HomeMy WebLinkAbout1986-04-17 Minutes•
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MINUTES OF A PLAT REVIEW MEETING
A meeting of the Fayetteville Plat Review Committee was held on Thursday,
April 17, 1986 at 9:00 A.M. in Room 111 of the City Administration
Building, 113 West Mountain Street, Fayetteville, Arkansas.
UTILITY REPRESENTATIVES PRESENT: Kenneth Wagner, Dale Cheatham and
Dennis Burrack
CITY REPRESENTATIVES PRESENT:
Larry Poage, Don Bunn, Don Osburn,
Clayton Powell, Sandra Carlisle
and Paula Brandeis
WEDINGTON POINT CENTER
NORTH GARLAND AND WEDINGTON
Today's item of consideration was a large scale development plan for
Wedington Point Center located just north of Wedington on N. Garland.
The plan was submitted by Harry Tolliver for 5.36 acres of C-2 property
(Thoroughfare Commercial). Doug Thompson, Harry Tolliver, Carol Fiddler
and Attorney Marcia Brinton represented this development.
DALE CHEATHAM - SOUTHWESTERN BELL
'Cheatham requested a 25' utility easement around the perimeter of
the development with 4" PVC conduit under all driveways and paved
surfaces. He said there is a pole lead on Garland and if the drives
are in conflict with the lead, the developer will be responsible for
the cost of relocating. Tolliver asked if the 25' easement requested
could be taken partly from this property and partly from the adjoining
property. It was stated by utility representatives that this was
not acceptable as the adjoining property owner may not develop their
parcel for some time, while this developer may chose to develop right
away. Cheatham said the easement will be underground. The developer
asked if the power poles along Garland can be relocated and Cheatham
replied it would be at the developer's expense.
KENNETH WAGNER - ARKANSAS WESTERN GAS
Wagner also requested a 25' perimeter 'easement. He said the gas line
needs to be at least 10' from sewer line. He said he would accept
a written document of easement existing on the west property line
from the Woodland Hills property. Tolliver said they would dedicate
the 25'. Wagner asked that the 50' building setback shown on the
east and north sides be designated as "50' building setback and 25'
utility easement". He noted an existing gas line on the east side
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Plat Review
April 17, 1986
Page 2
of the property that can be tapped and extended to Building B. He
added there is a line on James Street as well as the west side of
Mt. Comfort Road which can be tapped and extended to any location.
Wagner said he preferred not to locate the gas meters in the driveway
as is shown. He said the meters may be set in a green area on the
west side or at the building. He requested a 10' easement where each
service extends to the building but approved of a manifold situation.
Wagner advised of a private telephone line on the west side of Garland
belonging to the University of Arkansas. He noted the bank of gas
meters may not be set under electrical meters and he requested the
meters be permanently marked as to suite number.
DENNIS BURRACK - SwEPC0
Burrack noted that only one transformer may be used for a commercial
concern if it is not a "through the roof, non -penetrable" fire wall.
Thompson said there will be three or four fire walls that do not extend
through the roof as the roof will be non-combustible material. Burraek
said multiple services to the building can be extended from the single
transformer. He said if the fire walls extend through the roof, a
transformer could be installed at each separate building. He requested
electrical load before service is installed. Burrack said transformers
are 40" wide, 50" long and 40" high with adequate area being needed
to set them in. He said, by code, the transformer must be 5' away
from the building and if there are openings in the building it increases
to 10'. Thompson said if two transformers were used, he might set
one in the northwest corner and one in the parking area at the extreme
south end. Burrack requested a 25' perimeter utility easement except
in a small area on the south side which is only 24' wide, to which
the other utility companies agreed. He also requested the easement
entering into the property on the south side be 15' as it must accomodate
both electric and telephone service. Burrack said there is an aerial
line on the south side of James which turns the corner on Mt. Comfort
and another on the east side of Garland. In addition, he said there
is a transformer bank which serves Mellroy Bank on the south side
coming from Wedington. He said temporary service for construction
purposes will be available from the transformer serving the bank upon
an agreement to cross their property as well as secondary single phase
service available on James Burrack advised the easements must be
cleared and to grade before service is installed and he added conduit
may be needed in some areas.
LARRY POAGE - FIRE DEPARTMENT
Poage said it appears each business will have both a front and back
door. He said each must have a 5-1011 fire extinguisher, perhaps in
aabinets, depending upon the type of business. Poage advised there
is a fire hydrant in front of Mellroy Bank and that one is needed
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Plat Review
April 17, 1986
Page 3
on James at the northwest entrance to this project. He also stongly
recommended an additional hydrant within the project. Poage said
the hydrant water line must be 6". He suggested speaking with insurance
representatives for incentive on installing the internal fire hydrant.
He advised the maximum distance from hydrant to any building point
is 500'.
The developer asked if electric and telephone lines could be installed
in the same ditch if encased in conduit. Burrack agreed, noting a
separation of 12" is required. He advised that SWEPCO, for a single
commercial use, will put a pole at the property line and the developer
is responsible for installing all conduit to the transformer to SWEPCO's
specifications. He added that, if it is a multiple use contract,
SWEPCO will install the conduit and charge the developer/owner for
any excess of forty cents per foot incurred in installation.
DON BUNN — CITY ENGINEER
Bunn noted a tie into the sanitary sewer at Mt. Comfort and James
Street which he assumed would be a private service line to Building
B. He said a manhole needs to be constructed further west on James
Street where a new 6" service is shown. Bunn said there is water
service shown at two locations. Master metering was approved by Water
Meter Superintendent, Don Osburn. Bunn said if the meter box is over
a certain size the developer must construct it. He said there is
nothing in the 10" sewer easement shown on the west side and asked
it be designated as utility easement so that other utilities may use
it. Bunn said if the fire hydrant is set on James Street, the 6"
water line must be extended from Mt. Comfort Road and the hydrant
must be built to City specifications, drawn up by a registered engineer.
He said if it is on private property, it needs to be least 5' from
any other utility. Bunn said if the fire hydrant is set in the middle
of the development, it will be a private line and charged $22.50/month
with the developer responsible for both the hydrant and the line.
He said if it is to be the City's responsibility, it must be drawn
up by a registered engineer, submitted to his office for approval
with a 15' easement dedicated for it.
DON OSBURN — WATER NETER SUPERINTENDENT
Osburn requested the maximum number of suites in the buildings and
the type and number of fixtures expected. He assigned 1215 N. Garland
to Building B and 1225 N. Garland to Building A. He advised the suites
must be identified with numbers, not letters. Osburn requested a
site card be displayed during construction and permanently affixed
numbers on the building on completion. He requested the numbers be
large enough to see when driving by. Osburn explained a site card
is issued by the Inspection Department when a building permit is requested
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Plat Review
April 17, 1986
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L. 0. FERGUSON - WARNER AMEX CABLE
Ferguson was not able to attend today's meeting but sent the following
requests via the clerk: Cable exists all around and if service is
desired, contact the cable office. He also requested PVC conduit
be provided under any paved areas.
WALLY BBT - SANITATION SUPERINTENDENT
Brt was unable to attend today's meeting and sent the following comments
via Planning Director, Carlisle: He requested a 15 X 12 pad (6 yard
dumpster) on the extreme south end near a shown handicapped parking
space, a 10 X 10 pad near the south end behind Building A, and on
the northwest corner he requested a 12 X 12 pad.
CLAYTON POWELL - PUBLIC CONTRACTS ADMINISTRATOR
Powell advised there was the possibility of power poles needing to
be relocated on James and Mt. Comfort Road because the requirement
for off-site improvements relating to this development will result
in the streets being widened. Burrack said SWEPCO will re -locate.
Powell prefaced his review by noting that some of his comments are
per City code, specifically required for large scale developments
and subdivisions. He said he would try to make clear other comments
that are his recommendations. Powell said the the 101.55' abutting
Wedington Drive is an arterial street with 80' of r/w required with
60' currently existing; he said an additional 10' r/w dedication is
required. Powell said a sidewalk is required along Wedington and noted
that the proposed development to the west has been required to dedicate
the same amount of r/w and install sidewalk. He suggested checking
with that plat for topography so as not to offset the sidewalks.
Powell noted 5' of additional r/w has been reflected on Garland bringing
the r/w up to standard. He said the improvements are there up to
the point where the property line turns onto Mt. Comfort where 50'
of r/w is required for a local street. He said only 40' exists at
this time and requested an additional 5'. He cited code supporting
his request to improve the street to current City standards a distance
of 15.5 from centerline to back of curb on the west side of Mt. Comfort.
Powell said this will include extending the reinforced 24" concrete
pipe, storm drainage, aurb S gutters. He added the City constructs
to a 2.0 structural number. He also advised that 5' wide sidewalk
is required along the west side of Mt. Comfort Road to the intersection
of James Street. Powell said an additional 5' of r/w is required
for this local street. He said the Woodland Hills project was required
to construct a private street to the intersection of the west end
of James Street and also to improve one half of James Street to City
standard to Mt. Comfort Road, tentatively the south side. Powell
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Plat Review
April 17, 1986
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said Woodland Hills has been in the process for four years and, because
he does not anticipate the James Street improvements, he will recommend
to the Planning Commission that the south side improvement to James
Street be required of this development (as it normally would have
been) and then if Woodland Hills does not develop, they can improve
the north side of James Street as it is already developed with R-1
housing with no future possibility of being improved. Powell said
his recommended improvement would include 15.5 feet from centerline
to back of curb with storm drainage and all other improvements. Although
the Master Sidewalk Plan does not require a sidewalk on James Street,
he recommended one be installed along the south side because of this
development and the proposed Woodland Hills being developed. Powell
noted a waiver may be requested of the Planning Commission for required
improvements.
Powell advised the City is involved in a drainage improvement project
on Mt. Comfort Road to Addington Street, northwest of this corner.
He said it will widen the road and control the drainage. He said
internal drainage must not be allowed to run out into the street from
curb cuts and suggested it be collected at the intersection of Mt. Comfort
and James in an adequately designed junction box which should be tied
into the underdrain. He said if this development increases the drainage
run-off to the 25 year flood plain requirement and the size of the
pipe needs to be increased under James Street, he recommends it be
included in this project.
Powell said the magnitude of this project and its improvements requires
the designs be by a registered engineer. He said the plans may be
submitted to the City Engineers office. Powell noted the driveways
do meet the required widths and safety zone separations. He added
there is a 50' r/w dedication which intersects this property on the
west property line that has never been opened. He said he does not
recommend any improvements to that street r/w.
SANDRA CARLISLE - PLANNING DIRECTOR
Carlisle advised of R -zoned property to the west requiring screening,
either vegetation or fencing. She said she has calculated required
parking at 264 spaces while the developer is showing 267. It was
determined the developer is showing 266 spaces. She said there should
be 7 handicapped spaces while only four are shown and a total of 53
compact spaces could be used while only 22 are shown. Carlisle noted
the compact spaces must be designated as such and that bumper ears
must be provided to prohibit vehicles from protruding out of the parking
area. She asked about the canopy overhang and it was shown that it
will not extend into the building setback.
• Carlisle reiterated Powell's statement of 25' being required between
driveway cuts. She said all adjoining property owners must be notified
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Plat Review
April 17, 1986
Page 6
of this development, prior to Subdivision meeting, in one of three
ways: 1. certified mail with return cards submitted to the Planning
Office; 2. signatures of property owners on a copy of the plat; or
3. an ad in the legal section of the local newspaper with proof of
publication. Carlisle requested two sets of "as-builts" upon completion
and advised the developer to check with Inspector Pense regarding
signs. She said Subdivision Committee will be April 24th at 4:00
P.M. in Room 111 and 10 copies of revised plats are required in the
Planning Office by April 21st. She said the Planning Commission meeting
addressing this plan will be April 28th in the Board of Directors
Room. Carlisle advised that 10% landscaping is required between the
area of the parking lot and all street rights-of-way. She noted that
an additional foot of building setback is required for each foot of
height over 20'. It was explained that a waiver could be requested
from the screening requirement with a substitution of landscaping.
Powell advised that two copies of engineers plans and profiles (drainage,
sidewalks and street improvements) are required before certificates
of occupancy are issued. He asked the r/w dedications and driveway
widths be annotated on the plans.
There being no further discussion, the meeting adjourned at 10:30
A.M.
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