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HomeMy WebLinkAbout1985-08-29 Minutes• • • MINUTES OF A PLAT REVIEW A meeting of the Fayetteville Plat Review Committee was held on Thursday, August 29, 1985 at 9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. UTILITY REPRESENTATIVES PRESENT: Kenneth Wagner, Tom Mcllroy and L. CITY REPRESENTATIVES PRESENT: Ivan Faulkner, 0. Ferguson Clayton Powell, Don Bunn, Wally Brt, Dennis Ledbetter, Bobbie Jones, Sandra Carlisle and Paula Brandeis (HOBS') MOTEL: 1255 S. SHILOH, S. OF HWY. 62 WEST The first item of consideration was for a motel to be located at 1255 S. Property is zoned C-2, Thoroughfare Wimberly of Northwest Engineers. a large scale development plan Shiloh south of Highway 62 west. Commercial, represented by Ervan Wimberly noted that the property is about 400' south of Hwy.62 and Shiloh Drive will be the access. He said there are 165 units in a two story structure and the office/restaurant will be one story. He inquired whether the atrium will be considered in the total parking space count and Jones said it would not unless it were converted to some other use. She said office space requires one parking space per 300 s.f. in addition to one space per rental unit. KENNETH WAGNER - ARKANSAS WESTERN GAS Wagner said there is an existing gas line on the west border on the Western Hills Mobile Home Park property. He requested a utility easement of 20' if possible at this location but said he could accept 15'. He said the meter will be in the green area and recommended casing for the line under the blacktop to the service area. Wimberly said they plan to begin construction within a year. TOM MCILROY - SOUTHWESTERN BELL TELEPHONE Mcllroy requested a 15' easement along the west property line and a 15' easement along the south property line. He requested 4" schedule 40 PVC conduit from the service area to the easement line. Q6 • Plat Review August 29, 1985 Page 2 WALLY BBT - SANITATION SUPERINTENDENT Brt said the location is fine but the pad needs to be 12 X 15'. IVAN FAULKNER - SWEPCO Faulkner agreed with the easements requested thus far and noted that the incoming lines will need to be "beefed" up. He requested 4" schedule 40 PVC conduit from the overhead line to the location of the transformer. He noted that it will take 6-8 months to recieve the transformer from the time it is requested. Faulkner added that he may have to come up from the south end along Shiloh or along Highway 62. NOTE: Faulkner called the Planning Office later in the day to advise that he will need to serve from the north along Highway 62 and then south along Shiloh. L. 0. FERGUSON - WARNER AMEX CABLE Ferguson said that if cable is desired he will need to be notified before the plans for the final plat is drawn up. • DON BUNN — CITY ENGINEER • Bunn stated that the 8" water line needs to be extended south 100' or more with a fire hydrant located somewhere in the vicinity so as to be not less than 500 ft. from the furthest corner of the building. He said he would like to see the 8" line brought to the north east corner of the building near the proposed gas meter. He said there were no problems with the sewer location. FREEMAN WOOD - BUILDING INSPECTOR Wood, unable to attend this meeting, had advised that there needs to be many fire walls and possibly a sprinkler system in addition. He requested the developer check with him on details. PERRY FRANKLIN - TRAFFIC SUPERINTENDENT Franklin, also unable to attend this meeting, had advised that plantings within the parking area and adjacent to drives need to be kept low (30" or less) so as to provide good visibility. DENNIS LEDBETTER - FIRE DEPT. Ledbetter said that the Fire Marshall requests one fire extinguisher per 2500 s.f. or one every 100 feet; a smoke detector in every room; a manual fire alarm system; exit lights; emergency lights (if designed for over 100 people); fixed exhaust hood in kitchen; and one fire extinguisher each for the kitchen and dining room. 47 • • • Plat Review August 29, 1985 Page 3 CLAYTON POWELL — STREET SUPERINTENDENT Powell gave the following history regarding 15th Street: the plat book indicates that there is a 50 r/w which abuts this property. The gravel drive is a 10' property owner access agreement that goes to several houses (owned by Major Taylor). Taylor claims that where they are driving is not where the 10' access easement is but says that access is where the 14" corrugated metal pipe crosses the road where the wider than 10' drainage ravine is. Powell noted that Taylor has tried to sue the City because, even though the lane is not dedicated, the Street Department wished to accomodate them by blading their access. He said that this morning he visited the property to verify these 'facts and was met by Mr. Fred Smith who greeted him with a hatchet complaining about the flags and stakes which have been placed by the surveyors. He said Smith states that the surveyors pointed out one corner of the property which is about 48' from where his survey says it is. Powell noted that when Smith called several years ago to have his lane graded, the Street Department plowed up a telephone service which was laying on top of the ground. Powell said the plat book reflects an unimproved 30' street r/w and he requested an additional 10' from this property to meet the Master Street Plan requirements of a local street. He said if it is kept on the plan as a local street, he recommends that a Bill of Assurance be executed stating that this developer will improve his half to current City standards should any development to the south fronting either on 15th Street or Shiloh Drive take place at a future date. He said he would not object to a formal petition to close the street. Wimberly said the boundary line was settled by court order about 18 months ago. He said that Phyllis Johnson quieted title to a disputed portion of the land although he has not seen said court order. Jones noted that there was some court action involving property to the west. Wimberly advised that if 10' is given from the south border of this property, it will deadend into the mobile home park. Powell said that 40' of r/w exists on Shiloh and he requested 5' in addition. He said Shiloh is improved and that driveway permits will have to be obtained from the State Highway Department with a copy to the City Street Department. He said he recommends no further street improvements to Shiloh. Powell said there is an adequate drainage structure existing if it is taken under Shiloh to the east. He requested that it be taken to the curb drop inlet at the location marked "proposed gas meter" or to the corrugated metal pipe on the south end where the ditch goes through. He advised that the City does not maintain private drainage easements. R8 • • Plat Review August 29, 1985 Page 4 DON OSBDRN — WATER METER SUPERINTENDENT Osburn was unable to attend this meeting but advised that the address will be 1255 S. Shiloh. BOBBIE JONES — CODES TECHNICIAN Jones said it appears that Wimberly said they would be Department. Jones requested but none on 15th Street. two existing drives must be barricaded. closed and abandoned as per the Highway 5' sidewalk along Shiloh service drive Jones said she had a question on dedication which has been addressed by Powell. She said there may be something connected with the mobile home park as to the use of 15th Street. She said that when Washington Mountain Estates at the top of this mountain was planned, the developers were talking about the possibility of using 15th Street as an access. Jones noted that, if this becomes a dedicated road, the utility companies will probably want to have their easement outside of that r/w. Jones said that the canopy does not meet the 50' building setback (from street r/w) and noted that it could be placed within 25' of the r/w provided that 10% of the area between r/w and canopy is covered in landscaping plants with no parking between. Jones said that she has figured 249 parking spaces needed based on 1/300 for office plus one for each rental unit. She noted that 8 spaces must be for the handicapped (12 X 19), preferably with above grade signs. She said a maximum of 20% of the total spaces may be for compact cars (7.5 X 15) but they must be marked "compact cars only". She said the remainder of the parking spaces must be 9 X 19 and the aisle width between parking must be 24', with the parking spaces a minimum of 5' from the property line. She advised that all parking must be paved, striped and wheel stops provided by the time of occupancy. Jones advised that there is a screening requirement on the west boundary line and noted that a request could be made (in writing) to install 10% of the border in landscaping in lieu of said screening. Additional landscaping is not required. She said maximum driveway width is 40' with a minimum of 25' between drives which has been more than met. Jones said that driveway and sidewalk permits must be obtained from the State Highway Department. She noted that the sign shown may not meet the setback and advised checking with the sign inspector before ordering said sign. Jones said the adjoining property owners to must notified because they have a different She noted the three ways of notification: 1 the southwest and north zoning classification. • by showing a plat and • • • Plat Review August 29, 1985 Page 5 receiving property owners signature acknowledging that they have seen it; 2. by certified mail, return receipt requested; or 3. by an ad in the newspaper (of a particular size). She said proof of notification must be provided before the Subdivision Committee meeting. Jones requested an "as -built" plan upon completion, showing any building entrances of utilities, all improvements, marked "as -built" and signed and dated. She recommended keeping a copy of same at the motel and in a home office. Jones requested that the dimensions of the setbacks be shown on the plat (to the overhangs or stairs). She said that 10 copies of revisions are due in the Planning Office by Tuesday, Sept. 3 to be heard at the Sept. 9th Planning Commission meeting. LITTLE ITALY — LSD — JOHN MCLARTY 724 W. SYCAMORE, BETWEEN LEVERETT & GREGG The second item of consideration today was a large scale development plan for Little Italy Restaurant submitted by John McLarty. Property is located at 724 W. Sycamore and zoned I-1. Wimberly explained that the restaurant will be on Lot 9 of this tract, adjacent to Scull Creek but does not abut Chestnut. Jones noted that a property line adjustment has been executed adding 20' of this lot (Lot 9) to that adjoining it on the east (Lot 10). Wimberly also. noted that Helen Edmiston owns the lots to the east and north and that she has granted a private easement for water and sewer lines across Lot 10. KENNETH WAGNER - ARKANSAS GAS Wagner requested a 25' utility easement on the Sycamore street r/w. It was determined that the service would enter the building at the southeast corner where the kitchen will be located and the meter will be located in the front green area between the dumpster and an existing tree. He said he may reserve the option to cross the front of this lot for future use, possibly limited to a crossing under the drive. McLarty said he plans to begin construction around October 1st and that gas load would remain the same as his existing restaurant. TOM MCILROY - SOUTHWESTERN BELL TELEPHONE Mcllroy said he would extend service from the existing facility on Chestnut. He requested a 25' easement across the south boundary for future use. Ioo • • • Plat Review August 29, 1985 Page 6 IVAN FAULKNER - SWEPCO Faulkner requested the load information as soon as his service will extend from the overhead line on Sycamore to the southeast corner of the property. He lighting can be provided for and that SWEPCO will work L. 0. FERGUSON - WARNER AMEX CABLE possible. He said the south side of noted that security with the developer. Ferguson left word to check with him if cable is desired and that conduit would be required into the building. He said he may want to pre -wire the building and asked that McLarty note how many openings are needed. DON BUNN - CITY ENGINEER Wimberly and Bunn discussed the possibility of Edmiston granting a private easement for water and sewer and Bunn noted that a private line in a utility easement is usually not acceptable. He said the sewer line is usually extended to the property by the developer. Bunn said if the sewer can be placed in the street r/w, an easement across Lot 10 will not be necessary. He requested an easement crossing Lot 10 be worked out with Edmiston. DENNIS LEDBETTER - FIRE REPRESENTATIVE Ledbetter advised that a fixed hood system is required in the kitchen and added that the existing fire hydrant on the corner is adequate. He requested two fire extinguishers, 1011 ABC or CO2 in the kitchen. CLAYTON POWELL - STREET SUPERINTENDENT Powell advised that Sycamore is a four -lane collector street. He said the drives meet requirements and he requested wheel chair ramps at the drive intersections. He said the r/w is adequate and sidewalk is reflected, although it should be 5', not 4'. Powell noted that, when this subdivision was first submitted, the developer agreed to abandon Birch Street from Ash to Sycamore because it was economically unfeasible to develop that area. He said Ash was later developed to within the turning intersection radius of Chestnut at which point it was orally agreed that Chestnut would be extended in Phase II. He said there was discussion of a street improvement district for Sycamore, which did evolve, but since that time, lots have been sold and no improvements have been made towards Sycamore in Phase II. Powell advised that the developer has told him that id • • • Plat Review August 29, 1985 Page 7 she could not do it because it was too expensive and she already had access to all of her lots. Later, he said, Len Edens of Soap and Suds executed a Bill of Assurance agreeing to pay his proportionate share of improving Chestnut but the Skate Place was not required to make improvement because the developer was still expected to improve Chestnut from its terminal point at Ash down to Sycamore. Powell concluded that there is another lot to the rear of this development that will be difficult to gain access to without the improvements to Chestnut and he added that the Board of Directors has made inquiries as to why it has not been improved and when it will be improved. He said he recommends that a moratorium be placed on the further exchange of lots within this area until it is resolved. He said he didn't feel that McLarty should have to contribute to the improvements but that the original developer should be sought out and required to make improvements asoriginally promised. Wimberly agreed and added that the original developers may declare bankruptcy. Powell requested some clarification of the situation. Jones advised that she has been approached by the City Manager's office regarding this situation and has researched the files finding nothing in writing which supports a commitment having been made on Chestnut. She said that she has been told by numerous people, including the owner of the Skate Place, that it was the intention of Edmiston to improve Chestnut Jones said that Chestnut is not mentioned in the Sycamore Street Improvement District files. (She noted that there are two Sycamore Street Improvement Districts - one east of the railroad tracks and one west to Leverett). Powell advised that he has a copy of a letter approving the street engineering plans and profiles for Phase I of the improvements and referring to Phase II. Powell said that Edmiston told him that she would not do any improvements now that she has access to all of her lots. WALLY BRT - SANITATION SUPERINTENDENT Brt said the size of the dumpster pad must be 12 X 15' and he advised that there should be no curbs to interfere with pick-up. DON OSBURN - WATER NETER SUPERINTENDENT Osburn advised that the address of this property will be 724 W. Sycamore. 10,Q • • • Plat Review August 29, 1985 Page 8 BOBBIE JONES — CITY CODES TECHNICIAN Jones asked if the question of r/w at the location of the bridge has been cleared up and McLarty advised that the discrepancy occurred through a typographical error in the abstract which has been addressed. Jones requested this be noted on the plat. Jones advised that a 5' concrete sidewalk is required along Sycamore and screening is required on the west property line. She said that McLarty could request a waiver of screening with landscaping in lieu of and that such a request should be made in writing. She said that anything placed in the flood plain should be checked out with Building Inspector Wood. McLarty asked if the existing vegetation would suffice and Jones replied that it would if it is sufficiently view obscuring and a note is made that it will be maintained as such. Jones advised that adjoining property owners with different zoning classification must be notified of this development plan in one of three ways: 1. an ad in the newspaper; 2. certified letter, return receipt requested; or 3. signatures of said owners on a plat indicating that they have seen it. She added that proof of notification must- be ustbe presented before the Subdivision Committee reviews the plat. Jones requested an "as—built" plan upon completion, showing where all utilities enter the building, all improvements, marked "as—built", dated and signed. She noted that the east driveway may be less than 12.5' from the new property line and may require a request for waiver. Wimberly said that the drive is 12.5 from the throat which he thought was acceptable to Powell. Jones advised that the parking area should be paved, spaces striped and wheel stops provided by the time of occupancy. She said 10% of the area between parking and the street on the west portion of the property should be in plants. She advised that parking could be brought closer to the street; 25' from street r/w with 10% plants or 15' with 20% plants. Jones noted that she has had recent inquiries from the Board of Directors regarding the improvements to Chestnut Street from Sycamore to Ash. She reiterated that she has found no written record of Edmiston's comments on the opening of Chestnut. Jones requested 10 copies of revisions of this plat first thing Sept. 3rd if the developer wishes to have it reviewed at the Subdivision Committee meeting of Sept. 5th. There being no further discussion, the meeting adjourned at 11:00 a.m. I 03