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HomeMy WebLinkAbout1980-07-10 Minutes• • MINUTES OF A PLAT REVIEW COMMITTEE MEETING A meeting of the Plat Review Committee was held at 9:15 A.M., Thursday, July 10, 1980, in the Board of Directors Room, City Administration Building, Fayetteville, Arkansas. UTILITY REPRESENTATIVES PRESENT: Kenneth Wagner, Dick Shaw, James Crownover. CITY REPRESENTATIVES PRESENT: Bobbie Jones, Cynthia Stewart, Don Bunn, Clayton Powell. OTHERS PRESENT: Gary Carnahan. The first and only item for consideration was the Preliminary Plat for the Oakland Meadows Subdivision, off of State Highway 156, outside the City Limits, and within the Planning Area. Gary Carnahan was present to represent. PRELIMINARY PLAT OAKLAND MEADOWS 1. General Bruce Kendall (County Planning Board): Bud Allen (County Planning Administrator): Bobbie Jones had spoken with both gentlemen and gave a summary of their continents. The County Planning Board approved this subdivision July 7, 1980, by a vote of (3-1). The Nay vote was cast in objection to the length of the private roads. The Board had shown some concern over the length of private drives, and the joint use of the private drives. They were concerned and felt that an agreement should be signed by property owners, stating that the lot owner who has the private drive on his lot would not cut the other lot owner off from the existing access and a stipulation be made on the plat that the County would not maintain the private drives. General Kendall had stated that he did not believe the County would approve any more subdivisions with long private drives. The County would require that streets be put in instead.. This results from property owners demanding the County to improve and maintain private drives. General Kendall had also indicated that the State would be giving Highway 156 back to the County to maintain in the near future. Bobbie Jones stated that the Concept Plat for the Oakland Meadows Subdivision had been approved by the Planning Commission June 9, 1980. She stated that the Planning Commission had stipulated that there be a covenant to the City, on the plat, that no further division of these lots would be performed without the filing of an approved, Subdivision Plat. 2. John Durham (City Fire Department)- Gave his comments to Bobbie Jones by phone. He said that since Oakland Meadows Subdivision is outside the City Limits, there would be a charge for any Fire Department runs. He also stated that there would be no fire hydrants in the Subdivision. 3. Wally Brt (City Sanitation Superintendent): Also gave his comments by phone to Bobbie Jones. He stated that there would be no City Sanitation Service provided to Oakland Meadows as long as it stays outside the City Limits. Plat Review Committee Meeting July 10, 1980 • Page 2 • 4. Clayton Powell (City Street Superintendent): Stated that this Subdivision abuts a State Highway and that State Highway right-of-way requirements will prevail, but that he was not sure what their right-of-way requirements are. He stated that the City requirement for a residential street is 50 ft., for a collector street the requirement is 60 ft., and the County's requirement for a local street is 60 ft. Mr. Powell stated that the State had planned to improve this road from Highway 45 East going North. He stated that the Highway Department had had much difficulty getting existing property owners to dedicate the additional right-of-way, and moving fences. Powell stated that whatever right-of-way requirement the Highway Department required should be filed as a separate instrument. Mr. Powell said there would be a 40 ft. right-of-way dedication on the South side of Lots 6 through 17. Also, a 40 ft. dedicated right-of-way on the West side of Lots 3, 4, 5, & 6. He stated that to the North of these lots there was no annotation of the 40 ft. right-of-way, and that it should be on the plat. Mr. Powell acknowledged the 30 ft. right-of-way designated on thejplat to the North of Lots 1 and 2. He stated that this should be checked to see if it's adequate for the State Highway Department right-of-way. Powell stated that as it stands now, permits wouldiihave to be obtained for the private drives from the District Engineer of the Arkansas Highway and Transportation Department in Ft. Smith. Clayton asked that it be annotated on the plat, that private drives, which are not public dedications, are not eligible for public maintenance by the State, County, or City. Powell said that the Planning Commission was not requiring any improvements on State Highways. He stated, therefore, that he would not recommend any sidewalks along State Highway 156, or any improvements to Highway 156. He did not feel the Developer should be required to put sidewalks on the gravel road. 5. Don Bunn (City Engineer): Stated that there was an existing water line along the West side of the property which was 2" part of the way going South, and 3" for the balance of the West boundary. He stated that there was also an existing 3" water line along the South side of the property. He stated that the water was available, but that Mr. Carnahan would have to get with him to figure out the best way to serve the Subdivision. Bunn stated that there was also a 3" water line along the North side of Lots 1 and 2. Bunn said that sewer service is not available. 6. Kenneth Wagner (Arkansas Western Gas Company): Stated that there is an existing 6", 150 lb., high pressure gas line along the West side of Lots 1, 3, 4, 5, P, 6, on the East side of the road, and continuing directly South and across the road. Wagner said that the way the lots are laid out, the Gas Company would have to extend along the South side of Lots 6, 7 on down to 17. He stated that easements shown allow the Gas Company to get to Lots 9 and 10 and 14 and 15. He said that lines would have to be duplicated so that there would be lines Plat Review Committee Meeting • July 10, 1980 Page 3 on both sides of Lots 6, 7, 8, 11, 12, $ 13. Gary Carnahan asked why lots on both sides could not be served from the same easement down the center of the Subdivision. Mr. Wagner stated that the reason for the easement on both sides, was that there was no guarantee where the buyer would build his house, and the yard line could end up running 500 ft. which he wanted to avoid. Gary Carnahan asked if the Gas Company would prefer to run the gas line along Highway 156. Wagner stated that there was an existing gas line about 600 or 700 ft. Southeast of the Subdivision that the Gas Company would like to loop. Gary Carnahan stated that would make the running distance shorter. Mr. Wagner stated that on the West side of the property, where the 25 ft ingress and egress to Lot 3 lay, there is a high pressure gas line, that would have to be strictly protected. Bobbie Jones asked if the Gas Company would serve Lot 3 from the high pressure gas line. Mr. Wagner stated that the Gas Company could serve that way, but that a special meter guard would have to be installed. Mr. Wagner stated that if the Developer wants the Gas Company to use the existing easement, that the Lot could be served from the back. Wagner stated there is an existing low pressure 30 lb. gas line on the North side of the County road on the North side of Lots 1 and 2, across the road. Wagner stated that the Gas Company could serve all the lots within the Subdivision. Carnahan asked if Lots 3, 4, 5 $ 6 could be served from the high pressure gas line on the West boundary. Mr. Wagner stated that they could. 7. Dick Shaw (Southwestern Bell Telephone Company): Requested a 25 ft. utility easement along the East side of Lot 17. He stated that this would just about give the phone company access to the Subdivision. He said that service may be from Highway 156 where there is an existing underground cable, across the road on the South side of Highway 156, and that drops would be underground. But, he would like to wait and see where people plan to build their houses. Bobbie Jones asked if there was any service on the North side of Lots 1 and 2. Dick Shaw replied that there may be a line there, but he was not sure. Wagner replied that he thought there was a phone cable in that area. Dick Shaw stated that if service was desired to Lot 15, and there is an easement down the East side of Lot 17, the Phone Company can then get an easement from the owner of Lot 15 if it needs one. 8. James Crownover (Ozarks Electric Cooperative): Stated that as deep as the lots were, he thought the Electric Company would require some easements up side lot lines. Gary Carnahan asked if there was service on the Highway. Mr. Crownover stated that he believed it went up the West side of the road on the West side of the Subdivision, and from there cut Southerly inlo.the woods. Mr. Crownover stated that the Electric Company really doesn't have service into this Subdivision or along its South side. Gary Carnahan asked Mr. Crownover what his feelings were on overhead service into the Subdivision. Crownover replied that he had no problem with serving the Subdivision from overhead, however, with 700 ft deep lots, about 3 poles would have to be set in order to get service to the houses. Mr. Crownover said that he thought it would serve everyone's purpose to Plat Review Committee Meeting July 10, 1980 Page 4 bring the service along the front of the Subdivision along the East/West road, and have the Developer provide an easement on every other lot line to run service to the back lots. He said that otherwise, the Electric Company would have to install a tap for each house Crownover stated that the lots along the North/South road were shallow enough to bring the line down to between Lots 7 and 8, and run the line behind the lots at that point. Mr. Crownover stated that he would like to look at the site and get back with Mr. Carnahan as far as easements. Bobbie Jones asked Mr. Carnahan and Mr. Crownover to advise her of exactly where the easements would be placed after they had reached a decision. Dick Shaw requested that any easements dedicated to Ozarks Electric Cooperative be designated "Utility Easements" for use of all utilities. James Crownover wanted it clarified that the Utility Easement shown cutting all the way across the Subdivision actually crosses the access easement to lots 14 and 15. Clayton suggested that Mr. Carnahan label all lots carefully, in particular, lot 9, where only the access to the lot had been noted. 9. Bobbie Jones (City Planning Administrator): A. Asked if Mr. Carnahan had a final survey on this tract Mr Carnahan replied that he had not. Bobbie stated that some of the lot dimensions do not add up to the outside dimensions. She stated that the South line was approximately 12 ft. off and 4 to 5 ft. off in other places throughout the Subdivision. She stated that she would like the lines clarified further to show if the dimensions run to the center of the street, or whether they run to what will be the right-of-way. She said in particular, between Lots 4 and 5, and, also, between Lots 5 and 6. B. Bobbie asked Mr. Carnahan if he had brought in his application and fee. Carnahan replied that he had not. C. Bobbie stated that on the preliminary plat and also, on the final plat would be the covenant to the City that any further division of this property would be by the filing of an approved, Subdivision Plat rather than by lot split. D. The final plat will have a full legal description of the tract. E . The final plat will show proper monumentation. F. The City of Fayetteville Planning Office will need State Board of Health approval on the perc data concerning the Subdivision. G . Note on the plat the location of the Subdivision, and that it lies outside the City Limits. H . Gary Carnahan wondered if the 20 ft. topographs were sufficient, rather than the 5 ft. which is required. Ms. Jones stated the Planning Commission could waive the requirement in large areas where there is no particular • Plat Review Committee Meeting July 10, 1980 Page 5 problem. I. County Roads will be numbered and/or named on the plat. J The plat will indicate whether there are or are not any covenants. Gary Carnahan asked if this was required at the preliminary plat level. Bobbie Jones replied that at least an outline of the covenants would be required. K. Signature Blocks for the Planning Commission will be required on the preliminary and final plat. L. It will be clearly stated on the plat that the 25 ft. and 30 ft. easements are part of the lots to which they apply, and that they are private drives. If they are to be used for utility extensions to the lots, or to any lots, that must be noted also. If a driveway is to serve several lots, as in the case of Lots 13, 14, 15 and 16, that also must be spelled out on the plat. Mr. Carnahan said he understood the County did not want the plat itself to reference any joint driveway use. M. It will be noted on the plat that all access easements are private drives, and that no public body will be responsible for maintaining them, unless they are approved and constructed as public streets. Bobbie Jones also asked Gary Carnahan for the State Board of Health approval of the perc data on the replat of Lewis Estates. The meeting adjourned at 10:00 A.M.