HomeMy WebLinkAbout1984-09-06 Minutes•
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MINUTES OF A PIAT REVIEW MEETING
A meeting of the Plat Review Committee was held Thursday, Sept. 6,
1984 at 9:00 A.M. in Room 111 of the City Administration Building,
113 West Mountain, Fayetteville, Arkansas.
UTILITY REPRESENTATIVES PRESENT: Ivan Bromley, Ivan Faulkner, Roy
Hawkins and Kenneth Wagner
CITY REPRESENTATIVES PRESENT:
Don Osburn, Bobbie Jones and Paula
Brandeis
Kenneth Wagner, Arkansas Western Gas, wished to make the following
corrections to the minutes of the August 30 Plat Review meeting in
regards to his comments addressed to Neal Albright, engineer for the
addition to the Church of Jesus Christ Latter Day Saints located on
Zion Road: 1. Page 3, second paragraph, first sentence should say
"...on the north side.", not "...on the east side." as printed. 2. As
there is no line currently place under any building, the line referring
to same should be eliminated.
OAKLAND TOWNHOUSES PHASE III
POPLAR & LEVERETT - BOB WHITFIELD
Oakland Townhouses Phase III located at the corner of Poplar and Leverett
and developed by Bob Whitfield, was the single plat for consideration
at today's meeting.
ROY HAWKINS - SOUTHWESTERN BELL TELEPHONE
Hawkins said that in order to serve this development, he will need
to have access to set a pedestal in the northeast section. In answer
to whitfield's question, Hawkins said he will install enough cable
in the area to serve it entirely but the cable will not be run to
the individual buildings. He said he could not put a pedestal at
the northwest corner of the property but would place one pedestal
at the middle -back of each building. Hawkins requested a 15 to 25
ft. easement along the east side, depending on how many utilities
will be located there. Whitfield stated that he would consider purchasing
some land on the east side of his property to provide for this easement
so that he would not need to eliminate some of the proposed units
and Jones reported that there is a 10 ft. easement existing on Leverett
Gardens to the east.
Hawkins asked if the street dedication has been made on Poplar Street
and Whitfield replied that it was completed before he purchased the
property. Jones requested a copy of this deed and added that the
Master Street Plan calls for a 50 ft. dedication on this street.
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Plat Review
Sept. 6, 1984
Page 2
Hawkins requested a 25 ft. utility easement along the north/south
line beside the swimming pool and a 15 ft. easement going west from
the pool to Leverett and he added that the trees will need to be cleared
in order to install the cables. In answer to Whitfield's question,
he said he could not run the cable in the bed of the creek. Hawkins
said he would run the cables in the 15 ft. easement just as close
to the patios as is possible and he requested three-quarter inch conduit
to be brought out to the back center of each building and going between
each apartment.
IVAN FAULKNER - EWE/TO
Faulkner asked if Whitfield intended to run electrical lines from
poles with dips to pedestals as each phase is constructed. Whitfield
said he did and Faulkner said he would not require any easements on
the north side. He did request the 25 ft. building setbacks along
Poplar and Leverett be designated as utility easements. He said there
was not enough room for a padmount transformer as the development
is presently arranged. Faulkner suggested setting a pole in the center
of the development in the green area to serve Phase IV and Whitfield
said he would like to avoid that situation if at all possible.
Faulkner said if outdoor lighting was desired, SWEPCO should be informed
as soon as possible as some of the materials take quite a while to
obtain and he advised that he would need the green area designated
as utility easement to bring the lines in for this type of lighting.
Whitfield asked if his lighting plan needed to shown on plat. Jones
replied that lighting was required in an area of this size and it
should be shown on the plat. Whitfield reported that all common areas
have been generally dedicated as ingress/egress for easements. Jones
commented that this restriction has not been noted on this plat and
Whitfield replied that it is mentioned in the covenants. Jones said
she will need a copy of those covenants and she advised that no structures
are allowed within an easement which will preclude the swimming pool,
clubhouse and picnic tables from "common area/easement".
Whitfield stated that the easement at the creek bed would remain an
open earthen ditch and will not serve as a utility easement.
Hawkins interjected that if the wording is changed in regards to the
green space area, then he will need an easement south of the pool
area.
IVAN BROMLEY - WARNER AMEX CABLE
Bromley said he will place mini -terminals along the front of each
building and he requested the same easements as stated by Hawkins
including conduit.
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Plat Review
Sept. 6, 1984
Page 3
KENNETH WAGNER - ARKANSAS WESTERN GAS
Whitfield advised Wagner that his units would be all -electric and
Wagner replied that gas was available here, if desired, via a line
on the east side of Leverett. He said he would flag the line before
construction begins and it should not interfere with the parking area.
Jones commented that the street dedication on Leverett was originally
40 ft. but is currently 60 ft. because it is a collector street and
she said the parking should begin 10 ft. from the right-of-way.
Whitfield asked how much smaller he could make his parking spaces
and Jones said he was required to keep the current dimensions of 19
ft. long for parking space and 24 for turning.
LARRY POAGE - FIRE INSPECTOR
Poage inquired as to how long the proposed units will be and whether
or not they exit to the rear. Whitfield replied that Phase I contains
12 units; Phase II contains 11 units; Phase III, 14 units and Phase
IV, 11 units with an exit from the rear of each unit through a patio
door and a gate through the patio fence. Whitfield said he is installing
smoke alarms and fire extinguishers in each unit (ABC 1011) of which
Poage highly approved.
D0N OSBURN - WATER METER FOREMAN
Whitfield, in answer to Osburn's inquiry, said he would install single
meters and would run the water to the green area next to the sidewalks,
double -looping them.
Osburn replied that installing water lines to serve Phase III and
IV from Poplar and Phase I from Leverett would work, but that there
could be problems with serving Phase II. Whitfield said he definitely
did not want water meters along the back of the units so as to avoid
future fences. Whitfield said he would probably serve only Phase
II from the green area and there was adequate room for trucks to maneuver.
Osburn said that Phase I could be tapped from Leverett with a line
coming in through the green area to serve Phase II. He said that
when the question of where the taps are to be made is settled, he
would work with Whitfield on where to install meters.
Whitfield said he thought the sewer might be better installed at the
rear and Osburn replied that City Engineer, Don Bunn would need to
be consulted regarding this issue.
Osburn asked if the pool would need a separate water service and Whitfield
said he would have a POA meter loop for all of the common areas that
require water. Osburn suggested designing the system so that a small
amount of area could be irrigated at one time so that the meter size
could be kept at a minimum and the winter charges would be less.
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Plat Review
Sept. 6, 1984
Page 4
Osburn said the house numbers have been worked out and he explained
that he will use a house number on each building in conjunction with
individual unit numbers; the unit numbers will be the same as the
lot numbers per this plat. He said Phase III will be 750 W. Poplar,
Phase IV will be 760 W. Poplar, Phase II will be 780 W. Poplar and
Phase I will be 2018 N. Leverett.
WALLY BRT - SANITATION SUPERINTENDENT
Brt was unable to attend the meeting today, but sent the following
via the Planning Administrator: He would like to know if cans or
container service is desired. Jones advised that a dumpster site
may be difficult to designate because space is very limited and she
said she thought Whitfield needed to confer with Brt as soon as possible
about sanitation service for this location.
CLAYTON POWELL - TRAFFIC SUPERINTENDENT
Powell was also unable to attend today's meeting, but he sent the
following comments via the Planning Clerk: He requested that the
drainage ditch on the north property line be cleared, grubbed and
aligned and a. if the ditch is improved (concrete lined or piped)
the City will accept maintenance with an easement; and b. if the ditch
is left earthen, it will remain private property.
Powell also asked for an additional dedication of right-of-way for
the collector street (Poplar) and a Bill of Assurance for improvements
to Poplar which will include widening, curbs and gutters and sidewalks,
all to be used in conjunction with bridge widening. He said this
applies from the end of the asphalt curb on Leverett to the east property
line.
CONNIE EDMONSTON - PARRS AND RECREATION
Edmonston, too, was not
comments: She said this
and the land dedication
or cash in lieu of land
that this issue will be
will be held September 1
present at this meeting but had the following
development was in the Northwest Park District
requirement is .48 acres (48 units X .01 acre)
will be $4,080 (48 units X $85). She advised
discussed at the next Park Board meeting which
1 at 4:00 P.M. in Room 326, City Hall.
Jones advised Whitfield that, if he felt he was entitled to a waiver
of the Parks fee because of proposed recreational improvements, he
would need to present this in letter form to the Parks and
Recreation Board, the Planning Commission and the City Board of Directors.
Jones requested a copy of the letter to be kept on file in the Planning
Office and she advised that partial waivers of the parks fee is a
relatively new concept.
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Page 5
BOBBIE JONES - PLANNING ADMINISTRATOR
Jones said that there has beenan additional 10 ft. dedication north
of this property on the western boundary, but there has been no indication
that a dedication has been made on this property's western boundary.
She said if proof cannot be furnished of the dedication presently
existing, there will be a requirement for said dedication because
this is a collector street. (This dedication will measure 30 ft. east
of the centerline of the existing right-of-way). Jones said sidewalk
is required but she asked that Whitfield consult with Powell concerning
its width.
Jones reported that she will need to check with the Street Department
to confirm the pavement width of Leverett Avenue because the scale
on the drawing and the notation in the street inventory do not agree.
She advised Whitfield that Leverett is due to be widened to a 60 ft.
right-of-way collector street which will intersect on its north end
with an 80 ft. arterial street.
In answer to Whitfield's inquiry, Jones replied that, if the existing
sidewalk, curb and gutter along Leverett were close to current City
standards, it would not need to be improved. She said the parking
on Leverett must be at least 10 ft. from the right-of-way line with
10% plants between the parking area and the street.
Jones requested a copy of the dedication of 10 additional ft. on Poplar,
which will conform with Powell's comments. She advised that the Street
Department is currently making proposals to up -date the transportation
improvement program which may account for the discrepancies in the
figures being quoted for rights-of-way.
Jones said if the improvements on Poplar are to begin immediately,
the plans need to be submitted to Powell for approval, but a contract
may be signed to allow for the completion by the time the last building
is ready for occupancy or at the time the bridge is reconstructed;
whichever occurs first. She said the contract will include provisions
for the street widening, curbs and gutters and the sidewalk. She asked
that the sidewalk on Poplar be shown on the plat. Jones said if a
Bill of Assurance is desired, it will have to be by a recommendation
by the Planning Commission.
Jones said a permit will be needed for the driveway and sidewalk installa-
tion and she added that the 10 ft. from right-of-way for parking with
10% plants applies on Poplar as well. She said the building setbacks
appear to be adequate provided the patios at the rear of the units
are not covered.
Jones requested proof of notification of adjoining property owners
within 100 ft. and she requested that the legal description on the
plat be tied into a quarter -quarter section. She advised that a separate
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Plat Review
Sept. 6, 1984
Page 6
building permit will be required on each separate structure as well
as separate permit each for the pool, clubhouse and the picnic table
shelter. Jones said the plans for the pool and bathhouse will have
to be approved by the State Board of Health prior to issuance of building
permits for those structures. She said there are additional setback
requirements for non-residential facilities in an R -District which
will be 100 ft. for a swimming pool and 50 ft. for a picnic table;
these requirements may be waived by the Planning Commission via a
written request from the developer.
Jones commented that concrete monuments have been shown at three corners
and she requested that additional ones be placed at the northwest
corner as well as where the north line breaks and turns north, and
if these monuments need to be off -set, the amount of that off -set
should be shown on the plat. She added that there should be property
pins at the corners of each lot but she said she would accept pins
at the corners of each structure with information that ties at least
one structure to the corner of the subdivision including the dimensions
of that structure. She also requested iron pins at the places where
the lots form a jog.
Jones stated that nothing over 30" high may be constructed within
25 feet inwards from each corner and she requested a copy of the covenants,
the POA agreement and a note on the plat designating the common area
easements before the Planning Commission meeting.
Jones said 10 copies of the revised plat were due in the Planning
Office by September 17 to be accepted at the Planning Commission meeting
on September 24. Lastly, Jones made note that Oakland Townhouses Phase
III is not on Oakland so there may be a request for a change in name
for this subdivision.
There being no further business, the meeting adjourned at 11:00 A.M.
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