leslie in Solid Waste
regarding dumpster location.
Mr. Gray advised he had calculated the need for 100 spaces and had provided 96.
Further, he stated he would ask the Planning Commission to allow consideration
of parking spaces along the ball field for overflow parking.
Mr. Conklin requested verification of the right-of-way to Curtis.
Mr. Gray stated they had right-of-way by deed.
Mr. Conklin advised the preserved trees would need to be fenced during
construction. Further, he stated the parking lot would need to meet with the
Parking Ordinance requirements. He advised he was researching whether or not a
sidewalk would need to be provided along Curtis.
Mr. Gray stated there was an existing sidewalk.
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Plat Review Minutes
May 4, 1995
Page 9
Ms. Little required that curb cut access be handicap accessible.
DON BUNN - CITY ENGINEER
Discussion ensued regarding sewer lines, the 14 inch water line and the crossings
of same.
Mr. Bunn requested a drainage and grading plan. Discussion ensued regarding
alternatives to the south parking lot drainage through the retention basin.
Discussion ensued regarding the 20 feet perimeter easement and research of
easement.
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Plat Review Minutes
May 4, 1995
Page 11
LARGE SCALE DEVELOPMENT - SMITH-PENDERGRAFT
SMITH-PENDERGRAFT - N OF JOYCE ST, W OF HWY 265
The next item on the agenda was a large scale development submitted by Dennis
Becker on behalf of Smith-Pendergraft for property located north of Joyce Street,
west of Highway 265. The property is zoned R -O, Residential -Office and contains
1.88 acres.
Mr. Conklin stated the 36 inch water line easement along Joyce needed to be shown
on the plat.
Ms. Little stated that, due to plans for improvements to Joyce, the curb cuts
would need to be brought to design grade and further requested that Mr. Becker
coordinate the project with Mandy Bunch, staff engineer.
MIKE PHIPPS - OZARK ELECTRIC
Mr. Phipps stated they had an existing overhead 3 phase powerline. Discussion
ensued regarding the option to place same underground. Mr. Phipps requested that
the meter location be shown on the plat and further stated they would provide a
single phase service line.
RICK EVANS - ARKANSAS WESTERN GAS
Mr. Evans stated they try to use a 15 foot easement. He also requested meter
locations be shown on the plat at the back side of the building.
TIM JOHNSON - WARNER CABLE
Mr. Johnson stated they would joint trench with Ozarks and recommended that
Warner Cable be contacted for pre -wiring of one cable per unit.
Ms. Little stated Mr. Becker should contact Andy Calloway, Southwestern Bell.
She advised they had requested conduit from the northwest corner to serve the
building.
RANDY ALLEN - STREETS
Mr. Allen stated he would defer comments and requested that Mr. Becker contact
Mandy Bunch.
MICKEY JACKSON - FIRE DEPARTMENT
Chief Jackson stated a hydrant should be located at the back of the building in
the landscaped area.
Discussion ensued regarding sprinkler systems, insurance premium savings and
whether or not sprinkler systems could be required.
TIM CONKLIN - PLANNING
Mr. Conklin stated they would need to provide one tree per 10 parking spaces.
Additionally he requested a tree preservation plan showing existing trees and
trees to be preserved with protective fencing prior to Subdivision Committee
Meeting. Further, he reviewed the parking lot ordinance requirements. He also
requested that Mr. Becker check with Solid Waste for dumpster locations. He
further request a contribution for improvement of one-half of Joyce Street with
sidewalks.
Mr. Bunn stated the contribution would be for 138 feet.
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Plat Review Minutes
May 4, 1995
Page 12
DON BUNN - CITY ENGINEER
Discussion ensued regarding drainage, a swale, and direction of water flow. Mr.
Bunn stated that concentrating the water would present a problem and requested
the water be directed to the ditch. He further requested the water be sheeted
and, if there was a problem for adjoining property owners, the developer would
need to address same.
Discussion ensued regarding boring under Joyce and location of water meters. Mr.
Becker stated they would meter in the front.
Mr. Bunn suggested that, if there was a hydrant in the back, they make the line
a main and place the meters around the hydrant. He further suggested they come
off the 36 inch with an 8 inch line.
Mr. Bunn requested that Becker contact Mandy Bunch regarding the grade.
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Plat Review Minutes
May 4, 1995
Page 13
FINAL PLAT - KANTZ COMMERCIAL, LOT 4A
E. J. BALL - N OF HWY 45, W OF HWY 265
The last item was a final plat for Kantz Commercial, Lot 4A submitted by Jerry
Kelso on behalf of E. J. Ball for property located north of Highway 45, west of
Highway 265.
Mr. Conklin explained the subject tract would go through the large scale
development process once the owner decided to develop it.
Mr. Bunn advised that, prior to signing off on the final plat, all required
construction must be completed.
Conklin requested the plat be modified to show a 5 foot sidewalk along Highway
265 and the north side of Citizens Drive.
STEVEN BULL - SWEPCO
Mr. Bull had no comment.
RICK EVANS - ARKANSAS WESTERN GAS
Mr. Evans stated they wanted to come off of Highway 265 with main lines at the
driveway, which would be at the developer's expense.
TIM JOHNSON - WARNER CABLE
Mr. Johnson had no comment.
The meeting adjourned at 11:15 a.m.