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HomeMy WebLinkAbout1980-05-01 Minutes• MINUTES OF A PLAT REVIEW COMMITTEE MEETING A meeting of the Fayetteville Plat Review Committee was held on Thursday, May 1, 1980, at 9:00 A.M. in the Board of Directors Room, City Administration Building, Fayetteville, Arkansas. CITY REPRESENTATIVES PRESENT: Harold Lieberenz, Cynthia Stewart, Bill Boudrey, Wally Brt, Clint Hutchins UTILITY REPRESENTATIVES PRESENT: Harry Hamilton, Dick Shaw, L. 0. Ferguson, John Parker, Kenneth Wagner OTHERS PRESENT: Brian Disney, Larry Wood, Neal Albright, W. D. May, and other unidentified members of the audience. The first item for discussion was the proposed Arkansas Best Freight Truck Terminal on Highway #112 and Truckers Lane, large-scale development submitted by ABC-TREADCO, Inc. W. D. May was present to represent. ARKANSAS BEST FREIGHT TRUCK TERMINAL LARGE SCALE DEVELOPMENT HWY 112 $ TRUCKERS LANE 1. Larry Wood (Regional Planning Commission ): No comment. 2. Bill Boudrey (City Fire Department): There is a 10" water line that goes down Truckers Road and a fire plug within 1000 ft. He felt that any additional fire hydrant should be placed at t'he entrance on either side of the driveway. Mr. May wondered if he could run a 6" water line to the hydrant and a 2" water lineto the building to be used for domestic purposes. Harold Lieberenz said he would check with the City Engineer to see if a water line could be run off of the hydrant for domestic use. 3. Kenneth Wagner (Arkansas Western Gas Company): Kenneth Wagner said he had asked for a private easement, but felt that the existing 25 ft. utility easement,which is located along the east property line would be sufficient. Mr. Wagner said that it appeared on the drawing that half of the 25 ft. easement could be taken up if the City requires additional street right-of-way. Mr. Wagner said that if the City does require this easement, he would like a 25 ft. easement outside and clear of the street right-of-way. Mr. May said there was no problem. Mr. Wagner said that gas was available and could be put wherever preferred. 4. Dick Shaw (Southwestern Bell Telephone Company): Stated that he would like the easement on the south property line to be increased from 15 ft. to 20 ft. Also, the north -south easement along the east side (along hwy. 112) needs to be a 25 ft. utility easement free and clear from any street right-of-way dedication to the City. Mr. Shaw said that this utility easement will need to be dedicated and recorded as a separate instrument being that this plot plan is only a large-scale development plan and not an official subdivision plat. He said that the entrance conduit to the building is fine and that he would like a copy of the floor plan and the electrical plans as soon as they are available. 5. John Parker (SWEPCO): No comments as the property is in Ozarks Electric territory. Plat Review Committee Meeting May 1, 1980 Page 2 6. Harold Lieberenz (City Planning): (1) Additional street right-of-way is needed along part of the east property line. The City Major Street Plan designates Hwy 112 as a minor arterial which is to be 80 ft. in width in the future. The required right-of-way would be 40 ft. from the center line of Hwy 112. From the plot plan it appears that such a 40 ft. width would cut into the existing utility easement along the east property line. (2) The Planning Commission could, under the Subdivision Regulations, also require a public sidewalk to be constructed along the Hwy 112 frontage or a cash bond to cover the cost of installing such a sidewalk. The City Planning Commission has the authority to waive this regulation. (3) The City Planning Commission could also require the property owner to contribute towards the improvement of Truckers Drive, which could be either immediate or cash bond. (4) Must provide at least one parking space that is 12 ft. wide by 19 ft. long for the physically handicapped. Mr. May reflected that he did not anticipate hiring any handicapped persons. Mr. Lieberenz pointed out that the City Planning Commission could grant a variance from this requirement. (5) Check with John Dietzen, City Sign Inspector, regarding permits and informa- tion on any proposed signs. (6) A permit must be obtained from the City Engineer's office for the proposed driveway off of Truckers Drive. (7) Mr. May needs to furnish evidence that the adjoining property owner to the west has seen this proposed development plan. This is required because of different zoning district to the west. The adjacent property owner can sign a copy of the plat, or acknowledge in writing. (8) The Building Plans must have a registered Arkansas Engineer,or Architect's stamp or seal. Also, each page must have a separate statement. (9) Mr. May's office must furnish the Office of City Planning an "as built" plan upon completion of the project and prior to the occupancy of the building. This plan should show the entrances of all the utilities into the building, other improvements such as parking as they were actually built. He said that in case of a time or weather problem and occupancy is desired before the project is completed, that there was an agreement form available, in the Office of City Planning, which would permit occupancy until such time as all of the improvements were completed and a certificate of occupancy is granted. 7. Wally Brt (City Sanitation): Wally Brt asked if Mr. May wished to have a Load -A11 Dumpster. Mr. May stated that he already had one at their present location and that it would sit on the south-west side on a concrete slab Wally said that it would be fine. At this time Mr. May asked what the status was on the proposed City Plat Review Committee Meeting May 1, 1980 Page 3 Sanitary Sewer Main for this area, and that he would prefer to have a sewer than a septic system. Harold Lieberenz said that he would make a note for Don Bunn, the City Water F, Sewer Superintendent and would inform Mr. May of his comments. Mr. May said that he had some fill work and preliminary site work that he would like to commence and wondered if there would be any problem proceeding with it. Harold Lieberenz said that the City did not have any regulations restricting earth work on someone's property and that Mr. May could proceed right now, prior to obtaining a building permit. Mr. Lieberenz asked Mr. May if he was aware of the flood plain, and stated that part of this property was shown to be in a flood area. However, the latest FIRM (Flood Insurance Rate Map), did not show this property to be in a flood hazardous area. Mr. May said that the site would be 8-1/2 ft. above what is shown in the 100 year flood plan and that the floors of the building would be 4 ft. above that level. Mr. Lieberenz said that that would be fine because even if he were in the middle of the flood plain, the City only required that there be agree board/of 2 ft. above the 100 year flood. Harold Lieberenz requested that Mr. May send a rough floor plan to the Building Inspection Depart- ment of the City of Fayetteville so that they could check exits and wall designs. Mr. May said that he had one with him and would leave it with Mr. Lieberenz. Mr. Lieberenz said that he was scheduling Mr. May to come before the Subdivision Committee on May 12, 1980 and then to the City Planning Commission later at 5:00 P.M. on that same day. Mr. May said that he would have a new legal description prepared including the additional rights-of-way and that he would have a dedication prepared for the right-of-way along the highway. Mr. May wondered that if sidewalks were required, would he have to do the engineering on them. Mr. Lieberenz said that he would ask Don Bunn and Clayton Powell and then advise Mr. May of their comments. The next item for discussion was the large-scale development plan submitted by Brian Disney for the Mission Boulevard Baptist Church. Brian Disney was present to represent. MISSION BOULEVARD BAPTIST CHURCH LARGE SCALE DEVELOPMENT AND CONDITIONAL USE REQUEST 1. Larry Wood (Regional Planning Commission): No comment. 2. Wally Brt (City Sanitation): Asked if the Church desired a Load -A11 type container or if they wished to use cans. Mr. Disney replied that they would prefer cans. Mr. Brt said he did not feel it would be necessary to set up a con- tainer system as the Church's needs would not require it. 3. Bill Boudrey (City Fire Department): Stated that there was a fire plug in a location where the fire department could get to the proposed church. Mr. Boudrey said that he would work with the Church on exits and fire extinguishers. 4. L. 0. Ferguson (Warner Cable): He said that Warner Cable has a line going down the west side of the property and that service would be no problem. • • • Plat Review Committee Meeting May 1, 1980 Page 4 5. John Parker (SWEPCO): Stated that SWEPCO had an existing single phase line that is on the west side of the property serving houses on the east side of Lisa Lane and that they would need at least a 10 ft. easement. Mr. Disney said that this would not effect the Church's use of the property. Mr. Parker said that when construction begins, SWEPCO, would have to spot the meter loop. Mr. Disney said that there was an existing power line on the property. Mr. Parker said that this line was no longer in use and that if it served no purpose they would take it out. 6. Kenneth Wagner (Arkansas Western Gas): Stated that the Gas Company had an existing gas line on the west property line on Lisa Lane's east side. He said that they would be able to work with the Church's plumber at any time as to the location of meters. He stated that he would go along with whatever easements were requested by the other utility companies. Mr. Disney asked if the Church would be restricted to using the existing easement.. Mr. Wagner said that the existing easement on the east side of Lisa Lane was not shown on the plot plan. He said that any future easements would be north and south. 7. Dick Shaw (Southwestern.BellTelephone Company): Requested a 25 ft. easement along the west boundary running north and south across the front of the lot along Highway 45. He said that across the west end of the parking area, the Church would need to place 66 ft. of 2" pvc for the telephone cables to be installed in at the Church's expense. Mr. Disney asked about the cost of putting in the pvc. Mr. Shaw said that it ran 60-70¢ per ft. plus the cost of the trench. Mr. Shaw indicated that since this project was classified as a large-scale development, that the easements would have to be dedicated, filed and recorded by the Church, that he would need a copy as well as the rest of the utility companies before they put in service. At this time L. 0. Ferguson of Warner Cable interjected that if Mr. Disney thought that at some future date he might wish to have television service to the church that he should run conduit in the same manner as for the telephone conduit. Mr. Disney asked about the expense of implicating an underground cable Mr. Parker said that the line would be run from an existing overhead cable down to a pedestle and run from the pedestle to the building at the Church's expense. Mr. Parker said that Mr. Disney should ask an electrician as to the expense of entrenching and running the cable. Mr. Disney asked if the proposed transformer would feed the 3 buildings the church planned on adding to this development. Mr. Parker felt that one transformer would be sufficient. Mr. Disney asked why the telephone company has asked for a 25 ft. easement in addition to the 15 ft. easement. Mr. Shaw replied that if Mr. Disney brought him proof that there is an existing 15 ft. easement on adjacent property, he would require only 10 ft. off of the Church's land in addition to the 15 ft. existing for a total of 25 ft. 8. Harold Lieberenz (City Planning): (1) Harold Lieberenz asked if Mr. Disney knew if this property had been split off of any other property since June 29, 1970. Mr. Disney replied that this pro- perty had been split off from the Lisa Lane Project. Harold Lieberenz told Mr. Disney that he should check the abstracts on this parcel to see if any other lots or property besides Lisa Lane properties had been split off since June 29, 1970. (2) Harold Lieberenz told Mr. Disney that there was another matter to be considered and that was, that Mr. Disney was proposing a non-residential use in a residential district. He asked Mr. Disney whether or not the proposed buildings were to be air conditioned. Mr. Disney replied that he was aware that he would have to apply for some variances. Mr. Lieberenz suggested that Mr. Disney submit these variance requests so that they could be sent out with the agenda for the Planning Commission Meeting so that the members might be able to consider them before the May 12 meeting. (3) Mr. Disney would need 2 parking spaces for the handicapped or physically disabled, that these spaces would have to be 12' x 19' and identified by above grade signs. (4) Since Highway 45 is a State maintained highway that he would have to obtain a driveway permit from the Arkansas State Highway Department. (5) The City Planning Commission could require sidewalks along highway 45, or in lieu of the Church installing the sidewalks, they could put up a cash bond, and that Mr. Disney might give this some consideration before the May 12, meeting. (6) Mr. Lieberenz stated that Mr. Disney should see John Dietzen, the Sign Inspector regarding identification sign regulations. :1. (7) Mr. Disney would have to have his plans reviewed and approved by the Arkansas State Board of Health, Building Safety Division, more commonly called the Plumbing Division, and, if he was planning to have a kitchen, that it would also have to be approved by the Food and Drug Administration as well. (8) That the Church's plans needed to be stamped by an Arkansas Registered Engineer or Architect, and that he would need a statement on each page of the plans stating that the Architect prepared them. (9) That the parking area would have to be set back from the front property line and the west property line. And that curbs or bumper guards would have to be installed, and the parking area would also have to be paved and striped. (10) Mr. Lieberenz said that screening would be required along the east and west property lines consisting of a view obstructing fence, vegetation or both, but that the Planning Commission had the power to waive this, but would then require at least 10% of the open area to be landscaped with vege- tation having a minimum height of 18". If Mr. Disney desired to get this waived, he would need to submit a request in writing. Mr. Lieberenz told Mr. Disney that care must be taken if he wished to put in a fence as the minimum height is 5 ft. and the maximum height is 8 ft., and where the property joins the highway, there may be some problem with visibility of on -coming traffic. Mr. Disney asked if screening was in fact required in his situation. A Plat Review Committee Meeting 410 May 1, 1980 Page 5 • • Plat Review Committee Meeting May 1, 1980 Page 6 Mr. Lieberenz quoted that screening was required between any R-1 zone and any non-residential uses which was Mr. Disney's case. Mr. Lieberenz suggested that the Church request a waiver in order to set the screening back from the highway. (11) After completion of the project, Mr. Disney would need to submit an "as built" plot plan to the City Planning Department prior to occupancy of the sanctuary. This should show all utilities entering into the building along with all other improvements exactly as they are built. If occupancy is desired before completion of some parts of the project, there was a temporary certificate available that would allow use of the facilities before such improvements were completed. (12) Mr. Lieberenz suggested that Mr. Disney get together with Freeman Wood to work out whatever requirements were now in effect in regards to the new energy laws and regulations. (13) Mr. Lieberenz requested 10 copies of a revised plot plan by noon May 5, showing easements required by the utility companies, and any other revisions discussed at this meeting. The last item for discussion was the proposed Butterfield Plaza P.U.D. located north of Old Wire Road and south of Rolling Hilts Drive. Neal Albright the owner and developer was there to represent. BUTTERFIELD PLAZA A P.U.D. Neal Albright 1. Wally Brt (City Sanitation): Asked where Mr. Albright planned to put his waste container. Mr. Albright stated that it was in the south-west corner, on a concrete slab and that he already had service, and that he was using cans. In the future when all offices become active he said he would probably go to container service. 2. Bill Boudrey (City Fire Department): No comments. 3. Larry Wood (Regional Planning Commission): No comments. 4. L 0. Ferguson (Warner Cable): In order to get service to lots 3 and 4, Mr. Albright would have to run 2" pvc from the existing pole at the corner of Oak Cliff and Old Missouri Road, on the south side, to the middle of lots 3 and 4. 5. John Parker (SWEPCO): Stated that there was an existing single phase trans- former that is presently serving the area and he's planning to serve the whole area with the existing transformer. 6. Kenneth Wagner (Arkansas Western Gas Company): Kenneth Wagner Said gas service appeared to be no problem as he could tie on to an existing line. He wondered if there would be enough room for the required meters. Mr. Albright proposed Plat Review Committee Meeting May 1, 1980 - Page .7 that he would run another line along the south end of lot 2 and put another bank of meters on the south side of lots 3 and 4. Kenneth Wagner said that would be no problem as there is an existing gas line along the west side with a 5 ft. easement and he could tie into the line about 70 ft. north of Oak Cliff. 7. Dick Shaw (Southwestern Bell Telephone Company): Stated that for his purposes the existing conduit line wwas . sufficient. 8. Harold Lieberenz (City Planning): Harold wondered if persons owning property within a 100 ft. perimeter had been notified. He told Mr. Albright that these persons must be notified 10 days before his concept plat came before the Planning Commission for review. Mr. Albright said that he was in the process of notifying the property owners and that 2 had already been notified. Mr. Lieberenz said he could make no further comments as he was not sure Mr. Albright's project could be considered a P.U.D., but it is his understanding that Mr. Albright and Mrs. Bobbie Jones, City Planning Administrator, had discussed this briefly before her leaving on vacation. Also, it is possible that Mrs. Bobbie Jones had requested an interpretation from the City Attorney regarding the matter. Mr. Albright said he would come before the Planning Commission to request various waivers. Mr. Lieberenz said that he would get Bobbie Jones' comments and include them in the minutes. The meeting adjourned at 11:02 A.M. • • • • Plat Review Committee Meeting May 1, 1980 Page 8 DON BUNN,CITY ENGINEER PLAT REVIEW COMMITTEE MEETING May 1, 1980 COMMENTS ABF Truck Terminal 1. It is my understanding that ABF is participating in getting sewer across Highway 71 and will be tying onto the sewer line. The cost of a sewer connection will have to be determined after a definite location is set for the proposed sewer line. No main extension fee will be charged. 2. Water is available on the east side of Highway 112 and ABF can be served from this line. The cost of a 1 inch water service is: Main Extension Fee 1 inch Tap w/crossing TOTAL DON BUNN, CITY WATER $ SEWER SUPERINTENDENT COMMENTS - $3000.00 - 120.00 $3120.00 3. There is a 25 ft. utility easement along the east side of this property (west of 112) and this easement should be shown on the plat. Easement as attached. BUTTERFIELD PLAZA No comment. ARKANSAS BEST FREIGHT TRUCKING TERMINAL CLAYTON POWELL, STREET SUPERINTENDENT COMMENTS 1. The street known as Truckers Lane was originally nothing more than an access easement to the radio tower on the mountain to the west. Then a lot split occurred in which another trucking line bought a lot and used this access easement as the primary driveway. At the time of the lot split, the Realtor (Bryce Davis $ Company, Inc.) dedicated street right-of-way for access to this truck terminal. Mr. Davis then approached the Board of Directors to give.a name to an existing City street and it was Truckers Lane, to which no public improverm ments had ever been made. Subsequently, the gravel access easement, street right-of-way became a nuisance to the trucking company and they had a contractor chip -seal the street which still did not bring it up to City standards. Now, another freight terminal is being built on a street that was never improved to City standards, therefore I strongly recommend that Arkansas Best Freight be required to bring Truckers Lane up to full City standards for the entire length of the lot which abuts Truckers Lane. • • • Plat Review Committee Meeting May 1, 1980 Page 9 COMMENTS MISSION BOULEVARD BAPTIST CHURCH CLAYTON POWELL, CITY STREET SUPERINTENDENT 1. I concur with Harold Lieberenz on obtaining an % iWRITTEN''COMMENTS Arkansas State Highway Department permit for the driveway. 2. I recommend that sidewalks be constructed along Highway 45 East at the property line extending the sidewalk from the property line toward the street. 3. 12-1/2 ft. set back from property line for all driveways. 4. Dedicate right-of-way to meet requirements of Master Street Plan, which is Principle Arterial and requires 80 ft. of right-of-way. We want 40 ft. from center line into the property. According to the Plat Book, the City will need 10 additional feet of right-of-way into the Church's property. BUTTERFIELD PLAZA Since this Butterfield Plaza was initially platted, the Planning Commission required the developer in Butterfield Plaza to participate with the Church on the south side of Oakcliff and the City to construct Oakcliff from its existing terminal point, which is Stage Coach Drive to Old Missouri Road. It was decided to eliminate the sidewalk along Oakcliff Drive and have the sidewalk put along the west side of this development, which would extend a sidewalk from Oakcliff to Old Missouri Road. This plat does not reflect any easement for this sidewalk, the sidewalk on Old Missouri Road already existed. This developer did not contribute anything to the sidewalk or improvements to Old Missouri Road since they already existed. Therefore, I recommend this developer be required to construct a sidewalk across the west side of this property beween Oakcliff Street and Old Missouri Road.