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HomeMy WebLinkAbout1982-12-23 MinutesMINUTES OF PLAT REVIEW COMMITTEE MEETING A meeting of the Plat Review Committee was held at 9:00 A.M. on Thursday, December 23, 1982 in the Central Fire Station, Fayetteville, Arkansas UTILITY REPRESENTATIVES PRESENT: Ivan Faulkner, Floyd Hornaday, Roy Hawkins, Connie Skinner, L.O. Ferguson CITY REPRESENTATIVES PRESENT: Clayton Powell, Sid Norbash, Bobbie Jones, Suzanne Kennedy The only item to consider was a request from Gordon Wilkins to vacate part of an easement on East Oaks, Phase Two; a request for the elimination of a street light in that subdivision. EAST OAKS PHASE TWO GORDON WILKINS 1) Bobbie Jones (City Planning Administrator): Bobbie Jones said she had received two letters from Gordon Wilkins on East Oaks, Phase Two; one letter included a request for a release and a request to vacate the east 4' feet of a utility easement which would narrow a 25 foot wide easement to 2011 feet by taking the east 411 feet off that easement. The second letter requests the omission of a street light. She said Mr. Wilkins will be out of town until after the first of the year so that if any Plat Review members wish to talk with him, she would arrange to run the requests through Plat Review again after the first of the year. She said his mother had indicated that the reason for the request is because a potential buyer of Lot 1, Block 12 would like to build a house which would necessitate a variance from the setback. Bobbie Jones stated, as to street lights, she thinks the developer should have registered his objections at the preliminary plat level and surely no later than the time of final plat approval. She said, on Bois De Arc Lane, the City received requests from people to the west to keep the connection out because Winwood was already congested. She said either the Planning Commission or the Board of Directors wanted the right-of-way left in and required a sidewalk to be built so children could go to school, with the condition that one lot length of Bois De Arc Lane would not be constructed until after Township Road is opened up. She said the City is presently looking at the right-of-way requirements for opening up Township Road and at this time the opening of Township Road is fourth or fifth priority on the list of street priorities. 2) Arkansas Western Gas A representative was not present but John Kehn, Town Plant Manager, submitted a letter stating the Gas Company has no objections to releasing the east 42 feet of the existing utility easement running parallel and adjacent to the east property line of the following lots: Lot 1 in Block 12, Lot 1 in Block 13, Lot 1 in Block 14 and Lot 1 in Block 15, all located in Phase II of the East Oaks Subdivision. rRl A • • • Plat Review Committee December 23, 1982 Page Two 3) Clayton Powell (City Street Superintendent): Powell noted Mr. Wilkins also requested a final subdivision inspection and a release which Powell said normally should be submitted by the developer or the engineer. Bobbie Jones said Mr. Wilkins is considered to be the developer. She said Wilkins doesn't think the streetlight is needed because he doesn't think the street connection will ever be made at the intersection of Bois De Arc Lane and Twelve Oaks Drive. Powell stated he was opposed to the deletion of the streetlight because it is desirable to have a streetlight at all intersections. He feels the street will go through eventually. Powell stated we need 25 foot easements to avoid a conflict with subsequent homeowners. He will check his file to determine the status of as -built engineering plans and profile, certification of liens, etc. He stated requests should have some justification or explanation. 4) L. 0. Ferguson (Warner Amex Cable Co.): Ferguson stated they have cable buried in that easement but does not know exactly where. He said they could not approve the release, unless the developer wants to pay for relocation of their cable. 5) Ivan Faulkner (SWEPCO): Faulkner stated the easement has both primary (7,200 volts) and secondary (120-240) within it. He said there is no way to release any of the easement without going back and redoing it at the developer's expense. He said SWEPCO's cable comes within one or two feet of the estimated release which would not give them adequate room to maintain their lines. He said SWEPCO is willing to install the streetlight when requested to do so, at the standard price as of that date, and said they were told to leave it out previously because the street was supposedly not going to be built. Bobbie Jones said Wilkins' mother (Maxine Edwards) said they have a potential buyer on a lot and the house had to have an eight foot setback from the line in order to get it on the lot, and with the easement, there has to be a 121 foot setback. Faulkner said he cannot recommend the release since the easement contains the primary loop for SWEPCO that feeds the major portion of the entire subdivision. 6) Roy Hawkins (Southwestern Bell Telephone Company): Hawkins stated the easement is a main feeder route for the entire subdivision and feeds several streets beyond that point. He said their cable is laying right beside SWEPCO's and if the deletion of the easement is made it will not give them room to maintain the cable without getting on private property. It would have to be relocated at 100% cost to the developer. He said his boss recommends and would support writing a letter to the Planning Commission that Mr. Wilkins go to the City and ask for a variance on the setback. Hawkins said he would add to that, if Wilkins can get his building on the lot without getting within six feet of the easement, they would support a variance. Bobbie Jones said Wilkins can get to the easement from his overhang now, but no closer. Hawkins said if Wilkins can put his building on the property and the over- hang is within four feet of the easement it will put the main structure seven feet away and the Phone Company needs at least that much to get in with a backhoe. Bobbie Jones said, as it stands now, the overhang could be eight feet from the property line were it not for the easement. /12 Plat Review Committee December 23, 1982 Page Three Hawkins said the only visible thing the phone company has in the easement is a pedestal right in the middle of each block which goes north and south. He said there is a sewer manhole in the easement, that the Gas Company is on one side of the sewer line and SWEPCO, the Telephone Company and Cable Company is on the side Wilkins is asking to have reduced. He is not sure where the water lines are. 7) Sid Norbash (City Engineer): Norbash stated he is not sure whether the City has water lines in the easement but they do have sewer lines located in the easement. 8) David McWethy (Assistant City Manager): Although not present, David McWethy submitted the following comments: He did not think the street light in question was necessary, though he stated the developer might be asked to sign a Bill of Assurances to install the streetlight if Bois De Arc Lane should ever be 'put through, which McWethy thought was unlikely to happen in the near future. The meeting ended at 9:30 A.M. 1q3