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HomeMy WebLinkAbout1994-10-06 Minutes• • • MINUTES OF A PLAT REVIEW MEETING A meeting of the Fayetteville Plat Review Committee was held on Thursday, October 6, 1994 in Room 111 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. UTILITY REPRESENTATIVES: Dennis Burrack, Rick Evans, Chris Vaught, and Tim Johnson CITY REPRESENTATIVES: OTHERS PRESENT: Alett Little, Don Bunn, Tim Conklin, Perry Franklin, Lisa Cox, Randy Allen, Mickey Jackson, and Sharon Langley FINAL PLAT - OWL CREEK MIKE PENNINGTON - E OF DOUBLE SPRINGS, S OF HWY 16 The first item was a final plat for Owl Creek Subdivision submitted by Mel Milholland on behalf of Mike Pennington for property located east of Double Springs Road, south of Highway 16. The property is zoned R-1, Low Density Residential, and contains 10.22 acres with 33 proposed lots. Ms. Little noted Arkansas Western Gas Company had requested a 20 -foot easement north of the flood plain. Mr. Evans, Arkansas Western Gas, advised they had changed that request. He explained they would be serving the property from the front. Ms. Little stated the name Houston Drive was unacceptable since there was already a Houston Drive. TIM JOHNSON - WARNER CABLE Mr. Johnson stated the existing easement looked fine. He advised it would cost 90 cents a foot to install cable at the time of development. Ms. Little stated she did want a notation on the plat if cable was not going to be installed by the developer. RICK EVANS - ARKANSAS WESTERN GAS Mr. Evans stated the easements were fine. He requested the crossings be shown. CHRIS VAUGHT - OZARK ELECTRIC Mr. Vaught asked how far Houston Drive would be paved past lots 12 and 13. Mr. Milholland stated it would stop at the easement line. Mr. Vaught stated he would like to serve the property from the front and go between lots 12 and 13. He advised he did not want to get into the private access easement. After discussion, Mr. Milholland advised the access easement was a filed easement of record. RANDY ALLEY - STREET DEPARTMENT Mr. Allen had no comments. • • • Plat Review Minutes October 6, 1994 Page 2 PERRY FRANKLIN — TRAFFIC DEPARTMENT Mr. Franklin had no comments. MICKEY JACKSON - FIRE DEPARTMENT Chief Jackson had no comments. ALETT LITTLE - CITY PLANNER Ms. Little advised the Parks Department had requested money ($7,420.00) in lieu of land. She also noted the sidewalks needed to be shown on the plat but, since the preliminary was approved prior to the adoption of the new sidewalk ordinance, the developer was not responsible for constructing the sidewalks. She also requested the right-of-way dimensions of the new streets be shown. She pointed out there was an error in the legal description and advised it needed to be reconciled with the drawing. She explained the drafting department did want the legal description tied to the State Plane Coordinates. She requested the new signature block be put on the plat. She also requested a notation on the plat that lots 4, 5, 6, 7, 8 and 9 were partially located within the 100 Year Flood Plain and would require individual grading permits and Certificates of Elevation. She further advised the city would need a letter listing all uncompleted improvements (including street lights) in order to prepare the contract for the developer's signature. Mr. Milholland advised he believed all improvements would be complete by the time the plat when to the Planning Commission. Ms. Little also requested a barrier, with reflective markers at the end of Houston Street. She pointed out sidewalks would also be required along Double Springs Road. She asked that a copy of the protective covenants be filed with the final plat. She went on to note the zoning was not shown on the plat. • • • Plat Review Minutes October 6, 1994 Page 3 PRELIMINARY PLAT — CRYSTAL SPRINGS, PHASE II JED DEVELOPMENT — E OF SALEM, N OF MT. COMFORT The next item was a preliminary plat for Crystal Springs, Phase II, submitted by Mel Milholland on behalf of JED Development for property located east of Salem Road, north of Mt. Comfort. The property is zoned R-1, Low Density Residential, and contains 35.32 acres with 104 proposed lots. TIM JOHNSON — WARNER CABLE Mr. Johnson advised the existing easements were fine. He stated it would cost 90 cents a foot to install cable at the time of development. RICK EVANS — ARKANSAS WESTERN GAS Mr. Evans stated the easements shown were fine. CHRIS VAUGHT — OZARK ELECTRIC Mr. Vaught requested additional easements for street lights: one between lots 125 and 126 and another between lots 122 and 123. He advised he would prefer a 15 -foot easement but could reduce it to 10 feet if necessary. He also requested various crossings. He asked how far Crystal Drive would extend., Ms. Little stated staff was asking that it turn north at Lot 161. MICKEY JACKSON — FIRE DEPARTMENT Chief Jackson had no comments. RANDY ALLEY — STREET DEPARTMENT Mr. Allen had no comments. LISA COR — PARKS DEPARTMENT Ms. Cox advised the Parks Department had requested land, which had already been dedicated. Me. Little stated staff had discussed making the park land an outlot so it would show on the plat. After discussion, she reiterated if the land was not to be developed, it needed to be shown as an outlot. Mr. Milholland advised the developer had no intention of developing the area under discussion. Ms. Little requested a notation on the plat as to the ownership and use of the land. PERRY FRANKLIN — TRAFFIC DEPARTMENT Mr. Franklin advised the developer needed to contact Jim Johnson, 9-1-1 Coordinator, regarding street names. There was discussion regarding tie-ins to other streets. Mr. Franklin asked how long before there would be another ingress/egress to the property. Plat Review Minutes October 6, 1994 Page 4 Mr. Milholland stated the third phase was scheduled for the end of the next summer. Mr. Vaught requested the street light between lots 160 and 161 be moved. Ms. Little stated there needed to be a cul-de-sac between lots 158 and 159. She advised if they could get the cul-de-sac off-site, a temporary would be fine. There was discussion as to alignment of the cul-de-sac. She further noted the legal description needed to be corrected and tie to the State Plane Coordinates. She also requested placement of the sidewalks to provide access to the school, by placing the sidewalk across the retention wall to the south of lot 135, across Pyrite and across the south side of Lot 120. She pointed out the sidewalks would need to be constructed by the developer and set back 4 feet from the curb. She noted the engineering department was requested "as builts" for Phase I and a drainage report for the current phase. She also requested a tree preservation plan. • • • Plat Review Minutes October 6, 1994 Page 5 PRELIMINARY PLAT - KANTZ PLACE E. J. BALL - N OF HWY 45, W OF HWY 265 The next item was a preliminary plat for Kantz Place submitted by Crafton, Tull & Associates, Inc. on behalf of E. J. Ball for property located north of Highway 45, west of Highway 265. The property is zoned C-2, Thoroughfare Commercial, and contains 15.22 acres with 7 proposed lots. There was discussion of a joint drainage/utility easement shown on the plat. David Cox, Crafton, Tull Associates, advised they would remove the utility easement and make a 10 -foot drainage easement. DENNIS BORRACK - SWEPCO Mr. Burrack advised there was an existing overhead line and facilities were already in place. He advised they needed a 20 -foot easement along the north side of the tract. Mr. Cox stated he would change the building setback to a setback and easement. Mr. Burrack requested the developer contact SWEPCO when they determined their load needs. TIM JOHNSON - WARNER CABLE Mr. Johnson had no comments. RICE EVANS - ARKANSAS WESTERN GAS Mr. Evans stated he had existing lines along Highway 265 which was within the 50 -foot easement. He stated the 15 -foot easement on the south side needed to be enlarged to 20 feet. Ms. Little advised Mr. Cox did need to contact Andy Calloway, Southwestern Bell Telephone, since he was not present at the meeting. MICKEY JACKSON - FIRE DEPARTMENT Chief Jackson had no comments. RANDY ALLEN - STREET DEPARTMENT Mr. Allen advised there was a 36 -inch CMP coming in along Lot 1 and there was only a 10 -foot drainage easement for a 3 -foot pipe. Mr. Cox explained he had tried to separate the drainage easement from the utility easement containing the sewer line. Mr. Allen stated it would be fine as long as there was a utility easement adjacent to the drainage easement. He asked where the pipe was in relation to the five foot sidewalk. Mr. Cox stated it was almost under the sidewalk. Ms. Little stated the sidewalk could be placed at the back of the right-of-way so it would be approximately 10 1/2 feet from the street. • • • Plat Review Minutes October 6, 1994 Page 6 PERRY FRANKLIN - TRAFFIC DEPARTMENT Mr. Franklin advised a street light was needed at each intersection. • • • Plat Review Minutes October 6, 1994 Page 7 ALETT LITTLE - CITY PLANNER Ms. Little advised notification of the property owners across Highway 265 was required. She reviewed notification requirements. She also requested the sidewalks along Highway 265 and Highway 45 be shown on the plat. She advised all curb cuts and the sidewalk required permission from the State Highway Department. Mr. Allen confirmed the drainage ditch on the west side would be concrete. • • • Plat Review Minutes October 6, 1994 Page 8 LARGE SCALE DEVELOPMENT - CHEROKEE VILLAGE SHOPPING CENTER KEITH CEARLEY - SOUTHEAST CORNER OF HWY 45 AND HWY 265 The next item was a large scale development for Cherokee Village Shopping Center presented by Laleh Amirmoez, Hailey & Associates, on behalf of Keith Cearley, for property located at the southeast corner of Highway 45 and Highway 265. The property is zoned C-2, Thoroughfare Commercial, and contains 14.74 acres. Ms. Amirmoez presented a revised plat and out the existing and proposed easements. Me. Little noted the minimum right-of-way both Highway 265 and Highway 45. Mr. Bunn advised the developer needed to contact the State Highway Department regarding the widening of the highway. reviewed the changes. She pointed was 50 feet from the centerline of DENNIS BURRACK - SWEPCO Mr. Burrack advised the adjoining residential property had underground service and he was not sure if they would protest the overhead service. He stated if there would be a conflict, it would be possible to serve the property underground. He explained the route and the easements necessary for underground service. He requested the developer contact SWEPCO when they knew the necessary loads. TIM JOHNSON - WARNER CABLE Mr. Johnson advised they would work out service conduit at the time of construction. RICK EVANS - ARKANSAS WESTERN GAS Mr. Evans advised they had discussed coming around the property along Highway 265. He stated he needed the same easements requested by Mr. Burrack. He requested an additional easement. MICKEY JACKSON - FIRE DEPARTMENT Chief Jackson noted 5 hydrants. He asked if the property would be circled with a water line. Me. Amirmoez advised she was not sure. Chief Jackson stated he believed a 6 -inch line would work. In response to a question from Mr. Bunn, Chief Jackson advised he would need 3,000 GPM. Mr. Bunn advised that would take an 8 -inch line. Chief Jackson confirmed the supermarket would be sprinklered but the shopping center would not. RANDY ALLEN - STREET DEPARTMENT Mr. Allen had no comments. • Plat Review Minutes October 6, 1994 Page 9 PERRY FRANKLIN - TRAFFIC DEPARTMENT Mr. Franklin pointed out there would be a problem with left turns into the shopping center. Ms. Little asked if he wanted to require a traffic impact study. Mr. Franklin advised he would request the State Highway Department consider extending the left turn lane. ALETT LITTLE - CITY PLANNER Ms. Little asked the proposed width of the curb cut. Ms. Amirmoez stated the plat showed 30 feet but it might increase to 40 feet. Ms. Little advised the sidewalk would need to be 5 feet wide a minimum of four feet back from the curb. She noted the beat location for the sidewalks would be at the rear of the right-of-way. She stated the developer would need to coordinate any drainage structures with the Highway Department. She also stated the developer would need to file an easement plat after approval by the Planning Commission together with an "as built". She noted the landscaping plan would suffice for the tree preservation plan. She advised screening would be required between the development and the residential area. She noted a drainage report had been filed with the City Engineer. • In response to a question from Mr. Conklin, Me. Amirmoez advised Mr. Clery planned on retaining ownership of the entire tract. Ms. Amirmoez advised there was a possibility of a name change for the project. • Plat Review Minutes October 6, 1994 Page 10 PRELIMINARY PLAT - KEE CORNER SUBDIVISION LARGE SCALE DEVELOPMENT - KEE CORNER PLAZA KIRK ELSASS - S OF ZION, W OF HWY 265 The next items were a preliminary plat and large scale development for Kee Corner submitted by Dave Jorgensen on behalf of Kirk Elsass for property located south of Zion Road, west of Highway 265. The property is zoned C-1, Neighborhood Commercial, and contains 3.82 acres with 4 proposed lots. There was discussion regarding the alignment of the street into the subdivision. Mr. Jorgensen explained the developer desired to keep a large tree and the alignment shown would allow the retention of that tree. TIM JOHNSON - WARNER CABLE Mr. Johnson had no comments. RICK EVANS - ARKANSAS WESTERN GAS Mr. Evans advised there was an existing 2 -inch line along Highway 265. CHRIS VAUGHT - OZARK ELECTRIC Mr. Vaught stated he also had an existing line on Highway 265 and underground service to Charter vista. MICKEY JACKSON - FIRE DEPARTMENT Chief Jackson had no comments. PERRY FRANKLIN - TRAFFIC DEPARTMENT Mr. Franklin had no comments. ALETT LITTLE - CITY PLANNER Me. Little advised the sidewalks would be constructed by the developer and set back a minimum of four feet from the curb. She also requested a drainage report and a tree preservation plan. Mr. Jorgensen advised the developer wanted to move the building back 10 feet. Ms. Little asked Chief Jackson how wide of a circulation path he would need to the back of the buildings. Chief Jackson stated he would need a minimum of 15 feet. He asked if the buildings would be sprinkled. Mr. Elsass stated he was not planning on sprinkling them. Ms. Little asked if additional street lights were needed. Mr. Franklin stated there was sufficient lighting. Ms. Little also requested the developer contact Cheryl Zotti regarding dumpster location. • • Plat Review Minutes October 6, 1994 Page 11 FINAL PLAT - THE MASTERS DEE GE DALLAS WRIGHT AND ELDON & DRYDEN PENCE- S OF COUNTRY CLUB, E OF S. COLLEGE The next item was a final plat for The Masters submitted by Bill Rudasill on behalf of Dee and Dallas Wright and Eldon and Dryden Pence for property located south of Country Club Drive, east of South College. The property is zoned R-1, Low Density Residential, and contains 20 acres with 15 proposed lots. Mr. Rudasill advised he had adjusted some of the easements after meeting with Don Bunn and Randy Allen and presented new plats. DENNIS BURRACK - SWEPCO Mr. Burrack asked about the size of the sewer lift station. Mr. Rudasill explained it was a duplex station with single phase motors. Mr. Burrack pointed out there was a hillside at the site of the lift station and asked about access. Mr. Rudasill stated there would be a driveway access to the station. Mr. Burrack requested the driveway also be shown as a utility easement. Mr. Rudasill advised he would add 10 feet for the utility easement since the access was currently a right-of-way and drainage easement. Mr. Burrack stated he would need to loop his line. He reviewed the easements he would need. TIM JOHNSON - WARNER CABLE Mr. Johnson advised the easements as shown were fine. He noted that installation of cable at the time of development would cost 90 cents a foot. Ms. Little stated that, if cable was not to be installed by the developer, she wanted a notation on the plat. RICK EVANS - ARKANSAS WESTERN GAS Mr. Evans stated the easements were fine. He pointed out there was a utility easement which was not labeled. He further noted he was planning on serving the properties from the front. Ms. Little advised that, due to the terrain, the sidewalks would be setting one foot behind the curb and the street lights would be located behind the sidewalks. MICKEY JACKSON - FIRE CHIEF Chief Jackson had no comments. PERRY FRANKLIN - TRAFFIC DEPARTMENT Mr. Franklin had no comments. • • • Plat Review Minutes October 6, 1994 Page 12 LARGE SCALE DEVELOPMENT - RIDOUT LUMBER RIDOUT CONTRACTOR OUTLET - W OF GREGG, N OF POPLAR The next item was a large scale development for Ridout Lumber presented by Neal Albright on behalf of Ridout Contractor Outlet for property located wet of Gregg, north of Poplar. The property is zoned I-1, Heavy Commercial - Light Industrial, and contains 4.68 acres. DENNIS BURRACK - SWEPCO Mr. Burrack advised there was an overhead power line which stopped in the vicinity of the county shop. He asked the load amount and where the point of service would be located. He stated he did not believe they would need any additional easements. TIM JOHNSON - WARNER CABLE Mr. Johnson had no comments. RICK EVANS - ARKANSAS WESTERN GAS Mr. Evans stated he also had a line which descended at the old county shop. He advised there would be no additional easements needed. MICKEY JACKSON - FIRE DEPARTMENT Chief Jackson asked if they planned to sprinkle the building. Mr. Albright stated they did not plan to sprinkle. Chief Jackson stated they might have to sprinkle since it would be 12,000 feet of plywood; he would have to check. He recommended two additional hydrants. He noted they would have to find a way to extend the water line to the hydrants. He advised they would need a minimum of an 8 -inch line. He later advised he had checked and a sprinkler system would not be necessary. ALETT LITTLE - CITY PLANNER Ms. Little noted there was right-of-way on the south end of the tract and Easy Street was immediately south of the project as well as Birch. Mr. Franklin advised he was concerned that late at night it would appear Gregg would go directly into the parking lot. Mr. Albright pointed out the street was Old Gregg, where it made a jog over the railroad tracks. Ms. Little noted th�ng_needed-to-be-changed on -the -plat. She advised they would nee to contact Jim Johnson, 9-1-1 Coordinator, to get an address. She also stated that, if there were any additional easements required, they would need to file an easement plat. She requested the setbacks from the property lines be shown on the plat. She further advised they were showing a dumpster pad of 10 feet and, per ordinance, it would need to be 12 feet on not less than 6 inches of concrete. She recommended they contact Cheryl Zotti for assistance. In response to a question, Mr. Albright stated their future plans were to use the railroad spur to unload. He explained a railroad car could back into the yard. • • • Plat Review Minutes October 6, 1994 Page 13 There was general discussion regarding signage for the building and the placement of the sign. • Plat Review Minutes October 6, 1994 Page 14 In response to a question from Ms. Little, the Ridout representative explained they planned on a metal building (grey in color) with a front on the building so it would not appear like a metal building. He stated it would be similar to the building in Rogers or the one in Conway. Ms. Little asked what they were willing to do to make their site appear other than just a storage yard to be seen by everyone going up and down Gregg. The Ridout representative pointed out only the top third of the buildings would be visible from Gregg due to the railroad tracks between the site and Gregg. In response to a question from Me. Little, Mr. Albright advised they were comfortable with only one access. He noted they might make the entrance to the property wider. He noted they would pave the parking but the remainder of the tract would remain gravel. There was discussion regarding the entrance to the property and possible tie ins to other streets in the area. Ms. Little asked how they would handle the drainage on the site. Mr. Albright responded all drainage was directed to the northwest corner of the tract. Mr. Bunn stated a drainage report had been received. • Ms. Little noted the flood plain needed to be shown on the plat. She asked what type of fencing would be used. The Ridout representative stated they planned on using chain link. Ms. Little stated screening would be required between the tract and any residential zoning. She also noted they would need to dedicate 25 feet of right-of-way along the west side of the tract since the city already had 20 feet. She explained that would be adequate right-of-way for a road, if it was ever decided a road was needed. The Ridout representative advised they had considered requesting the right-of- way be vacated. Ms. Little stated she did not believe city staff could recommend the right-of- way be vacated. She explained it was generally recommended that tracts of this size have two accesses. She went on to say staff had talked about an off-site assessment to complete the road. She explained staff needed to decide whether or not there was a need to work more on the streets and connections and take the development out of the current plat review cycle. she suggested staff work with the Ridout representatives and make a decision by the Subdivision Committee meeting. In response to a question from Mr. Albright, Mr. Bunn advised that, if they could get the sewer onto the tract and access it with a service line, it would be sufficient. • Plat Review Minutes October 6, 1994 Page 15 FINAL PLAT - PINE VALLEY, PHASE III BNP DEVELOPMENT - S OF MT. COMFORT, W OF PORTER The next item was a final plat for Pine Valley, Phase III submitted by Harry Gray on behalf of BMP Development for property located south of Mt. Comfort Road, west of Porter Road. The property is zoned R-2, Medium Density Residential, and contains 8.7 acres with 26 proposed lots. In response to a question from Ms. Little, Mr. Gray advised the developer was in the process of finishing the streets. DENNIS BURRACK - SWEPCO Mr. Burrack advised they would be staying out of the flood plain and serving the properties from the front. He explained the territory line between SWEPCO and Ozark Electric ran through lots 45, 46, 47 and 48 but an agreement had been made that SWEPCO would provide the service. TIM JOHNSON - WARNER CABLE Mr. Johnson advised the easements were fine. He noted an agreement had been reached regarding the installation of the cable. RICK EVANS - ARKANSAS WESTERN GAS Mr. Evans stated the easements and crossings shown were fine. PERRY FRANKLIN - TRAFFIC DIVISION Mr. Franklin requested the street light on lot 52 be moved to lot 63. He also requested they check the spacing on the lighting. ALETT LITTLE - CITY PLANNER Ms. Little requested the plat contain the new signature block and a notation on the plat that lots 41 through 46 required a separate grading permit and were in the flood plain. DON BUNN - CITY ENGINEER Mr. Bunn requested a letter on the cost of the improvements remaining. Ms. Little also advised the sidewalks were to be developer constructed. requested a copy of the restrictive covenants. She further asked for a barrier with reflective tape on the street going to the northwest. She if the park lands had been dedicated. She asked Mr. Gray stated he wanted to have one deed for all of the park lands donated for Pine Valley and Pine Crest. Ms. Little requested the adjacent lot lines (to the park lands) be shown on the plat. She informed Mr. Gray the drafting department did want the legal description tied to the State Plane Coordinates. Mr. Gray explained to put the plat on State Plane Coordinates at this stage would take a great deal of time. He stated he would prefer to start preliminary plats tied to the State Plane Coordinates. He suggested a memorandum stating all new projects would be tied to the State Plane Coordinates. Plat Review Minutes October 6, 1994 Page 16 LARGE SCALE DEVELOPMENT - STERLING ANDERS STERLING ANDERS - W OF SHILOH, S OF POINT WEST STREET The next item was a large scale development for Harry Gray for property located west of Shiloh, property is zoned I-1, Heavy Commercial - Light acres. Sterling Anders submitted by south of Point West. The Industrial, and contains 1.13 Mr. Gray stated Chief Jackson wanted a fire hydrant on the north side of Point West Street and he had agreed. He advised he had a letter stating the Overlay District did not apply to the subject tract. Ms. Little stated the dimensions of the right-of-way from the centerline needed to be shown on the plat. PERRY FRANKLIN - TRAFFIC DIVISION Mr. Franklin asked why the ADA spaces were at the back of the building. Mr. Gray stated the ADA spaces were closest to the office. None of the utility company representatives had any comments. Ms. Little advised the sidewalks needed to be five feet wide, set in four feet. Mr. Gray stated the sidewalks would be as shown on the final plat. Mr. Bunn requested a grading plan. Ms. Little stated there needed to be a statement regarding the tree preservation plan since there were no trees on the tract. • • • Plat Review Minutes October 6, 1994 Page 17 LARGE SCALE DEVELOPMENT - INDUTEC JAMES PENNY - INDUSTRIAL PARK The last item was an informal presentation of a large scale development for Indutec. Ms. Little explained Mr. Penny had purchased the subject tract but the city did have some problems with his plans. She stated the water line appeared to go under the building in a southwest direction. DENNIS BURRACK - SWEPCO Mr. Burrack stated there was an overhead line in the area but it appeared it would clear the building. RICE EVANS - ARKANSAS WESTERN GAS COMPANY Mr. Conklin pointed out there was a 55 foot setback from the gas easement. He stated he had requested Chester Dean contact Arkansas Western Gas to address the setback. He advised neither the developer nor the city was sure where the line was located. Mr. Evans stated he would have to locate the lines on the property. The meeting adjourned at 11:55 a.m.