HomeMy WebLinkAbout1985-07-18 Minutes•
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MINUTES OF A PLAT REVIEW MEETING
A meeting of the Fayetteville Plat Review Committee vas held Thursday,
July 18, 1985 at 9:15 in Room 111 of The City Administration Building,
113 West Mountain Street, Fayetteville, Arkansas.
UTILITY REPRESENTATIVES PRESENT: Ivan Faulkner, Roy Hawkins, Tom
Mcllroy and L. 0. Ferguson
CITY REPRESENTATIVES PRESENT:
Clayton Powell, Don Bunn, Perry
Franklin, Freeman Wood, Bobbie
Jones and Paula Brandeis
TOWNSHIP ROAD EXTENSION - DISCUSSION
CLAYTON POWELL - STREET SUPERINTENDENT
Powell advised that this discussion would generally revolve around
the possible relocation of various utilities and he added that there
are no Federal funds involved. He said the beginning point is Highway
265 on the east, terminating at Old Wire Road on the west and noted
that Township will be two lanes (31 ft. wide back-to-back of curb)
with the exception of turn lanes at the intersections of Highway 265
and Old Wire Road. Powell advised that Mel Milholland is the City's
consulting engineer in charge of design as well as construction, super-
vision and inspection.
Milholland advised that he has made an effort to meet with each of
the utility representatives in the field to identify their particular
utility lines. He said that aboveground sites have been located and
underground may or may not have been. He added that he wished to
make every effort to work the utility companies on having lines in
the way of construction relocated. Milholland requested that the
burying conduit be considered at this time for those wishing to put
lines underground. He indicated that he had highlighted everything
that he knew of including power poles, gas lines, water and sewer,
etc. that need to be relocated and he requested that he be advised
of any that may have omitted.
Milholland said he would provide a set of prints for each utility
company and requested that those representatives indicate on said
prints, all existing service installations and anything that may be
needed in the future including a materials list and specs. He acknowledged
that plans were subject to change in the field as construction progresses.
Jones suggested indicating whether items would be provided by the
City or the contractor.
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Plat Review
July 18, 1985
Page 2
IVAN FAULKNER - SWEPCO
Faulkner advised that SWEPCO will work with the City regarding the
relocation of service. He requested that any underground facilities
that cross the road be encased in conduit as the road is constructed.
He requested a set of plans to review and said that he didn't see
any major problems at this time. Faulkner added that there is a power
pole that needs relocation which is not indicated on Milholland's
plan. Faulkner said SWEPCO will not furnish the 3" Schedule 40 PVC
conduit necessary for street crossings and added that everything will
need to be checked in the field before any further comments are made.
He advised that the conduit for single phase must be buried 40" deep.
In discussion with Right -of -Way Agent, Bert Rakes, Faulkner indicated
that the power pole behind the Winwood Baptist Church serves a large
area that is not apparent and would be extremely expensive to replace.
Faulkner agreed to indicate all requirements and locations needed
by SWEPCO on a set of plans furnished by Milholland. Faulkner requested
the r/w be cleared if his service needs to be relocated and Milholland
replied that the City Board has ordered that no trees be removed past
five ft. back of curb unless absolutely necessary.
JAMES CROWNOVER - OZARKS ELECTRIC
It was determined that Ozarks Electric will furnish service to a small
portion of the north side of Township extension located at the section
line (Sec.31 T-17 R-30) near Highway 265 (Cedarwood Addition). Crownover
said there is nothing existing there at this time but advised that
a church has building plans for this location. Milholland suggested
that any necessary conduit be installed at this time.
L. 0. FERGUSON - WARNER AMEX CABLE
Ferguson advised that his existing service in this area is buried
with either SWEPCO or Bell. He requested 2" schedule 40 PVC for crossings.
BERT RAKES - RIGHT-OF-WAY AGENT
Rakes asked if the fence at the intersection of Township and 265 would
have to be removed and Jones replied that it should not be in the
right-of-way. Rakes advised that he finds it necessary to condemn
some additional land for right-of-way where that fence is currently
set. Jones noted that the r/w had been dedicated before the fence
was constructed. Powell confirmed that the fence must be removed
from the r/w and discussion ensued as to possible compensation for
said fence. Inspector Wood advised that setback for the fence must
be examined on site for visibility. Milholland said he has staked
out the r/w and set iron pins for markers. In answer to Hawkins question,
Rakes replied that all r/w has not been secured at this time. Hawkins
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July 18, 1985
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requested that the three uncommitted locations (Winwood Baptist Church,
Jerry Sweetser's garage. and Harris on the SW corner of Township and
Highway 265) be noted on Milholland's prints. Faulkner requested
notification of final r/w being secured.
Milholland said he plans to advertise to receive bids in two weeks
time, take the bids within 30 days and issue notice to proceed within
45 days.
ROY HAWKINS & TOM MCILROY — SOUTHWESTERN BELL
Hawkins advised that, if backfill is utilized (as planned by Milholland),
Bell will need to relocate pedestals. He said there would be no problem
if the grade is not changed and added that he would spot service locations.
Hawkins said that it takes a minimum of six weeks from ordering to
obtain cable and added that Bell has no underground crossings. Milholland
said he would get Hawkins a set of plans as requested and Hawkins
agreed to indicate his requirements on the plans and return them by
July 26th.
Mcllroy noted that he would furnish conduit in recently obtained easement
behind Winwood Baptist Church and he advised that a field meeting
would be necessary to discuss final arrangements.
DON BUNN — CITY ENGINEER
Bunn advised that there may be some street crossings necessary with
conduit required. He requested that Milholland provide for any relocation
of sewer or water that is necessary.
PERRY FRANKLIN — TRAFFIC SUPERINTENDENT
Franklin advised that he will need two crossings for future signalization
in 3" conduit, one at each end of the extension. Faulkner said that
SWEPCO will handle the signalization at Crossover Road. He noted
that Ozarks Electric could handle the service on the north side of
the road at this intersection as the centerline is the boundary line.
FREEMAN WOOD — BUILDING INSPECTOR
Wood said that construction of the bridge will require a permit and
added that once the engineering plans are submitted to him stating
that the flood elevation will not be increased, he will submitt them
to the Corp of Engineer in Little Rock. Wood said if the Corp cannot
inspect the site they will request another engineering firm to confirm
Milholland's calculations. He said both sets of calculations will
then be sent to Conrad Hatfield at FEMA (Federal Emergency Management
Administration) for approval.
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July 18, 1985
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DISCUSSION OF FIRST SOUTH, SCHOOL STREET AND MAPLE STREET PROJECTS
Powell inquired whether Southwestern Bell's schedule was still the
end of August. Hawkins said he would know soon. Powell advised that
he must have overlays and slurry seals finished by the end of August
for either First South (Dickson at College) or School Street and Hawkins
requested that the School Street project be addressed first. Powell
announced that Maple Street is finished and the landscaping of the
sororities and frat houses is under way.
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There being no further discussion, the meeting adjourned at 314-5 p.m.
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