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HomeMy WebLinkAbout1982-09-30 Minutes• • MINUTES OF A MEETING OF THE PLAT REVIEW COMMITTEE A meeting of the Plat Review Committee was held at 9:00 A.M. on Thursday, September 30, 1982 in the Directors Room, City Administration Building, Fayetteville, Arkansas. UTILITY REPRESENTATIVES PRESENT: Kenneth Wagner, James Crownover, L. 0. Ferguson CITY REPRESENTATIVES PRESENT: COUNTY REPRESENTATIVES PRESENT: OTHERS PRESENT: Wally Brt, Bobbie Jones, Suzanne Kennedy Gen. Bruce Kendall Mr. and Mrs. Warren Banks, Frank Blew The committee considered REQUEST TO RELEASE EASEMENT a request from Dr. Miller Williams 1111 VALLEY VIEW DRIVE to have released the north twenty DR. MILLER WILLIAMS feet of the forty foot utility easement retained when a portion of the platted right of way for North Street west of Sunset Avenue was vacated by Ordinance 2493. Dr. Williams was not present. Bobbie Jones explained that Dr. Williams wished to build an unmortared rock wall with landscaping on the north side of the creek on Lot 3, Block 5 inside the north 20 feet of easement which borders his property on the south. She said also that Mr. and Mrs. Warren Banks, who were present, lived on Lot 10, Block 3, along the same section of easement. They wish to put up a fence as they have had some problem with pedestrians and even some vehicular traffic. She said the easement does not prohibit the putting up of a fence. Mr. Banks stated he wished to know what type of fence might be least objectionable to the utility companies. He said he just needs to funnel the pedestrians closer to the lot line and thinks setting up a chain link fence would be feasible. He said there is a fence at the west end which has been pushed down, and he wants to get some grass to grow in the place where the pedestrianshave been cutting through. He said there is an access gate which he is willing to keep, but wants to divert the traffic more to the south. He said all the utilities are located on his neighbor's lot, but there are meters on his lot. Mr. Banks said he had talked to the phone company and they said they would go under any fence and have no objections and they have access through Sunset. He said he had spoken to Rip Lindsey at Warner Cable who told him they didn't care, but suggested it would be better to put in a gate. He said SWEPCO told him a gate is preferable but not mandatory. He said the Street Department told him they had no plans for the easement and it was okay with them, and the Water and Sewer Department said they would get back to him. Mr. Banks stated he recognizes that any utility company would be entitled to take down a fence if they need to have access. (1) SWEPCO: Norepresentative was present from SWEPCO, but Bobbie Jones stated she had received a letter from SWEPCO in which they said they have no objections to vacating the north 20 feet of the easement but want to retain the south twenty feet of the original right of way with full tree trimming and right of way privileges to their facilities in the area. ►72 Plat Review Committee September 30, 1982 Page Two (2) Kenneth Wagner (Arkansas Western Gas Company): Mr. Wagner stated he was in agreement with releasing the north 20 feet of easement as a public easement, but retaining it as a private gas line easement. He said the gas company does have an existing line which he has traced in that easement, but he is not sure exactly where the lot line is located. He asked that when Mr. Banks is ready to put up his fence, he call the Gas Company so they can locate their lines. (3) L. 0. Ferguson (Warner Amex Cable Company): Mr. Ferguson said the Cable Company has an overhead line which is on SWEPCO's pole on the south side of North Street. He said he would like to look at both locations before making a definite statement. He said he would try to get back to Mr. Banks today and told him if he did not hear anything back from him, he may assume it is okay. Bobbie asked Mr. Ferguson to get back to her with his comments for the record. (4) Roy Hawkins (Southwestern Bell Telephone Company): Mr. Hawkins was not present but submitted comments after the meeting. He stated he did not recommend the release of the easement due to the terrain and the type of facility the phone company has existing in those easements and because of the drainage ditch. He said everything from that point west is served through this easement. He does not object to.a fence as long as it is understood that the telephone company retains the right of access. (S) Clayton Powell (City Street Superintendent): He was not present but Bobbie Jones stated he was opposed to releasing the north twenty feet of the easement because of a chronic drainage problem. He stated that only twenty feet would not be enough room to get equipment in to maintain the present drainage area. Bobbie Jones stated she had suggested to Dr. Williams that he contact Clayton Powell to see if he could work with Mr. Powell on this. (6) Don Bunn (City Engineer): Don Bunn was not present but submitted comments after the meeting. He stated there is an existing water line in the north 20 feet so that the release of the easement is not recommended He has no objections to a fence being built. The Committee considered the final FINAL PLAT plat of Hamestring South Addition located HAMESTRING SOUTH ADDITION on Highway 16 West and west of County Road HIGHWAY 16 WEST 877, outside the City Limits. Frank Blew was present to represent Blew & Associates, Surveyors. Bobbie Jones stated that Don Bunn, City Engineer, had pointed out this morning that the south 660' of this Addition is on the November ballot for possible annexation into the City. She reported that Clayton Powell stated he had no comments on this plat as it is outside the City limits. (1) Kenneth Wagner (Arkansas Western Gas Company): Mr. Wagner said the gas company does have a high power gas line on the north side of Highway 16 which is shown on the plat. If the Addition desires gas service, they will Plat Review Committee September 30, 1982 Page Three put it on their regular extension contract. He said Lots 10, 11 and 12 already have gas but the gas company will give them credit for future gas connections on Lots 1-9. They will put a setting on top of the high pressure gas line and extend intermediate gas on north of Lot 1. Frank Blew stated the meter actually sets in the right of way and there is a private gas service line in County Road 877 which is an exposed line and needs to be eliminated and service needs to be off a new line. Mr. Wagner stated he can extend service across the road somewhere close to the house and they will need to eliminate the line and pipe from the house out to the new meter. The developer will not get credit for the house. He asked Mr. Blew if he needed a letter as to cost. Mr. Blew stated he needed some figures on cost to give to the developer. Mr. Wagner stated he would have that information for him in the next few days. Mr. Wagner stated there is an extremely high powered ArkLa gas transmission line running along the west side of the Addition and Arkansas Western Gas will not locate gas for anyone building close to that line. Frank Blew said he thinks it is a 50' wide easement; 25' on each side of the line and he was only able to locate it by their valves. Bobbie Jones stated we need to narrow down that location. Mr. Crownover (Ozarks Electric Cooperative) stated he would send her an address for ArkLa which he has available. Bobbie stated that, with a blanket easement, we need to see.if ArkLa will release it for a specific easement. Mr. Wagner said on the north side of Highway 16 a 25' easement and a.'50' building setback are shown. He feels reasonably sure the Gas Co. does have a private easement 25' wide north of the gas line. Mr. Blew stated the 25' utility easement is measured from the right of way of Highway 16 and the gas and water are both within that 25 feet. He said the 50' building setback is measured from the right of way. He said the water and gas lines are about four or five feet apart and one of them is about five feet north of the right of way, and the other is about four or five feet north of that. Bobbie Jones questioned if the 25' easement should be measured from the right of way line or should it be measured from the gas line. Frank Blew stated the right of way. Kenneth Wagner said he would check the gas company's easement and he would let Bobbie know if it needs to be changed. (2) James Crownover (Ozarks Electric Cooperative): He said he thought on the original preliminary plat Ozarks Electric had requested easements on some property lines. Frank Blew said perhaps he had overlooked something in the minutes when drawing up the new plat. Mr. Crownover asked if Lots 10 and 12 would be commercial. Frank Blew said he didn't know, but the Covenants say Lots 1-9 will be used for single family residential or multi -family duplex dwellings, except that lots 10, 11 and 12 may be used for commercial purposes. Bobbie Jones said if part of the subdivision is annexed it will be in the A-1, Agricultural District. Some lots would be large enough for a single family dwelling in the agricultural district (2 acres - 200' wide lot) but not large enough for duplex dwellings in the agricultural district because the requirement is four acres for a duplex in that district. Anything under construction prior to November 2 (the date of the election regarding annexation) will still be allowed. 174 • p a 2g C'7 Q Cs9 (.3) Gen. Bruce Kendall (Washington County): In answer to a question ca from Gen. Kendall, Bobbie Jones said the original preliminary plat approval was dated sometime in 1980, and that an extension for final plat submission was approved on July 23, 1982 from the Planning Commission. Gen. Kendall said originally the road was approved on the basis of giving most of the right of way over on the developers' land, which is shown very clearly. Originally, lots 1 and 2 were not taken care of as to the narrow road, and now he notes there is an additional easement. He said when the extension was submitted, the old plat still showed a narrow road at the north end and he noted the plat now shows they have arranged to take care of lot 1 and 2 with the proper 60' easements. Frank Blew said the original plat was an additional half a quarter to the north and this was where the problem was, so they have simply done away with the original lot 1 and 2 and renumbered the lots because, if they built a 60' road to the north edge, it would have narrowed down to a 12' wide gap: It was clarified by Gen. Kendall that lots 1 and 2 on the final plat are not the same lots 1 and 2 which were shown on the preliminary plat and that after submission of the preliminary plat, the developer was given the choice of either eliminating lots 1 and 2 or obtaining additional right of way. • Gen. Kendall noted that lots 1 and 2 on the final plat have been started at the point where the road is the proper width. Gen. Kendall stated the letter he has on how to build the road is different than the one the developer signs now. He wishes to give them a new one which gives instructions, and he stated this new letter must be signed and sent in to the County. Mr. Blew stated the road is still gravel. Gen. Kendall stated that, if this were the original plat coming in now, the road would have to be hard -surfaced, since the property is in the Growth Area. Since the plat was originally approved under old regulations, it may continue with SB -2 gravel and is satisfactory as originally planned. Bobbie Jones confirmed this to be true and said the Planning Commission was advised of this when they extended the preliminary plat approval. Frank Blew stated since the owners have land further to the north they plan to gradually take the road further in that direction. Plat Review Committee September 30, 1982 Page Four James Crownover specified ten feet easements on each lot inside of the center line between lots 1 and 2, 3 and 4, 5 and 6, 7 and 8 and between lot 9 and lots 10, 11 and 12. as a 0 (4) L. 0. Ferguson (Warner Amex Cable Company): He stated the Cable Company has a cable in the middle of that gravel road and asked Frank Blew how soon they intend to start work. 4 Frank Blew said they need to get the dirt work done before the ground gets 52' wet. Mr. Ferguson said they would begin work on getting their cable out as soon d Oo as possible, but was concerned about whether the work would actually take place, OO, since it had been postponed before. 0' Frank Blew stated when his client accepts a bid and obligates himself financially, he expects the work to begin, unless bids coming in are in excess of what is expected, or if the annexation creates some problem. Pas Plat Review Committee September 30, 1982 Page Five (5) Wally Brt to Mr. Brt that the annexation into the of lot 8. Frank Blew pointed out that these lots will be 75' wide. Mr. Brt said he noted no problems. (City Sanitation Superintendent): Bobbie Jones pointed out south 660' of the development will be considered for possible City, that this would encompass lots 9, 10, 11, 12 and part the road right of way across the east side of (6) Don Bunn (City Engineer): He was not present but submitted comments before the meeting. He stated there is water service already available for Lots 10, 11 and 12. He said there is a proposed extension from Highway 16 north of county road 877 which will serve the rest of the lots. He is expecting to be getting plans on the water line. He noted the utility easements all along the east side which would be nice for the water line, but they still allow them to be in the road easement if it is wide enough. (7) Roy Hawkins (Southwestern Bell Telephone Company): He was not present but submitted comments after the meeting. He stated that everything for the telephone company had been worked out on the preliminary plat and is okay. (8) Bobbie Jones (Planning Administrator): a. The final plat must show the additional easements requested. b. She will look further into the ArkLa gas easement. c. The State Board of Health letter must be shown on the plat as on a certain date because this is a subdivision with a septic She asks for a copy of this letter, also. approved system. d. Where covenants are shown on the plat, book and page numbers must be shown. e. Where dimensions go to the property line, arrows should be shown on the plat to make this clear. f. Ten copies of the revised final plat must be submitted no later than Monday, October 4. With no further business, the meeting adjourned at 10:00 A.M. /76