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HomeMy WebLinkAbout1980-10-16 Minutes• • MINUTES OF A PLAT REVIEW COMMITTEE MEETING A meeting of the Plat Review Committee was held at 9:00, A.M., Thursday October 16, 1980, in the Board of Directors Room, City Administration Building, Fayetteville, Arkansas. UTILITY REPRESENTATIVES PRESENT: Dick Shaw, Kenneth Wagner and Dennis Burrack. CITY REPRESENTATIVES PRESENT: Wally Brt, Clayton Powell, Don Bunn, Larry Poage, Cynthia Stewart and Bobbie Jones. OTHERS PRESENT: Carl Russell.. The only item for consideration was the Large Scale Development plan for Hog Country Distributing Company, located South of Highway 62 B, and East of Razorback Road, Carl Russell - Engineer. Carl Russell was present to represent. HOG COUNTRY DISTRIBUTING CO. RAZORBACK ROAD CARL RUSSELL 1. Wally Brt (City Sanitation Superintendent): Stated that the location of the container on the plat, as shown, is fine, and that he has no comments. 2. Clayton Powell (City Street Superintendent): Stated there is access to this site on an existing gravel street. He stated that the Arkansas Highway Department is planning to improve Razorback Road. He suggested that the Developer enter into a bill of assurance with the City to insure that half the cost of any improvements that are required beyond what the Highway Department pays for this property's frontage will be paid by this Developer. He said he could not comment further until he knew what the Highway Department plans for Razorback Road, abutting this site. 3. Larry Poage (Fire Inspector): Asked what the design of the building would be. Mr. Russell stated it would be a metal building on a concrete slab. Poage asked what the Developer would provide for the site as far as fire protection. Mr. Russell stated he did not know yet whether the insurance used by the Company would require sprinklers. Poage asked if there would be a gas pump. Russell said there would be with an underground tank. Poage said the underground gas tank should be situated underground in such a way so there would be no traffic over it. He said that if there is traffic over the underground gas tank, that special precautions would have to be taken in the construction of the tank. Larry Poage recommended a private fire hydrant, and private extinguishers on the property. He said the fire hydrant should not be placed in the street right-of-way. Russell asked if the City would install the plug and charge the Developer. Don Bunn said he would prefer it if the Developer installed the plug. Plat Review Committee Meeting • October 16, 1980 Page 2 • • 4. Don Bunn (City Engineer): Asked what size meter the Developer would require ,. Mr. Russell said 5/8" to 1" would be sufficient, as the water would be used in general office uses and to wash one truck at a time in the truck wash. Mr. Russell asked if he would need a larger meter if sprinklers were required. Don Bunn said sprinklers would not go through the meter. Bunn said that water is available to the site but sewer is not. He said the nearest location of sewer is at the corner of Rochier and Rose which is North and East of this property. He said that sewer is also located on Beechwood Avenue and Farmington Road, gust West of this property. Bobbie Jones said that if sewer is not available to the site, that could be a reason for denial of this Large Scale Development Plan. Bunn said the developer may be asked to contribute in the extension of sewer to this site. Russell asked if sewer would be extended in the near future. Bunn said not that he was aware of. Russell asked if it would be possible to locate a septic tank and absorption field on the site. Russell said the septic system could be designed in such a way as to be easily hooked up to sewer if it is made available to the site. Russell said the sewer load for the project will be relatively small. There will be a couple of offices and restrooms. Russell said the truck wash will probably be wasted separately from the septic tank system. 5. Dennis Burrack (SWEPCO): Asked what the anticipated load would be. Carl Russell said that it would consist of a couple thousand square feet of office space and office type usage only. The balance would consist of low lighting warehouse usage. Dennis asked if the officewould be air conditioned. Russell said it would be but that the warehouse would be heated only, and that gas heaters would be used. Dennis asked if the Developer would prefer overhead or underground service. Russell said there is no preference, except that overhead may be more feasible. Dennis said that there may be a problem with overhead lines with the truck traffic. He asked the Developer to contact him when they are ready for service and that he would work with the Developer. 6. Kenneth Wagner (Arkansas Western Gas Company): Wagner stated there is an intermediate pressure line available to the site on the East side of Razorback. Road. Wagner said that it looked like the septic field would be just South of the Drive. He said that gas service would be run on the North side of the driveway, in the 50 ft. setback area, 10 to 15 ft. North of the drive. Wagner asked if there would be a separate boiler to the truck wash Russell replied that the boiler would be independent for the truck wash Russell said he was not sure what type of equipment would be installed in relation to the truck wash. Wagner asked if the 50 ft. required building setback was measured from the existing or proposed right-of-way. Russell said it was measured from the existing right-of-way. Bobbie Jones said that Razorback Road Plat Review Committee Meeting • October 16, 1980 Page 3 • • requires an 80 ft. right-of-way, and that sometimes (since this is a state highway), the State requires more than that for right-of-way. Russell said there would be no problem in dedicating right-of-way. Kenneth Wagner said that on the West side of the site, East of Razorback and running North and South, he would like a 25 ft. utility easement, outside the future right-of-way for Razorback. (If the property abuts Indian Trail, the easement will extend to Indian Trail.) Russell said the right-of-way does not extend straight through, that the road bends, and that the right-of-way actually leaves the property for a considerable stretch. Wagner said the meter will be set North of the Drive. Wagner said that when the Developers are ready to go, the Gas Company will determine the size of the line and the load. Wagner said that if the improvement of the Highway requires that the gas line be relocated, that it will be at the Developer's expense. Carl Russell asked what would happen where the gas line hits the railroad right-of-way. Wagner said that if the railroad requires the line to be placed under the site, that the line would have to be placed in 3 - 4" steel casing. 7. Dick Shaw (Southwestern Bell Telephone): Shaw said that the easement requested by the Gas Company on the West side of the site would be sufficient for the Telephone Company. He asked that it be designated "utility easement" and not "private gas easement". Shaw stated that the pedestle would be set on the North side of the driveway and that the Developer would be required to extend conduit from the point where service enters the office area of the building to the pedestle, and that the conduit would consist of 2" pvc. Shaw said that easements will have to be dedicated as separate instruments. Shaw asked that the building setback that goes all the way around the site be designated as a building setback and utility easement. Russell said he did not feel comfortable designating all that as utility easement as he did not know what the developers future plans are. Shaw said it could be designated now, and later, if it is not used by the utility companies, it can be cleared or released. Carl Russell said he did not know what his setbacks would be and that there are several rezonings in the process around the site. He said he would rather wait to designate Mr. Shaw's requested easement to see what develops. Shaw asked that Mr. Russell research this and let him know the status. Bobbie Jones asked that, when Mr. Shaw knows something definite, he let her know. 8. Bobbie Jones (City Planning Administrator): A. There is a petition to rezone this property to I-1. B. The Ordinance requires that the Developer dedicate right-of-way to meet the Master Street Plan for Razorback Road which is 80 ft. Plat Review Committee Meeting • October 16, 1980 Page 4 (40 ft. from centerline of existing right-of-way). Clayton Powell said that an additional 22.5 ft. of right-of-way would have to be dedicated to bring Razorback Road up to City Standards. • • C. Bobbie Jones said depending on what the Highway Department requires for right-of-way, the Developer's setback requirement from that right-of-way will be 50 ft. to any portion of the building since it has residentially zoned property on both the North and South. D. Bobbie Jones stated that 18 parking spaces would be required. Mr. Russell said there would be no problem in providing parking. Bobbie said that parking areas will be paved and striped, and that bumper guards will be installed to keep cars from getting outside the parking areas. E . Bobbie asked what the proposed width of the driveway would be. Russell replied 30 ft. Bobbie said he could have his drive as wide as 40 ft. F. Sidewalks will be required to be installed by this Developer for his side of Razorback Road where it abuts the property, unless waived by the Board of Directors. At this point, Don Bunn interrupted the proceedings, he stated he had spoken with the City Manager and learned that the Highway Department plans to run the State Highway through Mr. Russell's Development site. However, their plans are not firm. G . Furnish to the Office of City Planning proof of ownership of the tract, and, also, a history of the property prior to June 29, 1970. If this property has been split after June 29, 1970, a lot split will have to be processed. H . Where the tract abuts Residentially zoned property on the North, South and East sides, screening will be required either a fence or vegetation. Ms. Jones said the existing vegetation may be sufficient. I. Separate permits will be required for each detached structure, including the underground gas tank. J . Article 18, Section 18-47 (8) (3) states: "When commercial, industrial or multi -family development takes place along any street which is not constructed to existing City Standards, the Developer shall: (a) Dedicate sufficient right-of-way to bring the street into conformance with the right-of-way requirements of the City's Plat Review Committee Meeting October 16, 1980 • Page 5 Master Street Plans; (b) Install street paving, curbs, gutters, and sidewalks necessary to bring the street into conformity with all existing City Standards, the Developer shall be required to bear that portion of the cost of said improvements which bears a rational nexus to the needs created by the development." K . Each page of the plans will need a paragraph, stamp and seal of a registered Arkansas Engineer or Architect. L. State Board of Health approval will be required on the plumbing plans and specifications. M. A septic tank permit will have to,be obtained. N. Obtain a boiler permit if required. O . One 10 ft. wide by 25 ft. long truck berth will be required. (Truck loading areas are inside the building). P . One 12 ft. wide by 19 ft. long parking space will be required for the handicapped or physically disabled. Q• R. Article IV, Section I of the Subdivision Regulations lists the following reasons for denial of a Large Scale Development Plan: (1) The development plan is not submitted in accordance with the requirements of this section; (2) The proposed development would violate a City Ordinance, State statute, or a federal statute; The developer refuses to dedicate the street right-of-way, utility easements or drainage easements required by this ordinance; (4) The proposed development would create or compound a dangerous traffic condition. For the purpose of this section a "dangerous" traffic condition shall be construed to mean a traffic condition in which the risk of accidents involving motor vehicles is significant due to factors such as, but not limited to, high traffic volume, topography, or the nature of the traffic pattern; City water and sewer is not readily available to the property within the Large Scale Development and the Developer has made no provision for extending such service to the development. Upon completion of the project, and"as built" plot plan will be submitted to the Office of City Planning showing all parking areas, individual utilities to the building, etc. S. A sign permit :will have to be obtained from the City Sign Inspector John Dietzen. (3) (5)