HomeMy WebLinkAbout1984-04-26 Minutes•
MINUTES OF A PLAT REVIEW COMMITTEE MEETING
A meeting of the Plat Review Committee was held Thursday, April 26,
1984 at 9:00 a.m., in Conference Room 111 of the City Hall, Fayetteville,
Arkansas.
UTILITY REPRESENTATIVES PRESENT:
CITY REPRESENTATIVES PRESENT:
OTHERS PRESENT:
Connie Skinner, Kenneth Wagner,
Ivan Faulkner and L. 0. Ferguson.
Clayton Powell, Wally Brt, Don
Osburn, Don Bunn, Larry Poage,
Bobbie Jones and Paula Brandeis.
Randy Ripley, Gary Harrell, Bob
Robinson and Norman McElroy.
The only item to consider was an approval of the Large Scale Development
for University Baptist Church on Vandeventer between Maple and Lafayette.
CLAYTON POWELL - STREET SUPERINTENDENT
Powell said that he would like UBC to make the connection to storm
drainage system on Lafayette Street a curb drop inlet. He also stated
that, on Public Dedication, he would not allow anything smaller than
15 inch inside diameter drainage pipe constructed of reinforced concrete
or corregated metal pipe. Powell said that metal pipe used in the
public right-of-way must be bituminous coated. The reason for using
15 inch pipe is that experience has shown that anything smaller tends
to clog up too easily. He also said that he would like drop inlets
at the driveway intersection of Lafayette Street as he does not allow
drainage to be emptied out of driveways into the street. But, Powell
continued, he would allow drainage directly from the drive into Vandeventer
Street.
LARRY POAGE - FIRE DEPARTMENT
Poage was concerned about the bridge between buildings hampering access
to internal buildings. Bob Robinson, of Robinson, Wassell and Savage
Architects, Little Rock, Arkansas reported that the space under the
bridge is about 9.5 feet high and walking access could be gained under-
neath. Robinson also reported that the structure is fire sprayed
with a five-eighths gypboard curtain above the finished ceiling.
Poage advised that a 1-R is all that is needed. He also gave approval
to the fire extinguishers being housed in cabinets. Poage was satisfied
that the proposed day-care center had ground level entries on both
the first and second floor.
KENNETH WAGNER - ARKANSAS WESTERN GAS
Wagner reported that the existing yard line from the meter on Maple
is under blacktop and he thought he could set a meter on either side
of the drive on Vandeventer Avenue. After discussion of new gas lines
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and the subsequent capping off of some existing lines, Wagner said
he thought everything looked very good and he could show an overall
3000 ft. load.
CONNIE SKINNER - SOUTHWESTERN BELL TELEPHONE
After confirming that UBC wished to retain its' existing phone board
and add to it as well, Ms. Skinner gave her approval.
IVAN FAULKNER - SWEPCO
Faulkner stated that there was no problem with the fire walls. He
also said that, in correspondence received from Robinson, Wassell
and Savage in January of this year, 122-08 was the amount of voltage
agreed upon with SWEPCO. This is not in accordance with the amount
of voltage specified in the current plans, which is 122-40 volt, three
phase. He stated that he could not furnish UBC with this amount of
voltage on an underground at the specified panel. He said that he
would have to go to a 122-08 padmount transformer. Also, Faulkner
stated that UBC would have to furnish SWEPCO with a pad and conduit
schedule 40 -PVC from the pole on over with long metal sweeps (on the
dip pole and the transformer). He specified on the plans where he
would place the transformer and the pole. One meter is planned for.
L. 0. FERGUSON - WARNER AMEX CABLE
The architects stated that they would not need a T.V. service.
LARRY POAGE - FIRE DEPARTMENT (CONTINUED)
Poage advised that he wants to have two fire doors (closure -type,
1-R fire rating) installed on the existing fellowship hall as well
as four others in places specified by Poage on the plans. This plan
applies to the transition building if it is, indeed, enclosed. He
then addressed the question of wall surface and was informed that
the walls in the new building, as well as the transition building,
will be of smooth gypboard.
DON OSBURN - METER DEPARTMENT SUPERINTENDENT
Osburn verified that UBC will tie into the existing water service.
He advised that the meters need to be shut off so as to figure out
which meter serves which building and also to figure the fixture load.
Osburn stated that he may want to run static and operating pressure
on both services. To the architects' question, he replied there has
not been any problem reported with the water pressure. He said that
to change the meter setup would be very costly labor -wise and it might
be more economical to tap in to the service on Vandeventer if additional
water pressure were desired. Another requirement made by Osburn was
that of house numbers on the buildings. He said one of the house
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April 27, 1984 - Page 3
numbers mid -way on the 400 Block of Vandeventer is probably wrong
and will need to be renumbered.
WALLY BRT - SANITATION SUPERINTENDENT
Brt suggested an additional dumpster at this location and that it
would be a good idea to build a 12 ft. by 15 ft. pad for the dumpster.
DON OSBORN - METER DEPARTMENT SUPERINTENDENT
Osburn continued by advising Robinson that there may be a problem
in that the service on Maple may be a one-half or three-quarter inch
service with a one inch yoke which means that the service would provide
more flow than a three-quarter meter would. This would result in
a service which does not flow as much as the one inch line can provide.
CLAYTON POWELL - STREET SUPERINTENDENT
Powell continued by stating that there is a City Code provision for
off-site improvement on streets that do not meet the current standards.
He said he re -checked this issue because Vandeventer Avenue has been
a controversy for approximately the last five years. At one time,
Powell said, he had recommended that this street be abandoned and
the property revert to UBC. At the time of his recommendation, Vandeventer
was a one-way street going south; it is currently two-way traffic
and is substandard according to today's street standards because it
is only 21 feet wide. UBC has since recinded their request to close
Vandeventer which makes this street subject to the City Code once
again. Powell stated that the Planning Commission will need to make
a determination of whether or not the provisions of the code will
be reinforced and the street be upgraded to today's current standards
or to waive the requirements.
Powell also reported that, after re -checking Lafayette Avenue, he
found that there is a curb -drop inlet within the radius required and
no additions will be required at this site.
Powell next explained that to bring Vandeventer up to code it would
need to be widened from 24 feet to 31 feet wide back to back of the
curbs and storm drainage installed. He added that the cost of improvements
would be borne by UBC until after improvements are completed, at which
time it would be maintained as a public street at public expense.
BOBBIE JONES - PLANNING ADMINISTRATOR
Bobbie Jones stated that the Planning Commission might accept a Bill
of Assurance for the needed improvements but that work would need
to be completed prior to occupancy.
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Jones reported that the Master Street Plan indicates that a 60 foot
right-of-way is required on both Maple and Lafayette Streets and
Vandeventer requires a 50 ft. right-of-way. At this time, stated Jones,
there is an easement recorded at Book 925, p. 284 for street and utility
purposes and in addition to the right-of-way for West Avenue there
are 10 feet on the South side of Maple (for widening purposes), there
are 5 ft. on the North side of Lafayette (for widening purposes) and
10 ft. off the North 60 ft. of the block on the East side to widen
Vandeventer (South of Maple). Jones said that it was her feeling
that there was also another right-of-way that has been acquired for
this corner but cannot be found at this time. Jones advised that,
in 1976 on Page 302 of the Board of Director's minutes, a waiver was
granted for additional right-of-way requirement for Vandeventer except
for the North 60 feet on the East side.
Jones reported that the Master Sidewalk Plan shows sidewalks are required
on both sides of Lafayette and Maple and only on the West side of
Vandeventer and that if there are no sidewalks bordering this property
at this time, a 5 ft. concrete sidewalk along Maple and Lafayette
will have to be constructed. If a sidewalk exists which is broken,
it will need to be repaired and sidewalk inspections are taking place
at this time.
As to the Conditional Use for the Nursery School, Jones stated that
it had been approved by the Planning Commission June 13, 1983. Proof
of notification of property owners to the East has been furnished,
stated Jones, and is on file.
Jones reported that the parking requirement for a church is one space
for every 40 square ft. of church sanctuary or auditorium and for
a nursery school it is one space per 1500 square ft. of total building
area. She stated that, if the Planning Commission is willing, she
will accept the greater of the two requirements for parking as opposed
to a combination of the two.
Next, Jones stated that the UBC driveway onto Lafayette should be
12 and one-half ft. from the side property line measured from where
the curb breaks. She said that if this requirement cannot be met,
written request for a waiver will be needed to the Planning Commission.
The maximum driveway width is 40 feet and Jones asked Robinson to
re -check this measurement as it appeared to be close. If a waiver
is needed for driveway width, Jones stated that this would also need
to be a written request to the Planning Commission.
Jones went on to state that Article 7, Sec. 7 of Appendix A, Zoning
Ordinance indicates requirements for child care or nursery school.
One of the requirements is a lot area of 250 square feet per child,
which, Jones reported, looks alright according to the plans. Another
requirement is for outdoor play space of 80 square feet per child
based on the number of children outside at any one time. In addition,
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Jones stated, if the play space is within 50 feet of the East property
line, it must be screened. Jones recommended fencing, but said that
there is no requirement from the City for it unless it is within 50
feet of the East property line.
Jones stated she wants confirmation of parking spaces on the site
and that previous waivers for off-site parking will be looked in to.
Upon completion of this project, continued Mrs. Jones, one copy of
an "as -built" site plan will be necessary showing all utilities, easements,
and connections of utility mainlines into the building. She said
this document will need to be dated, signed and labeled "as -built".
She stated that Certificate of Occupancy will be held up until such
document is received. Also, Certificate of Occupancy will be held
up for any required work such as sidewalks, streets, paving , striping,
etc. Sometimes, she continued, there is an agreement that can be
signed between the builder and the City allowing occupancy before
completion which constitutes a lien on the property, and in addition,
allows the City to pull all utilities if stated work is not completed.
This agreement, Jones said, cannot be used for sidewalks.
Jones wished to re -state that there is nothing in the code that restricts
ownership of property but it does regulate the use of such property.
If, for example, UBC should acquire a single-family house and continues
to use the property as a single-family house, the City would have
no jurisdiction. A family is defined as "...no more than three people
unless they are related by blood or marriage". She said that placing
three or four students in a house is not in compliance with the code. In
addition, Jones stated, any new parking lots should be submitted to
the Planning Office for approval. She advised that all parking lots
should be paved, striped and have wheel stops installed to keep cars
within the parking area because there are setbacks for parking lots
in all but Commercial District. She added that there are landscaping
requirements to be met as well. Also, if a new parking lot is constructed
and the Master Sidewalk Plan shows a sidewalk required at that site,
then that sidewalk must be constructed.
CLAYTON POWELL - STREET SUPERINTENDENT
Powell advised that the most practical and economical method of draining
the area labled "second mile parking lot" is across the University
Annex to West Avenue. The superintendent of University Facilities
will need to take the issue to their Board of Trustees who will not
be meeting again until June this year.
Jones said that Joe Tarvin, a new appointee of the Planning Commission
and a member of one of the church committees, as well as an employee
of a local engineering firm, has informed her that he may provide
her with a letter to present to the Planning Commission which will
explain the situation and assure them that UBC does plan to proceed.
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April 26, 1984 - Page 6
Gary Harrell indicated a parking survey on which he has numbered the
parking lots He recorded the high number of cars parked at the peak
hour of use as being 82.
Jones indicated that if approval has not been given for off-site parking
then this will need to be worked out with either the Planning Commission
or the Board of Adjustment. She asked Harrell to calculate the sanctuary
space and the nursery space to see what the total will amount to.
She also said that the atrium would be acceptable as a mingling area
and not counted as total area needed towards parking space.
Jones reported that the Planning Commission is studying the code and
may make an amendment as far as dual use on parking between business'
and churches. As for the present, a waiver will be needed. She also
stated that UBC has had some temporary variances granted on parking
and that she will compare what has been done in the past to what is
presently being requested.
Harrell was assured that he would receive a copy of the minutes of
this meeting.
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