HomeMy WebLinkAbout1984-03-01 MinutesMINUTES OF THE PLAT REVIEW COMMITTEE MEETING
A meeting of the Plat Review Committee was held on Thursday, March
1, 1984 at the Central Fire Station in Fayetteville, Arkansas.
UTILITY REPRESENTATIVES PRESENT:
CITY REPRESENTATIVES PRESENT:
OTHERS PRESENT:
Ivan Faulkner, James Crownover,
Dick Shaw, Roy Hawkins, Kenneth
Wagner, Ken Rader, L. 0. Ferguson,
Clayton Powell, Wally Brt, Don
Bunn, Don Osburn, Connie Edmonston
John Durham, Bobbie Jones & Jeanette
Crumpler.
Truman Yancey, Jerry Mahanke, Walter
Stepanek, Roger Schutte, Perry
L. Butcher, Chuck Kirchen & Bob
Beal, Bob Whitfield, Harry Gray
& Earl Ogden, Jr.
The meeting was called to order by Planning Administrator, Bobbie
Jones.
BUTTERFIELD TRAIL VILLAGE
JOYCE STREET
LARGE SCALE DEVELOPMENT
The first item to be discussed was that of Butterfield Trail Village.
Mr. Truman Yancey, Jerry Mahanke, Walter Stepanek, Roger Schutte,
Perry Butcher, Chuck Kirchen & Bob Beal were present to represent
this matter.
1) Clayton Powell, City Street Superintendent:
Powell advised that he had discussed this matter with agents of the
Butterfield Trail Development some time ago and were advised of the
specifications regarding drainage, sidewalks, streets, etc. Powell
advised that in looking at the streets, sidewalks, private drives,
they do comply with the minimum specifications. Powell advised that
this is a Planned Unit Development, thus, from the curb -line of Joyce
street to the perimeter of the property, it will be necessary for
the property owner to perform all of the maintenance. The street
department will assume responsibilities of emergency situations, i.e.,
life or death situation, providing as much assistance as possible.
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PLAT REVIEW COMMITTEE MEETING
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March 1, 1984
However, in instances such as maintaining the streets, patching potholes,
or salting and chatting in snow and ice, etc., this would be the property
owner's responsibility. Powell directed attention to the off-site
drainage run-off. Powell stated he does want a briefing for discussion
of the topography. Powell stated he does like the on-site drainage
collection. Powell stated there appeared to be a lot of sheet flow
going off the property onto the adjoining property. This would not
hurt anything currently, but if someone else were to want to develop,
there would be a chronic collection of drainage. Schutte advised
that the engineers were trying to avoid redirecting the flow and therefore
took some drainage to the south and some to the north.
Powell stated that the storm drainage outlet on the southwest corner
of the property, this is the location that the storm water will exit
the property. The developer is in the process of negotiating a drainage
easement across the abutting property. The agreement should be understood
in negotiations, that this will be the responsibility of the party
granting the easement and the party emptying the water, that the City
cannot be called back later to correct the drainage problem because
there is erosion on the property. Powell suggested the possibility
of a computation of the drainage run-off to determine whether or not
a retention pond would be needed, however,•this cannot be determined
at this time.
Powell that the private streets, storm drainage, base material, all
matters related to the construction and drainage do meet or exceed
the City's minimum standards. Powell advised that the Street Committee
of The Board of Directors have become so conscious of sidewalks and
green space between the back -of -curb and sidewalk, that Powell suggested
the sidewalk along Joyce Street for the full perimeter of the property
be constructed on the property line and extend toward the back of
the curb which will leave a green strip between the sidewalk and the
curb. Powell advised that the ordinance does require on all commercial
and arterial streets, that we have sidewalks on both sides of the
street. This will be the first section of sidewalk built on Joyce
Street. Powell advised this is a street sidewalk and not an interior
sidewalk. Powell advised that there are three inspections performed
during the construction phase; one when the street is cut to subgrade
and subgrade prepared. The second inspection will be from the base
material that is installed, and third is the curb and gutter. Schutte
advised that the Butterfield Trail Village does own the property to
Old Missouri Road, but is not involved in this project at the moment.
Jones stated that with this phase or with subsequent phases, there
will be some requirement for this developers participation in improving
Old Missouri Road. This will occur at any time they have a driveway
accessing on it or when the 2nd phase is begun. The Planning Commission
would like comments in this regard.
PLAT REVIEW COMMITTEE MEETING
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March 1, 1984
Powell advised that with any future development to the east, on the
tract that abutts Old Missouri Road, the owner will be required to
dedicate the additional right-of-way for Old Missouri Road.
2) L. 0. FERGUSON, WARNER AMEX CABLE:
Ferguson advised that he would let the other utilities proceed as
he felt that Warner Amex Cable could live with whatever the others
required. He advised Warner Amex Cable does not have cable in the
area now, but will have at the time construction is begun.
Ferguson also requested a 2" schedule 40 PVC from the telephone room
out to the easement which was requested on the west side of Apartment
building part III; 2" schedule 40 PVC under the driveway, with PVC
back to the easement along the south side for future development.
3) ROY HAWKINS, SOUTHWESTERN BELL:
Hawkins stated he has had some fairly extensive conversations with
parties involved in this development, and Hawkins had requested an
overall plan of the topography. Stepanek advised he did not get this,
but would mail this, and reiterated that this was in Phase II and
what may happen in the future. Hawkins advised that Southwestern
Bell will need a 25' utility easement behind the duplexes or the south
end of the property, running its entire length. The feeder cable
will come in through the property directly west of apartment building
marked Part III; there will be conduit going under the access road
and conduit going into the main telephone room and will bury in the
grass area. Therefore, there will be a 25' utility easement needed
through that area. Also, coming out of the telephone room and the
commons area, directly west of the commons area, a 25' utility easement
will be required. Jones stated she could supply the form which is
used for the utility easements, but the description would need to
be worked up by the surveyor or engineer.
4) KENNETH WAGNER, ARKANSAS WESTERN GAS:
Wagner stated he already has a job drawn up to get gas up and across
the property and this will be extended from the west. The gas meter
was set at the northwest corner of the maintenance area and is a master
meter. Wagner stated that Arkansas Western Gas will work with the
contractor on this. Along the east side of the parking lot, in the
northeast corner of the property, if no other utilities would need
this area, Arkansas Western Gas would request a 10' easement for the
gas line, covering the gas line up to the master meter. Wagner requested
that this property be as near to grade as possible before the lines
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PLAT REVIEW COMMITTEE MEETING
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are placed. Wagner stated he had this project planned for approximately
July, and would like to get the lines placed before the drives, etc. are
placed.
5) JIM CROWNOVER, OZARKS ELECTRIC COOPERATIVE:
Crownover stated that Ozarks Electric has an aerial line along the
west side of the property (east side of Ellenberger) and most likely,
the distances would not be too great for the transformers to be left
an the pole with an underground secondary being taken to the duplexes
and four-plexes. Crownover asked if this development would proceed
southward in the future. Schutte advised this was correct. Crownover
advised that Ozarks Electric would need to set a pole on the northeast
corner for the three-phase underground to go into the transformer
location of the commons building and the apartments. Crownover stated
that Ozarks Electric would also request an easement down the back
side of the parking lot and if the gas and electricity would be in
this easement, there would need to be a minimum of 25'. Crownover
stated he would also request that this easement be extended to the
south property line for future development.
6) WALLY BRT, CITY SANITATION SUPERINTENDENT:
Mr. Schutte stated that the only place that the City would pick up
from this area would be from the Butterfield Trail Village Compactor.
Brt requested to know what type of compactor would be used. Schutte
advised it was a "STAT -A -PACK".
7) DON BUN, CITY ENGINEER:
Bunn advised he had no problem with this development whatsoever.
Bunn stated he was glad to see that Butterfield Trail Village had
decided to use a master meter on the duplexes. Bunn advised that
the meter location was fine and the easements appear to be adequate.
Bunn advised that if the Butterfield Trail Village would like to pay
the City $600.00, they will place the 2" meter box, performing all
of the work and furnishing the meter box. Bunn also questioned the
4" meter set requesting to know what was intended for future development.
Bunn advised that the City could oversize the box and possibly place
a larger meter at a later date.
8) DON OSBURN, CITY METER FOREMAN:
Osburn requested to know if the engineers could render the estimated
maximum demand on this facility. Stepanek advised that this would
be 360 gallons/minute peak for the total facility. Osburn explained
that when the demand changes, the meter could be changed. Stepanek
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PLAT REVIEW COMMITTEE MEETING
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March 1, 1984
advised that he would supply the requested computations.
Osborn requested to know if one house number address would be requested,
advising that whatever address is issued would need to be placed on
the sign. Osburn advised that during construction, the meter will
be set, and this will be locked off until permits, deposits, etc. are
taken care of. Also, before the water is turned on, the City requires
a temporary sign or permit with the house number on it. Schutte advised
there would be a project sign with Osburn advising that the address
would need to appear on this sign. Osburn advised that there should
be a finished grade at the time the box is set.
9) CONNIE EDMONSTON:
Edmonston stated that according to the ordinance, the City will obtain
either 0.125 acres of land per family dwelling unit or .01 acres of
land for each multiple dwelling unit or the contribution of monies
in lieu of the land dedication. Edmonston stated that the sum of
$85.00/multi-family unit or $105.00/single-family unit would be required
if this were the decision of the Parks Board. Edmonston stated she
could not advise at the time if the Parks Board would request the
land or money in lieu of land, however, she did wish to make the Butter-
field Trail Village developers aware of this requirement. Yancey
requested to know what this was computing as. Edmonston stated that
the land dedication would be 2.48 acres or $21,080.00 for the cash
in lieu of land dedication. Edmonston advised the cash dedication
was payable in three installments, one-third when the permits are
issued, and a contract guaranteeing the other two-thirds at one year
intervals to follow. Discussion was carried on in this regard and
Mr. Yancey requested to know when this choice would be made. Edmonston
stated that the Parks Board would meet March 13, 1984 at 4:00 at the
Continuing Education Center. Edmonston advised that the Parks' Board
decision is based on the fact that the parks are divided into four
subdivisions with priority locations. If this development were to
fall in the priority area, the Parks Board would probably request
land.
10) BOBBIE JONES, PLANNING ADMINISTRATOR:
Jones advised that the Butterfield Trails Village is well over the
minimum for area requirements. Jones advised that the Planning Commission
has already looked at this plat from a concept standpoint. There
has also been a waiver from the Board of Adjustment which dealt with
the parking. Jones requested to know if this parking waiver had been
complied with. Schutte advised that the entire plan complies in every
respect with what the Planning Commission and Board of Adjustment
recommended. Jones requested to know if the Health Center would be
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PLAT REVIEW COMMITTEE MEETING
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March 1, 1984
located in the A-1 zoning with Schutte advising that it would be.
Jones requested knowledge of the Phase II addition with Yancey advising
that Phase II was in planning only. Jones requested to know if this
Phase II development has other access to a street. Yancey did not
believe that it did have access to another street. Jones advised
that when this matter is taken before the Planning Commission, a waiver
will need to be requested. Yancey advised that Ellenberger does touch
this property. Jones advised that at anytime a driveway is placed
to Old Missouri Road, she felt that the Planning Commission would
request some type of participation in the improvements to Old Missouri
Road by this developer. Jones advised that this section of Old Missouri
Road has a 60' right-of-way dedication. This would also require a
sidewalk and participation in the widening of the pavement, storm
drainage, etc. Jones advised that the Planning Commission could even
require off-site improvements.
Jones advised there would be a separate permit required for each separate
structure. There will be a permit required on the sign. Jones requested
to know if the developer had contacted Mr. Bert Rakes on the sign.
Schutte advised he has not contacted Mr. Rakes as of this time. Jones
advised that the apartment commons building, health center complex
would all be able to carry one permit as it is interconnected. Otherwise,
all of the remaining separate building will require separate permits
Jones advised that the underground tanks will require a permit as
well. Jones did refer the developers to Freeman Wood, City Building
Superintendent.
Jones advised that a Certificate of Occupancy will not be issued until
all improvements are in including paving and parking stripped. This
developer will be required to have 10% landscaping between the parking
and the street. Schutte advised that a complete landscaping plan
will be submitted to the City.
Jones advised that the City does require an "as -built" site plan which
shows all of the improvements, easements, underground utility locations,
and will need to be marked "as built", dated and signed.
If there is a need to occupy one or more of the structures prior to
having all of the improvements completed, there is an agreement which
can be used to allow temporary occupancy. The agreement is not acceptable,
however, for the sidewalk.
Jones advised that the easements would need to be described and dedicated
by the time the first permit is issued.
• Jones advised that the developer should check with the Postmaster
regarding the mailbox location.
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PLAT REVIEW COMMITTEE MEETING
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March 1, 1984
Jones advised that she would need 10 copies of the revised plat back
by March 19, 1984. Jones requested that Ellenberger show on this
plat it its dedication can be confirmed. Any existing right-of-way
use should be shown as well. This revised plat should also show all
comments as rendered today. This matter will go before the Subdivision
Committee on March 23, 1984 which will tentatively be held in the
Chamber of Commerce and before Planning Commission on March 26, 1984
with this being held in the Continuing Education Center.
Jones advised that the lot split would need to be worked out before
the building permit would be issued as well.
Jones advised that the City Planning Office would need one sheet would
need to show the minimum setbacks of the closest building to each
property line.
11) JOHN DURHAM, CITY FIRE INSPECTOR:
a) Durham requested adequate building identification, particularly
on the individual four-plexes and duplexes. Durham stated that there
are problems at times, in the larger residential facilities when they
receive a call, with location of a particular building. There is
an updated fire plan on the complex that is kept on file so that if
there is a call, the file can be pulled immediately to note the location.
However, the buildings do need to be marked as well.
b) Durham stated that he felt most of the fire protection features
in the complex had already been covered and appeared to be very adequate.
c) Durham stated that there were a couple of other points which he
wished to make reference to, that is, in reference to the diesel tank,
a permit will be required. The installation of this tank will need
to conform to the National Fire Protection Association's Pamphlet
1130 which is the flammable and combustible code.
d) With reference to the portable fire extinguishers, Durham stated
there have been problems with theft of these units, and advised that
this developer may wish to place the extinguishers in recessed cabinets.
Durham advised that The Arkansas Fire Prevention Code or the Standard
Fire Code had become Law in Arkansas on February 8, 1984, and this
would be their governing criteria from now on.
e) Durham stated that he wished to address the aspect of the wood
shingles. Durham advised that it has not been the particular experience
in Fayetteville, but many municipalities have had problems with these
shingles. They are an extreme fire hazard. Schutte requested to
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know if Mr. Durham was aware that the wood shingles being used on
this particular development were treated. Durham stated he was aware
that these shingles were treated, but that the treatment was a temporary
aid in retarding fire. Durham advised that the problem is not necessarily
the threat of them catching fire. The problem occurs when they DO
catch fire, or the building itself catches fire. The treatment will
not stop the fire from spreading across the surface of the roof, par-
ticularly if there is any kind of wind. Durham advised, however,
there is no code that says you cannot cover your house with wood shingles.
However, should this development wish to use wood shingles, the fire
department wishes to go on record as recommending that they not be
used. Durham stated that there is an imitation product available
which might be an alternative. It has been the scope of the fire
service to try to prevent potential problems regarding fire prevention
safety in this town, and the wood shingles is a point which the Fire
Department feels necessary to address.
Schutte felt that this was not a fair position for the Fire Department
to take. Durham advised that he did feel this was fair, and until
there was an element of cooperation between developers and the Fire
Department in situations such as this, it would be unfair for him
not to go on record with the Fire Department's viewpoint. Schutte
stated he did not feel that this development could be placed in the
same classification as other developments which have no fire protection
as this development has all fire protection. Durham stated that this
development was not being placed in the classification of not having
fire protection. Durham did reiterate that the fire protection features
in the building are excellent and the Fire Department has no problem
with that. However, regardless of how many fire protection facilities
in general are present in the building, they will not protect the
structure or the lives of the occupants. Durham clarified this by
stating he was speaking in relation to the hardware of the fire protection
devices which are subject to failure because they are designed and
installed by humans, subject to human error. Schutte advised he did
not feel this was the case as they did sprinkler their building totally
and would go a long way in protecting the lives of the people in the
facility. Durham advised that sprinklers in the building have no
way of keeping a fire from spreading on a roof surface. Durham advised
that if this development were being constructed in the 1st fire district,
they could say "N0" to the wood shingles. But this development is
not in the 1st fire district. Durham stated this would be based on
density of structures. Yancey requested to know if it was the Fire
Department's position that the treated wood shingles are not comparable
to other roofing materials in their resistance to fire. Durham stated
that over the first few years, at the most, they probably are comparable
to some other roof covering. However, as they are exposed to weather
and other environmental conditions, the treatment can break down.
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PLAT REVIEW COMMITTEE MEETING
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March 1, 1984
Under conditions of extreme heat, such as with a fire, the treatment
can break down even greater. The break down of this protection would
be subject to environmental conditions. Durham again reiterated that
the Fire Department would not prevent this developer from placing
the treated wood shingles, but it is The Fire Department's recommendation
that these shingles not be used.
Mahanke wished to go on record as stating that the safety of their
residents is the number one concern. Mahanke stated he would hope
that the Fire Department's message would not indicate that the Butterfield
Trail Village would be providing anything but a safe place for the
occupants to live. Schutte advised that it was due to safety that
this developer decided to use sprinklers in all of the structures
some time ago, whether the codes called for this or not. They wished
to be very sure that the buildings were safe for the residents. Schutte
advised he was very concerned about the position in which Butterfield
Trail Village is placed in by the position of the Fire Department
wishing to "go on record" as not recommending these shingles. Durham
stated that if it truly made this developer feel uneasy about the
the situation, then they may wish to consider using some other type
of roofing material. Yancey offered to present specific specifications
of the item which is to be used. Durham advised that he would like
to see a Certification Document on this treated shingle product, as
well as some research data on this particular product. Jones also
interjected that possibly these shingles could be treated periodically.
Durham advised that The Fire Department will help in any way possible.
OAKLAND TOWNHOUSES
OAKLAND AVENUE
ROBERT WHITFIELD
The next item to be addressed was the Oakland Townhouses located on
Oakland Avenue. Mr. Robert Whitfield was present to represent this
matter.
1) IVAN FAULKNER, SWEPCO:
Faulkner stated that he already has a pole setting on the south side
of the Oakland Townhouses. He will beef -up the transformer there
and give them underground dip, and they will bring their service to
that point.
2) JOHN DURHAM, CITY FIRE INSPECTOR:
a) Durham advised that he would request adequate apartment identifi-
cation.
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PLAT REVIEW COMMITTEE MEETING
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March 1, 1984
b) Durham requested that three portable fire extinguishers be placed
in this complex, evenly spaced and accessible to the tenants. Durham
also recommended 5 pound, ABC, dry chemical extinguisher. These extin-
guishers may be flush mount or in recessed cabinets.
3) DON BUNN, CITY ENGINEER:
Bunn advised that Mr. Whitfield has sewer readily available to serve
the units on Oakland Street. There is a 1" water line on Oakland,
but Bunn requested that he extend a 2" line to this property to be
assured of enough water to serve the apartment units to the north
as well.
4) KENNETH WAGNER, ARKANSAS WESTERN GAS:
Wagner advised that the entire complex would be electric and therefore,
he would have no requests.
5) L. 0. FERGUSON, WARNER AMEX CABLE.
Ferguson requested that Mr. Whitfield provide conduit to the existing
pole and furnish conduit under the pads in the manner provided in
the previous Oakland Townhouse Apartments.
6) CLAYTON POWELL, CITY STREET SUPERINTENDENT•
Powell advised that the plat indicates the dedication of an additional
5' of right-of-way which is required as well as construction of storm
drainage under the sidewalk and a 4' wide sidewalk, but does not reflect
the widening of the street which is required. Powell advised that
on each side of the lot, there will need to be a transition, such
as a wing -wall, etc. back to the edge of the pavement, with this being
the responsibility of the developer. Also, it appears that the street
lights will need to be relocated and the power pole east of the sidewalk
will need to be relocated to the inside of right-of-way. Powell advised
that the asphalt and concrete drive and parking area meet the city
code except that the plat does not show topography. Powell advised
he would like for drop inlets to be placed to collect the onsite drainage
at the driveway rather than allowing sheetflow on the abutting neighbors.
Powell requested that Jones check to see if there are any Bills of
Assurance which would need to be called at this time. Jones advised
that 1320 N. Oakland (2nd apartment to south) widened street with
curb and gutter. 1340 N. Oakland (immediately to the south) did not.
This apartment was constructed in 1977, prior to the City's requiring
this.
7) ROY HAWKINS, SOUTHWESTERN BELL TELEPHONE COMPANY:
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Hawkins advised that he would require six (6) 1" conduits with conduits
being placed between 1 & 2, 3 & 4, 5 & 6, 7 & 8, 9 & 10, 11 & 12 with
a 2" conduit to lay in the 3' area between the apartments and the
property line behind Apartment 3.
Hawkins stated that the moving of the power pole will concern the
telephone and whatever arrangements are made, the telephone company
will need to be contacted. The cost will be determined at that point.
Hawkins also requested an additional 15' utility easement in back
of the street right-of-way dedication within the setback.
8) DON OSBURN, CITY METER FOREMAN:
Osburn advised that the house number will be 1370.
Osburn requested that the house number appear the Apartment Building
or the sign if there is a sign. Osburn advised that when the plumbing
is placed in this complex, that Whitfield make sure that meter 1 does
in fact match with Apartment 1 and so forth, being sure that the meters
do not cross.
9) CONNIE EDMONSTON, CITY PARKS DEPARTMENT:
Edmonton advised that the land dedication for this particular development
would be .12 acres. The cash contribution would be $85.00 per dwelling
unit or $1,020.00, with payment to be rendered at the time the building
permit is issued.
10) WALLY BRT, CITY SANITATION SUPERINTENDENT:
Brt recommended a 4 cu. yard container and the location as shown would
be fine.
11) BOBBIE JONES, PLANNING ADMINISTRATOR:
a) Jones requested that the wording "Medium Density Residential District"
be added under zoning district in the legend.
b) Dimension to the west of the landscape area does not scale out
and would probably be better off without this information on the plat.
c) Need to show the abutting Oakland Townhouses, Plat I/1 in fainter
lines, but they do need to be shown.
d) Sidewalk is to be constructed and street is to be widened.
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PLAT REVIEW COMMITTEE MEETING
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March 1, 1984
e) Existing power pole on the south property line needs to
on the plat.
f) Jones requested a list of names and mailing addresses of
property owners in order that they may be provided with
g) Point of beginning from the southeast corner of the
is not tied town and will need to be tied down.
be shown
the adjoining
an agenda.
subdivision
h) Jones advised that there is a section of Holly Street which has
been left off of the vicinity map and this will need to be added.
i) Jones advised that she would need 10 copies of the revised plat
back by Monday, March 5, 1984. This matter will go before the Subdivision
Committee on Friday, March 9, 1984 at 1:30 p.m. and before the Planning
Commission on Monday, March 12, 1984 at 5:00 p.m.
EARL OGDEN, JR.
CATO SPRINGS ROAD
LARGE SCALE DEVELOPMENT
The third and final item to be discussed was the Large Scale Development
of Earl Ogden, Jr. Mr. Earl Ogden, Jr. and Mr. Harry Gray were present
to represent this matter.
1) JOHN DURHAM, CITY FIRE INSPECTOR:
Durham requested adequate building identification, address, numbers,
letters, etc. on the buildings for the purpose of locating a particular
apartment readily.
Durham requested that the developer provide portable fire extinguishers,
probably one per building. These are to be centrally located and
accessible to the tenants. There is to be a 5 pound ABC, dry chemical
fire extinguisher as well. Durham advised that this developer may
use flush mount or recessed cabinets.
2) DICK SHAW, SOUTHWESTERN BELL TELEPHONE COMPANY:
Shaw advised that the building set back along Highway 265 and Cato
Springs Road needs to be designated as a 25' set back and utility
easement. Shaw also requested that there be a utility easement along
the north property line. Shaw requested that the east 25' building
set back be changed to read set back and utility easement. Shaw advised
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that he would need a sleeve across the driveway to service the interior
buildings.
3) KENNETH WAGNER, ARKANSAS WESTERN GAS:
Wagner advised that due to the fact there was no gas, he would have
no requests.
4) JAMES CROWNOVER, OZARKS ELECTRIC COOP.
Crownover advised he would need to know the load which will be requested
as well as the amount of strip heat which is present in each unit.
Crownover advised that Ozarks Electric Coop will need an easement
to service the interior buildings. Crownover advised he would make
a layout of the proposed area and send it to Ogden. Crownover advised
he would need a 15' easement, 7-1/2 feet on either side of the property
line if it does not coincide with other utilities, as well as a possible
20' easement north of the property line. Crownover advised that the
developer would be required to provide the trenching, backfill, transformer
pad and service from the transformer to the building. Crownover advised
that Ozarks Electric will put the meters on the building in whatever
way that the developer wished.
5) L. 0. FERGUSON, WARNER AMEX CABLE*
Ferguson requested that this developer notify the Warner Amex Cable
at the time that the telephone company performs the trenching and
they will place their cable at the same time. Ferguson advised that
easements, otherwise, seemed adequate.
6) CLAYTON POWELL, CITY STREET SUPERINTENDENT:
Powell advised that it is the policy of the Planning Commission and
City Board that no improvements be required to State Highways. However,
they do require the dedication of additional right-of-way. The Planning
Commission has required sidewalks along State Highways as the only
off-site improvement. Sidewalk policy for the State Highway Department
is that the sidewalk be placed on the property line rather than out
on the right-of-way. Powell advised that since drainage has become
such an issue, the City is requested that developments not drain onto
the road. Powell advised there is a change of use even though this
is an existing driveway and will need to get the driveway permit from
the State Highway Department in Fort Smith. Gray advised that all
of the drainage is from the State Highway to the east, with Gray advising
that the topography would not change. Jones questioned the dedication
of a street by the name of Treat Drive. Powell advised he did not
know if this was a public street and would reserve comments for whatever
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March 1, 1984
t reat drive is. If this is a dedicated street, the City would have
to request additional right-of-way dedication, setbacks and improvements.
7) CONNIE EDMONSTON, CITY PARKS DEPARTMENT:
Edmonston advised that this development would require either .6 acres
or $5,100.00, which can be pain in three installments. Edmonston
advised that the Parks Board would meet on March 13, 1984 at 4:00
p.m. and are welcome to attend.
8) DON OSBURN, CITY METER FOREMAN:
O sburn requested to know if this developer had discussed the placement
of fire hydrants with the Fire Inspector. Ogden advised that the
Fire Inspectors comments had been received and would be complied with.
Osburn requested that Ogden discuss the fire hydrant matter with Mr. John
Durham, Fire Inspector.
O sburn requested to know how many water meters would be requested
with Ogden advising there would be one water meter which would be
placed at the driveway. Osburn advised that this would take a two
inch tap with maybe a 1-1/2" meter. This would have to be decided
at a later time. Osburn stated that he did not mind if the meter
was placed near the drive'or at the southwest corner as long as it
was easily accessible. Osburn advised that there would be one number
assigned for this development due to the fact that there would be
one meter. Osburn advised that when the City makes the tap, they
will set the meter at that time. This will be locked off until permits,
e tc. are taken care of. There will be a site card required with this
number on it. When this development is finished, if there is a sign,
the address will need to be placed on the sign. Osburn advised that
the number would have to be assigned at a later time.
9) WALLY BAT, CITY SANITATION SUPERINTENDENT:
Brt advised he would need three (3) 6 cu. yard containers with the
locations as shown being satisfactory.
10) BOBBIE JONES, PLANNING ADMINISTRATOR:
Jones advised that if each of the buildings are assigned a different
building number, this needs to be placed on the plans so that the
permits can be issued with these numbers on them.
Jones advised that a waiver between the side property line and the
driveway would be required due to the fact that there is a minimum
of 12.5 feet from side property line to the driveway. Jones advised
65
PLAT REVIEW COMMITTEE MEETING
PAGE 15
March 1, 1984
that this request would have to be made in writing by Monday, March
5, 1984. Jones advised that the City Code does allow an automatic
waiver if there is a joint driveway on the property line. Otherwise,
this would need to be waived.
Jones advised that the parking was being shown 5' from the property
line. If this is not judged to be a public street, this is the minimum
and therefore, something would be needed to prevent the vehicles from
getting within that 5'.
Jones advised that there is a requirement for a 4' concrete sidewalk
as mentioned by Clayton Powell.
Jones advised that a lot split would need to be processed on this
property which will need to be approved by the Planning Commission
because of the size. In view of the lot split, the Planning Commission
will probably want the sidewalk to extend across the total area of
the property. Jones advised that in assessing the Parks Fee on this
particular piece of property, it would be her interpretation that
the $105.00 parks fee would not be applicable due to the fact that
it is an existing structure, with only one new buildable lot being
created.
Before Certificates of Occupancy will be issued, the City will require
that the parking be in and stripped. There will need to be some type
of wheel stops or curbing to keep the vehicles within the designated
parking area.
Jones advised that the only place in which landscaping could be applicable
would be in the north and south foremost 8 unit structure.
Jones advised that this developer would need to keep up with where
the individual utility services run on the site. Upon completion
and before the Certificates of Occupancy can be issued, the City will
require an "as -built" plan back that shows the individual utility
lines, etc.
Jones advised that she would take a commitment to construct the sidewalk
at the call of the City, or the developer may wish to construct the
sidewalk at the time the apartments are constructed. Jones stated
she would take the Bill of Assurance since there are no sidewalks
for this developer to connect with.
Jones advised that the house should be 25' from the property line,
8' on each side and contain 6,000 sq. ft. exclusive of right-of-way.
Jones requested that the drive shown as existing drive on the plat
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PLAT REVIEW COMMITTEE MEETING
PAGE 16
March 1, 1984
be corrected.
11) DON BUN, CITY ENGINEER:
Bunn advised that there is a 24" water line available on the south
side of this property. It is my understanding that a master meter
will be used. The City will be able to come off the 24" water line
with the proper size meter. If this development is not master metered,
then this developer will need to meet with the engineer with regard
to the water line in the project. Bunn stated that the plat shows
the existing water line in Cato Springs Road, but it is not there.
There are two locations where this development can get to sewer:
1) The intersection of Cato Springs Road and Ashwood Avenue.
2) The other would be approximately 1/2 mile to the east. Bunn
he had discussed this matter with Harry Gray about bringing the
line from the east and have the City assist in over -sizing this
This would help the City and help this developer because of he
of the sewer line coming from the north. Harry Gray stated he
get back with Bunn in this regard.
stated
sewer
line.
depth
would
Bunn advised that this developer consider installation of a fire hydrant
somewhere in the complex. There is a fire hydrant on the southwest
corner, but should consider another fire hydrant elsewhere in the
complex.
The meeting adjourned at 1:00 p.m.
47 J