HomeMy WebLinkAbout1982-03-18 Minutes•
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MINUTES OF A PLAT REVIEW COMMITTEE MEETING
A meeting of the Plat Review Committee was held at 9:00 A.M., Thursday,
March 18, 1982 in the Directors Room, City Administration Building, Fayetteville,
Arkansas
UTILITY REPRESENTATIVES PRESENT: L. 0. Ferguson, Ivan Bromley, Kenneth Wagner,
James Crownover, David Tucker.
CITY REPRESENTATIVES PRESENT: Clayton Powell, Don Bunn, Harold Lieberenz.
The only item dn:i•the Agenda
was the consideration and discussion
of a proposed:ordinance which would provide that
no public street shall be closed due to
any excavation for a period in excess of twenty-four
hours without the prior approval of the City Manager;
to increase the amount of the bond which may be required to
guarantee repair and replacement of an excavated street; and to prescribe minimum
excavation standards for utilities located within street rights-of-way.
Clayton Powell, City Street Superintendent, was present to discuss the
proposed ordinance. Powell pointed out that the City's current regulations
regarding street excavations have been in effect for a number of years now
(Ordinance 1829 adopted. October 18, 1971) and each letter sent by his office to
utility companies since 1973 has contained copies of these regulations.
Powell stated there have been times when the City Street crews have been
delayed on programmed street projects because of utility companies scheduling
of their work. Depth of the utility lines and various street cut problems have
caused some ill will and poor public relations between the various parties in the
past.
Mr. Powell gave as examples the fact that only yesterday two chronic
problems developed that took six hours of his time to resolve. Also there was an
incident where a street paving project had been discussed for approximately eight
months and then only a few days after the paving was completed someone cut a four
foot square hole in the new pavement.
Powell expressed a willingness and desire to work with the utility companies
on these street improvement jobs and would welcome information on utility company
future work schedules concerning their projects. Powell went on to explain that
Mr. Don Grimes, City Manager, did very much want to attend this meeting but was
out of town. Also, that Mr. Grimes and the City Board of Directors had had an
input in drafting these proposed regulations and expressed their wishes that these
and existing street excavation standards be enforced.
Mr. Powell requested the utility companies forward any attitude, rebuttals,
or comments that they might have concerning this proposal to the City in writing.
This proposal will probably be scheduled to go before the City Board of Directors
for their review at their next meeting on April 6, 1982. Mr. James Crownover,
Ozarks Electric Cooperative representative, commented that there appears to him
that there have been several instances in the past where a street has been closed
off with no common courtesy shown to the general public. There was nothing to
indicate what the barricades were for, no detour routing or how far the detour
would be and he expressed his opinion that the City and everyone who closes off a
street should be treated the same.
MINIMUM EXCAVATION STANDARDS
FOR UTILITIES LOCATED
WITHIN STREET RIGHTS-OF-WAY
ORDINANCE TO AMEND
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Plat Review Committee Meeting
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March 18, 1982
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Mr. Powell indicated that he agreed and that there should be flagmen with
tD hard hats, red flags and barricades.
o Mr. Crownover questioned the reasoning behind the requirement for utility
cuts having to be forty-two (42) inches in depth.
Mr. Powell said the forty-two inches from the top of the curb and gutter
would give six (6) inches of earth beneath an eighteen (18) inch drainage structure,
utilities installed under larger drainage structures would require deeper cuts.
Mr. Crownover stated that if the proposed regulations were to be'enforced
"to the letter", there could be cases when the company was installing underground
lines and made contact with a deep drainage structure. To go six inches under
such a structure rather than across the top could cause the company to do some
silly things.
Mr. Powell replied that in his opinion, common sense would have to be used
in such cases with the City and utility companies working together.
Mr. Kenneth Wagner,; Arkansas Western Gas Company Representative, explained
that he felt that possibly the Gas Company was as much in fault as the City in
the past, however, he felt the City should give more advance notice to the Gas
Company than a call at 10:00 A.M. requesting a Gas Company crew "right now".
More advance notice would be helpful to them in planning their work with the
Gas Company crews dispersed out over the county.
Mr. Powell stated that the word he got was that the company could not be
out to that particular job for a day or two.
Mr. Wagner said he had left a note on Mr: Christie's desk concerning the
request and felt that the problem was caused by a misunderstanding on both parties
and possibly poor communications in the City Offices.
Mr. Wagner indicated that on all future job work orders that he would indicate
that a minimum earth cover of four feet be maintained. Any special conditions
would be noted on the back of the job work order forms.
Mr. Wagner asked when the Maple and Vandeventer project was to start and
Mr. Powell said that possibly the 1st day after the end of the Spring Break at
the University; about May 14th.
Mr. Don Bunn, City Engineer, brought up the fact that these requested written
comments would have to be submitted to Mr. David McWethy, Ass.stant,_City Manager,
Qno later than the Wednesday prior to the City Board of Director's :.
April 6th meeting.
There being no further discussion the meeting adjourned.
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