HomeMy WebLinkAbout1984-02-16 MinutesMINUTES OF PLAT REVIEW MEETING
A meeting of the Plat Review Committee of The City of Fayetteville
was held on February 16, 1984 at 9:00 a.m. at the Central Fire
Station.
UTILITY REPRESENTATIVES PRESENT: L. 0., Ferguson, Ivan Faulkner,
Kenneth Wagner, Connie Skinner.
CITY REPRESENTATIVES PRESENT: Clayton Powell, Don Osburn,
Don Bunn, Bobbie Jones,
& Jeanette C r u m p l e r.
OTHERS PRESENT: Steve DeNoon, Carl Russell
& David Johnson.
LARGE SCALE DEVELOPMENT
MULEY'S RESTAURANT
COLT SQUARE DRIVE
Carl Russell and David Johnson were present to represent this
Large Scale Development.
Bobbie Jones opened the meeting by reading the comments of those
not present.
1) Wally Brt, City Sanitation Superintendent:
Jones stated that Wally Brt had made the following comments:
There is no problem with the container location. Mr. Brt recommended
use of a 6 cu. yd. container. The pad must be 15 ft. wide and
12 ft. deep. They may screen the North, South and East sides;
but they must leave the front (West) side open. Mr. Brt remarked
that the paving as shown would last about 3 years with his trucks
traveling on it; he recommended they use concrete, at least
for the drives through the parking lot.
Jones requested that Mr. Carl Russell give a brief history on
the proposed Large Scale Development of Muley's Restaurant.
Russell advised that there are four lots in the proposed Large
Scale Development with Muley's being located on the two middle
lots, with the drive going completely around the restaurant
area.
2) Freeman Wood, City Building Superintendent:
Freeman Wood was not present and had no comment.
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PLAT REVIEW COMMITTEE MEETING
FEBRUARY 16, 1984
Page 2
3) Clayton Powell, City Street Superintendent:
Powell stated that the Colt Square Subdivision is an existing
subdivision with Colt Square being a dedicated street. Powell
stated that the topography does disturb him to some degree because
t he drainage appears to be emptying to the front, going out
the driveways under the street. Powell stated that this could
n ot occur, that the on site drainage for the four lots should
have the drainage collected on site with drop inlets, catch
basins, etc. and be piped to the nearest drop inlet on the street.
P owell advised that this is a new street and there are drop
inlets every 700 ft. in that area, specifically within 700 ft. of
e ither side of the property line, inside and outside of the
square. Powell stated if there was any problem of going beyond
the lot limits on this parcel, there is space behind the curb
and gutter. Powell advised that if this is placed on the street
right-of-way, the minimum size pipe is 15" inside diameter or
t he equivalent in oval shaped corregated metal pipe. Powell
advised that the 25 year flood plain design should be used to
calculate the on site drainage for these four lots.
Powell advised that the on site asphalt curbing would be fine
as far as the Street Department would be concerned. Six inches
of SB 2 and 2" of asphalt parking lot paving meets the durable
and dust -free parking lot surface requirements. However, with
the sanitation trucks using this parking lot in picking up refuse,
t his probably should be built stronger. Russell advised that
this probably would be a concrete parking lot.
4) John Durham, City Fire Department:
a) Durham advised that his requirements would be extremely
basic, those being extinguishers, emergency lighting and exit
lighting.
b) Durham advised that if there would be any frying in this
restaurant, there would need to be a dry chemical fire extinguishing
system.
Durham advised that the Fayetteville Fire Department likes to
meet with management and employees to speak regarding Fire Safety
and things which can be done to help the Fire Department. The
Fire Department will give a fire extinguisher demonstration,
e tc., and this can be extremely helpful. Durham stated this
was not something that they were required to do, but it would
be extremely helpful.
c) Durham advised that when further expansion is considered,
property -wise and building -wise, ingress/egress should always
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PLAT REVIEW COMMITTEE MEETING
FEBRUARY 16, 1984
Page 3
be considered.
d ) Durham requested to know how many people the restaurant
would accommodate. Russell advised it would accommodate 180
people. Durham requested to know if the restaurant had the
required doors. Russell advised that there were doors on each
side of the restraurant as well as two service doors.
5) Don Bunn, City Engineer:
Bunn advised that regarding the water and sewer, he would have
no comment except the size meter shown. Bunn requested to know
what the water use would be. Russell advised this had been
computed, but he did not have the figures with him. Bunn advised
if there would be as much water used as Red Lobster, then there
would probably be a 2" line required. If it is more like Wendy's
then a 1" line would suffice. Russell advised that he had 2"
called for, and that in considering the usage and the distance
involved, Russell felt that the 2" would be needed. However,
h e did state he would recheck that item. Bunn advised that
if Muley's wanted a 2", they would put it in, but may be an
extra expense.
6) Don Osburn, City Meter Superintendent:
Don Osburn advised that if a 2" line is not needed at the present
time, they may reduce inside the loop with a smaller meter,
and in the future, without interruption of service, go back
t o a larger meter. Osburn advised they would need some type
of an idea on the demand to determine these matters. Osburn
✓ equested to know if a flushometer-type system would be used.
Russell advised that was correct. Osburn requested to know
if the future development would come off the same meter, or
if they would have meters of their own. Russell advised they
w ould probably use their own meters. Osburn advised that a
number had been assigned to this restaurant, but due to the
fact there is a question about the dividing line, he was not
certain whether or not this would need changing at a future
t ime. Osburn advised that the number is 1 Colt Square currently.
Osburn advised that whatever number is assigned, when construction
is begun, after a tap has been made and a water meter needs
t o be set, the general contractor MUST have the site card up
on the job. When the building is completed, the building numbers
MUST either be on the sign or on the building.
7) L. 0. Ferguson, Warner Amex Cable:
Ferguson requested to know if T. V. cable was anticipated in
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PLAT REVIEW COMMITTEE MEETING
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the restaurant building. Russell advised they probably would
want cable in the restaurant. Ferguson advised that the closest
cable is at the corner of Lot 19, being overhead at that point.
Ferguson requested a 2" PVC turned up in a sweep elbow, located
at the pole of Lot 19, running in the easement to the west,
.to the back of the building. Russell advised there is a 2"
PVC exiting a utility room in the building and running under
the parking lot into the dirt area of the easement behind the
paving line. Ferguson advised that he would like the 2" PVC
at the southeast corner running back to the east. Ferguson
advised he would require 2" PVC across the blacktop area, turning
at the vicinity of the pad mounted transformer and turning up
at the far side of Lot 19 so that future development could be
serviced.
8) Ivan Faulkner, SWEPCO:
Faulkner advised that SWEPCO is overhead at the southeast corner
of Lot 19. Faulkner questioned service for the future buildings
at Lots 14 and 17, advising that a conduit should be turned
out from the secondary side of the pad -mount transformer for
those lots. Faulkner requested the load on Lot 14, as well
as the load on the restaurant. Russell advised there was a
600 amp three phase service, although there is not quite a full
load. Faulkner requested to know if Muley's would want 277/480
or 120/208. Russell advised this would be I20/208three phase.
Faulkner advised he would set a pole on the southeast corner
of Lot 19 and will request 4" schedule 40 PVC conduit. Faulkner
advised that the building to the west would require greater
than a secondary load and would suggest a 4" conduit coming
out of the primary side of the transformer pad. Faulkner advised
that SWEPCO would provide up to 250 feet and anything beyond
that would be at the customer's expense.
9) Kenneth Wagner, Arkansas Western Gas:
Wagner advised that multiple meter loops were left in the area
of Colt Square.
Wagner advised that since the area will be paved, he would request
the pipe cased up to the distribution line. This could be a
2-3" sleeve with PVC being acceptable.
10) Connie Skinner, Southwestern Bell Telephone:
Skinner requested to know if Muley's wanted the telephone pedestal
outside of the building instead of being in the utility room.
Russell stated that it would be fine for this to be located in
PLAT REVIEW COMMITTEE MEETING
FEBRUARY 16, 1984
Page 5
the utility room. Skinner advised that she would rather place
the services in the utility room.
Skinner requested a 2" conduit along the north into the utility
room.
Skinner advised that Southwestern Bell can use the PVC, but
has had problems in the past that when the paving was placed,
the conduit has gotten crushed, and once this conduit is crushed,
then the line cannot be pulled through. Skinner stated she
thought this should be mentioned as information.
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11) Bobbie Jones, Planning Administrator:
a) Jones stated that the view obscuring fence is a requirement
along the south property line.
b) The paving is to be pulled in 5' from the south property
line as shown and is a requirement.
c) Jones advised that 82 parking spaces are shown with the
restaurant requiring 28 spaces. With two future buildings of
approximately 5400 square feet each, 82 spaces would be required
which is shown. Retail spaces and restaurants require one space
per 200 square feet of total floor space. Office would require
one space per 300 square feet of total floor space. Beauty
Shops would require one per 100 square feet of total floor space,
but felt that one space per 200 square feet would probably balance
out. Jones advised that the correct number of handicapped spaces
were included.
d) Jones advised that an "as—built" plan would be required
upon completion of the restaurant, stating that a Certificate
of Occupancy will not be issued until this has been received.
e) Jones stated that the sidewalk must be finished and the
parking paved, stripped, storm drainage placed and the screening
in before the Certificate of Occupancy will be issued.
Jones advised that due to the fact that no waivers have been
requested, the Subdivision Committee could approve this Large
Scale Development.
f) Jones requested to know the sign setback with Russell stating
that he was not certain of the setback distance. Jones advised
that the measurement would be taken from the edge of the sign
and is limited to one ground sign per property.
Ferguson advised there is a 25' utility easement along the front
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PLAT REVIEW COMMITTEE MEETING
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(north side). Jones clarified that this easement would need
to be shown, 25' on the north side and 25' on the south side.
g) Jones advised that she would need ten (10) revised copies
of the plat submitted by February 20, 1984, this will go to
Subdivision on February 24, 1984 at 1:30 p.m. and Planning Commission
on February 27, 1984 at 5:00 p.m.
(h) Jones advised that the property owners south of the
proposed subdivision would need to be notified, with proof of
notification being submitted by the time of the Planning Commission
meeting of February 27, 1984. Russell advised that all of the
property owners had already been notified and had actually signed
the listing of names. Jones requested a letter to the Planning
Office that the signatures on the appearing on the list of adjoining
property owners is the actual property owner's signatures.
LARGE SCALE DEVELOPMENT
CHESTNUT AVENUE APARTMENTS
LINDSEY CONSTRUCTION
Mr. Steve DeNoon was present to represent this Large Scale Develop-
ment.
1) Ivan Faulkner, SWEPCO:
Ivan Faulkner stated he did not have enough information to run
a plat on this Large Scale Development, but the facilities shown
are not adequate. Faulkner advised that SWEPCO will not install
their services in any flood plain area. Faulkner advised that
SWEPCO will be happy to work with Lindsey Construction on this
matter. Faulkner advised that he would try to work within the
easements that are shown, but some of them will just not work.
Faulkner stated it was impossible for them to terminate in exiting
each apartment, but instead must loop in order to go back to
the overhead line.
NOTE: FAULKNER WISHED TO REITERATE THAT SWEPCO WILL BE HAPPY
TO WORK WITH LINDSEY CONSTRUCTION ON THIS MATTER.
2) Kenneth Wagner, Arkansas Western Gas:
Wagner stated that it did not appear they would be using gas,
but if the did need gas, he would also be happy to work with
them on this at a later date.
3) L. 0. Ferguson, Warner Amex Cable:
Ferguson stated that Warner Amex Cable would also be unable
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PLAT REVIEW COMMITTEE MEETING
FEBRUARY 16, 1984
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t o place their services in the flood plain. Ferguson also stated
that the easements as shown were not satisfactory, stating he
would be happy to work with Lindsey Construction on this matter.
4) Connie Skinner, Southwestern Bell Telephone:
Skinner stated she was intending to discuss this development
with Mr. Carnahan because Southwestern Bell would need conduit
in all locations which are paved, running under it. Skinner
stated she would like to reserve the right to get back with
Lindsey Construction at such a time as SWEPCO and Warner Amex
Cable meet with Lindsey Construction to discuss the easements
required.
Faulkner clarified that electric, telephone and cable would
all need conduits.
5) Clayton Powell, City Street Superintendent:
Powell advised that the Chestnut Apartments, Phase I was completed
and this new development should be referred to as Chestnut Apart-
ments, Phase II. Chestnut Street was built to current City
Standards to the north perimeter of Chestnut Apartments, Phase
I. From Chestnut Apartments' north perimeter to the north driveway
✓ adius of Leverett Gardens II, the west side of Chestnut Street
was constructed to current City Standards and it was a compromise
between the City and the Leverett Gardens II developer and also
discussed with Lindsey and Associates informally that Leverett
Gardens II developers would put in the street, curb and gutter
on the west side, but the developer of this property which is
going to be Chestnut Apartments II would put in the storm drainage,
widen the street to 31 feet and put in the curb and gutter.
P owell stated he did have a Bond which he has computed for the
Leverett Gardens II to pay for their portion of taking the street
onto the Ernest Jacks Expressway right-of-way. Powell stated
he felt the street should be constructed to and include the
E rnest Jacks Expressway right-of-way and terminate in a cul-de-sac
across the lot of the existing building which was converted
t o a duplex, which was initially a portion of this entire tract.
P owell stated it would be necessary to storm drain the full
length on the west side as previously agreed to by the City's
compromise with all parties involved.
6) Wally Brt, City Sanitation Superintendent:
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Jones advised that Brt counted 6 container sites for 240 apart-
ments. Brt requested either eight (8) 6 -cubic yard containers
or twelve (12) 4 -cubic yard containers.
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PLAT REVIEW COMMITTEE MEETING
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The container sites (2) in the 32 parking space area near the
two 12 -unit structures should be angled for an approach from
the north.
There is a container site shown at the north end of one of the
north parking areas; and one at the north end of the other north
parking area.
Add container sites at the east end of the two east parking
areas.
They could also add one where the drive curves between the 2nd
and 3rd 8 -unit structure on the southeast corner of the site.
In that southeast corner, and where the drives curve, give as
much turning radius as possible so the truck will not break
down their curbs.
7) Freeman Wood, City Building Superintendent:
Freeman Wood was not present, but had the following comments.
Some of the development site is in the flood plain. The floor
level of the buildings must be elevated to at least 2 feet above
t he 100 -year flood level. For purposes of them obtaining flood
insurance in the future, Mr. Wood suggested that Gary Carnahan
fill out the flood plain certification papers when they get
the permits for the buildings.
9) David McWethy, Assistant City Manager:
David McWethy was not present, but wished to know where the
street lights were.
10) John Durham, Fayetteville Fire Department:
Durham requested to know what type of roofing would be used
in this development. DeNoon advised it would be a flat roof,
bituminous built up with asphalt shingles.
Durham stated that a great problem which is being encountered
is that on these large complexes, if the Fire Department gets
a call, they are having difficulty locating the building. Durham
requested that the buildings be clearly marked. Osburn requested
t o know if a house number for each building would be helpful.
Durham stated that whatever is used, he would like to ask that
the numbers be large enough that they can be seen easily.
• Durham advised that fire extinguishers need to be located throughout
t he complex, possibly using a recessed cabinet of some type
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PLAT REVIEW COMMITTEE MEETING
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to put the extinguishers in with a break -glass front.
11) Don Bunn, City Engineer:
Bunn stated it would be okay for the sewer to go into the flood
plain. However, Bunn stated there is a problem with the water.
Bunn requested to know if this would be developed at one time,
or if it would be done in phases. DeNoon advised this would
be done in phases. Bunn stated he would like to have the water
meters placed in front of the buildings rather than placing
them in the back. This would be for access in reading of the
meters and in maintenance of the lines. Bunn advised there
needed to be extensive detail work on the placement of the meters.
Bunn advised that Lindsey Construction should consider placement
o f additional fire hydrants in this complex. Bunn requested
that Lindsey Construction check with John Durham about the require-
ments, but thought that a fire hydrant should be placed within
500 feet of each apartment building.
D eNoon advised that Lindsey Construction will need to place
a lift station for this Large Scale Development.
12) Don Osburn, City Meter Superintendent:
Osburn stated he would like to get together with Lindsey Construction
✓ egarding the placement of the meters. Osburn stated he will
need to know where the irrigation meters will be located, and
w ould like to place them close to the building or close to some
of the other meter boxes, use the same address and list on the
master file as Chestnut Yard Meter. That way, the City will
know about where the meter is located as the yard meter has
t he same number as the particular apartment building that it
is located near.
O sburn advised that there is a fire protection charge for the
fire hydrants.
D eNoon advised that Lindsey Construction had been placing their
meters in planters along the front of the buildings. Osburn
advised that would be okay as long as flowers are not close
to the meter that can be damaged, or thorn bushes.
O sburn requested that the grade be finished before the meter
is set; that there have been problems with the placement of
meters before the grade is set and the meter will be dug up
at the time the grade is set.
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PLAT REVIEW COMMITTEE MEETING
FEBRUARY 16, 1984
Page 10
13) Bobbie Jones, Planning Administrator:
Jones stated that the 5' right-of-way dedication should be noted
o n the site plan if it has been dedicated, stating that she
would verify this, and must also show the book and page number.
If it has not been dedicated, the additional 5' for widening
of Chestnut will be required.
J ones stated she was not sure that the 40' dedication matches
what has been dedicated to the west, stating she thought there
had been a 60' dedication and will verify that as well.
Dedication of the easement to the north will be required.
J ones stated that the developers on the west side of Chestnut
were required to enter into a committment for a sidewalk to
be placed at the call of the City which can be required on this
Large Scale Development. If the previous sidewalk has been
placed on the east side, it will need to be continued on the
east side.
J ones advised that the required parking computed to be 360,
with the plat showing 368. Jones advised that the parking spaces
w ill be checked and the City would require the number of spaces
as shown on the plat.
J ones stated that 10% plants within the area between the parking
area and the streets would be required, specifically to the
n orth and the parking areas adjacent to the two drives on the
west.
J ones advised there would be an "as -built" plan required upon
completion of the Large Scale Development, and that a Certificate
of Occupancy will not be issued until this is received.
Jones advised that the parking spaces must be stripped and there
must be some type of wheel -stops, with DeNoon advising that
the area would be curbed. Jones suggested that there be breaks
placed in the curb so that pooling of water does not occur.
Jones stated she had located the street lights on Sheet 412.
J ones stated that the first street light is shown as being 440
feet from the intersection of Poplar and Chestnut, with only
J wo lights being shown along Chestnut with a 490 foot distance
between them which would require Waiver of Spacing by the Planning
Commission. Jones stated that the street. light to the north
is close to 300 feet from the'intersection of Ernie Jacks Expressway
and Chestnut would be.
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PLAT REVIEW COMMITTEE MEETING
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Jones stated that the Utility Companies would either like the
easements to be worked out and return on Thursday, February
23, 1984 at 9:00, or get it worked out and have the Utility
Companies sign off on a copy. Jones stated, however, that she
felt the Utility Companies were planning to return next Thursday,
February 23, 1984 at 9:00 a.m. for review of this plat.
Jones stated that the easements must be given by metes and bounds
descriptions, or if Lindsey Construction would like to use a
copy of the plat or plot plan with the easements on there with
those easements being dedicated, the dimensions will be required
on the plat. Jones stated the width and length would be required.
Jones stated that the property owners within 100' of the property
line and with different zoning requirements would need to be
notified before the matter will be heard by the Planning Commission.
Jones stated this would include property owners to the north
and east, as well as University Farms.
The meeting adjourned at 11:00 a.m.
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