HomeMy WebLinkAbout1984-10-11 Minutes•
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MINUTES OF A PLAT REVIEW MEETING
A meeting of the Fayetteville Plat Review Committee was held Thursday,
October 11, 1984 at 9:00 A.M. in Room 111 of the City Administration
Building, 113 west Mountain Street, Fayetteville, Arkansas.
UTILITY REPRESENTATIVES PRESENT:
CITY REPRESENTATIVES PRESENT:
FINAL PLAT
POINT WEST ADDITION
Ivan Faulkner, James Crownover,
Connie Skinner, Kenneth Wagner
and L. 0. Ferguson
Clayton Powell, Larry Poage, Wally
Brt, Bobbie Jones and Paula Brandeis
The first plat for consideration today was that of the final for Point
West Addition; Mel Milholland representing.
JAMES CROWNOVER - IVAN FAULKNER
James Crownover of Ozarks Electric and Ivan Faulkner of SWEPCO discussed
at length where the territory line divides and came to the decision
that Ozarks Electric would service Lots 1, 2 & 3 of Block "B" and
Lots 11 S 12 of Block "A" with SWEPCO servicing the remainder. The
easements were not changed from the specifications of the preliminary
plat.
CLAYTON POWELL - STREET SUPERINTENDENT
Jones advised Powell that service roads have been added to the Master
Street Plan appearing as collector streets, and the ordinance that
governs these require 60 ft. right-of-way. Powell said he didn't
think it fair to request 60 ft. to be dedicated at this point, but
Jones said if it was not addressed now, it would effect every building
permit that was applied for in this addition. Powell commented that
all other frontage roads have been dedicated with 50 ft. rights-of-way
and he felt it was untimely to change the requirement for this development.
Powell said he felt the Board of Directors may want to address the
acceptance of this final plat as soon as possible to avoid dealing
with additional right-of-way requirement as each building permit comes
in and Jones agreed.
Powell stated that he has received the "as -built" plans and engineering
certifications for Phase I and said that the certification does not
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Plat Review
October 11, 1984
Page 2
state that there are no liens against any of the public improvements
installed in the subdivision (which may be submitted as a separate
certification if the developer desires). He requested that NOTE "A"
on the plat be rephrased to read "drainage easements across private
property are not eligible for public maintenance because they were
not improved to City standards".
Powell stated that City policy was to avoid combination drainage/utility
easements but because the City is not going to be responsible for
these drainage easements he said it would be up to the utility companies
to decide if the dual easement was satisfactory He requested that
plats in the future not be submitted with said combination easements.
Milholland said that he planned it this way because the sewer was
already existing at subject location.
Powell requested Milholland enter the Book and Page number on NOTE
"C" on the plat. He added that he has performed the final inspection
with the City engineer and the only deficiency found was that, core
samples taken to ensure the density and thickness of the asphalt and
cement treated base had not been repaired. He requested that this
be taken care of and acknowledged in writing.
Powell said he has had some problems with the Arkansas State Highway
Department regarding the right-of-way crossing on Porter Road and
subsequently the street was widened in excess of the standard 31 ft. width
in order to incorporate the required 50 intersection radii. He said
a revision may be necessary to show the additional right-of-way and
he said the verbal agreement was to secure an easement for sidewalk
to be installed on private property.
Powell said the intersection turnout of the future Lofton Court has
not been constructed and he asked that this turnout be deleted in
the revision and note made that no access to any lots will be permitted
to Lofton Court until it is constructed by the developer (Including
Lots 3 through 11).
Powell asked for the name of the party responsible for constructing
the sidewalk between Lot 11 Block "A" and Lot 3 Block "A" Phase II
on Shiloh Drive and he suggested this be noted in the covenants.
He asked that care be taken to observe the 40 driveway maximum from
the end of the radius of lot 11 as well as lot 3.
Powell addressed the temporary cul-de-sacs at Point West Street and
the south end of Shiloh Drive. He advised that there was an agreement
made to permanently construct the (presently) temporary cul-de-sacs
at Point West and the south end of Shiloh Drive within one year after
the completion of Phase I if Phase II was not begun. Powell requested
a Performance Bond or a Bill of Assurance for this construction.
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Plat Review
October 11, 1984
Page 3
Powell noted that there are several more lots along Shiloh from the
north end of Lot 1 Future Phase II, out to the intersection of Porter
Road that may need to be dealt with as lot splits in the future.
Milholland requested to add a topsheet to the plat which indicates
the Book and Page number of the recorded offsite utility easements
and Jones replied that that would be sufficient. Jones repeated that
Shiloh is indicated as a collector street on the Master Street Plan
and will effect the building setbacks as well as each building permit
as they are applied for (by 5 ft.).
Faulkner advised that any utility easement parelleling the road will
be effected too, and will need to be adjusted.
Milholland stated that he remembers the ordinance making Shiloh a
collector street, but he said it was after this plat had been approved
and he felt it should be continued as approved. Jones advised that
the only recourse, presently, was to ask for a waiver of this requirement
from the City Board.
DON BUNN - CITY ENGINEER
• Bunn stated that he did not have any problem with this plat.
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Jones stated that an "as -built" is needed as well as a cost certification
and proof that no liens exist. She said if they were received before
the plat is registered, a performance bond would not be necessary.
CONNIE SKINNER - SOUTHWESTERN BELL
Skinner had no comments in additional to those made on the preliminary
plat. She said she would extend service from Sycamore (from the south).
IRAN FAULKNER - SWEPCO
Faulkner explained again where the territory line divides and said
he will serve from Sycamore Street using the off-site utility easement
as a route to Phase I. He said the additional right-of-way being
requested on Shiloh will effect this off-site utility easement and
his route into the development. Faulkner said the metes and bounds
given in the easement dedicated would cause SWEPCO to be in the right-
of-way instead of in the easement. He asked to extend the off-site
utility easement another 5 ft. back (and into the on-site utility
easement as well). Faulkner explained that he needs a 20 ft. lead
on a guy wire which is being utilized because of the angle around
the corner.
Faulkner inquired about streetlights and Milholland replied that they
are in the same positions as originally indicated. Faulkner said
the lights could be installed on the overhead poles if these are used.
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Plat Review
October 11, 1984
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KENNETH WAGNER - ARKANSAS WESTERN GAS
Wagner said that all lots have been served and a high pressure gasline
exists along the north boundary including across future Phase II.
L. 0. FERGUSON - WARNER AMEX CABLE
Ferguson said Warner does not currently serve
it is available several hundred feet away on
if service is desired here it would be through
and there would be a charge for everything over
BOBBIE JONES - PLANNING ADMINISTRATOR
this addition although
Porter Road. He said
SWEPCO's overhead lines
500 feet.
Jones said she had not received a letter requesting a waiver of driveway
width. Jones noted that Powell had originally requested a 60 ft. right-
of-way width on Shiloh. She said she was certain that if this plat
was recorded with a 50 right-of-way, it would effect every building
permit as it is applied for unless this requirement is waived by the
City Board. Milholland said he would advise his client of this action.
Jones said the Planning Commission approval of this plat, with a 50
ft. right-of-way occurred on September 12, 1983.
Jones said there were some waivers granted on the maximum length of
a dead-end street and on streetlight spacing. She added that if these
waivers effect this phase of the plat, the date of the approvals should
be noted on the plat.
Jones commented that sidewalks need to be installed by individual
lot owners and she requested a copy of the covenants for the files
before the Planning Commission meeting takes place. She made note
that the Bill of Assurance restrictions and the off-site easements
have been noted on the plat. She asked if the right-of-way onto Porter
Road has been dedicated and Milholland replied that it is included
in the description.
Powell advised that there has been a revision to the intersection
design because the right-of-way needed to be widened in order to include
the turn radii.
Jones advised Milholland to have the right-of-way discrepancy resolved
as soon as possible by submitting a waiver request in writing to the
Planning Office. She said she would direct the letter to the proper
place. Jones referred to Ordinance #2943, Sept. 12, 1983, which also
effected the right-of-way situation and may effect this plat.
Jones advised that two prints, at the same scale as this plat, will
be necessary if any changes are made.
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Plat Review
October 11, 1984
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Jones requested a note be added to the plat regarding the easement
being dedicated consisting of 5 ft. outside of the right-of-way for
sidewalk across the first section. She said this easement needs to
be recorded and she advised that it may change the legal description.
Jones asked who the responsible party be for the sidewalk between
Lots 3 and 11 will be, and Powell replied that he felt the developer
should be responsible at this time so as to assure its construction.
Jones suggested that the party responsible for constructing the sidewalk
around the radius of these lots (future Phase II) be noted in the
covenants. Powell added that the developer of Lot 4 should be responsible
for intersecting with the proposed sidewalk (around the radius) when
the street is constructed there. Jones agreed with this and she said
that the alternative would be to add a note that the developer of
Lot 3 would build the sidewalk to the center of Lofton Court right-of-way
and the developer of Lot 11 would do the same. She added that she
would prefer the developer to take full responsibility at this time.
Jones requested that 10 copies of the revisions of this plat, a copy
of the covenants and any letters that are needed be in the Planning
Office by Monday, October 15 in order to be presented at the Planning
Commission meeting of October 22. She expressed her concern that
this plat may not be able to be addressed until the right-of-way width
is resolved.
STARR — GMAC BUILDING
LINDSEY CONSTRUCTION
FRONTAGE & ZION RDS.
The second item of consideration today was that of GMAC Building at
Frontage and Zion Rds., represented by Gary Carnahan. Carnahan introduced
an associate, Marty Tuttleton.
CLAYTON POWELL - STREET SUPERINTENDENT
Powell reported that Frontage Rd. has been brought up to City standards
curbs and drainage having been installed. Carnahan said there is
a drop inlet at the intersection of Zion and Frontage which handles
on-site drainage, but there is no evident storm drainage on Frontage.
Powell said drainage is collected and released into a ditch on Zion.
Carnahan discussed the placement of the northern -most drive in relation
to the Zion Road intersection and Powell stated that it was within
the proper limits. Jones advised that there was a 45 ft. break in
the curb between the radius and Powell approved.
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Plat Review
October 11, 1984
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CONNIE SKINNER - SOUTHWESTERN BELL
Skinner requested 2" schedule 40 PVC under the drive with a sweep
bend going into the utility room and mounted on a piece of 4 X 6 plywood.
She said she would service the building from the east side and she
advised that Roy Hawkins would discuss this development in her absence.
KENNETH WAGNER - ARKANSAS WESTERN GAS
Wagner said there is an existing 2 and 1/2" gas line on the south
side of Zion Road that extends westward across Frontage Road as well
as a 2" line extending south in the easement at the east of this building.
He said service could be extended at any point along this line. Wagner
advised Carnahan to dedicate 15 ft. easements from the existing east
side easement to the building in two places along its length in order
to set the meters on the building.
L. O. FERGUSON - WARNER AMEX CABLE
Ferguson said his service exists along the east side easement and
he requested 2" schedule 40 PVC under the parking area to this easement.
Carnahan requested individual meters on the outside of the building
and Ferguson replied that he will need 2" PVC turned up at the outside
of the building at the rear. From that point, he requested it extend
into the equipment room with another length of PVC.
JAMES CROWNOVER - OZARKS ELECTRIC
Crownover stated that he has overhead 3 phase service on Zion Road
as well as on Frontage Road and added that he could serve this development
from either side. Carnahan said he would like to set approximately
nine meters on the back of the building and Crownover responded that
Carnahan could run conduit under the building, at his option. Carnahan
said he expected to have an office type load (200 amp for each service)
and Crownover said he didn't expect any problem with this although
special provision may need to be made around the transformer.
Carnahan asked if he could run one large main service and divide it
in the building and Crownover said he thought that would be neater
and he added that it would be more convenient for everyone if the
lines could be paired.
DON OSBURN - WATER METER SUPERINTENDENT
Osburn was unable to attend today's meeting and Jones read comments
made by him regarding this project: He said the house numbers run
north -south for the nine offices and some gaps have been left in the
spacing of numbers in order to provide for further splits within the
offices. Osburn requested a site card with house numbers displayed
before construction meters are set and permanent numbers must be displayed
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Plat Review
October 11, 1984
Page 7
before permanent meters are set. He said water meters will be in
the same order as the house numbers and landscaping needs to be set
back far enough from the meters so that they do not become overgrown.
Finish grade needs to be given to the water department crew for them
to make the water taps and set the meters.
WALLY BET - SANITATION SUPERINTENDENT
Brt said there was no problem serving this development with containers.
BOBBIE JONES - PLANNING ADMINISTRATOR
Jones gave Carnahan a copy of Ordinance (/2951 which states that all
service roads shall be designated collector streets requiring a 60
ft. right-of-way (including Frontage Street). Jones advised Carnahan
that he could support any request by Milholland to clarify the existing
platted streets having 50 ft. rights-of-way. She added that, if this
issue is not clarified, it will require an additional 5 ft. taken
from each building permit. Jones said the additional 20 ft. right-of-way
needed to meet the 60 ft. requirement, was dedicated by Perimeter
Plaza when that plat was finaled.
Jones requested that the 15 ft. utility easement along the east side
be designated on the plat.
Based on office space parking requirements, Jones said 3600 sq. ft. would
need to be occupied as such and Carnahan replied that GMAC is an office
which accounts for 2400 sq. ft.; he expected to meet the requirement.
Jones advised that there is a 5 ft. sidewalk requirement along both
streets on both sides of the street. She said sidewalk should be
placed behind the existing curb.
Jones requested that Carnahan check with the sign inspector, Jay Pense,
to be sure that the sign meets size requirements and she advised that
this development is limited to one ground sign.
Carnahan indicated that he will ask for a waiver of the driveway width
and Jones suggested demonstrating on the plat that the southern -most
driveway meets the 12 and 1/2 ft. safety zone. Jones requested an
"as -built" plan and she asked to have the setbacks from the southeast
and northwest corners shown on the plat as well.
Carnahan reported that he will probably construct only the north end
of the building at this time but that he will install all utilities.
Jones requested 10 copies with revisions be submitted by Monday Oct. 15
for presentation to the Planning Commission on Monday, Oct. 22.
There being no further business, the meeting was adjourned.
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CORRECTION TO THE MINUTES
OF THE PLAT REVIEW MEETING HELD OCTOBER 11, 1984
*As per telephone call from Jim Crownover on October 19, 1984 the
minutes of the Plat Review meeting held October 11, 1984 are corrected
as follows:
Page 1, second paragraph; the division of territory for Ozarks Electric
and SWEPCO should read "...north side of Lot 14
Block A, between lots 12 $ 13 Block A, between
Lots 3 $ 4 of Block B with Ozarks' Electric
all of that property north of the line and
SWEPCO serving all of that property on the south
side of the line.
*COPY SENT TO SWEPCO, OZARKS ELECTRIC AND MILHOLLAND COMPANY
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