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HomeMy WebLinkAbout1982-07-08 MinutesMINUTES OF A PLAT REVIEW COMMITTEE MEETING A meeting of the Plat Review Committee was held at 9:00 A.M., Thursday, July 8, 1982, in the Directors' Room, City Administration Building, Fayetteville, Arkansas UTILITY REPRESENTATIVES PRESENT: COUNTY REPRESENTATIVES PRESENT: CITY REPRESENTATIVES PRESENT: OTHERS PRESENT: Kenneth Wagner, L. 0. Ferguson, James Crownover, Roy Hawkins Gen. Bruce Kendall Clayton Powell, Wally Brt, John Durham, Sid Noorbakhsh, Bobbie Jones, Suzanne Kennedy James Cramer, C. Forbes The Committee reviewed the Preliminary Plat, Phase 1 and also Phases 2 and 3 for the Winchester Square Subdivision located on Highway 16 West outside the city limits. James Cramer and C. Forbes were present to represent C F, F Surveyors. WINCHESTER SQUARE SUBDIVISION PRELIMINARY PLAT HIGHWAY 16 W - OUTSIDE CITY LIMITS JOHNNIE P, ORA V. BASSETT 1. Gen. Bruce Kendall (County Planning Board). The County is more interested in the second phase, as far as the roads are concerned, and in reducing the number of driveway entrances on Phase 1. In view of certain problems like drainage,location and density, there is an agreement that the streets will be curbed and guttered and hot -mix paved. On Phase 1, the developer has agreed to pave Winchester Road as far as necessary to provide driveway entrances. The County approves the plat as far as the streets are concerned. Bobbie Jones said, in regard to the driveway cut on Phase 1 where the street comes in between Lot 1, Block 2 and Lot 5, Block 1, she is not sure that it meets City subdivision regulation safety zone requirements. The City requires that driveways originate forty feet from the intersection of the streets. Clayton Powell said that, if there is no view obstruction, the requirement could possibly be waived, but he does not have the authority to waive it. He explained that the City measures safety zones from the right-of-way lines rather than from the edge of pavement. Gen. Bruce Kendall pointed out that_the subdivision was a commercial one, that it was outside the City Limits, and that he did not think the safety zone requirement was a critical problem. Clayton Powell explained that the meaning of the safety zone is to have room to maneuver the ingress and egress coming out of a lot and traffic stacking up at the intersection of Highway 16 and coming out of the commercial lot. Mr. Cramer, representing C $ F Surveyors, said that they could move the driveway cut back four feet. 151 A 66 Do 0 O 2g Plat Review Committee Meeting July 8, 1982 eg Page Two • 2. Clayton Powell (Street Superintendent): He said that he appreciates the County's efforts in negotiating with the developer to get curbed and guttered and paved streets, and also thinks it's a good idea to have tandem driveways into the lot as far as access to Highway 16. He pointed out that, d° if the tandem driveways each measure 30 feet, this makes a 60 foot opening which is normally wider than a city street and this will allow ample space and radii for long trucks turning. Gen. Bruce Kendall stated that, between the contiguous area and out to the edge, density has a lot to do with what kind of street the County would require. Bobbie Jones stated that the plat shows joint driveways between lots, because the Planning Commission discouraged individual driveways for every lot; and the owner will need to obtain permits from the State Highway Department to install them. She said that, in effect we are looking at 60 foot driveways. Mr. Cramer said that the State requires 27 foot per lot minimum. • • 3. John Durham (Fire Department): Since the subdivision is not incorporated into City Limits, he pointed out that the owner would have to contract fire protection if that is wanted. He urged the developer to supply a water source, and if possible, obtain some hydrants, since water brought out on a fire truck runs out very quickly. Since the City does not have Jurisdiction as far as fire prevention and safety standards in the construction, the owner should be aware there is an Arkansas State Fire Code which would be applicable to any construction, whether within City Limits or out in the County. (It is not the City's policy to allow fire hydrants on water mains outside the City.) g 4. James Crownover (Ozarks Electric Cooperative): Because the lots are so Ldeep, Ozarks Electric would normally want easements where driveways are shown on co the plat. There was further discussion between representatives of all utility 6 companies as to the location for easement lines and also as to whether some of those lines would be installed underground or above ground. co (See *EASEMENTS, Page 3) e9 5. Roy Hawkins (Southwestern Bell Telephone Co.): Mr. Cramer said that Phase 2 would begin when all lots are sold on the highway, in answer to a C3 question by Mr. Hawkins. C' 6. Kenneth WagnerWestern Gas Company): gn (Arkansas p y): There are existing gas lines in front of the Pentecostal Church. If there is any drainage anticipated, it should be outside of any utility easements. 7) L. 0. Ferguson (Warner Cable): Mr. Ferguson said the only problem the Cable Company has is - if cable is to be run underground, it must be put in before the development begins. If the cable is run overhead, it can be installed later. 160 • • • Plat Review Committee Meeting July 8, 1982 Page Three *EASEMENTS were discussed at length by all utility representatives and the following is a list.of easements agreed upon: 1. Along Highway 16, a 25 foot easement in back of the right -of way. 2. A 25 foot easement around the outside perimeter of the entire development (East, West and South sides). 3. 25 foot easement outside the right-of-way on both the East and West sides of Winchester Road. 4. 25 foot easement outside the right-of-way on the East side of Henry Road. 5. 25 foot easement along East Edens Plumbing). 6. 25 foot Mildred side of Lot 1, Block 2, Phase 2 (West of easement along West side of Lot 3, Block 2, Phase 1 (East of Graue). 7. 25 foot easement along the South side of Lots 1 through 5, Block 1, Phase 1. 8. 25 foot easement along the lot lines between Lots 1 through 3, Block 2, Phase 1 and Lots 1 through 3, Block 2, Phase 3. Dimension how much of the easement lies each side of the line. Any part of the easement proposed in Phase 3 must be given in a recordable instrument when the Final Plat of Phase 1 is recorded. 9. 25 foot easement off the North side of Lots 4 and 5, Block 2, Phase 3 and Lots 1 and 2, Block 3, Phase 3. 10. 25 foot easement on the lot line between Lots 1, 2 and 3, Block 1, Phase 2 and Lots 6 and 7, Block 2, Phase 3. Also, between Lots 1 and 2, Block 2, Phase 2 and Lots 2 and 3, Block 3, Phase 3. 11. 20 foot easements centered along lot lines as follows: Between Between Between Between Between Between Between Between Between Between Between Between Between Between Between Lots 2 and 3, Lots 4 and 5, Lots 1 and 2, Lots 2 and 3, Lots 2 and 3, Lots 4 and 5, Lots 1 and 6, Lots 1 and 2, Lots 3 and 4, Lots 5 and 6, Lots 1 and 2, Lots 1 and 2, Lots 3 and 4, Lots 5 and 6, Lots 3, Block Block 1, Phase Block 1, Phase Block 2, Phase Block 2, Phase Block 1, Phase Block 1, Phase Block 1, Phase Block 2, Phase Block 2, Phase Block 2, Phase Block 3, Phase Block 4, Phase Block 4, Phase Block 4, Phase 3, Phase 3 and 1 1 1 2 3 3 3 3 3 3 3 3 3 3 Lot 7, Block 4, Phase 3 161 Plat Review Committee Meeting July 8, 1982 Page Four 8. Wally Brt (Sanitation Superintendent): When and if the development is annexed into the City, arrangements need to be made for a pad in Phase 1, Block 1, and negotiations can then be made for spaces and placement of proper containers at that time. 9. Sid Noorbakhsh (Assistant City Engineer): If the lots are ever going to be served with City water, a problem would be posed with meter reading if the water line is across the rear of the lots. There was some discussion as to whether a 25 foot easement would be sufficient should a water line be included along with the other underground utilities. In regards to the question about possible future sewer development, Bobbie Jones stated that the City Board has a policy against permitting connections to sewer unless the property is annexed into the City. It was clarified .that,;at this point, the developers are not seeking annexation. Mr. Noorbakhsh said sewer is across the road but the grade is not good for it. 10. Bobbie Jones (Planning Administrator): In answer to a question about sidewalk requirements, she explained that there would be no requirement unless the development were to become annexed to the City. Bobbie Jones said that the plat represents the preliminary on all 3 phases. The Planning Office will require the following: - The plat must show the name of the street, Winchester Road, on the first sheet. - The Code calls for a topo. Mr. Cramer said it is almost flat, and no topo lines would show on Phase 1. - If covenants are proposed, they must be shown on the plat; if there are to be no covenants, it should show "none". - A letter is required from the State Health Department before the Final Plat is approved. - The name of the property owner to the south of the development must be shown on the plat. - The Code requires notification to the adjoining property owners and it would be sufficient if those persons would sign a copy of the plat. - The Code specifies a minimum jog between minor street intersections, if they do not intersect at a 4 -way intersection of 150 feet. If this is changed, there would not be the 11 acre lot size. The alternatives are to 1) ask the Planning Commission to waive the minimum jog distance to allow the 41.05 foot jog, or 2) ask the Board of Directors to waive the minimum 1i acre lot size. There must be a request in writing for the waiver. - In regards to the Phase 1, Final Plat, the easement can either be on those lots or it can be split but, if it is split, there must be an off-site easement at that time in an easement instrument that can be recorded at the Courthouse. - Mylars that are too dark might be rejected, but those are not required until the submission of the final plat. 16a A Plat Review Committee Meeting July 8, 1982 Page Five Corrections should be made and ten copies submitted no later than July 19, for the Subdivision Committee meeting of July 23 at 1:30 P.M. Planning Commission meeting will be July 26th at 5:00 P.M. Once the preliminary plat is approved, then specs, profiles of water, drainage and streets can be prepared. After those are approved, installation can begin. Final Plat cannot be approved until the plans and specifications for the streets, drainage and water have been approvd. The Final Plat can be approved prior to the installation of those items with a contract or a performance bond. With no further business, the meeting adjourned at 10:00 A.M. 143