HomeMy WebLinkAbout1986-03-27 Minutes•
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MINUTES OF A PLAT REVIEW MEETING
A meeting of the Fayetteville Plat Review Committee was held on Thursday,
March 27, 1986 at 9:00 A.M. in Room 111 of the City Administration
Building, 113 West Mountain Street, Fayetteville, Arkansas.
UTILITY REPRESENTATIVES PRESENT: Kenneth Wagner, Tom McElroy, Dennis
Burrack, L. 0. Ferguson and Kenneth
Rader
CITY REPRESENTATIVES PRESENT:
SOUTHWESTERN ENERGY COMPANY LSD
SAIN STREET AT FRONT STREET
Clayton Powell, Larry Poage, Don
Bunn, Sandra Carlisle and Paula
Brandeis
This first item of consideration was the large scale development for
Southwestern Energy Company to be located adjacent to the Arkansas
Western Gas building at Sain and Front Streets. Property is zoned
C-2, Thoroughfare Commercial and I-1, Light Industrial. There has
been a property line adjustment extending Lot 1 into a portion of
Lot 2 of AW Realty Addition; architect Gary Reil representing.
LARRY POAGE - FIRE DEPARTMENT
Poage inquired into square footage and Reil said the building was
under the amount required to be sprinkled. He added that 50% of the
office space will be open area. Poage requested fire extinguishers
built into cabinets. He asked if the existing gas tank will be relocated
and Reil replied it would.
DENNIS BURRACK - SWEPCO
Burrack inquired into the existing transformer and suggested utilizing
one transformer and two meter stations, one for each building. He
asked the load size and was informed that the existing building has
not had any computers while the new building will. Burrack said he
will work out the details when the electrical schedule is completed.
L. 0. FERGUSON - WARNER AMU CABLE
Ferguson said cable is existing on Front Street and can be installed
on a time and material basis.
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Plat Review
March 27, 1986
Page 2
TOM MCELROY - SOUTHWESTERN BELL
McElroy advised that one terminal may be used if the buildings are
under single ownership . Stan Green, Representative of Southwestern
Energy, stated the buildings will probably be owned by two separate
entities. He said the company is not certain, at this time, if a
single system is desired. McElroy said if a single system is used,
the extensions to the new building will be the developers responsibility.
KENNETH WAGNER - ARKANSAS WESTERN GAS
Wagner said he saw a problem in this plan regarding the unloading
of gasoline at the tank. He said there is no way for the type of
truck used to make it up the hill to unload. He said a loop driveway
has been suggested. Wagner noted a gas line needing to be relocated.
CLAYTON POWELL - PUBLIC WORKS CONTRACTS
Powell expressed concern regarding the on-site drainage expected in
the new south side parking lot. He said he would like drainage collected
and taken east to a ditch with the rest of the storm drainage. Reil
said the site is broken mid -way with the parking lot being taken to
the east and only the driveway drainage not included.
Powell noted that Sain Street has been abandoned to the north and
east and Carlisle verified this statement citing Ordinance 2883, dated
December 21, 1982. She added that it was determined at that date,
that no sidewalk would be required along Sain. Powell said if there
is any dedicated r/w allowed for public usage to serve the lots on
the north side, he would recommend the street be constructed to its
conclusion with a cul-de-sac.
Powell recommended some provision be made to carry the drainage on
the east side under the street if it will intersect the street. He
noted the hillside drainage ditch goes across field property that
could be developed.
Green asked why a cul-de-sac was being requested and Powell replied
that historically, traditionally and otherwise, the City has had problems
with dead-end streets allowing no place except private property for
cars to turn around. Green said he didn't think it would be a problem'
with people turning around in the gas company parking lot. He added
that the gas company owns the land to the east and has no plans for
development. He said he would not like to spend money on a cul-de-sac
that may need to be torn out some day. Powell said the cul-de-sac
is required by code and the Planning Commission has the authority
to waive said requirement.
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Plat Review
March 27, 1986
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SANDRA CARLISLE - PLANNING DIRECTOR
Carlisle advised the property line adjustment has been completed as
requested. She requested the developer see the Sign Inspector regarding
signs and noted two copies of "as-builts" are due upon completion
of the project.
Carlisle noted this project abuts residential property with screening
required to the south and a small portion on the east border. She
said the screening may be natural vegetation or fencing. She cited
portions of code reflecting this requirement. She added that an additional
foot of building setback is required for each foot of height over
twenty feet.
Carlisle advised that compact parking spaces are 7.5 X.15 and that
20% of the total spaces may be designated as such. She said for 214
spaces, as shown, 9 handicapped spaces are required. (She later approved
of 7 handicapped spaces, as shown, per the Southern Standard Building
Code). Carlisle noted the easement vacation requested will be presented
to the City Board on Tuesday, April 1 and suggested a representative
by present. She noted the vacation is approved by the utility companies.
She said 10 copies of plat revisions are due in the Planning Office
by April 7th for presentation to the Subdivision Committee on April
10th and Planning Commission April 14th.
Carlisle suggested checking with the Sanitation Superintendent to
see whether an additional container will be necessary. (Brt later
reported that the dumpster location as shown is acceptable).
VALLEY ADDITION — SUBDIVISION
BUD TOMLINSON — OLD WIRE RD.
The second item of consideration was the subdivision plan of Valley
Addition submitted by Bud Tomlinson. The property is located on Old
Wire Road south of Elmwood and is zoned R-1, Low Density Residential.
CONNIE EDMONSTON - PARKS AND RECREATION
Edmonston advised that, according to the Greenspace Ordinance, a total
of .2875 acres of land or $2,415 cash ($105 X 23 lots) will be required
of this developer. She explained that the parcel is in the Northeast
District and that if less than five acres can be donated, the Parks
Department usually requests cash in lieu of land. Edmonston advised
the Parks Board will discuss this proposed development at their meeting,
which is open to the public, of April 7, 1986.
• Tomlinson asked for further explanation and Edmonston stated that
the Parks Department does not need another park in this particular
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Plat Review
March 27, 1986
Page 4
area but advised that Tomlinson could speak to the Parks Board regarding
this matter. Tomlinson said he felt the area to the immediate east
of his property would serve well as a park, but Edmonston explained
that land contribution must consist of the developer's own property.
Tomlinson said he preferred to pay the cash in lieu of land.
Fire Marshall Poage inquired how the Parks Department would feel about
combining a fire station and park at this location and Edmonston invited
Poage to attend the above mentioned meeting for further discussion.
Tomlinson said he preferred the fire station be somewhere else. Poage
stated there was a need to consider a new fire station in this area.
KENNETH WAGNER - ARKANSAS WESTERN GAS
Wagner said there is an existing gas line on the east side of Old
Wire Road and on the north side of the private lane on the north border
of this parcel. He said he could serve all lots on the north side
of Amber Drive and that lots 14 & 15 would need a contract subject
to reimbursement. Wagner requested the 25' building setback along
the south side of lot 4 be designated utility easement as well. He
also requested the west side of lots 1-4 be utility easement. He
said the alternative is to tie to the existing 2" line near the northeast
boundary which would involve a large expense.
TOM MCELROY - SOUTHWESTERN BELL
McElroy said he could serve the north lots from the existing lines
but would have the same problem getting to lots 5-14 that the gas
company had. He said he could serve from the east if an easement
is dedicated across lot 14 or across the easement requested by Wagner
from Amber. He said he could not cross the sewer easement at the
south east corner without permission. Both McElroy and Wagner said
they would not use the drainage easement on the east border of lots
1-4. Tomlinson said he could give permission to cross it. McElroy
advised the easement needs to be dedicated as utility easement.
L. 0. FERGUSON - WARNER AMEX CABLE
Ferguson said the easements as requested thus far were acceptable
to him. He said cable exists along the private land on the north.
DENNIS BURRACK - SWEPCO
Burrack asked if the drainage easement shown on the east side of lots
1-4 could be widened to include the utilities. Tomlinson said the
drainage ditch was very shallow and narrow and never has any water
in it. He said he thought the utilities would be safe in it. Burrack
said he had a problem occupying the same easement as the drainage. He
suggested the option of overhead service from the west with a transformer
in the front of the subdivision although he said that, normally, he
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Plat Review
March 27, 1986
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loops a cable around the entire perimeter of a subdivision in order
to extend service from two directions. Burrack said if an agreement
can be made to occupy the drainage easement, he would request it on
the east side of lot 14. (City Engineer, Bunn, interjected that he
did not object to the sewer easement at the southeast corner being
re -designated as utility easement).
Burrack inquired as to the drainage along Mathias' private drive and
Tomlinson replied the power pole at that location (lot 17-18) is about
six feet higher than the subdivision. Burrack requested an easement
between lots 17 & 18 in order to continue east to lot 16. He said
if the ditch is lined behind lots 1-4, he could, and would prefer,
to serve from that location. He concluded that he would work with
Tomlinson on streetlights if desired.
CLAYTON POWELL - PUBLIC WORKS CONTRACTS
Powell recommended a covenant stating that lot 4 will have access
from Amber Drive because of the limited frontage on Old Wire after
considering the driveway safety zone.
Powell noted that Old Wire is a collector street and has 60' of existing
r/w. He recommended off-site improvements on a rational nexus basis
include street improvements beginning at the centerline of the existing
r/w and extend 15.5' towards the property (back of curb) to City standards
including a sidewalk. Powell said he followed the drainage ditch
shown on the east side of lots 1-4 (west side of lot 5) which goes
back around toward Root School and carries drainage from Highway 45
East. He said the culvert in the drainage ditch is 24", goes under
the private drive and is 36" at Elmwood. Powell said he felt the
drainage from this area will overload the 24" culvert. He said all
drainage easements between lot lines are required to be improved to
a minimum of concrete lined ditch or storm drained. He said he would
prefer it be underground storm drained with surface grate mid -way
between the perimeters of the subdivision north/south. Powell explained
that if it is storm drained the utilities can be safely installed
with no fear of erosion and exposure of electric lines.
Powell said if curb drop inlets are to be as shown on the plat, an
easement is required along the lot lines, they should be improved
and picked up at the south and north perimeters (between lots 16 &
17 on the north, between lots 10 & 11 and 8 & 11). He explained that
the drainage from Mathias' private drive is now carried west to the
culvert underdraining the drive at the lot line of lots 1 & 23. He
said the headwall there is native rock with no footing and is already
eroding and not far from falling in. Powell recommended a permanent
headwall on that pipe if it is of adequate size to drain what is being
diverted to it from this development. He said a line needs to be
shaped and rip -rapped along the private drive on the north border
and that Mathias should be informed of the drainage situation.
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Plat Review
March 27, 1986
Page 6
Regarding the dedication of r/w at the east perimeter, Powell recommended
aligning it to terminate in a cul-de-sac at the property line.
Tomlinson said the drainage area does not go to Root School. He noted
the total acreage is under 20 acres and that the run-off factor will
be .07. He said if all the roofs drain onto the drives and then onto
the street, this development will increase the drainage less than
two acres. Tomlinson advised the water is currently being carried
in a tiny ditch which has not eroded in the past four years.
Powell offered to examine the site with Tomlinson but added he thought
the ditches were silt -full and ragged. He noted his requests are
as per the Fayetteville Subdivision Regulations. He reiterated that
drainage ditches between lots 1-4, and the west side of lots 5 & 23,
need to be improved to a drainage structure, either concrete lined
or storm drained. Powell requested the same improvements on the east
end at the second set of drop inlets.
LARRY POAGE - FIRE DEPARTMENT
Poage recommended two fire hydrants within the development noting
they should be placed a maximum of 500' apart. He suggested placing
them at lot 5 or 23 and one in or near the cul-de-sac. He requested,
if only one hydrant is used, that it be moved about 85' west of the
location indicated on the plat. Poage said the water line to the
hydrant must be 6".
SANDRA CARLISLE - PLANNING DIRECTOR
Carlisle noted the streetlight placement is acceptable. She requested
all adjacent property owners be notified of this proposal by certified
letter, return receipts presented to the Planning Office. (Tomlinson
noted this has been done). Carlisle requested two sets of "as-builts"
upon completion of the project and noted that the subdivision corners
must be monumented and the lots staked. She cited April 7th as the
deadline for revisions of this plat for presentation to the Subdivision
Committee on April 10, 1986.
DON BUNN - CITY ENGINEER
Bunn noted the developer is coming a long way for sewer but otherwise
had no comments. He requested the water line be brought around the
cul-de-sac instead of through the middle.
ASO
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Plat Review
March 27, 1986
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WINERY — LSD PRELIMINARY PLAT
COTNER — STATE HIGHWAY 112
The third item of consideration today was the Cotner Winery located
on State Highway 112 (3481 N. Highway 112) just north of the Highway
71 by-pass; Dave Jorgenson representing.
CLAYTON POWELL - PUBLIC WORKS CONTRACTS
Powell advised that no off-site improvements are required as this
site fronts a State Highway. He noted 40' of dedicated r/w is required
by separate instrument, measured from the centerline of the Highway
towards the property. Powell requested a covenant stating the private
drive will be maintained by the owner. He said if the City maintains
it, it should be brought to City standards. Powell noted a sidewalk
on Highway 112 is required but because it is so remote from any other
development, he did not think it was warranted at this time with a
Bill of Assurance being a possibility. Powell expressed his support
of the proposed development, saying it is an ideal location.
KENNETH RADER - OZARKS ELECTRIC
Rader said there is power to the existing barn with a meter pole to
serve both the house and the barn. Jorgensen said Cotner has made
reference to three-phase service and Rader said there is no problem.
KENNETH WAGNER - ARKANSAS WESTERN GAS
Wagner advised both water and gas meters are located on the north
side of Highway 112 with existing gas line on the east side of 112.
He requested a 25' utility easement adjacent to (on the west side)
of and parallel to Highway 112 r/w and adjacent to (on the south side)
of Highway 112 r/w in order to extend service to the development.
He said service has been provided of sufficient size for expansion
of this project in the future.
TOM MCELROY - SOUTHWESTERN BELL
McElroy said service has been set up for both the barn and the house.
He requested, because this is a separate development, the line extending
to this location be designated a 25' utility easement. Rader said
he thought there may already be an existing easement here. This is
to be checked and if no easement exists, one needs to be dedicated.
LARRY POAGE — FIRE DEPARTMENT
DON BUNN — CITY ENGINEER
Poage requested a fire hydrant on a 6" water line within the development.
He asked if the silo will be implemented into the business and Jorgensen
explained there are plans for a spiral stairway to a proposed structure
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Plat Review
March 27, 1986
Page 8
on the top. Poage said if the public is allowed in the silo it must
have two exits and no spiral staircase.
Poage said a fixed hood fire extinguisher system is required in the
kitchen. He noted the building inspector is aware of this code. He
advised there are specifications for fermentation tanks. Poage said
the water line should be a 6" loop. (Bunn said a 2" is existing at
the highway).
Poage requested 2011 fire extinguishers placed near the fermentation
tanks with the fire hydrant close by. Bunn suggested a private yard
hydrant for the sprinkler system and Poage agreed but noted a fire
hydrant is also required whether the building is sprinkled or not.
SANDRA CARLISLE - PLANNING DIRECTOR
Carlisle advised that any off-site parking is subject to approval
by the Planning Commission. She added that parking near the house
may not be applied to this development. She noted parking spaces
must be 9 X 19 and finished to a "durable and dustless surface". Based
on the following anticipated square footage, the total number of spaces
required is 40, two of which must be for the handicapped and 20% of
which may be designated "compact":
Office Space - 916
Manufacturing - 3,898
Retail - 1,748
Restaurant/lounge - 4,324
required = 4
required = 3
required = 9
required = 24
Carlisle advised that the parking space shown south of the proposed
addition is too small. She advised the dumpster is shown in the middle
of the driveway. (Brt later said he did not object).
Carlisle noted that any building exceeding 20' in height requires
an additional setback of one foot per each foot in excess of 20'.
She said the 50' required building setback may be reduced to 25' (plus
the additional for height regulation) if 10% of the area between the
building and the property line is landscaped. She noted setbacks
are measured from the overhangs and not the building wall. She suggested
Jorgensen see the sign inspector regarding signs and advised that
10 copies of plat revisions are due in the Planning Office by April
7th for presentation to the Subdivision Committee on April 10th and
the Planning Commission on April 14, 1986. She noted that response
has been favorable for this proposed winery.
Carlisle later reported that the above setbacks had been calculated
on the position of the private drive as the property does not have
public road frontage. She pointed out that it may be possible to
consider the development as having four side property lines. The
meeting adjourned at 11:30 a.m.
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