HomeMy WebLinkAbout1985-05-02 Minutes•
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MINUTES OF A PLAT REVIEW MEETING
A meeting of the Fayetteville Plat Review Committee was held on Thursday,
May 2, 1985 at 9:00 a.m. in Room 111 of the City Administration Building,
113 West Mountain Street, Fayetteville, Arkansas.
UTILITY REPRESENTATIVES PRESENT: Ivan Faulkner, Kenneth Wagner,
Roy Hawkins and L. 0. Ferguson
CITY REPRESENTATIVES PRESENT:
Clayton Powell, Larry Poage, Don
Bunn, Don Osburn, Connie Edmonston,
Bobbie Jones and Paula Brandeis
QUAIL CREEK ADDITION - W. BISHOP/M. MILHOLLAND
BETWEEN. APPLEBY STREET AND DRAKE'STREET
The only item of consideration was a proposed subdivision to be located
between Appleby and Drake Streets west of College Ave. submitted by
Wade Bishop and represented by Bishop and Milholland.
Milholland agreed that the first phase of this development will be
bounded on the south at the east side between Lots 17 and 37 of Block
One, travel along the back lot lines between Quail Creek and John
Wayne Drives and then proceed westward between Lots 29 and 30 of Block
One, cross Quail Creek Drive to the west property line. Street Superinten-
dent Powell requested a standard barricade between phases.
WALLY BRT - SANITATION SUPERINTENDENT
Jones reported comments given by Brt as follows: Everything looks
fine and he asked for ample turn -around space if the project is phased.
FREEMAN WOOD - BUILDING INSPECTOR
Jones reported comments given by
the flood plain must be shown on
partly in, or bordering on, the
permit for structures built here
be certified by an engineer.
Wood as follows: The elevation of
the final plat. The lots which are
flood plain must have a flood plain
and the lower level elevations must
Bunn added that there is an ordinance pending that will prohibit sewer
service to any structure built in the flood plain. He noted that
if the area is already developed, this ordinance will not apply.
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Plat Review
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CLAYTON POWELL -'STREET SUPERINTENDENT
Powell noted that Appleby Street improvements have been constructed
by the City to just east of the Appleby Street bridge. He added that
Appleby is scheduled for further improvements beginning 375 ft. east
of the present terminal point of the State Highway/City improvement
project which ends approximately 30ft. inside the perimeter of this
development on the east lot line of Lot 11.
Powell said the City plat book shows a 40ft. r/w on the 40 acre line
extending north and he noted that there is no way of knowing where
the existing r/w of Appleby is at this time. He said the City currently
has a survey in progress to determine the exact location and he requested
that r/w be dedicated along this property's north border which will
be adequate to result in 25 ft. to the south of that r/w. Powell
said the r/w needs to be clarified before street improvements begin
and added that there should be no changes made in the elevation of
Appleby because site distance and traffic safety have been taken into
consideration in the City's improvement plans. He said that storm
draining the width of this property along Appleby will be required.
Powell noted that this plat shows the drainage breaking midway along
• Quail Creek Drive while the exiting drainage is 102 ft. east.
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Powell recommend waiving the requirement of 1000ft. maximum on a dead-end
street based on Planning Commission action on another recently approved
subdivision at Highway 16 West. He said he felt that Appleby should
be brought up to current City standards across the perimeter of this
subdivision for 15.5 ft. (from whatever centerline is established
to the property line).
Powell recommended the shown storm drainage remain, however, he said
City street specs call for all intersections be underdrained when
possible. He recommended Ripple Creek be underdrained with drop inlets
on both sides of the street and stormed north to the drop inlets at
the southwest corner of John Wayne Drive. He recommended Whispering
Springs be underdrained with drop inlets on both sides of the intersection
across Oak Brook Drive to the north corner of Driftwood Drive. He
asked for another drop inlet on the south side of Driftwood and storm
drain across Quail Creek to the south corner of Joey's Court. Powell
said this will slightly exceed the 700 ft. spacing of carrying drainage
on a street surface but will eliminate the traffic safety of having
freezing precipitation flowing through intersections. He said that
any phase of a subdivision that is not completed or in progress at
the time the new specifications are presented to the Planning Commission
(about one month) should comply with the new specs.
Powell said that the island in the "eyebrow" of Joey's Court should
be maintained by a Property Owners Association unless it is a dedicated
street in which case it should be 31 ft. back to back with 50 r/w.
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Plat Review
May 2, 1985
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He said he prefers it be dedicated. He noted that the median at the
entrance on Appleby must be maintained by a POA.
Powell advised that Drake Street is currently under construction from
Villa North to Lonnie Street with 60 ft. r/w having been acquired
to Gregg Street including condemnation of the Nettleship property.
Powell said that, if Quail Creek is constructed to the south perimeter
prior to the construction of Drake Street, he would request the cul-de-sac
be constructed to current standards rather than a temporary gravel
turn -around. Powell also recommended that this developer be required
to improve Drake Street for 15.5 from centerline.
Powell noted that drainage easements may not be maintained in the
same space as utility easements. He said the drainage easement that
is being dedicated in the existing 70 ft. canal on the northwest end
needs to be cleared, grubbed, aligned and improved with rip -rap for
a width of 25 ft. for maintenance purposes. He also said he felt
the drainage should be controlled on the south end where it intersects
Drake Street. Powell asked that sidewalks be ramped at all driveways
and intersections.
Milholland requested to allow the drainage easement that ends at the
south line of Lot 3 to be maintained by the property owners and Powell
agreed if this arrangement is in some way annotated on the plat.
Milholland also requested placement of a box on the north side of
Lot 10 that will empty into the channel and Powell agreed, noting
that it must be properly annotated that the rear portion of Lot 10
is not usable. He added that the curb and gutter will need to continue
to the west perimeter.
Powell inquired about the desired status of the drainage channel and
Bishop replied that he would like it to be the responsibility of the
property owners with maintenance as such annotated in the covenants.
Powell advised that this developer may design the streets and drainage
of one phase at a time with the stipulation that, if phase two is
not constructed within a reasonable period of time, a cul-de-sac will
be installed. Powell noted that any location that has water and sewer
or utilities under the pavement should be stubbed out with the curb
painted to indicate their placement. He also advised that Drake Street
and Appleby have both been surveyed and monumented with 60ft. and
50ft. of r/w respectively. Powell advised that French drain specs
are 26" from the top of curb.
LARRY POAGE - FIRE INSPECTOR
Poage advised a 'name change for Oak Brook and Quail Creek as there
are existing streets with similar names. He said the fire hydrant
placement is fine and added that he prefers hydrants placed on street
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Plat Review
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corners. Bunn added that fire hydrants need to be separated by 500
ft. or less.
IVAN FAULRNER - SWEPCO
Faulkner advised that there have been changes in policy and said he
would have someone contact the developer to discuss same. He requested
that the building setback along the west side of Quail Creek from
the entrance on Appleby to Lot 16 Block Two on the north end of John
Wayne Drive be designated utility easement. He requested the easement
between Lots 16 and 17/18 be increased to 25ft.
Faulkner said SWEPCO does not install equipment in the 100 year flood
plain and he said he would need to cross, (in 3" schedule 40 PVC conduit
under concrete) Ripple Creek, Whispering Springs and Oak Brook between
Lots 23/34, 28/29, 38/39, 42/43. He requested same between Lots 51/52,
55/56 and 63/64, 68/69.
Faulkner requested a 25ft. easement on the south end of John Wayne
between Lots 25/56 and extended through Lots 10/11 to the east perimeter.
He noted that 20 ft. would be sufficient if no other utilities were
in that easement.
Faulkner explained that there were no alternatives to serving Lots
1, 2 and 10 near Appleby because of the drainage channel. It was
agreed to designate a 20 ft. utility easement between Lots 4/5 and
5, 6, 7, 8 & 9. (East 20ft. = drainage and West 20ft. = utilities).
Faulkner also requested a 20ft. easement between Lots 12/13 to serve
Lots 11/12. He indicated his service would come from Appleby. Faulkner
advised that he needs loft. of easement for each streetlight service
and he noted that he would serve Lots 26 and 53 from the front. He
said it is necessary to have easements touch the perimeter of each
lot and he agreed to take a 15ft. easement across the mid-section
of Lot 11 to serve Lot 10. Faulkner noted that he requires 36" of
finished cover over the easements.
ROY HAWKINS - SOUTHWESTERN BELL
Hawkins requested the 25 ft. building setback of Lots 1-16 along the
west side of Quail and the north end of John Wayne be designated utility
easement. He also requested that the building setback on Lot 25,
26, 27 & 28 on Ripple Creek be designated as utility easement. He
said he will cross at Lot 42/43 of Whispering Springs with the building
setback along Lots 40, 41 & 42 being designated utility easement. He
requested the easement between Lots 55/56 be 16 ft. and that Lots
50-55 building setback be designated utility easement. He requested
a 15 ft. utility easement between Lots 60/61 and between 60 and 58.
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Plat Review
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ALL OF THE UTILITY REPRESENTATIVES PRESENT STATED THAT UTILITY EASEMENTS
MUST BE A MINIMUM OF 20 FT. WIDE IF ELECTRIC, CABLE, PHONE AND GAS
WILL BE SHARING THAT EASEMENT AND THAT AN EASEMENT COULD BE 16 FT. WIDE
IF GAS WERE ELIMINATED.
Bishop requested the utility representatives examine the situation
to determine way to eliminate pedestals in front yards.
Hawkins requested the building setback in Block Two Lots 33/34, 47/48,
and 59/60 be designated utility easement. He also requested a new
plan showing all utility easements before it is presented to the Planning
Commission. He said he will serve this development from Drake Street
and requested the utility easements along Lots 36-42 be staked for
identification. Hawkins advised that he requires 4" schedule 40 PVC
conduit and 24" of finished cover over all easements spaced two -three
feet from all other conduit.
L. 0. FERGUSON WARNER -AME% CABLE
Ferguson said he could use the north/south easements between Lots
23/24, 28/29, 38/39, 42/43, 50/51, 55/56, 63/64 and 68/69. He advised
that he would need a pedestal in front of Lots 1, 2 & 3 of Block Two
as well as Lots 3 and 4 and between Lots 10/11. He said he would
need the easement ,between Lots 12/13 Block 2. He requested 2" schedule
40 PVC for all street crossings as well as a copy of the revised plan
showing utilities.
DON BUNN - CITY ENGINEER
Bunn advised that he will make the water taps where they cross the
street after they have been bled and approved. He said the sewer
taps need to made as the lines are installed and tested along with
the mains.
KENNETH WAGNER - ARKANSAS WESTERN GAS
Wagner said he would serve this development from Drake Street. He
advised that he will try to use the easements in the area of the flood
plain if they are cleared and brought to grade. He noted that all
utility easements requested by the other utility companies must be
20ft. as he will use them. Wagner requested a 15 ft. easement across
the north border of Lot 11 just south of the drainage easement. He
requested, in Block Two between Lots 23/24, 28/29, 38/39, 42/43, 50/51,
55/56, 63/64 and 68/69, a 20 ft. utility easement. Wagner advised
that the gas company will install the street crossings upon notification
of other utility conduit being installed. He requested to be notified
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Plat Review
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before work begins on Appleby in order to install a street crossing
on the northeast and northwest corners of the property. He advised
that there will be some meters set in the front and that if the developer
wished the meter set at the house, he would request private easements
and the runs would be at the developer's expense. He said he would
cross between Lots 27/28 in a 20 ft. easement and he requested a 20ft.
utility easement between Lots 58/60 up to Lot 59. He said he could
install the street crossings with a couple of days notice.
Milholland advised that he would send two copies of plans showing
the revisions requested today to each representative and he asked
that they be marked with one copy returned to him.
CONNIE EDMONSTON — PARRS AND RECREATION
Edmonston said that, as per the Greenspace Ordinance, this developer
is required to give .0125 acres of land or $105 per single family
dwelling which will amount to $12,180. She advised that this fee
may be made as each lot sells with the balance on the unsold lots
being paid at the end of five years (for each phase). Edmonston noted
that this development will be discussed at the Parks and Recreation
Advisory Board meeting of May 20 at 4 p.m. at City Hall and that the
developer is welcome to attend with advance notice. She advised that
the Parks' Board recommendation will be given to the Planning Commission.
DON OSBDRN — WATER METER SUPERINTENDENT
Osburn inquired whether any buildings along Drake will face Drake
and Jones advised that the Planning Commission required that no drives
exit onto Drake. Jones also noted that the property line of those
lots will be 9 1/2 ft. from the curb on Driftwood and 5 and 1/2 ft. from
Drake. Osburn advised that alternative names would be preferable
as there are already streets named Oak, Brook and Quail and he added
that one -word names are preferable as long names will not fit in the
master file of water records. He said he did not think water taps
could be made before October. Jones advised that "avenues" run north/south
and "streets" run east/west.
BOBBIE JONES — PLANNING ADMINISTRATOR
Jones requested a copy of the covenants before this proposal is presented
to the Planning Commission and advised that all property owners within
100 ft. need to be notified before the Subdivision Committee meets.
She noted that the three methods of notification are; 1. property
owners' signature on a copy of the plat; 2. an ad in the newspaper;
or, 3. certified letter with return receipt requested and turned in
to the Planning Office. Jones advised that the developer allow ten
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Plat Review
May 2, 1985
Page 7
days to two weeks for return receipt mail. Milholland requested to
present revisions to the Subdivision Committee on May 24 and Jones
agreed.
Jones advised that a written request for a waiver of the maximum length
of a dead-end street is necessary as well as one for street light
spacing and she added that the phasing needs to be indicated in some
way. She said the utility easements in the building setbacks need
to be shown on the plat using a symbol different from setbacks. Jones
requested that a fifth note be added to the plat indicating that no
drives will open onto Drake Street. She said that Milholland could
show the boundary of Phase I with the easement dedication on the plat
but out of the first phase, recorded and noted as a separate, off-site
easement.
Jones noted that Joey's Court is very similar to Joyce and that Milholland
might consider another name here too.
Milholland said he will request a waiver to end the sidewalk at the
east side of Lot 10 and Jones replied that the Planning Commission
can waive design standards but cannot eliminate sidewalks completely.
She added that a streetlight should be shown at the future Drake Street
location if Drake is open at the time of construction of the second
phase of this development.
Jones requested that sidewalks be shown on one side of each street
including around the culs-de-sac and perhaps the "eyebrow". She noted
that there are some members of the Planning Commission that would
like to see sidewalks installed against the property line instead
of against the r/w as presently allowed.
There being no further business, the meeting adjourned at 12 noon.
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Plat Review
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CORRECTIONS TO MINUTES OF MAY 2, 1985
Faulkner called the Planning Office with the following corrections:
Page 4, paragraph 3, should read between Lots 25/26 not 25/56.
Page 4, paragraph 4, should read "...36" of finished cover over the
conduits."
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