HomeMy WebLinkAbout1983-12-29 MinutesMINUTES OF A MEETING OF THE PLAT REVIEW COMMITTEE
• A meeting of the Plat Review Committee was held on Thursday, December 29,
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1983 at 9:00 a.m. at the Chamber of Commerce.
UTILITY REPRESENTATIVES PRESENT: Kenneth Wagner, L. 0. Ferguson, Connie
Skinner, Ivan Faulkner.
CITY REPRESENTATIVES PRESENT: John Durham, Clayton Powell, Bobbie Jones,
and Jeanette Crumpler.
OTHERS PRESENT: Lenwyn K. G Kathy Edens
Soap J -Suds• LSD Sycamore.
Mrs. Bobbie Jones opened the meeting by reading the comments of those not
present.
1) Wally Brt (City Sanitation Superintendent):
Mr. Brt was not present, but wished to go on record as follows:
The location of the pad for trash container is okay as shown. They will need
a good base under the drive areas--Brt suggested concrete. The pad must
be 1S' wide and 12' deep. The front must be kept open if they wish to fence
or screen it. A 21' overhead clearance is required to empty the container.
An alternate pad location might be the triangle on the northwest side of the
parking area south of the building.
2) Don Bunn (City Water and Sewer Department):
Don Bunn, City Engineer was not present, but wished to go on record as
follows:
Both water and sewer are available to this location off Chestnut; and no
requirement from the Water Department for any additional easements.
3) Freeman Wood (Building Inspector):
Mr. Freeman Wood, Building Inspector,_had.no comment.
Mrs. Jones then requested that Mr. Edens explain what is proposed in the
plans.
Mr. Edens explained that the entire building is a laundry and restaurant.
He stated the gas company would be concerned as there will be 22 gas dryers
and his plumber advised that based on the BTU's required for the gas dryers,
they will make a loop on one side, go overhead, and make a loop on the other
side. The gas will come in at the northwest corner of the laundry. He ad-
vised that the electric would be the same, also entering on the northwest
corner of the laundry, which is the location of a laundry utility room.
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December 29, 1983
4) Kenneth Wagner (Arkansas Western Gas):
Kenneth Wagner asked about the boilers which would be located in the
laundry. Edens advised there were two 98 -gallon hot water heaters, but
no boilers. Edens further stated there would be gas heat and four (4)
150,000 BTU furnace systems. Kenneth Wagner asked the BTU output of the
dryers. Edens advised he would have to get back with Mr. Wagner on this,
that he did have the information, but did not bring it with him. Mr.
Wagner advised there is a 2" line on the north side of Sycamore running east
and west. Wagner stated if Edens could designate the 25' building set-
back on the east side of Chestnut as a setback and utility easement, they
would run a line north up to the north end of the building. Edens advised
there would be no gas in the restaurant.
Jones advised there had been some interest in trying to get Chestnut vacated.
She advised. that Clayton Powell was not in favor of this, and stated she did
not know if any of the utility companies had been approached. She stated that
Powell feels this road needs to be opened to provide an alternate way out of
Ash and Birch. That was supposed to have been the second phase of construction
when Ash was constructed. Jones advised, however, that there was nothing in
writing. Jones advised that she located a 20' water and sewer easement off
the south side of the lot which was obtained at the time Sycamore,:.Street:was
built. The 10' of right-of-way needed for Sycamore has been dedicated and the
20' water arid sewer easement has already been dedicated. (10' of the water
and sewer easement probably overlaps the 10' street easement.). Jones asked
if there would be a canopy overhang between the building and the right-of-
way of Chestnut. Edens advised there would be no canopy.
5) Ivan Faulkner (SWEPCO):
Mr. Ivan Faulkner requested to know the load which this laundry/restaurant
would use. Edens advised that the electrician was figuring this up. Faulkner
requested that the electrician give him a call and advise him of the load
capacity which will be used. Faulkner advised there was single phase along
the south side of Sycamore. Edens advised that the electrician was planning
on using overhead electrical lines. Faulkner ended by requesting the 25'
easement which would coincide with the setback as well as the request of
Arkansas Western Gas, be a utility easement. Edens advised he would like to
have one meter to serve both the restaurant and laundry.
6) Connie Skinner (Southwestern Bell):
Skinner advised that Southwestern Bell would like to come down Sycamore,
up Chestnut, and cross through the easement to service the building. She
stated that Southwestern Bell would like to put a terminal on the outside
of the building right in the center if that would be O.K. Edens advised that
the location proposed by Southwestern Bell was a firewall and the terminal
would need to be set on one side of the other. Edens advised that gas,
electric, water, etc. will all come in to this one location, as there is a
huge utility pole which goes all the way down the side. Edens discussed the
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. possibility of the terminal being put with everything else along the
northwest corner:
7) Clayton Powell (City Street Superintendent):
Powell advised that there have been a large number of investors, etc.
speculating on this particular lot in this "industrial park", since
Edmiston Prewitt Company asked permission to develop the dedicated street
right-of-way and rezoned this property to industrial. Powell stated that
everyone that he.has talked to over the past 7-8 years has been fore-
warned that the developer, when the matter was brought before Plat Review
Committee, should have completed the construction of Chestnut to the
current City Street Standards for the 31' wide street. Powell stated that
the City was promised in that Plat Review Committee Meeting by Ervan Wimberly,
who was then with McClelland Engineering Firm and has since gone out on his
own, that the developer intended to finish the construction of development
of Chestnut Avenue in Phase II and it has taken all these years for them to
get to Phase II. Powell stated that in his judgment, if they were going to sell
lots abutting the unimproved part of Chestnut Avenue in this Industrial Park,
then this would constitute Phase II. Powell asked if Mr. Edens had discussed
this matter with him and if he was aware of the problem with the development of
Chestnut Avenue. Powell asked what agreements had been made with the de-
veloper to see that this is done. Edens discussed the matter of a Bill of
Assurance and offered same; that whatever is done on Chestnut, he will provide
his 2S%. Powell advised that he could only recommend, due to the turmoil
that had been created by the unimproved Chestnut Avenue right-of-way from
the skating rink and other industries and established businesses in that area
that no building or development be allowed until Chestnut Avenue is built from
its existing terminal point at Ash Street all the way to Sycamore Street.
Powell later stated that the 30' dedicated right-of-way on Sycamore Street was
adequate. Edens asked how the development of the lot to the north occurred.
Edens stated that decision should be consistent. Powell advised that Sycamore
Street did not exist in improved status at the time, therefore, this particular
lot was not considered an access of Sycamore Street. Ash Street was developed.
Carter wanted to stop east of the intersection of Chestnut, and Powell advised
that he had required in Phase I that they go ahead and turn the corner so that
drainage and traffic could be controlled on Ash Street at the intersection of
Chestnut with the promise that they would develop Chestnut Avenue in Phase II.
Powell discussed the fact that the comment had since been made that there is no
reason to improve Chestnut since all lots could be accessed from Sycamore and
Ash. Powell stated this was how the entire matter evolved. Jones advised
that some regulations had been transferred from the Street Codes into the
Development Codes since the skating rink developed, and the City Board has
given some directions or orders as to how they will be enforced. This
happened after the Carters built and before this request came in. Powell
further advised that the west driveway on Sycamore Street has a 27.9 foot
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safety zone and 40' safety zone is required from street intersections.
Powell advised that the setback safety zone requirement is measured from
right-of-way, not from back -of -curb or edge of pavement. Powell advised that
the driveway widths are okay and he can have a 40' wide driveway. Powell
advised that the same thing would apply if Edens ever wished to re -arrange
and install a driveway at a later date off of Chestnut Avenue, however, a
driveway could not be present off of Chestnut until the Street is improved.
8) John Durham (City Fire Department):
Durham asked how many people the restaurant would accommodate. Edens
advised it would be less than 100 and would not even have enough tables to
accommodate near that. Edens stated he had 60 chairs, (15 tables with four
chairs per table). Durham advised there could be one exit out of the res-
taurant providing the occupancy does not exceed 100 and the doorway is a
double 3-0 door and is less than 50' from any point in the restaurant to the
door; otherwise, there would have to be two independent exits out of the
restaurant. Durham also advised that being less than 100 occupancy, the
firewall would only need to be two-hour fire wall and the doors will only have
to be one-hour, and thought there had been some misunderstanding in the past.
Edens advised there would be no grill in the restaurant. Durham advised
there would be several fire extinguishers which would be needed. He suggested
that there be an ABC rated, multi-purpose, dry chemical, minimum 10 -pound
size located in the restaurant. In conjunction with that, in the food
preparation area, Durham suggested a small CO?, or carbon dioxide extinguisher,
basically for small fires as they are good with extinguishing the fires and
you will not be left with the chemical debris as you would with dry chemical.
In the laundry, Durham suggested an ABC multi-purpose dry chemical there also.
In the maintenance area or utility closet where phone, gas and electrical
services will be coming in, Durham recommended a Halon extinguisher as these
are extremely good on electrical equipment as well as phone equipment which
would otherwise be damaged by water or dry chemicals. Durham stated this
would more than cover his fire protection needs.
9) Bobbie Jones (Planning Administrator):
Jones requested that the minutes reflect that an interpretation on the
laundry use was obtained from the Board of Adjustment because an industrial
laundry was listed in this zoning district; and in the neighborhood commercial
district, we had laundry and coin operated laundry listed. Jones advised that
the Board of Adjustment has interpreted that the use as Edens proposes it,
would be permitted in this zoning district.
Jones advised that the right-of-way dedication is needed for Chestnut Avenue
which can be prepared in the Planning Office. Jones advised there was 10'
dedicated for Sycamore when the street was built, (Recorded Book 966 Page
221) and there is a 20' water and sewer easement given off the south side
of the property, given at the time the street easement for Sycamore was given.
(Recorded Book 966, Page 222). Jones advised that this should be added to the
drawing, i.e., another easement on the south side which would be 10' on either
side of what is shown as the property line. Jones advised there were a few
more parking spaces shown than were required. Requirements as listed on the
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plat are accurate and there are sufficient handicapped spaces shown. The
parking will need to be paved and there will need to be some type of wheel
stop to keep the cars within the parking areas as well as having the spaces
striped off. This should be done by the time the building is ready for
occupancy. If not, Edens will need to contact the Planning Office a few days
before occupying the building so that arrangements can be worked out on this
matter.
Jones advised that the 25' Utility Easement requested by the Utility Companies
would need to be provided which can be prepared by the Planning Office.
It should also be shown on the plat. Upon completion of the project, 1 copy
of an as -built plot plan will need to be delivered to the Planning Office.
This will need to show where the individual utility service lines cross
the property, enter the building and should be marked "As -built", dated and
signed. Jones stated that the Certificate of Occupancy will hot be issued until
this is received.
Jones asked that ten (10) copies of a revised plat be submitted, showing the
easements. This should be submitted to the Planning Office by Tuesday,
January 3, 1984, thus allowing this matter to go before the Planning Commission
on January 9, 1984.
Jones stated that with regard to Mr. Powell's recommendation on the street,
this will go to the Subdivision Committee and Planning Commission. If the
driveway cannot be adjusted to meet the 40' safety zone, then a written request
for a waiver would be needed on that.
Jones advised that Health Department
building permit will be issued. She
be needed for each sign which is put
however, can be used.
approval would be needed before a
advised that a separate permit would
up. One application for the signs,
10) L. 0. Ferguson, Warner Amex Cable:
Ferguson advised this would not be a problem, but asked to know what had
been requested by the other utilities. Jones advised they had requested
a 25' easement in back of the right-of-way of Chestnut and are all coming
down the Chestnut right-of-way, crossing from the south side of Sycamore
and entering at the northwest corner. Mr. Ferguson stated they could go
along with the overhead electrical line of SWEPCO. He stated he would ask,
however, that a 2" conduit be provided from the vicinity of the power meter
out to the pole. Ferguson stated that if Edens would notify the Cable Company,
they would come in and put the wiring in place where they wanted it within the
building, before the sheetrock was placed
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