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HomeMy WebLinkAbout1984-03-01 MinutesMINUTES OF THE PLAT REVIEW COMMITTEE MEETING A meeting of the Plat Review Committee was held on Thursday, March 1, 1984 at the Central Fire Station in Fayetteville, Arkansas. UTILITY REPRESENTATIVES PRESENT: CITY REPRESENTATIVES PRESENT: OTHERS PRESENT: Ivan Faulkner, James Crownover, Dick Shaw, Roy Hawkins, Kenneth Wagner, Ken Rader, L. 0. Ferguson, Clayton Powell, Wally Brt, Don Bunn, Don Osburn, Connie Edmonston John Durham, Bobbie Jones & Jeanette Crumpler. Truman Yancey, Jerry Mahanke, Walter Stepanek, Roger Schutte, Perry L. Butcher, Chuck Kirchen & Bob Beal, Bob Whitfield, Harry Gray & Earl Ogden, Jr. The meeting was called to order by Planning Administrator, Bobbie Jones. BUTTERFIELD TRAIL VILLAGE JOYCE STREET LARGE SCALE DEVELOPMENT The first item to be discussed was that of Butterfield Trail Village. Mr. Truman Yancey, Jerry Mahanke, Walter Stepanek, Roger Schutte, Perry Butcher, Chuck Kirchen & Bob Beal were present to represent this matter. 1) Clayton Powell, City Street Superintendent: Powell advised that he had discussed this matter with agents of the Butterfield Trail Development some time ago and were advised of the specifications regarding drainage, sidewalks, streets, etc. Powell advised that in looking at the streets, sidewalks, private drives, they do comply with the minimum specifications. Powell advised that this is a Planned Unit Development, thus, from the curb -line of Joyce street to the perimeter of the property, it will be necessary for the property owner to perform all of the maintenance. The street department will assume responsibilities of emergency situations, i.e., life or death situation, providing as much assistance as possible. • • • PLAT REVIEW COMMITTEE MEETING PAGE 2 March 1, 1984 However, in instances such as maintaining the streets, patching potholes, or salting and chatting in snow and ice, etc., this would be the property owner's responsibility. Powell directed attention to the off-site drainage run-off. Powell stated he does want a briefing for discussion of the topography. Powell stated he does like the on-site drainage collection. Powell stated there appeared to be a lot of sheet flow going off the property onto the adjoining property. This would not hurt anything currently, but if someone else were to want to develop, there would be a chronic collection of drainage. Schutte advised that the engineers were trying to avoid redirecting the flow and therefore took some drainage to the south and some to the north. Powell stated that the storm drainage outlet on the southwest corner of the property, this is the location that the storm water will exit the property. The developer is in the process of negotiating a drainage easement across the abutting property. The agreement should be understood in negotiations, that this will be the responsibility of the party granting the easement and the party emptying the water, that the City cannot be called back later to correct the drainage problem because there is erosion on the property. Powell suggested the possibility of a computation of the drainage run-off to determine whether or not a retention pond would be needed, however,•this cannot be determined at this time. Powell that the private streets, storm drainage, base material, all matters related to the construction and drainage do meet or exceed the City's minimum standards. Powell advised that the Street Committee of The Board of Directors have become so conscious of sidewalks and green space between the back -of -curb and sidewalk, that Powell suggested the sidewalk along Joyce Street for the full perimeter of the property be constructed on the property line and extend toward the back of the curb which will leave a green strip between the sidewalk and the curb. Powell advised that the ordinance does require on all commercial and arterial streets, that we have sidewalks on both sides of the street. This will be the first section of sidewalk built on Joyce Street. Powell advised this is a street sidewalk and not an interior sidewalk. Powell advised that there are three inspections performed during the construction phase; one when the street is cut to subgrade and subgrade prepared. The second inspection will be from the base material that is installed, and third is the curb and gutter. Schutte advised that the Butterfield Trail Village does own the property to Old Missouri Road, but is not involved in this project at the moment. Jones stated that with this phase or with subsequent phases, there will be some requirement for this developers participation in improving Old Missouri Road. This will occur at any time they have a driveway accessing on it or when the 2nd phase is begun. The Planning Commission would like comments in this regard. PLAT REVIEW COMMITTEE MEETING PAGE 3 March 1, 1984 Powell advised that with any future development to the east, on the tract that abutts Old Missouri Road, the owner will be required to dedicate the additional right-of-way for Old Missouri Road. 2) L. 0. FERGUSON, WARNER AMEX CABLE: Ferguson advised that he would let the other utilities proceed as he felt that Warner Amex Cable could live with whatever the others required. He advised Warner Amex Cable does not have cable in the area now, but will have at the time construction is begun. Ferguson also requested a 2" schedule 40 PVC from the telephone room out to the easement which was requested on the west side of Apartment building part III; 2" schedule 40 PVC under the driveway, with PVC back to the easement along the south side for future development. 3) ROY HAWKINS, SOUTHWESTERN BELL: Hawkins stated he has had some fairly extensive conversations with parties involved in this development, and Hawkins had requested an overall plan of the topography. Stepanek advised he did not get this, but would mail this, and reiterated that this was in Phase II and what may happen in the future. Hawkins advised that Southwestern Bell will need a 25' utility easement behind the duplexes or the south end of the property, running its entire length. The feeder cable will come in through the property directly west of apartment building marked Part III; there will be conduit going under the access road and conduit going into the main telephone room and will bury in the grass area. Therefore, there will be a 25' utility easement needed through that area. Also, coming out of the telephone room and the commons area, directly west of the commons area, a 25' utility easement will be required. Jones stated she could supply the form which is used for the utility easements, but the description would need to be worked up by the surveyor or engineer. 4) KENNETH WAGNER, ARKANSAS WESTERN GAS: Wagner stated he already has a job drawn up to get gas up and across the property and this will be extended from the west. The gas meter was set at the northwest corner of the maintenance area and is a master meter. Wagner stated that Arkansas Western Gas will work with the contractor on this. Along the east side of the parking lot, in the northeast corner of the property, if no other utilities would need this area, Arkansas Western Gas would request a 10' easement for the gas line, covering the gas line up to the master meter. Wagner requested that this property be as near to grade as possible before the lines sy J • PLAT REVIEW COMMITTEE MEETING PAGE 4 March 1, 1984 are placed. Wagner stated he had this project planned for approximately July, and would like to get the lines placed before the drives, etc. are placed. 5) JIM CROWNOVER, OZARKS ELECTRIC COOPERATIVE: Crownover stated that Ozarks Electric has an aerial line along the west side of the property (east side of Ellenberger) and most likely, the distances would not be too great for the transformers to be left an the pole with an underground secondary being taken to the duplexes and four-plexes. Crownover asked if this development would proceed southward in the future. Schutte advised this was correct. Crownover advised that Ozarks Electric would need to set a pole on the northeast corner for the three-phase underground to go into the transformer location of the commons building and the apartments. Crownover stated that Ozarks Electric would also request an easement down the back side of the parking lot and if the gas and electricity would be in this easement, there would need to be a minimum of 25'. Crownover stated he would also request that this easement be extended to the south property line for future development. 6) WALLY BRT, CITY SANITATION SUPERINTENDENT: Mr. Schutte stated that the only place that the City would pick up from this area would be from the Butterfield Trail Village Compactor. Brt requested to know what type of compactor would be used. Schutte advised it was a "STAT -A -PACK". 7) DON BUN, CITY ENGINEER: Bunn advised he had no problem with this development whatsoever. Bunn stated he was glad to see that Butterfield Trail Village had decided to use a master meter on the duplexes. Bunn advised that the meter location was fine and the easements appear to be adequate. Bunn advised that if the Butterfield Trail Village would like to pay the City $600.00, they will place the 2" meter box, performing all of the work and furnishing the meter box. Bunn also questioned the 4" meter set requesting to know what was intended for future development. Bunn advised that the City could oversize the box and possibly place a larger meter at a later date. 8) DON OSBURN, CITY METER FOREMAN: Osburn requested to know if the engineers could render the estimated maximum demand on this facility. Stepanek advised that this would be 360 gallons/minute peak for the total facility. Osburn explained that when the demand changes, the meter could be changed. Stepanek 55 • • PLAT REVIEW COMMITTEE MEETING PAGE 5 March 1, 1984 advised that he would supply the requested computations. Osborn requested to know if one house number address would be requested, advising that whatever address is issued would need to be placed on the sign. Osburn advised that during construction, the meter will be set, and this will be locked off until permits, deposits, etc. are taken care of. Also, before the water is turned on, the City requires a temporary sign or permit with the house number on it. Schutte advised there would be a project sign with Osburn advising that the address would need to appear on this sign. Osburn advised that there should be a finished grade at the time the box is set. 9) CONNIE EDMONSTON: Edmonston stated that according to the ordinance, the City will obtain either 0.125 acres of land per family dwelling unit or .01 acres of land for each multiple dwelling unit or the contribution of monies in lieu of the land dedication. Edmonston stated that the sum of $85.00/multi-family unit or $105.00/single-family unit would be required if this were the decision of the Parks Board. Edmonston stated she could not advise at the time if the Parks Board would request the land or money in lieu of land, however, she did wish to make the Butter- field Trail Village developers aware of this requirement. Yancey requested to know what this was computing as. Edmonston stated that the land dedication would be 2.48 acres or $21,080.00 for the cash in lieu of land dedication. Edmonston advised the cash dedication was payable in three installments, one-third when the permits are issued, and a contract guaranteeing the other two-thirds at one year intervals to follow. Discussion was carried on in this regard and Mr. Yancey requested to know when this choice would be made. Edmonston stated that the Parks Board would meet March 13, 1984 at 4:00 at the Continuing Education Center. Edmonston advised that the Parks' Board decision is based on the fact that the parks are divided into four subdivisions with priority locations. If this development were to fall in the priority area, the Parks Board would probably request land. 10) BOBBIE JONES, PLANNING ADMINISTRATOR: Jones advised that the Butterfield Trails Village is well over the minimum for area requirements. Jones advised that the Planning Commission has already looked at this plat from a concept standpoint. There has also been a waiver from the Board of Adjustment which dealt with the parking. Jones requested to know if this parking waiver had been complied with. Schutte advised that the entire plan complies in every respect with what the Planning Commission and Board of Adjustment recommended. Jones requested to know if the Health Center would be 56 • • PLAT REVIEW COMMITTEE MEETING PAGE 6 March 1, 1984 located in the A-1 zoning with Schutte advising that it would be. Jones requested knowledge of the Phase II addition with Yancey advising that Phase II was in planning only. Jones requested to know if this Phase II development has other access to a street. Yancey did not believe that it did have access to another street. Jones advised that when this matter is taken before the Planning Commission, a waiver will need to be requested. Yancey advised that Ellenberger does touch this property. Jones advised that at anytime a driveway is placed to Old Missouri Road, she felt that the Planning Commission would request some type of participation in the improvements to Old Missouri Road by this developer. Jones advised that this section of Old Missouri Road has a 60' right-of-way dedication. This would also require a sidewalk and participation in the widening of the pavement, storm drainage, etc. Jones advised that the Planning Commission could even require off-site improvements. Jones advised there would be a separate permit required for each separate structure. There will be a permit required on the sign. Jones requested to know if the developer had contacted Mr. Bert Rakes on the sign. Schutte advised he has not contacted Mr. Rakes as of this time. Jones advised that the apartment commons building, health center complex would all be able to carry one permit as it is interconnected. Otherwise, all of the remaining separate building will require separate permits Jones advised that the underground tanks will require a permit as well. Jones did refer the developers to Freeman Wood, City Building Superintendent. Jones advised that a Certificate of Occupancy will not be issued until all improvements are in including paving and parking stripped. This developer will be required to have 10% landscaping between the parking and the street. Schutte advised that a complete landscaping plan will be submitted to the City. Jones advised that the City does require an "as -built" site plan which shows all of the improvements, easements, underground utility locations, and will need to be marked "as built", dated and signed. If there is a need to occupy one or more of the structures prior to having all of the improvements completed, there is an agreement which can be used to allow temporary occupancy. The agreement is not acceptable, however, for the sidewalk. Jones advised that the easements would need to be described and dedicated by the time the first permit is issued. • Jones advised that the developer should check with the Postmaster regarding the mailbox location. 57 PLAT REVIEW COMMITTEE MEETING PAGE 7 March 1, 1984 Jones advised that she would need 10 copies of the revised plat back by March 19, 1984. Jones requested that Ellenberger show on this plat it its dedication can be confirmed. Any existing right-of-way use should be shown as well. This revised plat should also show all comments as rendered today. This matter will go before the Subdivision Committee on March 23, 1984 which will tentatively be held in the Chamber of Commerce and before Planning Commission on March 26, 1984 with this being held in the Continuing Education Center. Jones advised that the lot split would need to be worked out before the building permit would be issued as well. Jones advised that the City Planning Office would need one sheet would need to show the minimum setbacks of the closest building to each property line. 11) JOHN DURHAM, CITY FIRE INSPECTOR: a) Durham requested adequate building identification, particularly on the individual four-plexes and duplexes. Durham stated that there are problems at times, in the larger residential facilities when they receive a call, with location of a particular building. There is an updated fire plan on the complex that is kept on file so that if there is a call, the file can be pulled immediately to note the location. However, the buildings do need to be marked as well. b) Durham stated that he felt most of the fire protection features in the complex had already been covered and appeared to be very adequate. c) Durham stated that there were a couple of other points which he wished to make reference to, that is, in reference to the diesel tank, a permit will be required. The installation of this tank will need to conform to the National Fire Protection Association's Pamphlet 1130 which is the flammable and combustible code. d) With reference to the portable fire extinguishers, Durham stated there have been problems with theft of these units, and advised that this developer may wish to place the extinguishers in recessed cabinets. Durham advised that The Arkansas Fire Prevention Code or the Standard Fire Code had become Law in Arkansas on February 8, 1984, and this would be their governing criteria from now on. e) Durham stated that he wished to address the aspect of the wood shingles. Durham advised that it has not been the particular experience in Fayetteville, but many municipalities have had problems with these shingles. They are an extreme fire hazard. Schutte requested to SS J • PLAT REVIEW COMMITTEE MEETING PAGE 8 March 1, 1984 know if Mr. Durham was aware that the wood shingles being used on this particular development were treated. Durham stated he was aware that these shingles were treated, but that the treatment was a temporary aid in retarding fire. Durham advised that the problem is not necessarily the threat of them catching fire. The problem occurs when they DO catch fire, or the building itself catches fire. The treatment will not stop the fire from spreading across the surface of the roof, par- ticularly if there is any kind of wind. Durham advised, however, there is no code that says you cannot cover your house with wood shingles. However, should this development wish to use wood shingles, the fire department wishes to go on record as recommending that they not be used. Durham stated that there is an imitation product available which might be an alternative. It has been the scope of the fire service to try to prevent potential problems regarding fire prevention safety in this town, and the wood shingles is a point which the Fire Department feels necessary to address. Schutte felt that this was not a fair position for the Fire Department to take. Durham advised that he did feel this was fair, and until there was an element of cooperation between developers and the Fire Department in situations such as this, it would be unfair for him not to go on record with the Fire Department's viewpoint. Schutte stated he did not feel that this development could be placed in the same classification as other developments which have no fire protection as this development has all fire protection. Durham stated that this development was not being placed in the classification of not having fire protection. Durham did reiterate that the fire protection features in the building are excellent and the Fire Department has no problem with that. However, regardless of how many fire protection facilities in general are present in the building, they will not protect the structure or the lives of the occupants. Durham clarified this by stating he was speaking in relation to the hardware of the fire protection devices which are subject to failure because they are designed and installed by humans, subject to human error. Schutte advised he did not feel this was the case as they did sprinkler their building totally and would go a long way in protecting the lives of the people in the facility. Durham advised that sprinklers in the building have no way of keeping a fire from spreading on a roof surface. Durham advised that if this development were being constructed in the 1st fire district, they could say "N0" to the wood shingles. But this development is not in the 1st fire district. Durham stated this would be based on density of structures. Yancey requested to know if it was the Fire Department's position that the treated wood shingles are not comparable to other roofing materials in their resistance to fire. Durham stated that over the first few years, at the most, they probably are comparable to some other roof covering. However, as they are exposed to weather and other environmental conditions, the treatment can break down. • • • PLAT REVIEW COMMITTEE MEETING PAGE 9 March 1, 1984 Under conditions of extreme heat, such as with a fire, the treatment can break down even greater. The break down of this protection would be subject to environmental conditions. Durham again reiterated that the Fire Department would not prevent this developer from placing the treated wood shingles, but it is The Fire Department's recommendation that these shingles not be used. Mahanke wished to go on record as stating that the safety of their residents is the number one concern. Mahanke stated he would hope that the Fire Department's message would not indicate that the Butterfield Trail Village would be providing anything but a safe place for the occupants to live. Schutte advised that it was due to safety that this developer decided to use sprinklers in all of the structures some time ago, whether the codes called for this or not. They wished to be very sure that the buildings were safe for the residents. Schutte advised he was very concerned about the position in which Butterfield Trail Village is placed in by the position of the Fire Department wishing to "go on record" as not recommending these shingles. Durham stated that if it truly made this developer feel uneasy about the the situation, then they may wish to consider using some other type of roofing material. Yancey offered to present specific specifications of the item which is to be used. Durham advised that he would like to see a Certification Document on this treated shingle product, as well as some research data on this particular product. Jones also interjected that possibly these shingles could be treated periodically. Durham advised that The Fire Department will help in any way possible. OAKLAND TOWNHOUSES OAKLAND AVENUE ROBERT WHITFIELD The next item to be addressed was the Oakland Townhouses located on Oakland Avenue. Mr. Robert Whitfield was present to represent this matter. 1) IVAN FAULKNER, SWEPCO: Faulkner stated that he already has a pole setting on the south side of the Oakland Townhouses. He will beef -up the transformer there and give them underground dip, and they will bring their service to that point. 2) JOHN DURHAM, CITY FIRE INSPECTOR: a) Durham advised that he would request adequate apartment identifi- cation. • PLAT REVIEW COMMITTEE MEETING PAGE 10 March 1, 1984 b) Durham requested that three portable fire extinguishers be placed in this complex, evenly spaced and accessible to the tenants. Durham also recommended 5 pound, ABC, dry chemical extinguisher. These extin- guishers may be flush mount or in recessed cabinets. 3) DON BUNN, CITY ENGINEER: Bunn advised that Mr. Whitfield has sewer readily available to serve the units on Oakland Street. There is a 1" water line on Oakland, but Bunn requested that he extend a 2" line to this property to be assured of enough water to serve the apartment units to the north as well. 4) KENNETH WAGNER, ARKANSAS WESTERN GAS: Wagner advised that the entire complex would be electric and therefore, he would have no requests. 5) L. 0. FERGUSON, WARNER AMEX CABLE. Ferguson requested that Mr. Whitfield provide conduit to the existing pole and furnish conduit under the pads in the manner provided in the previous Oakland Townhouse Apartments. 6) CLAYTON POWELL, CITY STREET SUPERINTENDENT• Powell advised that the plat indicates the dedication of an additional 5' of right-of-way which is required as well as construction of storm drainage under the sidewalk and a 4' wide sidewalk, but does not reflect the widening of the street which is required. Powell advised that on each side of the lot, there will need to be a transition, such as a wing -wall, etc. back to the edge of the pavement, with this being the responsibility of the developer. Also, it appears that the street lights will need to be relocated and the power pole east of the sidewalk will need to be relocated to the inside of right-of-way. Powell advised that the asphalt and concrete drive and parking area meet the city code except that the plat does not show topography. Powell advised he would like for drop inlets to be placed to collect the onsite drainage at the driveway rather than allowing sheetflow on the abutting neighbors. Powell requested that Jones check to see if there are any Bills of Assurance which would need to be called at this time. Jones advised that 1320 N. Oakland (2nd apartment to south) widened street with curb and gutter. 1340 N. Oakland (immediately to the south) did not. This apartment was constructed in 1977, prior to the City's requiring this. 7) ROY HAWKINS, SOUTHWESTERN BELL TELEPHONE COMPANY: LF A • • • PLAT REVIEW COMMITTEE MEETING PAGE 11 March 1, 1984 Hawkins advised that he would require six (6) 1" conduits with conduits being placed between 1 & 2, 3 & 4, 5 & 6, 7 & 8, 9 & 10, 11 & 12 with a 2" conduit to lay in the 3' area between the apartments and the property line behind Apartment 3. Hawkins stated that the moving of the power pole will concern the telephone and whatever arrangements are made, the telephone company will need to be contacted. The cost will be determined at that point. Hawkins also requested an additional 15' utility easement in back of the street right-of-way dedication within the setback. 8) DON OSBURN, CITY METER FOREMAN: Osburn advised that the house number will be 1370. Osburn requested that the house number appear the Apartment Building or the sign if there is a sign. Osburn advised that when the plumbing is placed in this complex, that Whitfield make sure that meter 1 does in fact match with Apartment 1 and so forth, being sure that the meters do not cross. 9) CONNIE EDMONSTON, CITY PARKS DEPARTMENT: Edmonton advised that the land dedication for this particular development would be .12 acres. The cash contribution would be $85.00 per dwelling unit or $1,020.00, with payment to be rendered at the time the building permit is issued. 10) WALLY BRT, CITY SANITATION SUPERINTENDENT: Brt recommended a 4 cu. yard container and the location as shown would be fine. 11) BOBBIE JONES, PLANNING ADMINISTRATOR: a) Jones requested that the wording "Medium Density Residential District" be added under zoning district in the legend. b) Dimension to the west of the landscape area does not scale out and would probably be better off without this information on the plat. c) Need to show the abutting Oakland Townhouses, Plat I/1 in fainter lines, but they do need to be shown. d) Sidewalk is to be constructed and street is to be widened. • • PLAT REVIEW COMMITTEE MEETING PAGE 12 March 1, 1984 e) Existing power pole on the south property line needs to on the plat. f) Jones requested a list of names and mailing addresses of property owners in order that they may be provided with g) Point of beginning from the southeast corner of the is not tied town and will need to be tied down. be shown the adjoining an agenda. subdivision h) Jones advised that there is a section of Holly Street which has been left off of the vicinity map and this will need to be added. i) Jones advised that she would need 10 copies of the revised plat back by Monday, March 5, 1984. This matter will go before the Subdivision Committee on Friday, March 9, 1984 at 1:30 p.m. and before the Planning Commission on Monday, March 12, 1984 at 5:00 p.m. EARL OGDEN, JR. CATO SPRINGS ROAD LARGE SCALE DEVELOPMENT The third and final item to be discussed was the Large Scale Development of Earl Ogden, Jr. Mr. Earl Ogden, Jr. and Mr. Harry Gray were present to represent this matter. 1) JOHN DURHAM, CITY FIRE INSPECTOR: Durham requested adequate building identification, address, numbers, letters, etc. on the buildings for the purpose of locating a particular apartment readily. Durham requested that the developer provide portable fire extinguishers, probably one per building. These are to be centrally located and accessible to the tenants. There is to be a 5 pound ABC, dry chemical fire extinguisher as well. Durham advised that this developer may use flush mount or recessed cabinets. 2) DICK SHAW, SOUTHWESTERN BELL TELEPHONE COMPANY: Shaw advised that the building set back along Highway 265 and Cato Springs Road needs to be designated as a 25' set back and utility easement. Shaw also requested that there be a utility easement along the north property line. Shaw requested that the east 25' building set back be changed to read set back and utility easement. Shaw advised 63 • • • L. PLAT REVIEW COMMITTEE MEETING PAGE 13 March 1, 1984 that he would need a sleeve across the driveway to service the interior buildings. 3) KENNETH WAGNER, ARKANSAS WESTERN GAS: Wagner advised that due to the fact there was no gas, he would have no requests. 4) JAMES CROWNOVER, OZARKS ELECTRIC COOP. Crownover advised he would need to know the load which will be requested as well as the amount of strip heat which is present in each unit. Crownover advised that Ozarks Electric Coop will need an easement to service the interior buildings. Crownover advised he would make a layout of the proposed area and send it to Ogden. Crownover advised he would need a 15' easement, 7-1/2 feet on either side of the property line if it does not coincide with other utilities, as well as a possible 20' easement north of the property line. Crownover advised that the developer would be required to provide the trenching, backfill, transformer pad and service from the transformer to the building. Crownover advised that Ozarks Electric will put the meters on the building in whatever way that the developer wished. 5) L. 0. FERGUSON, WARNER AMEX CABLE* Ferguson requested that this developer notify the Warner Amex Cable at the time that the telephone company performs the trenching and they will place their cable at the same time. Ferguson advised that easements, otherwise, seemed adequate. 6) CLAYTON POWELL, CITY STREET SUPERINTENDENT: Powell advised that it is the policy of the Planning Commission and City Board that no improvements be required to State Highways. However, they do require the dedication of additional right-of-way. The Planning Commission has required sidewalks along State Highways as the only off-site improvement. Sidewalk policy for the State Highway Department is that the sidewalk be placed on the property line rather than out on the right-of-way. Powell advised that since drainage has become such an issue, the City is requested that developments not drain onto the road. Powell advised there is a change of use even though this is an existing driveway and will need to get the driveway permit from the State Highway Department in Fort Smith. Gray advised that all of the drainage is from the State Highway to the east, with Gray advising that the topography would not change. Jones questioned the dedication of a street by the name of Treat Drive. Powell advised he did not know if this was a public street and would reserve comments for whatever • PLAT REVIEW COMMITTEE MEETING PAGE 14 March 1, 1984 t reat drive is. If this is a dedicated street, the City would have to request additional right-of-way dedication, setbacks and improvements. 7) CONNIE EDMONSTON, CITY PARKS DEPARTMENT: Edmonston advised that this development would require either .6 acres or $5,100.00, which can be pain in three installments. Edmonston advised that the Parks Board would meet on March 13, 1984 at 4:00 p.m. and are welcome to attend. 8) DON OSBURN, CITY METER FOREMAN: O sburn requested to know if this developer had discussed the placement of fire hydrants with the Fire Inspector. Ogden advised that the Fire Inspectors comments had been received and would be complied with. Osburn requested that Ogden discuss the fire hydrant matter with Mr. John Durham, Fire Inspector. O sburn requested to know how many water meters would be requested with Ogden advising there would be one water meter which would be placed at the driveway. Osburn advised that this would take a two inch tap with maybe a 1-1/2" meter. This would have to be decided at a later time. Osburn stated that he did not mind if the meter was placed near the drive'or at the southwest corner as long as it was easily accessible. Osburn advised that there would be one number assigned for this development due to the fact that there would be one meter. Osburn advised that when the City makes the tap, they will set the meter at that time. This will be locked off until permits, e tc. are taken care of. There will be a site card required with this number on it. When this development is finished, if there is a sign, the address will need to be placed on the sign. Osburn advised that the number would have to be assigned at a later time. 9) WALLY BAT, CITY SANITATION SUPERINTENDENT: Brt advised he would need three (3) 6 cu. yard containers with the locations as shown being satisfactory. 10) BOBBIE JONES, PLANNING ADMINISTRATOR: Jones advised that if each of the buildings are assigned a different building number, this needs to be placed on the plans so that the permits can be issued with these numbers on them. Jones advised that a waiver between the side property line and the driveway would be required due to the fact that there is a minimum of 12.5 feet from side property line to the driveway. Jones advised 65 PLAT REVIEW COMMITTEE MEETING PAGE 15 March 1, 1984 that this request would have to be made in writing by Monday, March 5, 1984. Jones advised that the City Code does allow an automatic waiver if there is a joint driveway on the property line. Otherwise, this would need to be waived. Jones advised that the parking was being shown 5' from the property line. If this is not judged to be a public street, this is the minimum and therefore, something would be needed to prevent the vehicles from getting within that 5'. Jones advised that there is a requirement for a 4' concrete sidewalk as mentioned by Clayton Powell. Jones advised that a lot split would need to be processed on this property which will need to be approved by the Planning Commission because of the size. In view of the lot split, the Planning Commission will probably want the sidewalk to extend across the total area of the property. Jones advised that in assessing the Parks Fee on this particular piece of property, it would be her interpretation that the $105.00 parks fee would not be applicable due to the fact that it is an existing structure, with only one new buildable lot being created. Before Certificates of Occupancy will be issued, the City will require that the parking be in and stripped. There will need to be some type of wheel stops or curbing to keep the vehicles within the designated parking area. Jones advised that the only place in which landscaping could be applicable would be in the north and south foremost 8 unit structure. Jones advised that this developer would need to keep up with where the individual utility services run on the site. Upon completion and before the Certificates of Occupancy can be issued, the City will require an "as -built" plan back that shows the individual utility lines, etc. Jones advised that she would take a commitment to construct the sidewalk at the call of the City, or the developer may wish to construct the sidewalk at the time the apartments are constructed. Jones stated she would take the Bill of Assurance since there are no sidewalks for this developer to connect with. Jones advised that the house should be 25' from the property line, 8' on each side and contain 6,000 sq. ft. exclusive of right-of-way. Jones requested that the drive shown as existing drive on the plat "-4 PLAT REVIEW COMMITTEE MEETING PAGE 16 March 1, 1984 be corrected. 11) DON BUN, CITY ENGINEER: Bunn advised that there is a 24" water line available on the south side of this property. It is my understanding that a master meter will be used. The City will be able to come off the 24" water line with the proper size meter. If this development is not master metered, then this developer will need to meet with the engineer with regard to the water line in the project. Bunn stated that the plat shows the existing water line in Cato Springs Road, but it is not there. There are two locations where this development can get to sewer: 1) The intersection of Cato Springs Road and Ashwood Avenue. 2) The other would be approximately 1/2 mile to the east. Bunn he had discussed this matter with Harry Gray about bringing the line from the east and have the City assist in over -sizing this This would help the City and help this developer because of he of the sewer line coming from the north. Harry Gray stated he get back with Bunn in this regard. stated sewer line. depth would Bunn advised that this developer consider installation of a fire hydrant somewhere in the complex. There is a fire hydrant on the southwest corner, but should consider another fire hydrant elsewhere in the complex. The meeting adjourned at 1:00 p.m. 47 J