HomeMy WebLinkAbout1984-12-06 MinutesMINUTES OF A PLAT REVIEW MEETING
A meeting of the Fayetteville Plat Review Committee was held Thursday,
December 6, 1984 at 9:00 A.M. in Room 111 of the City Administration
Building 113 West Mountain Street, Fayetteville, Arkansas.
UTILITY REPRESENTATIVES PRESENT: Ivan Faulkner, L.O. Ferguson and
Kenneth Wagner
CITY REPRESENTATIVES PRESENT: Clayton Powell, Dennis Ledbetter,
Don Bunn, Don Osburn, Wally Brt,
Perry Franklin, Connie Edmonston,
Bobbie Jones and Paula Brandeis
MINI WAREHOUSES
996 S. BEECHWOOD
The first item of consideration today was the preliminary plat for
mini -warehouses by Howard Scott located on Beechwood, south of Hwy. 62.
KENNETH WAGNER - ARKANSAS WESTERN GAS
IVAN FAULKNER - SWEPCO
Both of these utility companies requested a 25 ft. utility easement
along the property line on Beechwood.
CLAYTON POWELL - STREET SUPERINTENDENT
Powell indicated that Beechwood is a local street with adequate right-of-
way. He requested this street be brought up to City standards; widened
to 15.5 ft. from the centerline with curb, gutter and sidewalk. He
asked that this developer cooperate by installing wheel chair ramps
at driveway and sidewalk intersection. Powell said it is undesireable
to allow drainage to flow into the street from a private parking lot.
He requested a construction drawing for the improvements of the street
showing grades and elevations. In answer to Scott's question, Powell
replied that a performance bond or Bill of Assurance is sometimes
accepted for constructing the required improvements at a future date.
Powell noted that Goldkist (to the south) has elected to maintain
a drainage ditch in the rear of the street right -of -ray to carry the
drainage across their property. He said if it is necessary to carry
storm drainage across the frontage an earthen ditch (on private property)
with an easement is acceptable and must be noted on the plat that
it will be privately maintained.
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Plat Review
December 6, 1984
Page 2
Powell commented that gravel drives and parking areas, as shown on
this plat, are not acceptable. He added that the code requires a
durable and dust -free parking lot and same for the drive up to the
right-of-way line. He explained that this would be approximately
5.5 ft. in back of the sidewalk and added that he would prefer a 2"
asphalt hot mix cement surface rather than chip/seal. Powell suggested
alligning the improvements with Goldkist's improvements. He advised
that the driveway width should be no less than 16 ft. or more than
40 ft. and that drives should be setback 12.5 ft. from the property
line measured from the end of the radius.
Scott reported that there will be steel doors on both ends and 40
ft. setbacks on each side.
Powell explained that if the City
criteria, it will not be eligible
Grants. He said the State Highway
the radius of a driveway not extend
does not comply with State Highway
for Federal Highway Administration
Department has a requirement that
beyond your property line.
DENNIS LEDBETTER - ASST. FIRE INSPECTOR
Ledbetter said the existing fire hydrant at the railroad tracks was
too far away to be of service. After checking the aerial maps, he
advised that there is another hydrant just to the south of this property
and north of Goldkist which is about 300 ft. away.
DON BUNN - CITY ENGINEER
Bunn said he saw no problems with this project now, or if sewer and
water were needed in the future.
DON OSBORN - WATER METER SUPERINTENDENT
Osburn assigned 996 South Beechwood as this property's address. He
added that if the property were ever divided, the numbers on either
side would be 986 and 1006.
BOBBIE JONES - PLANNING ADMINISTRATOR
Jones advised that the sidewalk width requirement is 5 ft. in commercial
zones and that Scott would need a permit from the City Engineers office
for the sidewalk and curb cuts before beginning these improvements. She
said Scott should be sure that the Street Department has the profiles
before work is begun.
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Plat Review
December 6, 1984
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Jones reported that all setbacks appear to be "ok" and that one parking
space is required per each 1000 sq. ft. of floor space, or 12 spaces.
Scott replied that there will be no employees and Jones said that
if the Planning Commission was willing to accept fewer spaces she
would go along with that decision. She said she felt the parking
lot needed to be double chip and seal, with parking spaces marked
and wheel stops in place. Jones advised that there needs to be adequate
room for turning and she thought this plan looked somewhat narrow.
She suggested 12 ft. instead of the 10 as shown.
Jones advised that a separate permit will be necessary if a sign is
desired as well as a separate permit for each separate structure.
Jones requested the easements be dedicated and shown on the drawings
and she advised that one small and 10 large copies with revisions
are necessary before the next Planning Commission meeting which will
be January 14, 1985. She added that an as -built plan is required.
DICK SHAW-- SOUTHWESTERN BELL TELEPHONE
Shaw's comments were received by the Planning Office December 7 as
follows: He is in agreeance with the 25 ft. setback/utility easement
as requested by the other utility companies.
THE LAW QUAD APARTMENTS
SYCAMORE NEAR LEVERElT
JEREMY HESS & RAPHAEL GUZMAN
The second item for consideration was the preliminary plat of the
Law Quad apartments by Jeremy Hess and Raphael Guzman located on the
south side of Sycamore near Leverett.
Hess explained that he will be having a survey taken and that, because
of the close proximity to the flood plain, he is maintaining the option
of shifting the property lines.
Jones replied that Building Inspector, Wood, has said that it appears
that the flood plain extends 100 ft. east of the edge of the stream.
DON OSBURN - WATER METER SUPERINTENDENT
Osburn elected to withhold a house number until it is certain where
the exact location of this project will be. He said he will use separate
meters with one house number and separate apartment numbers.
Plat Review
December 6, 1984
Page 4
CLAYTON POWELL - STREET SUPERINTENDENT
Powell advised that a 60 ft. right-of-way is required on Sycamore
for which he does not have an instrument for. He said he thought
a sidewalk already exists across the entire property. Powell requested
wheel chair ramps at driveway and sidewalk intersections and asked
that no drainage be allowed to exit onto Sycamore. He said drainage
could be directed to Skull Creek. Powell said that the curb needs
to be 2" high including at the wheel chair ramps. He said if a formal
dedication of Sycamore Street is not on file, it will be needed.
IVAN FAULKNER - SWEPCO
Faulkner reported that he currently has service on Sycamore. He requested
a 20 ft. utility easement around the entire perimeter (to be shown
on the plat) and advised that the developer will need to supply service
to the buildings. He inquired if outside lighting was needed to which
Hess replied affirmatively. Faulkner said a lighting proposal was
available from SWEPCO.
Faulkner asked Hess to find out what was in the present 10 ft. utility
easement at the rear and that if it contained water or sewer, it would
need to be enlarged to 25 ft. He requested that Hess's electrician
contact him and that some time be allowed to get the equipment. Hess
said he planned to begin in 4-6 weeks and complete by July 1985.
Faulkner requested the easement be brought to grade before work begins.
L. 0. FERGUSON - WARNER AMEX CABLE
Ferguson said that he too has service along Sycamore. He asked if
there will be fire walls and Hess said there would not. Ferguson
advised that he might need to serve this from two locations and would
try to use the same trench as SWEPCO.
KENNETH WAGNER - ARKANSAS WESTERN GAS
Wagner acknowledged that this development will be all -electric. He
advised that there is a 6" high pressure gas line at an unknown depth
along the south side of Sycamore. He requested that no building be
placed any closer than 25 ft. and he asked to be called in order to
locate that line before any digging or building takes place. Wagner
requested Hess to lable the 25 ft. building setback on the south side
of Sycamore as a utility easement.
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Plat Review
December 6, 1984
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DENNIS LEDBETTER - ASSISTANT FIRE INSPECTOR
Ledbetter advised that the closest hydrant appeared to be 585 ft. away
at Leverett and Sycamore and he said he would talk to the Fire Inspector
to see what he has in mind for hydrant placement. (See Fire Inspector's
comments at the end of this discussion).
DON BUNN - CITY ENGINEER
Bunn advised that there is an 8' stub -out at the northeast corner
which appears to be the best way to serve this project and he suggested
adding another hydrant. He added that the radii may need to be reduced
to allow a fire or sanitation truck to pass through. Bunn said the
manhole is near this location as well, and the sewer should be located
at that site. Hess indicated the units would be on separate meters.
Bunn advised that there is a force main that runs somewhere along
the west property line which needs to be located. He said the depth
of the manhole would need to be checked to see if it were deep enough
to serve the entire project. Hess said he thought it was not adequate
with 1/4" fall. Hess advised that Tom Tucker has "okeyed" an 1/8"
fall. He said he was not intending to extend the public sewer.
Bunn requested engineering plans and specifications for the water
line and if a hydrant is desired in the center, 8" line is needed
to be run back to the hydrant. He said 2" was fine for service lines.
Bunn said if no fire hydrant was needed, the entire project could
be served with 2" plastic line. He added that the plans would need
to be approved by the City Engineer before building is begun on the
water lines.
CONNIE EDMONSTON - PARRS AND RECREATION
Edmonston explained the Green Space Ordinance and said that this devel-
opment was located in the northwest park district which does not require
land dedication at this time. She said the amount of money in lieu
of land will be $85 X 84 units or $7,140.
Jones commented that, due to a recent determination by City Attorney
McCord, this land which had been platted previous to the Green Space
Ordinance, may be exempt from the park fee. She said, however, that
it may be subject to a lot split which would require the fee.
Edmonston, after checking with McCord, said it is exempt. Edmonston
advised that the Parks and Recreation Advisory Board will meet Tuesday,
December 11, at 4:00 P.M. to discuss this development.
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Plat Review
December 6, 1984
Page 6
WALLY BRT - SANITATION SUPERINTENDENT
Brt advised that the dumpsters would have to be angled in order to
make pick up. He said the cement pad needs to be 12 ft. wide by 15
ft. deep. He asked that the radius be modified on the east and west
sides to allow enought space for the sanitation trucks.
BOBBIE JONES - PLANNING ADMINISTRATOR
Jones advised that the water meter superintendent will assign a house
number to this development. She stated that a 5 ft. sidewalk is required
on Sycamore. She said she would check on the required right-of-way
and that if it were 60 ft., 30 ft. is required from the centerline
of the street. Jones said the setbacks as shown were adequate and
some were more than ample.
Jones noted that 144 paved parking spaces are required and this developer
is showing 150; 28 could be designated "compact". She added that
parking must be set back 5 ft. from south, east and west property
lines.
Jones and Powell agreed that individual bumper stops would allow drainage
to flow to the creek on that side of the parking lot. Jones said
parking must be 10 ft. from right-of-way with 10% of the area between
parking and right-of-way landscaped. She requested a note be added
to the plat to this effect.
Jones advised that
necessary depending
said if the number
be acceptable.
a property line adjustment or a lot split may be
on the original description of this property. She
of lots was not increased a p.l. adjustment would
Jones asked if all easements have been dedicated and she noted that
an old 20 ft. easement down the center goint north -south may have
to be vacated as it may fall under one of the proposed buildings.
Jones requested an as=built plan
which utilities enter the buildings.
she will not require an as -built as
as another permit is in effect.
showing (including) the point at
She said if it is done in phases,
each building is finished as long
Jones requested that adjoining property owners on the west property
line be notified of this development before this plat reaches the
Subdivision Committee. She advised that the three methods of notification
are 1. certified mail, return receipt requested; 2. signature on the
plat; or 3. advertisement in the newspaper.
Jones said separate permits will be necessary for each building, the
pool and the pavillion. State Board of Health approval is necessary
for the pool.
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Plat Review
December 6, 1984
Page 7
Jones asked that 10 copies of the revised plat showing the easements,
a note of the setback on the east side, the landscaping, and the change
in the radius, plus the survey be in the Planning Office a week before
the next applicable Planning Commission meeting (January 7).
LARRY POAGE — FIRE INSPECTOR
Poage's comments arrived at the Planning Office December 7 as follows:
One fire hydrant is required to be installed at the SW corner of the
complex on the inside of the driveway lane because of the distance
to the nearest fire hydrant on Sycamore. He requested four signs
to be erected on the drive along the South side of the complex between
the parking lots (2 for each direction of travel) designating "NO
PARKING — FIRE ZONE".
BLACK 9 A & W SUBDIVISION
FRONT AND JOYCE STREET
JIM LINDSEY, C.A. SEXTON
The third item of consideration was that of Block 9 of the A & W Sub—
division being developed by Jim Lindsey and C. A. Sexton and represented
today by Gary Carnahan.
Carnahan opened by indicating that he would like to add a driveway
to this proposal on Front Street directly into the south parking area.
CLAYTON POWELL — STREET SUPERINTENDENT
Powell expressed his concern regarding the proposed drive on Joyce
Street. He advised of a letter from City Manager Grimes to the State
Highway Dept. asking that they consider correcting this traffic hazard
type situation and the configuration of the existing intersections
of Joyce, Front, the State Highway Dept. interchange and Stearns Road.
Powell said he felt that any ingress/egress on the north side of this
proposed building would be a critical traffic hazard. He pointed
out that any traffic traveling west would need to cross four lanes
of traffic. He suggested strong consideration be given to having
all access from Front Street.
Powell said sidewalk was necessary around the perimeter of this lot;
5 ft. wide on all but Front Street which may be 4 ft. He said he
was concerned about the handling of on—site drainage, indicating an
open ditch on the right—of-way line back to Mud Creek to the south
and west. Carnahan said he would take most of the drainage to the
west.
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Plat Review
December 6, 1984
Page 8
Powell said there was adequate right-of-way for this property unless
the State Highway Dept. requires some in addition. He said he thought
the building may need to be moved to the south to allow for the fourlane
of Hwy. 471. He said the planter on the radii was crucial because
of the street configuration in that area and ground cover may be more
appropriate. In answer to Carnahans inquiry, Powell said a trivial
amount of on-site drainage on the northeast corner would not be strongly
objected to.
PERRY FRANKLIN - TRAFFIC SUPERINTENDENT
Franklin left a message that he did not object to the proposed driveway
on Joyce Street but that he would like to see one on Front Street
as well.
Discussion ensued between Jones, Powell and Carnahan as to the danger
potential seen at this intersection.
IVAN FAULKNER - SWEPCO
Faulkner reported that he has overhead lines along the west side of
the proposed building. He said he could give an underground dip from
the pole to the building as requested by Carnahan, providing the load
is not too heavy.
Faulkner said he believed this development was entirely in SWEPCO
territory but there is a small question as to whether Ozark Electric
crosses one part of the building. He said SWEPCO and Ozark would
work out the details.
In answer to Faulkner's question, Carnahan reported that this would
be an office -retail space not to exceed 200 amps per space.
L.O. FERGUSON - WARNER AMEX CABLE
Ferguson requested 2" schedule 40 PVC conduit with a sweep elbow for
the portion of line to be run underground in the vicinity of the power
meters and coming out in the area of the planter on the west side
of the building. Carnahan said he would build a utility closet for
these lines as well as telephone lines.
KENNETH WAGNER - ARKANSAS GAS
Wagner recommended extending the 50 ft. utility easement on the west
side to the building. He said the existing high pressure gas line
is about 6-8 ft. from the fence. Wagner said there is 4" plastic along
Joyce Street. Carnahan said Don Honnicut is working on getting a
bore under Front Street to serve the east side of the road.
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Plat Review
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DON OSBURN — WATER METER SUPERINTENDENT
Carnahan said that Osburn has told him the address for this project
could be 1061 Joyce which was acceptable to him.
DENNIS LEDBETTER — ASSISTANT FIRE INSPECTOR
Ledbetter commented that the drive on Front Street was important for
fire truck access. Larry Poage, Fire Inspector reported on December
7, that "With the sidewalks around the building allowing people to
travel 2 ways once they exit the building, I do not feel that it is
definitely required that the exit doors be marked for "Fire Exit";
however, I would like a chance to llok at the situation again when
the project is almost finished. It may be that I will feel some of
the doors should be marked "Fire Exit" at that time.
DON BUNN — CITY ENGINEER
Carnahan reported that Bunn has told him that there is an 8" water
line behind the building and a 16" line in front; he will tap the
8" line on the west side of the building. Carnahan said the only
available sewer is on the east side of Front Street.
WALLY BRT — SANITATION SUPERINTENDENT
Brt said the location of the dumpster is fine and Jones added that
the pad must be 12 ft. wide by 15 ft. deep.
BOBBIE JONES — PLANNING ADMINISTRATOR
Jones advised that the boundaries may need to be clarified for the
subdivision and for Block 9. She said 5 ft. wide sidewalk is required
along both Joyce and Front Street. Jones said that there is a verbal
agreement with the gas company that sidewalk would be installed when
this tract was developed and she requested that this reach at least
to the access for the building.
Jones asked Carnahan to note on the plat where the four lane changes
into two lanes. She also requested a vacinity map and an application.
She noted that 52 parking spaces are shown and only 41 are required,
of which 10 may be compact. She expressed concern regarding vehicles
rounding the corner within the northeast parking area.
Jones said she would request the Subdivision Committee to meet before
Christmas and she noted that the next Planning Commission meeting
is January 14.
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Plat Review
December 6, 1984
Page 10
CONCEPT PIAT OF
PARK PLACE — PUD AREA
The fourth item of consideration today was comments regarding the
concept plat for Park Place PUD development, located south of Highway
45 and west of Highway 265.
Representatives of SWEPCO, Arkansas Western Gas and Warner Amex Cable
all felt that there were some serious problems with this proposed
development. Faulkner commented that the only way for the developer
to continue with this plan is to bring two phases along the east side
of the recreation area (overhead) to Revere Place and possibly (overhead)
to the split between the multi -family and the single family dwellings.
He said there is no feasible way of having underground service to
feed Phases 5 & 6 from the present location. Faulkner said he may
need to request utility easements across the multi -family section
before it is subdivided in order to serve Phases 3, 4, 5 & 6.
Wagner said that he will request utility easements as Phases 3, 4,
5 & 6 are developed. He said he has an 8" high pressure line in the
PUD area and there is still a 25 ft. setback requirement from it.
Clayton Powell, Street Superintendent, phoned in the following comments
regarding this plat on Wednesday, December 5: Revere Place intersection
at Highway 265 does not meet the 200 ft. "jog" requirement because
Lover's Lane is directly across the highway within 50 ft. He strongly
urged the 200 ft. safety requirement for a jog be adhered to.
He said all other streets on the east side of Cambridge Road appear
to be private drives, based on the parking configuration which is
similar to Windsor Townehomes. He said this needs to be clarified
and if they are private drives, they need to be stated as such on
the plat.
He requested that it be noted on the plat that the 50 ft. green belt
will be maintained by the Property Owners Association. He also noted
that if Revere Place from Cambridge Place to Highway 265 is a private
street, there will not be two points of ingress/egress.
There being no further business for discussion, the meeting was adjourned
at 11:50 A.M.
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