HomeMy WebLinkAbout1984-08-30 MinutesMINUTES OF A PLAT REVIEW MEETING
A meeting of the Fayetteville Plat Review Committee was held Thursday
August 30, 1984 at 9:00 A.M. in Room 111 of the City Administration
Building, 113 West Mountain Street, Fayetteville, Arkansas.
UTILITY REPRESENTATIVES PRESENT: James Crownover, Connie Skinner,
L.O. Ferguson, Kenneth Wagner and
Ivan Faulkner
CITY REPRESENTATIVES PRESENT: Clayton Powell, Larry Poage, Bobbie
Jones and Paula Brandeis
OTHERS PRESENT: Neal Albright, Ervan Wimberley
and Al Harris
ADDITION TO THE CHURCH OF JESUS CHRIST
LATTER DAY SAINTS — ZION ROAD (COUNTY)
ALBRIGHT AND ASSOCIATES
The first item of consideration today was a preliminary plat of an
addition to the Church of Jesus Christ Latter Day Saints located at
1225 Zion Road; represented by architect Neal Albright of Fayetteville.
FREEMAN WOOD - BUILDING INSPECTOR
Wood was unable to attend today's meeting but he had the following
inquiries and comments sent via the clerk:
1. What is the area of the existing building?
2. What type construction is the existing building?
3. Does Type III apply to all of the new building or only a portion?
4. Is the existing building one-hour fire protected?
5. The interior finish must comply with Page 704.2 and Table 704.3
of the Arkansas Fire Code (1982 Building Code).
LARRY POAGE - FIRE INSPECTOR
Poage stated that the access looks good and that it would be preferable
to house the fire extinguishers in wall cabinets.
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Plat Review
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CLAYTON POWELL - STREET SUPERINTENDENT
Powell said the City code for off-site improvements will require that
additional right-of-way be dedicated to bring Zion Road up to current
City standards which, as a collector street, will be 10 ft. (in addition
to the existing 40 ft.). He said that, because the deed is old, it
probably has been measured from the centerline of the existing street
and, therefore, an estimate will be needed to dedicate the entire
30 ft. on the south side of the centerline. Powell said that the street
will need to be widened to 31 ft. back-to-back of curb unless a waiver
is granted by the Planning Commission.
Powell stated that the end of the radius at the new intersection right-
of-way must be twelve and one half feet from the property line. He
explained that this measurement is taken from the radius at the point
of intercept of right-of-way.
Powell said the area from the junction box to the tile at the west
property line will need to be storm drained completely with either
a headwall with wing walls at the west end or a flared terminal point.
He added that there is no need for storm drainage east of the junction
box because the break point is only about 200 feet away.
Powell requested a separate construction drawing for
with supervision by registered professional engineers
the nature of the improvements, he requested a sidewalk will
He said current policy for sidewalks is that either they
the back of the curb using the top of the curb line as
be set back of the property line extended towards the
curb. Powell added that the width of sidewalk is 5 ft.
zones.
the streets,
and, due to
be installed.
abut against
the grade or
back of the
in Commercial
Powell indicated that the existing street at this location is in good
condition and it would be acceptable to continue it by using the elevation
or grade at the centerline, with a parabolic crown on the widened
section at one-quarter inch per foot fall to the gutter line.
Powell requested wheelchair ramps at all street and all driveway inter-
sections and he asked that any on-site drainage be taken to the drop
inlet at the west side driveway. Powell asked to have the curb and
gutter lined up as much as possible with that on Lynch's (adjoining)
property.
L. 0. FERGUSON - WARNER AMEX CABLE
Ferguson stated that he has a buried line on the north side of this
property which he will locate if necessary. He added that he thought
there was existing underground line in the area of the Southwestern
Bell terminal on the west side. Ferguson said if cable is desired,
2" schedule 40 PVC conduit will be necessary with steel sweep elbows.
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Plat Review
August 30, 1984
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CONNIE SKINNER - SOUTHWESTERN BELL
Skinner said no terminal presently exists inside the church. She said
the church is being serviced with drops and if more lines are desired,
conduit (2" schedule 40 PVC) will be needed inside the building.
KENNETH WAGNER - ARKANSAS WESTERN GAS
Wagner said there is an existing gas line on the west side. He said
if an easement does not exist at this site at present, one will need
to be designated as such; (east of the new road right-of-way). Wagner
said he thought the gas line runs under the existing building to the
meter. He said if any building is planned over an existing gas line,
that line will have to be relocated at the developers expense and
he requested a separate document showing a minimum 15 ft. utility
easement for the relocation of said line from the tie -on point back.
Wagner said the meter will have to be changed if the gas load is to
be increased. He expressed his concern regarding the easement allowing
only 15 ft. (next to the road) He requested that this easement be
25 ft. Wagner asked Albright when construction would begin and suggested
that the meters be changed before that time.
JAMES CROWNOVER
Crownover said it appears that there may be an increase in capacity
and that he would like to see the electrical and mechanical plans
particularly pertaining to the air conditioning load and other large
electrical uses that are planned.
Crownover said if the secondary is buried to the new panel, it will
be at the owner's expense with Ozarks Electric providing conduit only
down the pole. He added that if the street widening would eliminate
any existing poles, replacement will be at the owner's expense and
he also requested the same easement requirements as Wagner.
WALLY BRT — SANITATION SUPERINTENDENT
1
Brt said if can pick-up is desired, as in the past, that is acceptable,
as is dumpster pick-up.
BOBBIE JONES - PLANNING ADMINISTRATOR
Jones stated that proof of notification is required from property
owners to both the east and west because they have a different zoning
classification than that of this development. She advised that if
certified mail if used for notification, at least 10 days is required
and she advised that the alternative methods of notification would
be to obtain the property owners signature on the plat or to publish
a notice in the newspaper.
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Plat Review
August 30, 1984
Page 4
Jones said 10 copies of the plat with revisions are due in the Planning
Office by September 4th to be placed on the agenda for the September
10th meeting of the Planning Commission.
Jones advised Albright to keep up with all utilities as they are installed
and to submit an "as -built" plot plan to her upon completion as it
will be required for final Planning Department approval. She added
that wheel stops and parking lot paving needs to be completed before
final approval and that street work and sidewalks need to be completed
before the building can be occupied.
Jones inquired about 17 ft. on the southeast corner of the parking
lot which indicates "no curb and gutter" and Albright indicated that
the area is access to another parcel of land owned by the church.
Jones said if this area is striped, it could be left open. She commented
that parking is adequate based on the formula of one space per 40
sq.ft. of auditorium space.
PARR PLACE PHASE III S IV
DEVELOPER — J. 8. HAYS
The second item of consideration today was an amended plat for Park
Place Phase III & IV located south of Highway 45 just west of Highway
265, represented today by Ervan Wimberley and Al Harris of Northwest
Engineers.
Wimberley explained that the northeastern lots, which were previously
residential building lots, have been designated as recreation area
including tennis courts, swimming pool, clubhouse and game areas and
he added that a road will eventually be taken eastward to connect
with Highway 265 (probably by summer of 1985).
Wimberley said the excess drainage for the entire subdivision will
be channeled into a five acre lake presently being developed.
CLAYTON POWELL - STREET SUPERINTENDENT
Powell stated that an open earthen drainage ditch between lot lines
is not acceptable unless it is designated as an easement that will
be maintained by the Property Owners Association.
Powell expressed his concern regarding storm drainage for Phase III
and Phase IV of this project. He requested that the Planning Commission
be advised that he is monitoring the street situation closely.
Powell advised that any utility easements that cross the drainage
ditch will need to be installed two feet beneath the bed of that ditch
and the utilities encased in conduit.
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Plat Review
August 30, 1984
Page 5
Powell indicated that drainage on the uphill side of the cul-de-sacs
need to be controlled by French drains running around the cul-de-sac
and tied into the ditch between the streets.
Powell requested that responsibility for maintenance be noted on the
plat. Wimberley said it will be a private park and the maintenance
is covered in the subdivision covenants.
Wimberley said the open ditch shown between the lots was not intended
to extend west of Cambridge Road and that as construction designs
progress, the ditch will be eliminated in favor of a culvert that
will run along the southerly cul-de-sac and then connect with the
lake. He indicated that there will be a crossing of utility and drainage
easements between Phase III and IV.
Powell requested wheelchair ramps be constructed on the sidewalks
at each driveway and street intersection and he said he he felt approval
of this plat should be contingent upon final plans of multiple ingress/
egress points for the entire development.
Powell explained that the driveway should begin at the curb line with
the twenty-five ft. safety zone between driveways being measured from
the radius and not the throats of the drives.
IVAN FAULKNER - SWEPCO
Faulkner said if the storm drainage ditch between the streets is eliminated
there will be no problem with the utility easement being at that location.
He said, however, that this easement will need to be 25 ft. and not
20 ft. as shown. Faulkner said the easements shown around the perimeter
of the project are fine as they are.
Faulkner advised that the easements on the south and east sides of
the recreation area, including the crossing between the road and the
subdivision will require a 25 ft., width and he requested the 25 ft.
building setback along the east side of Cambridge Road be designated
as a utility easement.
Faulkner said he will work out the solutions for overhead/underground
service with Wimberley and that if underground is requested, anything
over 40 cents per foot will be charged to the developer. He added
that SWEPCO does use their own contractor.
Faulkner requested 3" schedule 40 PVC conduit under the three street
crossings on Cambridge Rd. with 36" of cover between the conduit and
the street. He requested the same for the two crossings at the recreation
area (Revere Drive) and he indicated that twelve and one half feet
on either side of the lot line would be acceptable. Faulkner said
he will use two poles with drops to serve the recreation area.
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L. 0. FERGUSON - WARNER AMEX CABLE
Ferguson requested 2" schedule 40 PVC conduit for installing service
under the street crossings; three locations on Cambridge, two on Revere
Drive and one at the south end across the temporary cul-de-sac.
Ferguson requested the same easements as Faulkner and he said if the
concrete ditch remains, he would like conduit run under it.
Ferguson indicated that service in this area is currently provided
by an overhead line at the east side of Phase II and if underground
service is desired, removing the overhead service will be the expense
of the developer.
CONNIE SKINNER - SOUTHWESTERN BELL
Skinner said the easements as requested by the other utility companies
are acceptable and she requested 3" schedule 40 PVC conduit on Revere
Drive at the two. street crossings as well as on the north and south
crossings into the recreation area. She also requested conduit under
the drainage ditch if it is to be of concrete.
KENNETH WAGNER - ARKANSAS WESTERN GAS
Wagner said the gas lines in this area are run in a loop fashion that
reaches to the last lot before the street between Phase 2 & 3 and
crosses the street between Phases 3 & 4. He said he needs three to
four days notice to install the crossing.
Wagner advised that there is a 150 ft. line between Phase II and the
Broadview addition which will be a crosstie with a three-way feed.
LARRY POAGE - FIRE INSPECTOR
Poage requested the street name be the same around the bend in the
road but Jones said that the water meter foreman, Osburn, may request
two different names. Poage advised that the fire hydrants be indicated
on the final plat and he requested the hydrants be placed on the street
corners if possible. (Code requires the placement every thousand feet).
Wimberley said a concrete block clubhouse and dressing room is planned
in the recreation area with an access road leading to it.
CONNIE EDMONSTON - PARKS AND RECREATION
Edmonston was unable to attend this meeting and the clerk read comments
presented for this plat: Edmonston advised that .0125 acre of land
or $105 per single-family home is required. She added that this project
is in the Northeast growth area where more park space is needed and
this development will be discussed at the Parks and Recreation Advisory
Board meeting on Tuesday, September 11 at 4:00 P.M.
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Plat Review
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BOBBIE JONES - PLANNING ADMINISTRATOR
Jones advised that driveway safety zone waivers on the cul-de-sac
lots will need to be requested and she suggested that they be applied
for as a group.
Jones stated that she will need proof of notification from adjoining
property owners within 100 ft. and that this may be by certified mail
(return receipts requested and in the Planning Office by the Planning
Commission meeting of September 10) or by obtaining signatures on
the plat. She advised allowing ten days for return receipts.
Jones reported that a request for a waiver of the streetlight spacing
will be needed because it appears that one light is about 10 ft. over
the required footage on Revere Place.
Jones said she thought the Board of Directors may want to examine
the sidewalk question. She said a waiver had been granted at one
time based upon a divided median with no parking on the main street.
Wimberley said the recreation area consists of 4.8 acres and Jones
advised him to be prepared to demonstrate the facilities that are
planned for the area. She cited part of an ordinance which allows
the Planning Commission (after consultation with the Parks and Recreation
Advisory Board) to grant a partial credit if the planned recreation
area meets specific requirements. Jones said the facilities would
need to be completed within twelve months or a contract may be signed
with a lien against the property to insure said improvements. (The
ordinances being referenced are 112992, /12998 and #3013).
Jones discussed the proper point at which to install the sewer connections
from the end of one of the cul-de-sacs. She suggested that if sewer
is not installed by the City, a Sewer Improvement Association may
be formed by the residents for this purpose. Jones advised that an
easement location for the future sewer should be chosen before development
begins. It was determined that the maximum street grades in this
area was not over 10%.
There being no further business, the meeting adjourned at 11:45.
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