HomeMy WebLinkAbout1985-04-18 MinutesMINUTES OF A PLAT REVIEW MEETING
A meeting of the Fayetteville Plat Review Committee was held on Thursday,
April 18, 1985 at 9:00 am. in Room 111 of the City Administration
Building, 113 West Mountain Street, Fayetteville, Arkansas.
UTILITY REPRESENTATIVES PRESENT: Ivan Faulkner, L.O. Ferguson, Tom
Mcllroy and Roy Hawkins
CITY REPRESENTATIVES PRESENT:
CHANGES FOR WOODLAND BILIS
WEDINCTON DRIVE WEST OF—GARLAND
Clayton Powell, Larry Poage, Don
Bunn, Don Osburn, Bob Jones, Bobbie
Jones and Paula Brandeis
The only item of consideration today was proposed changes in number
of units for the large scale development of Woodland Hills, located
at 1200 Wedington Drive west of Garland and represented by Ed Rawls
and Ralph Gray.
Rawls explained that the proposed changes are in density resulting
from economic necessity. He said that every research performed has
indicated that a selling price of $90 per sq.ft. is about $30 too
high and that the main cost will be in land development. Rawls said
that he is proposing each structure with 6 units instead of the original
four and that the units will all be two-story. (162 units instead
of 100). He added that the "footprints" will remain the same with
the exception,of change in position of two buildings and that no more
trees than absolutely necessary will be lost.
CLAYTON POWELL - STREET SUPERINTENDENT
Powell noted that the entrance%on Wedington Drive has been previously
discussed and, since nothing else has changed, he had no further questions
or comments. He added that, of the three layout alternatives presented,
this was the one he preferred and he said density was no problem.
Administrator Jones commented that plans for improvements to James
Street are to be submitted to Powell before construction begins.
Rawls noted that 10 acres just to the northwest of this project is
being considered for development and he asked about the possibility
of joint street construction between that developer and himself.
Powell replied that he has informed that prospective developer of
the off-site improvement requirements and added that it would be best
if all the improvements there could be done at the same time.
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Plat Review
April 18, 1985
Page 2
Powell said that this developer may construct paving along with curbs
and gutters on one side and the Street Department will then overlay
said street and leave the remainder of improvements to the next developer.
Gray inquired as to adjacent property owner's (Vernon Wilson) involvement
in street improvements and Powell replied that, although Wilson would
not be required to reimburse this developer, he would be required
to contribute to street improvements if they are still uncompleted.
LARRY POAGE - FIRE INSPECTOR
Poage said he had no problems with the structures being two-story
or with the total density. He asked that measures be taken to prohibit
parking along the easements at the northeast and northwest boundaries
as a clear path to James Street needs to be maintained. Rawls said
he would post signs to that affect in the beginning. Poage noted
that a large amount of vehicles, as he anticipates here, can be a
hindrance for fire trucks. Rawls volunteered to soften the radii
at the northeast corner and at the inside northwest corner to allow
an easier access for fire and trash trucks. Poage said he likes to
see the fire hydrants at the corners if possible and he advised that
an 8" line would be preferable. He asked about the median at the
entrance on Wedington and Rawls replied that it has been eliminated.
Rawls also said that he would have his engineer get in touch with
the City Engineer for placement of fire hydrants. Poage noted that
his trucks will begin by accessing from Wedington Drive and added
that he would like to see at least four fire hydrants.
Ms. Jones suggested checking with the Building Inspector on specs
for spacing between structures.
WALLY BRT - SANITATION SUPERINTENDENT
Brt's comments via the Planning Administrator were: a vehicular turn-
around at the completion of each phase of development is requested;
60 X 60ft. or 75 ft. radius if it is circular.
IVAN FAULKNER - SWEPCO
Faulkner said that, because this project will be total electric, there
will be no problem with the existing utility easements. He advised
that if the area were cleared and brought to grade, he could arrange
to be flexible in winding inbetween trees instead of cutting them.
Faulkner requested 3" schedule 40 PVC conduit under the concrete of
the drives and easement on the east side (because the easement will
be covered with concrete)with a manhole about mid -way up the north/south
easement on the east boundary. Faulkner said he needed a connection
to James Street and said he would work with Rawls to avoid additional
conduit at this location. Rawls noted that there is probably about
7 & 1/2 to 8 ft. of grass area on the east boundary and Faulkner said
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Plat Review
April 18, 1985
Page 3
he could use that area without conduit being necessary. He said if
he could service at least 24 units at one time he could remain within
SWEPCO's policy.
L. O. FERGUSON - WARNER -AMEX CABLE
Ferguson requested 2" schedule 40 PVC conduit under the paving to
cross from the east easement to the northeast structure and he requested
a separate manhole at the same location requested by Faulkner. He
requested 2" PVC schedule under the drives on Wedington and James.
Ferguson requested an easement on an angle from the northern section
of the east side easement to the structure adjacent to the northern
exit. He noted that, if the sewer were deep enough in the easement,
he could place his lines in that easement above said sewer line.
Faulkner noted that the conduit on the west side would need to be
a 3 -way with a "T" from a manhole extending down the center (east/west)
easement. Ferguson requested that conduit as well, but did not require
another manhole. Faulkner asked to have the electrician contact him
to work out the details and noted that he needed some notice. Ferguson
said he could pre -wire to each apartment.
TOM MCILROY/ROY HAWKINS - SOUTHWESTERN BELL
Mcllroy said that the easement on the west boundary line is fine.
He requested 3" schedule 40 PVC conduit to get to the paved area at
the northeast corner and added that he would also need conduit on
an angle from the east side easement to the first structure -west of
the northern exit. Mcllroy requested a 10 ft. square easement on
the southeast corner to set his equipment in and noted that Southwestern
Bell will provide the developer's choice of screening of the equipment.
Gray noted that he would prefer greenery to fencing. Rawls requested
the equipment be set below grade line and Mcllroy agreed. Hawkins
noted that fencing would require a 20 X 20 ft. easement to allow room
to work on the equipment.
Ms. Jones advised that any easements in addition to those previously
requested will need to be executed.
Mcllroy said that he could be flexible in placing the cables without
the necessity of scraping the easement or removifig trees. Rawls advised
that he plans to begin construction by July 1 this year.
Hawkins requested a "typical" for buildings showing the entrance point
for utilities and said that Bell would pre -wire to one (nearest)receptacle
in each apartment. He added that Bell could handle all of the pre -wire
upon notification or the developer may install it himself. Jones
agreed to furnish this developer with addresses of utility companies
so they might be provided with a copy of a "typical".
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Plat Review
April 18, 1985
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Hawkins said that he could not cross lot lines to provide service
unless the outside walls were held in common. Rawls agreed that the
outside walls would be kept common.
BOB JONES - POLICE CHIEF
Gray invited Jones' comments on the proposed layout of this development
and asked what will be provided, security -wise.
Jones said that it was his opinion that the entrance on Wedington
creates a problem because of the grade and curves. He inquired as
to when James Street was expected to be improved. Gray replied that
he is trying to avoid any excess costs on James street until required,
but also wish to adhere to Jones' recommendation. Gray said he would
probably build 25-30 units at one time and Jones noted that, according
to Bobbie, James Street must be improved by completion 40 units or
one year.
Jones asked what rental market Gray was aiming at and Gray replied
that his main target was med-tech people from Washington Regional
Medical Center and that he also expected some graduate students or
young marrieds with no children. Jones advised that students may
make as many as four trips per day to and from classes alone. Gray
said he thought that the price may be too high for young single students
but would be more affordable to married students.
Jones expressed his concern regarding this development having only
one point of ingress/egress, particularly if a major tie-up should
occur during the first phase of construction. He said he thought
that the point at which the City could enforce the improvements to
James Street was a legal question for the City attorney. Jones said
he would prefer that there be a second point of egress at James but
recognized that the developer would probably not wish to install those
improvements at this time because of cost. He said he would be satisfied
if James Street improvements were constructed at the forty unit maximum
although he did need to express his concerns regarding this matter.
Rawls explained that he would not want construction traffic to conflict
with residential traffic after the first 40 units and will gladly
install James Street improvements at that time.
Jones asked if this developer would consider those improvements sooner
if the developer of the acreage to the northwest of this were ready
to begin before the 40 units were completed. Gray said he prefers
to install those improvements in conjunction with another developer.
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Plat Review
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DON BIINN - CITY ENGINEER
Bunn advised that the sewer on James Street was hard pressed to serve
the original 100 units that were planned for this development and
that he would need to re -calculate to see what the status would be
for the additional 62 units. He said he could set the water meter
at the southeast corner in the utility easement.
Bunn advised that the developer's contractor will be responsible for
all work in connection with the meter box and added that he has standard
details on various size meter boxes available but that the City will
furnish the meter at no charge. Bunn stated that the service lines
to the buildings need to be kept out of the utility easements as those
easements are reserved for public utilities.
Bunn advised that an 8" water line to the fire hydrants was necessary.
He said if the line is looped, 6" would be acceptable. He noted that
these fire lines can be owned privately or placed within the easements
for maintenance by the City but added that, if the lines are privately
maintained, the hydrants must still conform to City standards. Bunn
said that he preferred the lines be City owned and maintained. He
said that the fire line must "T" off the common meter and noted that
the fire protection charge on each City maintained hydrant is $22.50
per month with no additional charge for actual fire fighting.
He said if "8 line is used, it is acceptable to dead-end rather than
loop as is necessary with 6" line. Bunn requested the street be noted
as a 15ft. utility easement if the water lines are to be public.
It was determined that sewer line within the development will be private. -
Bunn requested a set of plans noting the differences between this
and the previous Woodland Hills plan.
Osburn said he would prefer to master meter this project at the road
but there may be a problem getting a big enough meter to handle fire
protection unless two separate lines are provided. If it is master -metered
there will not be a monthly charge for the plugs. Jones asked if
this would be a City main or a private water line and Osburn said
a single -metered would be a City main because the City would maintain
it to the meter. Gray said his preference was to master meter.
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BOBBIE JONES - PLANNING ADMINISTRATOR
Jones requested an updated "as -built" plan submitted at the end of
each phase of development unless a permit for the next phase has been
taken out. She also requested an "as -built" at the end of the entire
project. She noted that no structure may be placed in the setback
which is 25 ft. from the front and rear property lines and 8ft. at
each side (the easements on the sides are wider than the setbacks
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Plat Review
April 18, 1985
Page 6
and no structure may be placed over an easement). Jones advised that,
if the structure exceeds the height of 20 ft., the setbacks are increased
one foot for each foot of height over 20 ft.
Jones said that the legal -description on this plat indicated there
are 7.33 acres and according to calculations, condos under the Horizontal
Property Regime may include 24 units per acre. She said that proof
of the Horizontal Property Regime must be provided in order to allow
the proposed density.
Jones advised that Rawls and Gray check on re—newing permits and whether
or not the internal plumbing plans need to be re—submitted to the
State Board of Health because of the increased density.
Jones said she felt the consideration of the Subdivision Committee
and the Planning Committee would lie with the increased density. She
noted that one of the reasons they may refuse approval of a plan is
that said development would create or compound a dangerous traffic
condition. She noted that they could amend what has been previously
requested for James Street.
DON OSBURN — WATER METER SUPERIATEkDBNT
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Osburn assigned 1200 W. Wedington Drive as the address for Woodland
Hills and suggested that the number on the units within each structure
begin with the low number on the right and circle counter—clockwise
ending with the high number on the left.
Osburn said he would tap the water main and bring it across the street
(if necessary) and that the contractor will need to build the service
from that point on (including a meter pit) to City specs. He noted
that the specs on meters have been changed and advised Gray to meet
with him to discuss this. Osburn advised that he would like to build
the meter when the setting is put together and noted that the meter
will not be turned on until all permits and inspections have been
taken care of. He requested a construction sign with the address
posted and an address sign at the front of the development (but out
of the landscaping) upon completion. Osburn suggested placing a valve
on the outside of each building with a cover box and knowledge of
how to turn the valves off.
Osburn suggested a 4" meter setting and if it sizes out smaller he
can adapt down. He also suggested signs on each building with the
numbers of the units on them.
There being no further business, the meeting adjourned at 11:30 a.m.
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