HomeMy WebLinkAbout1984-06-21 MinutesMINUTES OF A PLAT REVIEW MEETING
A meeting of the Fayetteville Plat Review Committee was held Thursday
June 21, 1984 at 9:00 A.M. in Room 111 of the City Administration
Building, 113 West Mountain Street, Fayetteville, Arkansas.
UTILITY REPRESENTATIVES PRESENT:
CITY REPRESENTATIVES PRESENT:
OTHER PRESENT:
SUNNY LANE
JIM HATFIELD
OLD MISSOURI AT OLD WIRE RDS.
Kenneth Wagner & Ivan Faulkner
Clayton Powell, Larry Poage, Don
Bunn, Don Osburn, Connie Edmonston,
Wally Brt, Bobbie Jones and Paula
Brandeis
David Jorgensen, Jim Hatfield and
Tom Hopper
The first item of discussion today was the preliminary plat for Sunny
Lane Addition located west of Old Missouri and Old Wire Roads. Owner/
Developer, Jim Hatfield; Engineer, Albright & Associates, Representative,
David Jorgensen.
CLAYTON POWELL - STREET SUPERINTENDENT
Powell said that Old Missouri Road will need to be brought up to City
standards on the west side abutting the perimeter of this property
as well as any portion of Old Wire Road that may abut it.
Powell said that there is monolithic curb sidewalk to the north peremiter
of this property which could be extended and he added that there is
a curb drop inlet within the 700 ft. distance for carrying surface
storm water drainage.
He said he would agree to improving the street and tying into the
monolithic curb sidewalk all the way around the intersection of Old
Missouri and Old Wire Roads. Powell said the 30 ft. uncurbed and
unguttered radius on the west side should be 50 ft. due to the sight
distance.
Powell said that the 10 ft. drainage easement between Lots 7 & 8 would
need to be widened to a minimum of 25 ft. which should be a concrete
lined ditch or (more preferably) storm culverts. He said at the west
property line a problem exists which could be corrected by controlling
the storm drainage to a natural drainage ditch or existing storm drainage
on an existing street right-of-way. (The closest one is on Oakcliff).
JQy
J
Plat Review
June 21, 1984
Page 2
Powell said that other than these corrections, the street construction
and drainage within the subdivision do meet current City standards.
He added that there are several street names similar to Sunny Lane
and he recommended changing this one to something else.
In answer to Jones' inquiry, Powell said that he left the drainage
easement question open on the west side at the north end to try to
prevent drainage problems to the residents on Oakcliff and Stagecoach.
Jorgensen said he thought the west property line was in the vicinity
of a natural drainage ditch. Powell said that it will need to be
shown on the plat as to how the drainage will be handled.
Powell said the 25 ft. easement between Lots 7 & 8 will dictate the
building setback because no building can be constructed over an easement.
He also said that there appeared to be adequate room on the cul-de-sac
for the 12 and one/half ft. safety zone (from side property lines)
for driveways. He added that the drives could be built as "tandem"
or joint driveways centered on the lot lines.
Hatfield asked for clarification on the necessity of curbing Old Wire
Road. Powell said it will require some grading and that this is one
of the off-site improvement requirements that pertains to a Subdivision
or Large Scale Development. He said that it would be acceptable to
build the sidewalk at the present grade level. Powell explained that
the sidewalk policy allows for the sidewalk to be immediately in back
of the curb with the curb being used as the grade line. He said that,
in this case, Hatfield could install the sidewalk back to the property
line and extend it towards the back of the curb as long as the grade
is established for the builder by Hatfield. Powell said that if the
sidewalk is built on private property (within the perimeter of Lot
(/1) an additional easement will need to be dedicated.
Hatfield inquired if there any plans to reconstruct the intersection
to a level grade. Powell said that while it is on the master street
plan, he did not expect it to be taken care of within the next 5 years.
KENNETH WAGNER - ARKANSAS WESTERN GAS
Wagner stated that he needs a 25 ft. utility easement on the north,
east and south sides of the property. He requested that the drainage
easement be outside of the utility easement. Wagner stated that in
addition to the 15 ft. easement shown on this plat, there is a 10
ft. easement in the abutting subdivision, Sun Valley. He said there
has been a problem with storm water washing out the utilities in the
easement here.
In answer to Hatfield's question, Wagner said he could serve the area
from the street side if Hatfield wanted meters placed at that location.
Plat Review
June 21, 1984
Page 3
He stated that if
it would require. a
Hatfield inquired
required to give.
additional 35 ft.
Hatfield wished to have the meters along the front
25 ft. easement between Lots 6 & 7 for access.
as to exactly how much of an easement he is being
It was determined that he would need to show an
easement unless the drainage is controlled on the
west side to a natural drainage ditch.
Wagner explained to Hatfield that separate utility and drainage easements
are necessary so that the water doesn't wash out the utility easement.
Ivan Faulkner added his explanation, saying that electrical lines
need to be at least five feet away from the gas lines. He said that
the T.V. cable and telephone lines need to be at least one foot away
from the electrical lines.
Discussion followed as to some unpleasant situations caused in the
past by installing drainage and utility easements in the same space.
Wagner said his company will send Hatfield a contract for the entire
amount of pipe to be used. He explained that there is a $250 rebate
per meter as they are installed.
Wagner stated that the development must be cleared and brought to
grade before any meters are set. He also said he would need to see
a final plat before installing meters.
IVAN FAULKNER - SWEPCO
Faulkner stated that if underground electrical was desired, Wagner's
requested easements would be acceptable to him. He added that there
is a 3-phase major circuit corner at the entrance to the subdivision.
Faulkner discussed having a protective barrier around a proposed street
light in the cul-de-sac and Hatfield added that there is another street
light between Lots 2 & 3. Jones said that if there are any existing
street lights at Old Missouri and Old Wire, they need to be shown.
Faulkner said he will need to take another five foot easement from
either side of Lots 2 & 3 to service the street light. He added that
the light in the cul-de-sac will be serviced by accessing between
Lots 6 & 7 or between Lots 7 & 8.
Powell stated that if a street light were installed in the cul-de-sac,
a Street Property Owners Association would have to be formed to maintain
it or it could be concreted around and over it.
Faulkner said that any digging costs exceeding 40 cents per foot will
be billed to the contractor. He added that he needs 36" of covering
for his lines. Faulkner inquired as to starting time for this project
and mentioned that there is a six month delay for transformers and
said, he too, would like to see the final plat.
Plat Review
June 21, 1984
Page 4
CONNIE SKINNER - SOUTHWESTERN BELL
Brandeis read Skinner's comments brought in to the Planning Office
today: Skinner said she would like the 25 ft. building setback to
serve as a utility easement. Faulkner commented that he thought Skinner
had made this comment assuming that telephone would be served from
the street and that once a decision is made to change this plan, it
will change her request as well.
DON BUNN - CITY ENGINEER
Bunn had no comments but inquired as to whether water and sewer plans
had been drawn up. Jorgensen replied that they would be ready before
the final plat was submitted.
LARRY POAGE - FIRE INSPECTOR
Poage said the only problem he has with this subdivision is the name
of the street which is similar to several others and may create confusion
in an emergency situation. He added that the fire hydrants as shown
are acceptable.
Jorgensen asked if he could reduce the size of the water line to 2"
below the fire hydrant and Poage and Bunn okayed this.
DON OSBURN - WATER METER SUPERINTENDENT
Osburn's only comment was that he had the same concern as Poage regarding
similar street names. He was told they propose 5 duplexes and the
rest single-family construction.
CONNIE EDMONSTON - PARKS AND RECREATION
Edmonston explained the Parks and Recreation's park fee which amounts
to a donation, by the developer, of .0125 acre of land per single-
family unit and .01 acre of land per multi -family unit or a donation
of cash in lieu of land that amounts to $85 per multi -family unit
and $105 per single-family unit. In this subdivision she said it
would amount to .2 acres of land or $1690. Edmonston added that this
subdivision will be discussed and a decision made at the Parks and
Recreation Advisory Board meeting on June 26 at 4:00 P.M.(opened to
the public). She explained that the fee is payable in three installments.
Edmonston advised that this development is in a priority area for
requesting land but because such a small amount of land would be involved,
she thought the P & R Advisory Board would probably recommend cash.
Jones added that the final plat cannot be recorded until the land
is donated, or if cash were required it would be payable for each
unit as the lot is sold or within 5 years from date of the Planning
Commission approval of the plat (whichever comes first). She added
127
•
Plat Review
June 21, 1984
Page 5
that this requirement can only be waived by the Board of Directors
upon recommendation by the Planning Commission. Jones said that,
to qualify for a waiver, the developer would have to prepare and present
a plan for the proposed recreational facilities and construct them
within one year from date of final plat approval.
Hatfield asked if he could develop a private tennis court as his park
donation and Edmonston replied that this would not be considered.
Jones explained that the City Attorney has determined that the Planning
Commission may recommend that the Board of Directors grant a partial
waiver, and they might consider a tennis court as a partial donation.
BOBBIE JONES - PLANNING ADMINISTRATOR
Jones said a list of names of property owners to the west must be
obtained as well as mailing addresses of same. She said there is
a requirement that all surrounding property owners within 100 ft. of
this development be notified by 1)obtaining signatures of these owners
on the plat, or by 2)mailing a copy of the plat to these owners with
a return receipt requested. She said the return receipts need to be
given to her. Jones advised allowing at least 10 days for this process.
Jones asked the developer to show platted lot lines and the utility
easements on the property existing to the west. She said she also
needs the lot dimensions shown on the plat. She advised that for
single-family units the minimum lot size is 70 ft. wide and 8000 sq.ft.
and two-family units require a minimum of 80 ft. wide and 12000 sq. ft.
and that two-family dwellings require a specific conditional -use approval
from the Planning Commission.
Jones said that for lots in the turning radius of the cul-de-sac,
the 70 or 80 ft. width is measured at the setback line. She said
she will also need the dimension shown (or a letter or explanation)
at the right-of-way line and same for the width at the setback line.
Jones explained that no building construction may take place over
any easement and in addition, there is a 25 ft. setback from any right-
of-way. She said that street light spacing must not exceed 300 feet.
If more than 300 feet spacing is shown, a request for a waiver of
this requirement will need to be presented to the Planning Commission.
(Jones added that any waiver that is requested must be in writing).
Jones requested a dimension of the right-of-way for Old Wire Road
(40 ft. from centerline). There is a 30 ft. west of Old Missouri Road
shown; Jones said she needs proof that these rights-of-way do exist.
Powell added that Old Wire Road is an arterial street that requires
a forty foot right-of-way from centerline and Jones added that Old
Missouri requires 30 feet from centerline.
128
•
•
•
Plat Review
June 21, 1984
Page 6
Jones advised that the sidewalk needs to be shown as continuing around
Old Missouri and Old Wire to the south. She said the sidewalk should
be 4 ft. wide in addition to the curb. Jones stated that Hatfield
will need to get a permit to break the curb and pour the driveway.
Powell added that Hatfield could "turn the curb down" if he would
accept the responsibility of any alterations that may be necessary
if the lot is sold for someone else to build on. Jones said that
the drives need to be twelve and one-half feet from the side property
line and should not exceed a width of 24 ft.
Hatfield requested dimensions for the duplex driveways and Jones replied
that they need to be twelve and one-half feet from each side property
line and 25 feet apart. Powell said he would consider a 40 ft. width
for a duplex lot acceptable. He also said he would not recommend
anything less than 15-16 foot width for a driveway.
Jones said that cars may be backed into the street if there are no
more than two parking places there. She also said there will probably
be a restriction against having a driveway entering onto Old Wire
and Old Missouri Rds. She said that any driveway to Lot 1 or 13 should
not originate any closer than 40 feet to the intersection measured
from the right-of-way.
Jones said the certificates on the plat are not clear enough and some
of the setbacks and lot lines on the final plat will also need to
be more legible. Jones said she would give Hatfield a list of Certificate
requirements for the final plat. She said that two corrections were
needed in the legal description: 1)in the seventh line, "thence"
and "south" are run together and; 2)"138.00" should read "138.5 ft.".
Jones requested to have added on this plat "Acreage: 4.72 A. " ;
"Zoning: R-1, Low Density Residential District "; "Covenants
" on the final plat it must say that the covenants are recorded
on a specific page of whichever Book it is recorded in. She said
she will need a copy of the proposed covenants to present with the
revised copy of the preliminary plat to the Planning Commission. Jones
requested Hatfield to add the "Proposed Use of Land" as well. She
said if a Conditional Use has not been requested, that it will need
to be done.
Jones said the sidewalk needs to be constructed on each lot as the
lot is built on, (by the property owner) or no later than 5 years
from date of final plat approval. She asked to have a legend on the
final plat to determine sidewalks, streetlights, concrete monuments,
pins at lot corners and each lot line curve. She said a legend for
easement and setback would be a good idea also.
Jones said that she will need two copies of the final plat showing
a scale of one inch to one hundred feet. She added that 10 copies
of the plat with revisions, the covenants, and any request for waivers
Plat Review
June 21, 1984
Page 7
need to be submitted no later than July 2 to qualify for the July
9 meeting of the Planning Commission.
WALLY BRT - SANITATION SUPERINTENDENT
Brt said he saw no problems with this development but that he does
need a fifty foot driving surface on the cul-de-sac radius for his
trucks to operate on.
Hatfield asked if 46 feet would be acceptable and Brt said he thought
it would be.
UNION SPECIAL
CRAFTON, TULL, SPAN 6 YOE ARCHITECTS
GARLAND — JUST SOUTH OF AGRI—PARK
The second item of consideration was the plat for Union Special,
a Large Scale Development at Garland and an unnamed arterial street
by Crafton, Tull, Span & Yoe, represented by Tom Hopper.
WALLY BRT - SANITATION SUPERINTENDENT
Brt said Hopper has agreed to skew all the trash containers and to
place four of the six containers at an angle for easy access. He
added that these containers will be enclosed on three sides (inside
the perimeter) and the pads for the containers will be 12 X 15 ft.
CLAYTON POWELL - STREET SUPERINTENDENT
Powell stated that there was a 10 ft. alley shown on plat that is
shown as 20 ft. in the plat book and he added that the City does not
maintain allies for driveways. He said this one has been a problem
in the past. Powell said the plat book reflects a 20 ft. alley on
the south side of the property, a 20 ft. alley on the east side and
on the north side there will be a public street dedication. He added
that there is a 54 ft. right-of-way reflected across the north side
of the property for street right-of-way. Powell said that after many
negotiations with Bobby J. Mayes, property owner to the north side
of this project, the City has agreed that the arterial street will
swing south of Mayes' property and not take any rightof-way from him.
Tom Hopper stated that in correspondance regarding Union Special in
1978 the Preliminary Plat was approved upon the concept of this developer
dedicating a 54 ft. right-of-way and constructing a 31 ft. back-to-back
street. He added that the new developer has agreed to construct this
street and to dedicate this right-of-way and to also dedicate the
10 ft. easement and 10 ft. on the south as part of the development
as agreed to in 1978.
130
•
•
Plat Review
June 21, 1984
Page 8
Jones said that at the same time (1978) Z. L. Thomas was calling the
ten foot alley to the south of this property "Elm Street" but there
was some question as to whether this was a street or an alley.
Jones said that the Old Evins Farm Plat shows 20 ft. dedications centered
on the lot lines of 5 Acre tracts, (ten feet off each side of each
tract) but did not identify them as easements, allies or streets.
She said they have all been used as easements and some have been developed
as streets or alleys.
Powell said that because of the City's agreement with Mayes (as mentioned
above) acquisition of right-of-way on the north side of this development
has been eliminated.
Hopper said he was terminating the street construction on the north
side just short of the property line because it had previously been
agreed that the street would come to the end of the radius of Bryan
Road (indicated on the original plat of Union Special)and he has now
extended it on past that point. He added that Bryan Road will be
obliterated in this new development.
Powell replied that he recommends the street construction on the north
should extend all the way to the east property line. He said that
if the street exceeds 700 ft. it will have to have storm drainage
the full length using the 25 year flood criteria.
Powell said a separate instrument for the Garland right-of-way was
needed as well as a permit from the State Highway Department engineer
for new ingress/egress points, new street and new driveways. He added
that the storm drainage on the south side appears adequate. Hopper
said he intends to use the existing ditch on the south side to carry
storm water drainage out to Garland. He agreed to maintain this ditch.
Hopper expressed concern regarding some internal drainage problems
and Powell explained that after the street is curbed and guttered
with storm drainage, it should take care of that problem.
Powell said he thought the issue of the north side right-of-way needs
to be determined by the Board of Directors. He said that the extension
of existing sidewalk to the south along Garland by Community Development
has been suggested. He recommended constructing this sidewalk at the
time of development. Powell said State Highway Dept. policy is to
build sidewalks on the right-of-way or the property line and extend
into the property (covered by an easement), not on the right-of-way.
KENNETH WAGNER - ARKANSAS WESTERN GAS
Wagner said the gas meters as shown look good. He added that he did
not see the existing gas line (on the south side of the property)
drawn on the plat. He said this line will be utilized for gas here.
Wagner said he would like the 25 ft. around the perimeter to be a
13/
•
Plat Review
June 21, 1984
Page 9
utility easement (including the area in front of the existing duplex).
He said the easement should also be included starting just south of
the existing duplex going east around the pool area & back to the
west. Wagner asked Hopper to put the gas meters on the west side
of the most westerly unit "B" on the north side of same building.
He added that he would like to have a 25 ft. area designated as a
utility easement on the north side of this building "B".
Wagner asked to have the gas meter on the south side of the community
building moved into the easement there.
LARRY POAGE - FIRE INSPECTOR
Poage requested to have the south side fire hydrant nearer the southwest
corner instead of the southeast corner of this property. (near the
intersection of the internal driveways).
DON OSBURN - WATER METER SUPERINTENDENT
Hopper indicated that water meters shown on the plat in front of the
units on the north side will be put behind the units. Osburn said
that would be acceptable providing that the proposed street is built
and that there will be no fences to deny access.
Osburn said that addresses cannot be given individually for each unit.
He said he would probably give each building a number with each unit
being a part of that building number. He said the house numbers must
be displayed on the back as well as the front of each building except
on the north side units where the numbers will be on the fronts only.
Osburn said the meters must match the house numbers in correct order.
He added that this will be verified and if they are not in order,
the contractor will be required to correct it.
Osburn advised that before meters are set, the site cards need to
be displayed, permanent house numbers must be displayed (and apartment
numbers) and the ground must be cleared and brought to grade.
CONNIE SKINNER - SOUTHWESTERN BELL
Skinner was not present at this meeting but sent comments as follows:
1. Relocation of telephone pedestal will be at customer's expense.
2. 25' shown around perimeter of property recorded as utility easement.
3. Need easement into central area -will agree with other utilities.
Need 2" schedule 40 PVC across drives where easement is located.
4. Will place terminals on each building - will need conduit under
any sidewalks, porches, etc., across drives -will confirm locations
with builder when final plat is approved.
JAMES CROWNOVER - OZARKS ELECTRIC
Not present - No comments submitted.
13a
Plat Review
June 21, 1984
Page 10
BOBBIE JONES'- PLANNING ADMINISTRATOR
Jones said it would help to label the buildings as to number of storys.
She also said that it had been previously decided to continue the
sidewalk along Garland in front of the existing duplex.
Jones advised that the street to the north of the property be named.
She said it has been referred to as "Ernie Jacks Blvd." Hopper waived
the right to name the street to the Board of Directors. Jones said
a dedication of right-of-way instrument is needed for that street.
Jones requested the names of the abutting property owners so that
they may be provided with agendas pertaining to this development.
They have the same zoning classification so they need not be notified.
Hopper was unsure as to whether the 40 ft. right-of-way on Garland
had been dedicated. He said if it had not, then it would be made
part of the street dedication.
Jones indicated that the parking shown is adequate and Hopper added
that he is no longer providing for handicapped parking.
Jones said the driveway measurements are fine and that streetlights
and sidewalks have been indicated. i She inquired if the builder will
pay the bill on the street lights. She said if any of the drives
exceed the forty foot maximum where they access the public street
it will require a waiver. Hopper said the radius of the north side
drive is 80 ft. and he would request a waiver for it.
Jones explained that the City Attorney has determined that the Planning
Commission may grant a partial waiver of the parks fee but she not
know if the proposed pool in this development would entitle Hopper
to a reduction. Jones said that if the full amount was imposed (in
cash) that one-third must be paid before the first building permit
is issued and a contract must be signed by property owners saying
that the remaining two-thirds will be paid in two annual installments.
She said this is based on the total number of units and not exclusively
the current number of units being built. She added that if Hopper
wished to appeal this issue, he should include it in his letter.
Jones advised Hopper to indicate on the plat that the 10 ft. alley
shown on the south and east sides are actually the north 10 ft. of
the south side alley and the west 10 ft. of the east side alley.
Jones said that she would provide the Planning Commission with the
information on the Union Special development plans from 1978. She
said 10 copies of the revised plat need to be submitted by July 2
for discussion at the July 9 meeting of the Planning Commission.
The meeting adjourned at 12 noon.
)33