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HomeMy WebLinkAbout1994-12-08 MinutesMINUTES OF A PLAT REVIEW MEETING A meeting of the Fayetteville Plat Review Committee was held on Thursday, December 8, 1994 in Room 111 of the City Administration Building, 113 West Mountain Street, Fayetteville Arkansas. UTILITY REPRESENTATIVES: CITY REPRESENTATIVES: OTHERS PRESENT: David Reese, Tim Johnson, John Hill, Andy Calloway and Chris Vaught Alett Little, Tim Conklin, Mandy Bunch, Perry Franklin, Roxy Mitchem -Horn and Sharon Langley Dennis Becker, Mel Milholland, Mark Marquess, Gary Rawl and Dale Youngman FINAL PLAT - TAMMY SUBDIVISION DALE YOUNGMAN - N OF ZION, E OF HWY 265 The first item was a final plat for Tammy Subdivision submitted by Dale Youngman, for property located north of Zion and east of Highway 265. The property is zoned A-1, Agricultural and contains 7.74 acres with 2 proposed lots. ALETT LITTLE - CITY PLANNER Ms. Little requested that Mr. Youngman, per the in-house plat review comments, ask his surveyor to add four items: a 200 foot setback line; a dedication form; zoning to be shown on the plat; and the use of the property to be shown on the plat. She pointed out Mr Youngman had initially wanted to do a lot split but, because there had already been three previous lot splits creating four lots, the city was unable to split the lot further. DAVID REESE - ARKANSAS WESTERN GAS Mr. Reese stated that they had a main line on the opposite side of the road and they would bring service over to the subdivision. Ms. Little stated it was her understanding the subdivision was all electric. Mr. Youngman agreed. TIM JOHNSON - WARNER CABLE Mr. Johnson had no comments. CHRIS VAUGHT - OZARK ELECTRIC Mr. Vaught had no comments. ANDY CALLOWAY - SOUTHWESTERN BELL Mr. Calloway had no comments. JOHN HILL - SWEPCO Mr. Hill stated there was a transmission line on Tract 2 which appeared to be drawn incorrectly on the plat. He explained the line was actually 58 feet on the north side and 52 feet on the south side of the fence line. He noted there should be a 100 -foot easement. • Plat Review Meeting December 8, 1994 Page 2 • • ALETT LITTLE - CITY PLANNER Me. Little informed Mr. Youngman he needed to show the easement on the plat. She further stated there would be a parks fee assessed against the new lot in the amount of three hundred dollars. PERRY FRANKLIN - TRAFFIC Mr. Franklin had no comments. MANDY BUNCH - ENGINEERING Ms. Bunch had no comments. • Plat Review Meeting December 8, 1994 Page 3 • • LARGE SCALE DEVELOPMENT - ARKANSAS WESTERN GAS COMPANY ARKANSAS WESTERN GAS COMPANY - SOUTH OF BORICK AND EAST OF ARMSTRONG The next item was a large scale development for Arkansas Western Gas Company submitted by Gary Rawl, Hight Jackson Associates on behalf of Arkansas Western Gas Company for property located south of Borick Street and east of Armstrong Road. The property contains 1.25 acres and is zoned I-2, General Industrial. ALETT LITTLE - CITY PLANNER Ms Little explained the dimensions on all of the streets adjacent to the development needed to be shown on the plat. She also pointed out that, just north of the Administration Building, there appeared to be a new 1.5 inch water service line. She explained the fire chief had requested the line be at least six inches in size and the fire hydrant be located at the northeast part of the building. Mr. Rawl inquired whether the hydrant could be located on the street. Ms. Little stated Mr. Rawl could discuss the matter with Mickey Jackson, the fire chief. Ms. Little stated contour lines were shown but additional work was needed to get a preliminary grading plan. She requested Mr. Rawl contact Jim Petty in Engineering to work on any potential problems. She also asked why the parking areas were not connected. Mr. Rawl responded the unconnected side was a service access for utility personnel and additional traffic in that area was not desired by the Gas company; that the building in that area would not be open to the public and would only be accessible to utility and construction personnel through a security gate. Ms. Little said she understood it would not be a public building but that they still might want to consider connecting the parking for convenience. Mr. Rawl replied that it was not a major issue and the road could be connected if the city desired it. Ms. Little also expressed concern regarding the lighting since there was a single family residence across the street from the subject property. She noted the facility was planning on power poles with flood lighting in two locations. She advised the city requested only high pressure sodium lighting be used and that it be downlighted. Mr. Rawl agreed. Ms. Little advised that, prior to subdivision meeting, Mr. Rawl would need to notify adjoining property owners of the subject development and add their names on the plat with their property lines indicated. She further noted that, as a part of the process, an easement plat would have to be filed. She also asked if there would be dumpster site at the new location. Mr. Rawl explained the existing dumpster site would be sufficient for the entire complex. TIM JOHNSON - WARNER CABLE Mr. Johnson had no comments. • Plat Review Meeting December 8, 1994 Page 4 • • JOHN HILL - SWEPCO In response to a question from Mr. Hill, Mr. Rawl advised the pole and floodlights shown on the plat were new.0 ANDY CALLOWAY - SOUTHWESTERN BELL Mr. Calloway requested a 15 foot utility easement along the west and south property line parallel to Armstrong and Black Oak. He explained Southwestern Bell currently had an entrance cable to the construction maintenance building at the new location and an inside building terminal. He stated that would constitute one point of entry and a demarcation point. He went on to say Southwestern Bell could not serve the building unless Arkansas Western Gas wanted to pay for relocation of the demarcation point so that all of the buildings could be served from one point of entry. He also noted the cable was not sized to serve the new project and that they would need to talk about ultimate requirements and the expense of reinforcing the new cable. MANDY BUNCH - CITY ENGINEERING Ms. Bunch advised a grading application and drainage report were required She also asked if the parking lot was going to be curbed. Mr. Rawl responded they planned to curb the lot and would also be improving the ditch existing on the east side of the property by paving it. Ms. Bunch noted the slopes looked extreme and the contouring looked preliminary. Mr. Rawl stated there would be an extreme drop on the north side. In response to a question from Ms. Bunch, Mr. Rawl advised they had additional contour information but it was not shown on the plat. Ms. Bunch advised the developer could use the right-of-way to grade out if needed. She explained the right-of-way could be used to minimize their slopes since it appeared some of the slopes were 2:1. TIM CONKLIN - CITY PLANNING In response to a question from Mr. Conklin, Mr. Calloway advised the easement requested by Southwestern Bell would be a general utility easement. ANDY CALLOWAY - SOUTHWESTERN BELL Mr. Calloway stated that he needed a four inch conduit across the new entrance. He also noted there was an existing buried cable which it could be relocated at owner expense. • Plat Review Meeting December 8, 1994 Page 5 • • LARGE SCALE DEVELOPMENT - SHILOH MOTEL LAWRENCE HONG - WEST OF SHILOH ROAD, NORTH OF OLD FARMINGTON ROAD The next item was a large scale development for the Shiloh Motel Dennis Becker on behalf of Lawrence Mong for property located west north of Old Farmington Road. The property contains 2.86 acres and Thoroughfare Commercial. There was discussion regarding the overhead electric lines being placed at the rear of the property. Mr. Becker reviewed the plans and pointed out the area the lines would be underground. submitted by of Shiloh and is zoned C-2, Mr. Becker also noted that, after talking to Jeff Jones of the State Highway Department, the developer had decided to change the entrance, with possibly two access roads, maximum 24 feet each with a 25 foot island. Ms. Little noted the developer would have to apply for a waiver since that did not comply with the overlay ordinance. Mr. Conklin suggested having one access be an entry and the other being an exit. Mr. Becker also noted the plans had changed from 61 units to 96 in two phases with the first phase having 64 units. He noted the second phase would be constructed within two years. He requested approval of both phases so they would not have to go through the large scale development process again in two years. ALETT LITTLE - CITY PLANNER Ms. Little explained the city currently had no length of time for which an LSD approval was valid but she expected that, within the two year time frame, there would be a time limit. She expressed her belief that, if Mr. Becker submitted an LSD two years from now which exactly matched the current one and the changes in the city rules were not significantly different, she could not imagine he would be required to go through the large scale development process again. DAVID REESE- ARKANSAS WESTERN GAS Mr. Reese advised his closest line to the development was at the corner of Old Farmington Road and Shiloh. He further noted he planned on running the service on the front of the property. Mr. Becker stated he had been informed service would be from the back of the lot but acknowledged there was a 35 -foot easement on the front. In response to a question from Ms. Little, Mr. Reese advised the meters would probably be set in the green area ANDY CALLOWAY- SOUTHWESTERN BELL Mr. Calloway advised he planned to bring his line along the front but he could place his line wherever the easement was located. After discussion, Mr. Becker advised he would show a 25 -foot easement on the south all the way to the wall. • Plat Review Meeting December 8, 1994 Page 6 • • TIM JOHNSON - WARNER CABLE Mr. Johnson advised he would follow SWEPCO's route into the building or into the pole if a pole was set. He noted he would need a two inch conduit from a control room to the easement. Ms. Little asked the location of the control room. Mr. Becker replied that it would be located between the two units. Mr. Johnson advised the owner would need to contact his office to set up an agreement for cable service. In response to a question from Me. Little Mr. Becker said that they would be relocating the stairs so the unit could go under them. JOHN HILL - SWEPCO Mr. Hill advised the developer could determine the location of the transformer but, if he would need a vault if there was a right angle turn. He noted he would assume the developer would want the transformer set due south of the control room. Mr. Becker agreed and noted it could be placed in one of the parking spaces which would be screened with vegetation. Mr. Hill requested conduit and the pad for the they would need data on each room so they could ANDY CALLOWAY - SOUTHWESTERN BELL transformer. He further noted size their equipment. Mr. Calloway requested a 2 -inch conduit from the control room to the easement together with a 4 -inch conduit under the driveway. He noted the plat showed a 50 -foot easement and building setback along the east property line. Mr. Becker explained the easement was 35 feet and the building setback was 50 feet. PERRY FRANKLIN - TRAFFIC Mr. Franklin advised he did not see a problem with traffic at the site but was concerned regarding a variance for the driveway since the development would be 96 unit motel. Ms. Little expressed her belief the configuration that Mr. Becker had in mind was a wider drive with separated lanes for entry and exit, which would be considered as one driveway. She noted a variance request would not be needed. Mr. Becker advised the State Highway Department would not allow separation between drives be less than 25 feet. He also noted the only signage could be "in" and "out". ALETT LITTLE - CITY PLANNER Ms. Little requested the location of the dumpster be noted on the plat. Mr. Becker indicated the location and advised it would be enclosed. • Plat Review Meeting December 8, 1994 Page 7 Ms. Little clarified there would be no gates on the dumpster just screening. She noted the city solid waste division prohibited gates on dumpsters but understood there was a federal policy requiring gates. She advised the city would be looking more closely at this policy. TIM CONKLIN - CITY PLANNING Mr. Conklin noted the right-of-way scale needed to be changed from 80 feet to 60 feet Me. Little noted that the slope on the property would have to be stabilized. Mr. Becker explained they were in the process of soil testing and, when it was completed, they would submit a grading plan and stabilize the slope. MANDY BUNCH - ENGINEERING Ms. Bunch noted the slope looked more extreme during on-site inspection than it did on the plat. She further noted there was some erosion on site. Mr. Becker gave her a contour report from WBI. • • • Plat Review Meeting December 8, 1994 Page 8 • • FINAL PLAT - BROOKHAVEN ESTATES BMP DEVELOPMENT - N OF STUBBLEFIELD, W OF OLD MISSOURI RD. The next item was a final plat for Brookhaven Estates submitted by Mel Milholland on behalf of BMP Development Inc. for property located north of Stubblefield and west of Old Missouri Road. The property contains 32.75 acres with 57 lots and is zoned R-1, Low Density Residential. ALETT LITTLE - CITY PLANNER Ms. Little noted Lot 43 was a tandem lot and the access had changed since the preliminary plat. She advised the 25 -foot utility and access easement was difficult to find on the plat. She requested the notation on the plat be made larger. There was then discussion regarding the location of the electric lines and the height of the lines. Tim Johnson, Warner Cable, explained that, whenever a line was cut through, the relocation of the line would be at the owner's expense if they had to raise the pole or go underground. Mr. Milholland then reviewed the quad locations with the utility company representatives. DAVID REESE - ARKANSAS WESTERN GAS Mr. Reese requested a quad at the entrance to Brookhaven Drive between lots 1 and 55 on the far east side and on the middle of Lot 52 over to lots 57 and 56. He asked if the gorge would be filled in. Mr. Milholland explained the gorge would be left intact. Mr. Reese requested a crossing from lot 32 to lot 45. He noted they would serve lot 42 and lots 50 to 54 from the front. TIM JOHNSON - WARNER CABLE Mr. Johnson advised the easements shown were fine. JOHN HILL - SWEPCO Mr. Hill advised the easements and crossings were fine. He noted they would serve lots 39 to 45 and lots 50 to 54 from the front. There was then discussion as to whether the sewer line could be crossed. Mr. Milholland explained the sewer line was five feet over on private property with a 15 foot utility easement. PERRY FRANKLIN - TRAFFIC In response to a question from Mr. Franklin, Mr. Milholland advised the developer had discussed placing some non-standard street lighting. Mr. Franklin advised the developer needed to contact him. There was some discussion regarding the boundary between Ozark Electric and SWEPCO being in the middle of the subdivision since they did not have the same • Plat Review Meeting December 8, 1994 Page 9 • • type of light fixtures. Mr. Milholland advised he was sure the developer would want the same lights throughout the subdivision. The representatives from the electric companies said they would work something out Mr. Franklin noted the 25 -foot easement between 45 and 44 was not labeled. He also requested the street light between lots 14 and 15 be moved to between lots 41 and 42. He also advised there was no street light at the intersection with Old Missouri Road. Mr. Milholland advised there would be work done on that corner. Ms. Little said she felt it was important there be a street light on that corner. Mr. Milholland advised he believed the developer planned on lighting the corner. He further advised there was a street light across the street on Sweetbriar in the center island. He said he would talk to the developer to verify his plans. ANDY CALLOWAY - SOUTHWESTERN BELL Mr. Calloway noted that, in addition to the crossings already requested, he wanted one on the south end of Lots 1 and 2 across Southridge and also on the south ends of Lots 26 and 27 across Brookhaven. He also requested the 20 foot utility easement be extended across the south property line of lot 27. He noted that, from lots 32 through and including lot 45, there were different dimensions of utility easements. He requested the easements be a minimum of 20 feet along the length of those lots. Ms. Little commented the length of the easement was 15 feet from lot 45 to lot 34 and then jumped to a 30 foot easement. Mr. Calloway noted the easement then dropped back to 15 feet. He advised there were off-site easements being discussed on Yorktown Square. Mr. Milholland noted there was an existing 25 -foot easement along Yorktown Square. Mr. Calloway suggested a 10 -foot easement on the subject subdivision and 10 -foot easement on Yorktown Square. MR FRANKLIN - Mr. Franklin required. Mr. Milholland noted the developer had not named all the streets yet. CHRIS VAUGHT - OZARK ELECTRIC Mr. Vaught requested the easement between lots 16 and 18 be extended to the cul- de-sac. TRAFFIC advised that, since this was a final plat, street names were Mr. Marquess, the developer, advised he would lights. He noted he had talked to SWEPCO but wanted to place the overhead lines underground like to provide his own street not Ozark. He also advised he if possible. Mr. Franklin explained that, if Mr. Marquess wanted to use his own street lights, there would have to be an agreement regarding maintenance. 110 Plat Review Meeting December 8, 1994 Page 10 • • Mr. Marquess said that there would be a POA. Ms. Little noted the POA would be responsible for the drainage maintenance also. TIM CONKLIN - CITY PLANNING Mr. Conklin explained the city would need a separate easement document for the right-of-way access. Ms. Little pointed out the off-site easements would also need to be by separate document if not incorporated into a subdivision. In response to a question by Mr. Conklin, Mr. Milholland advised the sidewalks would be on the south side the street throughout the subdivision. Mr. Conklin reminded Mr. Milholland that, before the final plat could be filed with the County Clerk, the city would require the sidewalk construction funds be placed into an escrow account. He also requested a vicinity map be placed on the plat. In response to a question by Ms. Little, Mr. Marquess advised the bridge should be complete in approximately 2 weeks, depending upon the weather. There was then discussion regarding the drainage easements to be assumed by the POA for maintenance. Mr. Conklin asked if there had been an agreement made regarding the construction and maintenance of the cul-de-sac. Ms. Little requested the developer talk to the City Engineer regarding the cul- de-sac. The meeting was adjourned at 10:15 a.m.