HomeMy WebLinkAbout1985-01-24 Minutes•
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MINUTES OF A PLAT REVIEW MEETING
A meeting of the Plat Review Committee was held on Thursday, January
24, 1985 at 9:00 A.M. in Room 111 of the City Administration Building,
113 West Mountain Street, Fayetteville, Arkansas.
UTILITY REPRESENTATIVESPRESENT:Ivan Faulkner, Kenneth Wagner,
Tom Mcllroy and L.O. Ferguson
CITY REPRESENTATIVES PRESENT:
LIFESTYLES
2471 SYCAMORE
Clayton Powell, Larry Poage, Don
Osburn, Connie Edmonston, Bobbie
Jones and Paula Brandeis
The first item for consideration today was a large scale development
for Lifestyles Inc. located at 2471 Sycamore and represented by Carol
Hart, Bob Laser and Jack Farmer.
CLAYTON POWELL - STREET SUPERINTENDENT
Powell said that there are multiple drainage problems with this parcel,
especially on the east side of Porter Road. He said that the off-site
requirements for Porter Road include bringing the street up to City
standards. He emphasized that the drainage here is critical and said
that the cross drain on the NE corner is about one-fourth of the size
adequate to control the drainage. He noted that the owner of the
property on the north side of Sycamore had rerouted the drainage to
flow into Sycamore. Powell stated that when Porter Road is improved
storm drainage will be required and he requested on-site drainage
be controlled and not allowed to run into the street.
Powell noted that dedication of the right-of-way for Sycamore is shown
but he added that it has only been used as a private driveway and
City policy has been to not recognize unopened street rights-of-way
as public so that it needs to be constructed to City standardsunless
waived by the Planning Commission or Board. He said the drainage criteria
will need to be adhered to on Sycamore too.
Powell said Sycamore Street is part of the Highway frontage at this
location and he was not sure if additional right-of-way or improvements
would be required. He said the driveway is only condusive to traffic
that is eastbound. He said the driveway should intersect Sycamore
perpendicular because eventually traffic will flow west as well as
east. He added that all driveways must be 40 ft. from intersections.
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Plat Review
January 24, 1985
Page 2
Laser inquired whether the drive as shown could be left private, without
improving Sycamore Street, if permission is given from the Planning
Commission or Board of Directors.
Jones suggested that they might be considering improving only half
of the length of their Sycamore property frontage and leaving the
other half for the developer of the north side of Sycamore.
Laser indicated that HUD will not allow the cost of the twelve unit
complex to be put into the entire property (Tract A & B) so they required
that the apartments be placed on the back side (west end) where the
cost is lower and because they must have clear title without Bills
of Assurance, Lifestyles will have to pay for any improvements themselves.
He asked if, under these circumstances, improvements to the east end
of Sycamore will still be required and Powell replied that they would.
Powell said Sycamore will be accepted for City maintenance when it
is brought up to current standards. He said a waiver could be requested
from the Planning Commission or Board for this requirement.
In answer to Laser's question, Powell replied that he didn't see any
problem with establishing the grade on Sycamore at this time but he
added that the only thing that will control the drainage is a culvert
which will meet the 25 year flood plain criteria. He said there are
plans to replace the drainage structure across Porter and Sycamore
but it is not in the 1985 budget. He added that the inside diameter
of the culvert will need to be 18".
Jones advised that because Lifestyles wishes to have a clear title
they are requesting a lot split from the Planning Commission and that
the Planning Commission may require improvements to Porter as well
as those on Sycamore. Powell suggested applying for funding from Community
Development or some other sources to assist with off-site improvements.
WALLY BHT - SANITATION SUPERINTENDENT
Jones said Brt has commented that he will
property with the drive as shown because his
radius. He also requested the pad under the
CONNIE EDMONSTON - PARKS AND RECREATION
Edmonston advised that, according to the
is required to donate .12 acres or $85
Advisory Board will meet on February
discuss this development.
not be able to access this
trucks have a large turning
dumpster be 12 X 15 ft.
Green Space Ordinance, Lifestyles
per unit ($1,020) and the Parks
4 at 5:00 P.M. in Room 326 to
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Plat Review
January 24, 1985
Page 3
LARRY POAGE
Poage said that the existing 4" water line in Sycamore is inadequate
to serve a fire hydrant which is required within 500 ft. of each building.
He said the size of line used is reflective on insurance premiums
and indicated that another hydrant is needed in addition to that which
exists on Sycamore and Porter, 600 ft. from the future commons building.
He added that the minimum size line is 6".
Poage said that there is a problem accessing the future commons building
with the plan as shown. He requested a hard, truck -bearing, clearly
visible surface to this building site. He said this could be delayed
until the commons building is constructed and said that these requirements
are State code. Poage added that there is a monthly charge of from
$15-$20 for a hydrant that is within the property lines as it cannot
be used for other property.
KENNETH WAGNER - ARKANSAS WESTERN GAS
Wagner said that there is an existing gas line through the center
of the property (east/west) which is a private yard line to the Porter
house. He noted that there is a new 2" gas line shown across the
north side of this property. He requested the building setback around
the perimeter of the property be made a utility easement as well.
He requested a 12.5 ft. easement on the east border of Tract A and
12.5 on the west border of Tract B and that the common area between
the future commons building and buildings A & B be noted as a utility
easement. Wagner requested a utility easement along the length of
the back side of building B to connect with the perimeter easement. Laser
requested placing the meters along the east end of building A and
Wagner said that could be done with a minimum 15 ft. utility easement
the length of that building. Laser decided to extend the easement
to connect with the north/south easement between the tracts. He said
there would be a charge for relocating the meter.
Wagner advised that each apartment unit needs its own meter as well
as one for the commons building. He requested a final plat before
service is extended.
IVAN FAULKNER - SWEPCO
Faulkner agreed to supply underground service with a dip from an overhead
transformer with meters on the east end of building A. He advised
that service conductors from the pedestal to the building will be
at the builders expense. Laser said he will want a meter at the center
rear of building B. Faulkner requested that he be notified four to
six weeks before work begins. He added that he needs no easement
in addition to the perimeter one requested by Wagner and said SWEPCO
could assist in outdoor lighting plans. He also requested to see the
final plans
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Plat Review
January 24, 1985
Page 4
L. 0. FERGUSON - WARNER AMEX CABLE
Ferguson said he could use the easement requested by Wagner. He said
he could enter the east end of the building and added that he could
wire the buildings if notified before the walls went up. He requested
to see the final plans.
TOM McILROY - SOUTHWESTERN BELL TELEPHONE
Mcllroy said he could use the same easement as Wagner and will enter
building A on the east end. He said there will no charge on the entrances
to the building but there would be a charge for pre -wiring. Mcllroy
requested a 4" schedule 40 PVC conduit under the driveway on the north
side. He asked to be notified before the sheet rock is ready and he
requested to see the completed drawings spotting the two outside pre -wire
locations as well as notification before construction of the future
building which he will serve underground from the utility easement.
DON OSBURN - WATER METER SUPERINTENDENT
In answer to Osburn's question, Laser replied that he would want only
one water meter and added that there would be a bathroom in building
B using tank -type stools. Laser said Osburn could place the meter
wherever he prefers and Osburn replied that he would put it just off
the utility easement at the road and outside of the parking lot.
He said he will tap the main, bring line across the road and that
it was the plumbers job to connect to the buildings.
Osburn asked if separate house numbers would be needed for the buildings.
Laser replied that they would and Osburn assigned 2471 Sycamore to
Building A, 2495/Building B and 2479 to the future commons building.
Jones suggested getting in touch with Larry Trice at the Post Office
for further advice on addresses.
Osburn advised that when the tap is made and the meter set, a site
card will be necessary and when the job is completed he requested
permanent house numbers be displayed on the outside of each building
or on an outdoor sign (if there is one). He said the pressure is
good at this site and advised that consideration be given as to the
amount of further development that will take place, perhaps requiring
an irrigation meter.
DON BUNN - CITY ENGINEER
Comments given to the clerk by Bunn were: the existing water line
is adequate and there appears to be water and sewer on the lot. He
said he saw no problems and required no additional easements. He
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Plat Review
January 24, 1985
Page 5
noted an existing fire hydrant on Porter Road.
Farmer asked for clarification on the water line in Sycamore and the
fire hydrant situation. The following was found in the Arkansas Fire
Prevention Code book: (Division II, 18.201[c]) "All premises where
buildings or portions of buildings, other than one or two family dwell-
ings, are located more than one hundred fifty (150) feet from a public
fire hydrant system shall be provided with approved fire hydrants
connected to a water system capable of supplying the fire flow required
by the Fire Official. The location and number of such on-site hydrants
shall be as designated by the Fire Official with the minimum arrangement
being so as to have a hydrant available for distribution of hose to
any portion of any building on the premises at distances not exceeding
five hundred (500) feet."
BOBBIE JONES - PLANNING ADMINISTRATOR
Jones noted that 18 parking spaces are required but that Lifestyles
has appealed to the Board of Adjustment to vary this at their meeting
of February 4, 1985. She said that 30 ft. from the centerline of
the street is required on both streets bounding this property and
she noted that she has forms in the office for this as well as the
utility easements. She said these forms need to be executed and returned
to her office before the first building permit can be issued.
Jones said a 4 ft. concrete sidewalk is required on both streets.
She advised that the building setbacks as shown are satisfactory and
that paved, striped parking with wheel stops or curbs are required
upon completion of the project. Jones requested one copy of an "as -built"
site plan showing the building, parking, signs, any easements on the
property and any utility lines leading into the building.
Jones said Lifestyles could be scheduled for the February 11 meeting
of the Planning Commission if revisions of this plat are received
by February 4. She requested 10 copies and advised that proof of
notification of adjoining property owners was necessary before the
Subdivision Committee meets Feb. 8. Jones added that screening is
required between the parking and the R-1 abutting property to the
west including 10% landscaping.
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Plat Review
January 24, 1985
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CARPET CABIN
3246 S. SCHOOL
The second item of consideration today was the large scale development
for Carpet Cabin located at 3246 S. School, represented by M.D. Peoples.
CLAYTON POWELL
Powell said that the right-of-way for Highway 71B (471) is adequate
and no improvements have ever been required by the Planning Commission
or Board other than sidewalk (5 ft.) which is reflected on this drawing.
He said that Whillock is a substandard street and will need to be
brought up to current City standards on the side of this development.
Powell advised that the neighbor on the north has had serious drainage
problems because of the hillside behind it which drains onto Whillock.
He said Whillock requires 15.5 ft. of widening from the centerline
to toward the property line including storm drainage, curb and gutter.
He said there is a curb -drop inlet at the corner of Whillock and 471
that the storm drainage can be tied into and if sidewalk is required
on the south side of Whillock it needs to be 5 ft. Powell requested
a construction drawing showing the improvement of the street to City
standards and he advised that the construction must take place under
the supervision of a registered engineer. He added that Whillock
has 40 ft. of right-of-way and additional 5 ft. will be necessary.
Powell requested on-site drainage be collected on-site and emptied
into the curb -drop inlet mentioned above.
DON OSBURN - WATER METER SUPERINTENDENT
Osburn noted that the address here will be 3246 S. School and he said
the building permit or site card needs to be on the job before a meter
is set for construction. He said if there is glass over the door,
the permanent house number could be painted on or that anchored numbers
(minimum 4.5" tall) could be used on the building itself.
Osburn said if the Board does not require a sidewalk on Whillock,
the meter will be fine where it is currently located but if a sidewalk
is installed the meter will need to be moved for safety reasons. Peoples
asked if the meter could be set in the pavement if the area were all
paved. Jones commented that this developer could not extend the parking
into the right-of-way and that if sidewalk were installed it will
have to be in the right-of-way except on Hwy. 71 where the Highway
Dept. would like it on the property with an easement covering it.
She said this usually leaves some space between the curb and the sidewalk
or between the sidewalk and the property. Osburn advised that a 3/4"
tap is needed for water service.
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Plat Review
January 24, 1985
Page 7
KENNETH WAGNER - ARKANSAS WESTERN GAS
Peoples advised that he will be using gas for his central heat and
air unit and Wagner said there is a 2" gas line on the east side of
Hwy. 71. He said there are several gas meters along Hwy. 71 but that
if a meter is desired at the building itself, he would request a 15
ft. easement from the road right-of-way to the SW corner of the building.
He asked that the 25 ft. building setback on the east side of Hwy. 71
be made a utility easement and Jones indicated that she had forms
in her office to cover all utilities.
Wagner said that, due to erosion changing the position of the gas
line, it may need to be lowered (must have two feet of cover) at the
developers expense. He said this line is approximately 6-8 back from
the curb and that it may end up being replaced instead of lowered.
He requested that the gas company be called before digging so as to
locate the line.
IVAN FAULKNER - SWEPCO
Faulkner noted that an underground service is shown from a pole on
the northeast corner and he said he could take it from that point
to wherever it was desired. He requested that the electrician call
him before beginning. Faulkner said that he will furnish the meter
on the building but the developer will furnish the wire from the pedestal.
Jones expressed her concern about having the parking right up to the
building and Faulkner suggested setting the meter at a five foot level.
Peoples said he will have his central air unit at the same location
and will protect all of the meters and the unit with steel post.
TOM McILROY - SOUTHWESTERN BELL TELEPHONE
Mcllroy said he will need 4" schedule 40 PVC conduit run under the
drive and he noted that there is a major telephone cable running north
and south along Hwy. 71. He requested notification before construction
in order to spot the line and suggested calling the 800 number. He
said there was a possibility that the line would need to be lowered.
For service to the building, Mcllroy suggested placing another (2")
pipe in with the power line running to the power room.
LARRY POAGE - FIRE INSPECTOR
Poage had given comments to the clerk as follows: no parking should
obstruct exists. Peoples said he has plans for four doors plus an
overhead door with no parking to block these accesses.
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Plat Review
January 24, 1985
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DON BUNN - CITY ENGINEER
Bunn had given comments to the clerk as follows: water and sewer
exist both on Hwy. 71 and Whillock and there are no additional easements
required.
FREEMAN WOOD - BUILDING INSPECTOR
Jones noted that Wood had spoken with Peoples a day or so earlier
and advised him of requirements. She said the State Board of Health
Notice has been received.
WALLY BAT.- SANITATION SUPERINTENDENT
Jones advised of comments made by Brt to her: he requested placing
a container on the southeast corner of the parking area and said it
will need to be 15 ft. wide facing Whillock and 12 ft. deep. He suggested
placing it on a concrete pad asked to have it shown on the plan.
BOBBIE JONES - PLANNING ADMINISTRATOR
Jones noted that the sidewalks on both streets need to be ramped at
driveways and intersections. She suggested that Peoples locate the
centerline of Whillock and widen the pavement 15.5 from back of curb
to back of curb. Jones advised that Powell' will need the engineered
drawings submitted before work is begun.
Jones says the plat book shows a 40 ft. right-of-way on Whillock but
it is not always accurate when applied to areas that have never been
subdivided or platted. She said that 25 ft. are needed south of the
centerline of the existing right-of-way as a street easement and said
that she has the necessary forms in her office.
Jones said the building setback is figured from the right-of-way and
if there is parking between the building and the street 50 ft. is
required which will move the building to the south. She said if an
additional 10 ft. of right-of-way is required and the building is
shown as 47 ft. from the existing line, then it would move the building
13 ft. south. Based on the survey, Jones said an additional 10 ft. is
needed on the north side and so, the building overhang cannot be closer
than 60 ft. from what the survey shows as the existing r -o -w line.
Jones noted that the building is shown 40 from the existing right-of-way
with no parking between building and street; 10% (240 sq.ft.) of the
area needs to be in plants a minimum of 18" high and not to exceed
30" high near the drive and she suggested spreading -type landscaping.
Jones said the drive would be better located to one side of the building.
She noted that if the area were all paved, it would require a setback
of 50 ft. and added that the drive must be 40 ft. from the intersection.
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Plat Review
January 24, 1985
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Jones said the minimum setback from the east property line is divided
because the property bounds two different zoning districts. The north
100 ft. is R-1 and requires 15 ft. setback and the south borders C-2
requiring zero setback. She added that view -obscuring screening is
required on the north 100 ft. which may be ended at 25 ft. back of
the curb. Jones advised that if a waiver of this requirement is desired,
it must be in written form to the Planning Commission.
Jones said that property owners to the east need to be notified in
one of three ways: 1. by seeing and signing the plat; 2. by certified
letter, return receipt requested (receipts must be turned in to the
Planning Office); or 3. by an ad in the newspaper. She added that
10 days must be allowed if the certified letter is used.
Jones noted that 20, (9 X 19 ft.) parking spaces are required and
when under 25 spaces are used, one must be marked "handicapped" on
the plat as well as the ground and be located close to the building
with a ramp. She added that parking spaces must be paved, and striped
with 24 ft. aisle space for turning vehicles. She said that wheel
stops must be provided around the parking area and parking should
not be closer than 5 ft. from the east property line (north 100 ft.).
Jones said a property line adjustment will be done and she noted that
a call which was left out of the legal description has been picked
up in the survey.
Jones said that upon completion of this project, an "as -built" plan
will be required in the Planning Office showing the plat with any
changes made and utilities entering the property. She said it must
be marked "as -built", signed and dated.
Jones said the service area in the rear of the building must be 50
ft. from the residential property but can be waived by the Planning
Commission.
Jones advised that, within the east 50 ft. of this property, parking
needs to be set back from the street right-of-way in way one of two
ways; either 25 ft. with 10% landscaping between the street and the
parking or; 15 ft. with 20% landscaping between street and parking.
Jones said 10 copies of revisions are due in the Planning Office by
February 4 to be on the Planning Commission schedule for February
11. She noted that the Subdivision Committee will meet Friday, February
8 at 9:00 A.M. but to check with the office as this time is subject
to change. She reminded Peoples that any waiver request must be in
writing.
• There being no further business, the meeting adjourned at 12:00 P.M.
/N