HomeMy WebLinkAbout1985-08-29 Minutes•
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MINUTES OF A PLAT REVIEW
A meeting of the Fayetteville Plat Review Committee was held on Thursday,
August 29, 1985 at 9:00 a.m. in Room 111 of the City Administration
Building, 113 West Mountain Street, Fayetteville, Arkansas.
UTILITY REPRESENTATIVES PRESENT: Kenneth Wagner,
Tom Mcllroy and L.
CITY REPRESENTATIVES PRESENT:
Ivan Faulkner,
0. Ferguson
Clayton Powell, Don Bunn, Wally
Brt, Dennis Ledbetter, Bobbie Jones,
Sandra Carlisle and Paula Brandeis
(HOBS') MOTEL: 1255 S. SHILOH, S. OF HWY. 62 WEST
The first item of consideration was
for a motel to be located at 1255 S.
Property is zoned C-2, Thoroughfare
Wimberly of Northwest Engineers.
a large scale development plan
Shiloh south of Highway 62 west.
Commercial, represented by Ervan
Wimberly noted that the property is about 400' south of Hwy.62 and
Shiloh Drive will be the access. He said there are 165 units in a
two story structure and the office/restaurant will be one story.
He inquired whether the atrium will be considered in the total parking
space count and Jones said it would not unless it were converted to
some other use. She said office space requires one parking space
per 300 s.f. in addition to one space per rental unit.
KENNETH WAGNER - ARKANSAS WESTERN GAS
Wagner said there is an existing gas line on the west border on the
Western Hills Mobile Home Park property. He requested a utility easement
of 20' if possible at this location but said he could accept 15'.
He said the meter will be in the green area and recommended casing
for the line under the blacktop to the service area. Wimberly said
they plan to begin construction within a year.
TOM MCILROY - SOUTHWESTERN BELL TELEPHONE
Mcllroy requested a 15' easement along the west property line and
a 15' easement along the south property line. He requested 4" schedule
40 PVC conduit from the service area to the easement line.
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Plat Review
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WALLY BBT - SANITATION SUPERINTENDENT
Brt said the location is fine but the pad needs to be 12 X 15'.
IVAN FAULKNER - SWEPCO
Faulkner agreed with the easements requested thus far and noted that
the incoming lines will need to be "beefed" up. He requested 4" schedule
40 PVC conduit from the overhead line to the location of the transformer.
He noted that it will take 6-8 months to recieve the transformer from
the time it is requested. Faulkner added that he may have to come
up from the south end along Shiloh or along Highway 62.
NOTE: Faulkner called the Planning Office later in the day to advise
that he will need to serve from the north along Highway 62 and then
south along Shiloh.
L. 0. FERGUSON - WARNER AMEX CABLE
Ferguson said that if cable is desired he will need to be notified
before the plans for the final plat is drawn up.
• DON BUNN — CITY ENGINEER
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Bunn stated that the 8" water line needs to be extended south 100'
or more with a fire hydrant located somewhere in the vicinity so as
to be not less than 500 ft. from the furthest corner of the building.
He said he would like to see the 8" line brought to the north east
corner of the building near the proposed gas meter. He said there
were no problems with the sewer location.
FREEMAN WOOD - BUILDING INSPECTOR
Wood, unable to attend this meeting, had advised that there needs
to be many fire walls and possibly a sprinkler system in addition.
He requested the developer check with him on details.
PERRY FRANKLIN - TRAFFIC SUPERINTENDENT
Franklin, also unable to attend this meeting, had advised that plantings
within the parking area and adjacent to drives need to be kept low
(30" or less) so as to provide good visibility.
DENNIS LEDBETTER - FIRE DEPT.
Ledbetter said that the Fire Marshall requests one fire extinguisher
per 2500 s.f. or one every 100 feet; a smoke detector in every room;
a manual fire alarm system; exit lights; emergency lights (if designed
for over 100 people); fixed exhaust hood in kitchen; and one fire
extinguisher each for the kitchen and dining room.
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Plat Review
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CLAYTON POWELL — STREET SUPERINTENDENT
Powell gave the following history regarding 15th Street: the plat
book indicates that there is a 50 r/w which abuts this property. The
gravel drive is a 10' property owner access agreement that goes to
several houses (owned by Major Taylor). Taylor claims that where they
are driving is not where the 10' access easement is but says that
access is where the 14" corrugated metal pipe crosses the road where
the wider than 10' drainage ravine is. Powell noted that Taylor has
tried to sue the City because, even though the lane is not dedicated,
the Street Department wished to accomodate them by blading their access.
He said that this morning he visited the property to verify these
'facts and was met by Mr. Fred Smith who greeted him with a hatchet
complaining about the flags and stakes which have been placed by the
surveyors. He said Smith states that the surveyors pointed out one
corner of the property which is about 48' from where his survey says
it is. Powell noted that when Smith called several years ago to have
his lane graded, the Street Department plowed up a telephone service
which was laying on top of the ground.
Powell said the plat book reflects an unimproved 30' street r/w and
he requested an additional 10' from this property to meet the Master
Street Plan requirements of a local street. He said if it is kept
on the plan as a local street, he recommends that a Bill of Assurance
be executed stating that this developer will improve his half to current
City standards should any development to the south fronting either
on 15th Street or Shiloh Drive take place at a future date. He said
he would not object to a formal petition to close the street.
Wimberly said the boundary line was settled by court order about 18
months ago. He said that Phyllis Johnson quieted title to a disputed
portion of the land although he has not seen said court order. Jones
noted that there was some court action involving property to the west.
Wimberly advised that if 10' is given from the south border of this
property, it will deadend into the mobile home park.
Powell said that 40' of r/w exists on Shiloh and he requested 5' in
addition. He said Shiloh is improved and that driveway permits will
have to be obtained from the State Highway Department with a copy
to the City Street Department. He said he recommends no further street
improvements to Shiloh.
Powell said there is an adequate drainage structure existing if it
is taken under Shiloh to the east. He requested that it be taken
to the curb drop inlet at the location marked "proposed gas meter"
or to the corrugated metal pipe on the south end where the ditch goes
through. He advised that the City does not maintain private drainage
easements.
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Plat Review
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DON OSBDRN — WATER METER SUPERINTENDENT
Osburn was unable to attend this meeting but advised that the address
will be 1255 S. Shiloh.
BOBBIE JONES — CODES TECHNICIAN
Jones said it appears that
Wimberly said they would be
Department. Jones requested
but none on 15th Street.
two existing drives must be barricaded.
closed and abandoned as per the Highway
5' sidewalk along Shiloh service drive
Jones said she had a question on dedication which has been addressed
by Powell. She said there may be something connected with the mobile
home park as to the use of 15th Street. She said that when Washington
Mountain Estates at the top of this mountain was planned, the developers
were talking about the possibility of using 15th Street as an access.
Jones noted that, if this becomes a dedicated road, the utility companies
will probably want to have their easement outside of that r/w.
Jones said that the canopy does not meet the 50' building setback
(from street r/w) and noted that it could be placed within 25' of
the r/w provided that 10% of the area between r/w and canopy is covered
in landscaping plants with no parking between.
Jones said that she has figured 249 parking spaces needed based on
1/300 for office plus one for each rental unit. She noted that 8
spaces must be for the handicapped (12 X 19), preferably with above
grade signs. She said a maximum of 20% of the total spaces may be
for compact cars (7.5 X 15) but they must be marked "compact cars
only". She said the remainder of the parking spaces must be 9 X 19
and the aisle width between parking must be 24', with the parking
spaces a minimum of 5' from the property line. She advised that all
parking must be paved, striped and wheel stops provided by the time
of occupancy.
Jones advised that there is a screening requirement on the west boundary
line and noted that a request could be made (in writing) to install
10% of the border in landscaping in lieu of said screening. Additional
landscaping is not required. She said maximum driveway width is 40'
with a minimum of 25' between drives which has been more than met.
Jones said that driveway and sidewalk permits must be obtained from
the State Highway Department. She noted that the sign shown may not
meet the setback and advised checking with the sign inspector before
ordering said sign.
Jones said the adjoining property owners to
must notified because they have a different
She noted the three ways of notification: 1
the southwest and north
zoning classification.
• by showing a plat and
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Plat Review
August 29, 1985
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receiving property owners signature acknowledging that they have seen
it; 2. by certified mail, return receipt requested; or 3. by an ad
in the newspaper (of a particular size). She said proof of notification
must be provided before the Subdivision Committee meeting.
Jones requested an "as -built" plan upon completion, showing any building
entrances of utilities, all improvements, marked "as -built" and signed
and dated. She recommended keeping a copy of same at the motel and
in a home office.
Jones requested that the dimensions of the setbacks be shown on the
plat (to the overhangs or stairs). She said that 10 copies of revisions
are due in the Planning Office by Tuesday, Sept. 3 to be heard at
the Sept. 9th Planning Commission meeting.
LITTLE ITALY — LSD — JOHN MCLARTY
724 W. SYCAMORE, BETWEEN LEVERETT & GREGG
The second item of consideration today was a large scale development
plan for Little Italy Restaurant submitted by John McLarty. Property
is located at 724 W. Sycamore and zoned I-1.
Wimberly explained that the restaurant will be on Lot 9 of this tract,
adjacent to Scull Creek but does not abut Chestnut. Jones noted that
a property line adjustment has been executed adding 20' of this lot
(Lot 9) to that adjoining it on the east (Lot 10).
Wimberly also. noted that Helen Edmiston owns the lots to the east
and north and that she has granted a private easement for water and
sewer lines across Lot 10.
KENNETH WAGNER - ARKANSAS GAS
Wagner requested a 25' utility easement on the Sycamore street r/w. It
was determined that the service would enter the building at the southeast
corner where the kitchen will be located and the meter will be located
in the front green area between the dumpster and an existing tree.
He said he may reserve the option to cross the front of this lot for
future use, possibly limited to a crossing under the drive.
McLarty said he plans to begin construction around October 1st and
that gas load would remain the same as his existing restaurant.
TOM MCILROY - SOUTHWESTERN BELL TELEPHONE
Mcllroy said he would extend service from the existing facility on
Chestnut. He requested a 25' easement across the south boundary for
future use.
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Plat Review
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IVAN FAULKNER - SWEPCO
Faulkner requested the load information as soon as
his service will extend from the overhead line on
Sycamore to the southeast corner of the property. He
lighting can be provided for and that SWEPCO will work
L. 0. FERGUSON - WARNER AMEX CABLE
possible. He said
the south side of
noted that security
with the developer.
Ferguson left word to check with him if cable is desired and that
conduit would be required into the building. He said he may want
to pre -wire the building and asked that McLarty note how many openings
are needed.
DON BUNN - CITY ENGINEER
Wimberly and Bunn discussed the possibility of Edmiston granting a
private easement for water and sewer and Bunn noted that a private
line in a utility easement is usually not acceptable. He said the
sewer line is usually extended to the property by the developer.
Bunn said if the sewer can be placed in the street r/w, an easement
across Lot 10 will not be necessary. He requested an easement crossing
Lot 10 be worked out with Edmiston.
DENNIS LEDBETTER - FIRE REPRESENTATIVE
Ledbetter advised that a fixed hood system is required in the kitchen
and added that the existing fire hydrant on the corner is adequate.
He requested two fire extinguishers, 1011 ABC or CO2 in the kitchen.
CLAYTON POWELL - STREET SUPERINTENDENT
Powell advised that Sycamore is a four -lane collector street. He
said the drives meet requirements and he requested wheel chair ramps
at the drive intersections. He said the r/w is adequate and sidewalk
is reflected, although it should be 5', not 4'.
Powell noted that, when this subdivision was first submitted, the
developer agreed to abandon Birch Street from Ash to Sycamore because
it was economically unfeasible to develop that area. He said Ash
was later developed to within the turning intersection radius of Chestnut
at which point it was orally agreed that Chestnut would be extended
in Phase II. He said there was discussion of a street improvement
district for Sycamore, which did evolve, but since that time, lots
have been sold and no improvements have been made towards Sycamore
in Phase II. Powell advised that the developer has told him that
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Plat Review
August 29, 1985
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she could not do it because it was too expensive and she already had
access to all of her lots. Later, he said, Len Edens of Soap and
Suds executed a Bill of Assurance agreeing to pay his proportionate
share of improving Chestnut but the Skate Place was not required to
make improvement because the developer was still expected to improve
Chestnut from its terminal point at Ash down to Sycamore. Powell
concluded that there is another lot to the rear of this development
that will be difficult to gain access to without the improvements
to Chestnut and he added that the Board of Directors has made inquiries
as to why it has not been improved and when it will be improved.
He said he recommends that a moratorium be placed on the further exchange
of lots within this area until it is resolved. He said he didn't
feel that McLarty should have to contribute to the improvements but
that the original developer should be sought out and required to make
improvements asoriginally promised. Wimberly agreed and added that
the original developers may declare bankruptcy. Powell requested
some clarification of the situation.
Jones advised that she has been approached by the City Manager's office
regarding this situation and has researched the files finding nothing
in writing which supports a commitment having been made on Chestnut.
She said that she has been told by numerous people, including the
owner of the Skate Place, that it was the intention of Edmiston to
improve Chestnut Jones said that Chestnut is not mentioned in the
Sycamore Street Improvement District files. (She noted that there
are two Sycamore Street Improvement Districts - one east of the railroad
tracks and one west to Leverett).
Powell advised that he has a copy of a letter approving the street
engineering plans and profiles for Phase I of the improvements and
referring to Phase II.
Powell said that Edmiston told him that she would not do any improvements
now that she has access to all of her lots.
WALLY BRT - SANITATION SUPERINTENDENT
Brt said the size of the dumpster pad must be 12 X 15' and he advised
that there should be no curbs to interfere with pick-up.
DON OSBURN - WATER NETER SUPERINTENDENT
Osburn advised that the address of this property will be 724 W. Sycamore.
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Plat Review
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BOBBIE JONES — CITY CODES TECHNICIAN
Jones asked if the question of r/w at the location of the bridge has
been cleared up and McLarty advised that the discrepancy occurred
through a typographical error in the abstract which has been addressed.
Jones requested this be noted on the plat.
Jones advised that a 5' concrete sidewalk is required along Sycamore
and screening is required on the west property line. She said that
McLarty could request a waiver of screening with landscaping in lieu
of and that such a request should be made in writing. She said that
anything placed in the flood plain should be checked out with Building
Inspector Wood. McLarty asked if the existing vegetation would suffice
and Jones replied that it would if it is sufficiently view obscuring
and a note is made that it will be maintained as such.
Jones advised that adjoining property owners with different zoning
classification must be notified of this development plan in one of
three ways: 1. an ad in the newspaper; 2. certified letter, return
receipt requested; or 3. signatures of said owners on a plat indicating
that they have seen it. She added that proof of notification must-
be
ustbe presented before the Subdivision Committee reviews the plat.
Jones requested an "as—built" plan upon completion, showing where
all utilities enter the building, all improvements, marked "as—built",
dated and signed. She noted that the east driveway may be less than
12.5' from the new property line and may require a request for waiver.
Wimberly said that the drive is 12.5 from the throat which he thought
was acceptable to Powell.
Jones advised that the parking area should be paved, spaces striped
and wheel stops provided by the time of occupancy. She said 10% of
the area between parking and the street on the west portion of the
property should be in plants. She advised that parking could be brought
closer to the street; 25' from street r/w with 10% plants or 15' with
20% plants.
Jones noted that she has had recent inquiries from the Board of Directors
regarding the improvements to Chestnut Street from Sycamore to Ash.
She reiterated that she has found no written record of Edmiston's
comments on the opening of Chestnut.
Jones requested 10 copies of revisions of this plat first thing Sept. 3rd
if the developer wishes to have it reviewed at the Subdivision Committee
meeting of Sept. 5th.
There being no further discussion, the meeting adjourned at 11:00
a.m.
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