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HomeMy WebLinkAbout1983-03-03 Minutes• MINUTES OF PLAT REVIEW COMMITTEE MEETING A meeting of the Plat Review 1983, at 9:00 A.M. at the Central UTILITY REPRESENTATIVES PRESENT: CITY STAFF PRESENT: OTHERS PRESENT: Planning Administrator, Bobbie Jones, asked if there were further comments to be made by utility representatives other than what was contained in the letters each submitted stating no objections to closing the alley adjacent to 515 Park Avenue. There were no comments. Committee was held on Thursday, March 3, Fire Station, Fayetteville, Arkansas. Kenneth Wagner, Dick Shaw, Ivan Faulkner, L. 0. Ferguson Jim Napier, Wally Brt, Bobbie Jones, Suzanne Kennedy Rick Cowdrey, Bob Oliver PETITION TO VACATE ALLEY 515 PARK AVENUE DOUGLAS KNAPP AND SANDRA PRINGLE Regarding the petition to vacate an unimproved right- of-way located on Eighth Street near the Naval Reserve facility, Bobbie Jones stated the Naval Reserve facility has written a letter stating their objections which was sent to all utility companies and should be received within the next day. PETITION TO ABANDON UNIMPROVED R/o/W ON 8TH ST., WEST OF CHURCH LORAINE L. COUCH Jim Napier, speaking -for Street -Dept., stated that Clayton Powell's letter of PETITION TO ABANDON R/o/W ON 8TH ST. _ BETWEEN BLOCKS 3 $ 4, FERGUSON'S ADDITION CECIL AND -GEORGIA DRAKE February 8 regarding this petition, contains an five feet" should read "the south twenty-five feet". error and, the "north twenty - Next was consideration of the final plat of Sequoyah South, Phase I, Sequoyah Land Company; Bob Oliver was present and Rick Cowdrey was present to represent Cowdrey $ Associates, Inc., Engineers. FINAL PLAT SEQUOYAH SOUTH PHASE I SEQUOYAH LAND COMPANY 1) Kenneth Wagner (Arkansas Western Gas Company): In regard to the drainage and utility easement on the north side of Phase I, Wagner noted the ditch washes out the area and he said he would prefer the utilities to be outside the drainage easement, although he would not require that, as he understands gas will not be needed at this time. Cowdrey stated they had to slope the bank for a drainage swale behind the units and another swale on top of the bank. He said the utilities will probably go on the north side of bank, and stated it would be a grass swale. Cowdrey said he did not feel they could make a change because of the steepness. Wagner asked for a road crossing to be put in before they begin sub -basing the road He asked to be given one week to ten days notice. 13 Plat Review Committee Minutes March 3, 1983 Page Two 2) Ivan Faulkner (SWEPCO): Faulkner stated he had talked with the developer and confirmed the need for 4" conduit (with 36" of cover) from somewhere between Lot 17 and Lot 18 to the vicinity of the northwest edge of the private street. Cowdrey said they don't know right now which units will be built first, but would go ahead and install conduit under the road. Faulkner requested 2" conduit crossing the private street for streetlights with less than 36" of cover being required. He said that the 4" and 2" conduit can be placed side-by-side in the same ditch. On the east side of Common Area No. 28 he requested 2" conduit to cross over to Lot 27 to get to the streetlight. Faulkner noted conduit would not be needed for the streetlight at the intersection of Sequoyah Court and Overland Trail. 3) Dick Shaw (Southwestern Bell Telephone Company): The phone company requires, across the junction of Sequoyah Court and Overland Trail, two 4" conduits, 60 feet long, to cross Sequoyah Court, minimum 24" deep with either steel or PVC casing of cement. They require, across Sequoyah Court, north and south, in the utility easement, one 2" conduit, 95 feet long. Cowdrey said they would probably build the southernmost units first, but that he should know definitely within two weeks. Shaw said, regardless of where they build, next to Unit 1 they need to get down to grade so he can set a cross -box in, which will have a four foot redwood fence around it, about four feet off the edge of the building. He said they must be sure where the east property line of Unit 1 is so he can set the box four feet off the edge of the property line. Shaw said if the existing 15 foot utility easement on the north is a City sewer easement, it should be redesignated because, when the second phase :. is begun, the phone company will be requiring ten additional feet onto that easement. Cowdrey agreed to check on that. Cowdrey said if the easement is a City water and sewer easement, he may have to rewrite the easement form they had made out. Shaw said if the phone company is the only utility in that easement, a 20 foot easement would be sufficient, but if there are any other utilities, it would have to be 25 feet. 4) Jim Napier (City Street Department): Street Department does not like the drainage and utility easement together but, since it is to be privately maintained drainage, they will not be concerned. Napier said Overland Trail seems to be an extension of Fifth Street and asked if the name might be changed either to Fifth or Rogers, since it will eventually tie to Rogers. Bobbie Jones agreed the name might need to be changed and said this question had come up previously, tit • • Plat Review Committee Minutes March 3, 1983 Page Three After some discussion, it was decided it would be best to change the short portion of Fifth Street (west of Sherman) to Overland Trail, so it can be continuous from Sherman to Rogers. Napier also stated Clayton Powell asks that some of the dirt at the intersection of Sherman and Huntsville Road be cleaned up better. 5) L. 0. Ferguson (Warner Amex Cable): The Cable Company requires 2" PVC in the same location as for the Phone Company and one across the intersection of Overland Trail and Sequoyah Court, east to west. Ferguson also requires a crossing from north to south on Sequoyah Court in the 25 foot utility easement. He asked for 2" PVC from north to south across Overland Trail if they are going to blacktop at a normal depth. Ferguson said if the developer cannot furnish the trench for the utilities, their cable can go in with that of the Phone Company if the work can be coordinated at the same time. 6) Bobbie Jones (City Planning Administrator): a. Recording information for off-site easements must be added on the plat (Book and Page numbers). b. Reference to the covenants should be made on the plat. c. The way the sidewalks are shown, it is difficult to tell to whom to assess sidewalk responsibilities. Cowdrey stated the developer will install sidewalks as the buildings are finished. Jones 'asked when sidewalks for common areas would be installed. Cowdrey stated these would be installed before the first units are sold, as this is also an FHA requirement. d. Neighbor, Mr. McInnis, contacted Bobbie Jones about a driveway problem, but she said she had been unable to reach him by phone. Also, a neighbor, Lela Harris, is concerned about the development going in and should be contacted by the developer at 521-3334. e. It must be checked with the Board of Directors on the name change of Fifth Street to Overland Trail from the east line to Sherman Avenue. 7) David McWethy (Assistant City Manager): He was not present, but the following comments were submitted: The City does not pay for streetlights on private streets - how are the two lights on Sequoyah Court going to be handled, as far as monthly billing? Bobbie Jones asked if the Property Owners Association would pay for this expense. Cowdrey stated, if the City won't pay for, he "guesses the POA will have to". l5 Plat Review Committee Minutes March 3, 1983 Page Four 8) Wally Brt (City Sanitation Superintendent): Brt requires a letter from the owner giving the Sanitation Department permission to travel on Sequoyah Court. Cowdrey checked in the covenants and stated there was a provision which allows this in..the covenants. Brt stated no objections to carrying cans from the curb, but he recommended the use of a container for the area; he said with 26 units, if cans are to be enclosed, people often throw their trash into the enclosure, not into the cans, and it looks terrible and attracts rats. He also pointed out that dogs will knock over individual cans and he recommended a container to keep the area at its cleanest. Cowdrey said they are trying to avoid an "apartment look" but, if they have a problem, they will get containers rather than cans. Brt priced some containers and also said the monthly sanitation charge would remain the same but that, with the containers, they will do a pickup more than twice :week• if necessary. 9) Don Bunn (City Engineer): Bunn was not present but submitted the following comments after the meeting: He has plans and specifications on the water and sewer construction. No comments regarding easements. Off-site easements have been recorded.