HomeMy WebLinkAbout1979-11-08 Minutes•
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MINUTES OF A PLAT REVIEW COMMITTEE MEETING
A meeting of the Fayetteville Plat Review Committee was held on Thursday,
November 8, 1979, at 9:00 o'clock A.M. in the Board of Directors Room, City
Administration Building, Fayetteville, Arkansas.
CITY REPRESENTATIVES PRESENT: Bobbie Jones, Michelle Hale, City Manager Don Grimes,
Clayton Powell, Police Chief Bob Jones, and Marion
Doss.
UTILITY REPRESENTATIVES PRESENT: Kenneth Wagner, Dick Shaw, and Floyd Hornaday.
OTHERS PRESENT: Rodney Wallis, Dave Chapman, Bob Cochran, Karl Weiss, and
Al Coltrane.
' The first i::em for discussion was AM'FANE
the proposed large-scale development Large Scale Development
plan submitted by Amtane, Inc. Armstrong Ave.
Property located on Tract A, Lot 16,
Fayetteville Industrial Park. Present to represent was Rodney Wallis, with Amtane,
and Dave Chapman, with Structural Systems, Inc.
1. Wally Brt (Sanitation Superintendent): Not present but submitted the following
comments: He asked if Amtane proposed to use a trash container. He said, in
his opinion, the container wasn't needed, the cans should do the job well enough.
Mr. Wallis said they weren't going to use a container. Mrs. Jones said they
should check with Mr. Brt on how much overhead clearance from power lines they
will need for the sanitation trucks.
2. Clayton Powell (Street Superintendent): Stated we have got 80 ft. of right-of-
way on Pump Station Road West of Armstrong Avenue, and only SO ft. on the East
side. He said we were already having trouble with tractor trailers which have
to turn on to that road; a standard residential street radius will not accomo-
date tractor trailers.
In the Industrial Park the City has been including the cost of an amount
that is equal to the cost of materials and construction to upgrade the streets
when they sell a parcel of property. He hopes this was done for Pump Station
Road in this case, because it is only a gravel road They have extended Arm-
strong Avenue to industrial standards to the existing City limits.
Mrs. Jones asked him if he was suggesting that a 50 ft. right-of-way was
not enough for an industrial area. Mr. Powell said he was, because the tractor
trailers are breaking up the curbs at the intersections and on driveways. Mrs.
Jones asked if the intersection radius should be 50 ft. Mr. Powell said to
start at the SE corner of the lot, and come down West to match the NW corner
of the intersection of Armstrong and Pump Station Road so they can put a
50 ft. radius on it.
Mrs. Jones asked if their South driveway onto Armstrong was far enough
from the intersection of the street rights-of-way. Mr. Powell said it was
supposed to be 40 ft. Mrs. Jones said on the South driveway it looked like
29 ft. from the radius of the intersection to the radius of the driveway.
Mr. Powell said it should be 40 ft. from the radius of the street intersection
to the driveway where it crosses the property line and he could not tell if it
met that requirement or not.
Mr. Powell contacted the Planning Office on November 9, and stated that he
and Mr. Chapman had made a visit to the site. After visually surveying the lot)
Plat Review Committee Meeting
November 8, 1979
Page 2
Mr. Powell did not feel that any additional right-of-way was needed to enable
trucks to negotiate the turn from Armstrong onto Pump Station Road or vice
versa. Also, the location of the driveway was determined to be 45 feet from
the intersection of the street rights-of-way; therefore, Mr. Powell's earlier
comments on these two matters are not applicable.
3. Don Bunn (City Engineer): Stated sewer is under contract, and construction
should start within the next week or so. He asked about the water usage.
Mr. Wallis said all they had was a bathroom Mr. Bunn said he will need a
standard 3/4" domestic tap which will cost $70.00. Mr. Wallis said they
wouldn't have a sprinkler. Mr. Bunn asked if they would need temporary water
for construction, they said they wouldn't. Mr. Bunn told them all they would
need for the tap is a plumbing permit. He added in order to get the meter set
they would need a permanent house number set on the property. Mrs. Jones stated
they should use the house number which will be issued to them when they get a
building permit.
4. Floyd Hornaday (SWEPCO): Asked if they have determined the electrical service
they will require. He said depending on where they need to have their station,
they can have service from either location (East side of Armstrong Avenue or
the South side of Pump Station Road). He asked if they were considering an
underground service. Mr. Wallis said no. Mr. Hornaday said it will be 140-240,
3-phase service. He said if they use an overhead service, they will have to
maintain an 18 ft. overhead clearance.
5. Kenneth Wagner (Arkansas Western Gas): Asked if Amtane was going to use natural
gas or their own propane. Mr. Wallis said they were going to use their own pro-
pane. Mr. Wagner had no further comments.
6. Dick Shaw (S.W. Bell): Stated he would need a 25 ft. easement along the South
property line. Put in a 1" PVC conduit and run it out to an electric.pole, he
said it shouldn't be direct buried or, within a year they will be without service.
He said they should put it below the SB -2 base or the trucks driving over it
will break the PVC. Mr. Chapman said they will probably want to run their radio
line through the conduit with the telephone line.
Mrs. Jones asked if they understood what Mr. Shaw was asking for. She added
that the easement should be shown on the plot plan, but that it must be given
in a written instrument. She asked for a copy of the written easement.
7. Bob Jones (Police Chief): No comments.
8. Marion Doss (Fire Department): No comments.
9. L: O. Ferguson (Warner Cable): No comments. They do not need TV Cable service.
10. Bobbie Jones (Planning Administrator): Stated the questions Clayton Powell was
talking about needed to be resolved and she needed to be advised of the outcome.
She said it.`wouldimove the building back further into the property because the
minimum setback is 50 ft. from the street right-of-way. The turn is now sharper
than a 90°:angle. She asked if the setback is shown from the roof overhang to
the street right-of-way. It is.
They will need to get permits from the City Engineer for each driveway. The
driveway on the SW corner is supposed to be 40 ft. from the radius of the street
intersection. They will need separate permits for each separate structure, in -
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Plat Review Committee Meeting
November 8, 1979
Page 3
cluding the tanks, and for signs to be put up. The tanks must meet the 50 ft
setback.
Upon completion of the project and by the time they are ready to occupy
the building, the parking area should be paved,striped into spaces, and curbs
or wheel guards installed around the parking area. An as -built plot plan showing
also individual utility services needs to be submitted by the time they are
ready to occupy the building. She added that if the construction is not finished
by the time it is supposed to be, they should check back with us for an extension
of time. will have
Mr. Bunn asked if they/any above ground storage. Mr. Chapman said every-
thing was above ground. Mr. Bunn asked if they were aware of the EPA require-
ments. Mr Wallis said they were governed by the LP Gas of Arkansas, and they
would make sure everything was fine. Mrs. Jones said it would be their respon-
sibility to get any EPA clearance. -
Mrs. Jones asked other than propane, did they have any gas pumps or gasoline
tanks. They didn't. Mrs. Jones read the screening requirements from the Ordin-
ance Art. 8, Sec. 10 (d)(1):. Mrs. Jones said the Planning Commission may dis-
agree with her about the tanks being screened from view but she didn't think
screening was necessary on the large tanks, but any smaller tanks stored outside
will have to be screened. The tanks need to meet the 50 ft. setback from the
street right-of-way line. .
Mrs. Jones informed them about the new Ordinance which states that "sub-
dividers" will be required to make off-site improvements. This includes ex-
tension of water and sewer lines and a contribution toward widening the street
and making curbs and gutters. Bobbie Jones said that Clayton Powell will have
to make an"estimation of the cost that is involved.and make a recommendation to
the Planning Commission.
Mrs. Jones asked what the area within the fence will be. Mr. Chapman said
it would be gravel. Mrs. Jones said that needs to be shown on the plat.
Mrs. Jones said we will need a revision back by November 19 to be on the
November 26 meeting, i;t;will need to have the requested easements shown, which
will have to be given by separate written instrument. Also, the parking area
will need to be shown on the plat as "paved".
The next item for discussion was the GOLD KIST, INC.
proposed large scale development submitted 1140 Beechwood Avenue
by Gold Kist, Inc. to construct a hatchery, Large Scale Development
to develop the North part of 40 acre, more
or less, tract lying North of Fifteenth: Street and East of Beechwood Avenue, 1140
Beechwood Avenue Present to represent was Bob Cochran, Karl Weiss, and Al Coltrane.
The initial construction phase will be for 21,000 sq. ft. of building. The future
expansion is shown for 16,000 sq. ft. plus possibly an additional 4,800 sq. ft.
1. Marion Doss (Fire Department): Stated the Fire Inspector had noted that they
would need automatic extinguishers to meet NFPA Code 101. Mr. Coltrane asked
if it was a local requirement because this is Class 1 construction. Mrs. Jones
gave them Mr. Poage's number so they could get in touch with him.
2. Don Grimes (City Manager): Said the East side of this property is stacked with
utility easements. He said the City is expecting Razorback Road to go through
there. The Arkansas Highway Department will ask for an 80 ft. right-of-way.
Mrs. Jones asked if the utilities will have to be out of the 80 ft. street
right-of-way. Mr. Grimes said he thought the utilities could be in the 80 ft.
right-of-way su long as they are outside the curb line. He said he thought the
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Plat Review Committee Meeting
November 8, 1979
Page 4
easements for the existing electrical, gas, and water line had been purchased
by the respective utility companies some time ago. Mr. Bunn asked if Razorback
Road was going to be maintained by the state. Mr. Grimes said they will if
the street is given a state highway number. He has suggested they relocate
Hwy. 16 up Razorback from 15th to Hwy. 62 then West to the By-pass.
Campbell Soup has in excess of 200 to 250 tractor trailers using 15th Street
in addition to the people working for them. He added they will need a total of
80 ft. right-of-way. If Gold Kist will give a 40 ft. right-of-way off the East
side of its property, subject to the existing utility easements in place there,
that should be sufficient. Mrs. Jones said we will need a definite recommen-
dation for the Subdivision Committee to look at.
Mr. Cochran asked if a water and sewer line were already through there,
which there was.
Mr. Grimes said he was going to expect Gold Kist to work with the City in
view of the fact that the City will sell some Act 9 bonds for construction of
the hatchery. Mrs. Jones said the Subdivision Committee will also expect a
recommendation for Beechwood Avenue.
3. Clayton Powell (Street Superintendent): Stated the Master Street Plan calls
for the extension of Razorback Road as an 80 ft. arterial street. Normally,
we try to get half of the right-of-way from each property owner. The street
right-of-way standard is 40 ft. on each side. We are talking abbut utilizing
59 ft. for actual street improvements on that right-of-way. He said in all
probablity something will have to be relocated. We would like at least the
easement for the 40 ft. for Razorback Road.
Highway 16 is designated as a minor arterial. We have sufficient right-of-
way here,no off-site improvements have ever been required for a State Highway.
Mr. Powell said at this time he didn't see a need for a aidewalk on Hwy. 16
as much as the need to upgrade Beechwood. Mrs. Jones pointed out that the new
ordinance did not require construction on a State Hwy. except for requiring a
sidewalk.
Beechwood is becoming commercialized and it is going to have to carry
heavy traffic, so we should ask the Planning Commission to impose the new
ordinance to bring Beechwood up to City standards with widened pavement, curbs
and gutters, and storm drainage. He said a sidewalk will be required on one
side of Beechwood. Mr. Cochran asked how much additional right-of-way would
be required for Beechwood. No additional right-of-way is needed. We have
50 ft. and it is designated as a minor street. Mr. Powell said he recommends
Gold Kist bring Beechwood to current City standards East of the centerline of
the right-of-way.
Mr. Weiss told them there will be no semi -trucks coming out of the hatchery
at all. He said they will have a "school bus" taking trays of baby chicks to
the farm and picking up eggs. He added the heavy traffic in the future would
be generated on to Razorback Road not Beechwood. Mr. Powell asked the weight
of the bus, Mr. Weiss said he could get it to him. Beechwood presently has a
22 ft. wide pavement with no curb and gutter. Mr. Powell explained that he is
asking for Gold Kist to widen the pavement to 15 ft, 6 in. East from the center
of the right-of-way (not the centerline of the pavement), install drainage and
curb and gutter. He asked that the widening be: 8 inches of SB -2 base, 4 in.
of black asphalt base with 2 inches of surface. He asked that this run the
full North-South length of the Gold Kist property. Mr. Powell said if the
Planning Commission imposes the widening of Beechwood, the SB -2 should extend
4 inches inside and 4dinches outside the curb and gutter.
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Plat Review Committee Meeting
November 8, 1979
Page 5
Mr. Cochran said the Garden Center was not in operation anymore and the
building would probably be used for offices.
Mrs. Jones asked Mr. Weiss what happens to the chicks after they are
grown. He said they take the baby chicks down to the farm and that's where
they are grown, then they are taken to Bentonville from the farms.
Mr. Grimes pointed out they could get in touch with Baldwin Piano and
see if Baldwin is interested in using the same contractor to do both sides
sides of the road at the same time, since:he understands they have an expan-
sion in mind and will meet the same requirement when they expand.
4. Don Bunn (City Engineer): Asked the representatives how much water usage were
they going to expect. Mr. Weiss said 4500 gallons per day. Mr. Bunn asked if
they were going to have a sprinkler, they said they weren't. He said the total
cost for both the water and main extension fees would be around $5,000, in add-
ition to the tapping fees. ',sewer
Mr. Coltrane:asked if there was any problem with tapping as shown on the
drawing. Mr. Bunn said it should come off of Beechwood Avenue. Mr. Bunn said
they would be classed as an industrial user by the;EPA because of the waste.
He asked what was contained in their waste. Mr. Weiss said there was some
fuzz and cracked shells that goes down the drain. Mr. Bunn said it is important
that they furnish him with an analysis of their typical waste BOD and suspended
solids.
Mr. Bunn said they will use a standard sized meter. Mr. Weiss asked when
they should pay for the water taps and sewer. Mr. Bunn told him it should be
paid when it is tapped.
Mr. Bunn told them if they needed temporary water to contact Don Osborne.
They said they would not need it. He added that before a meter can be set, the
building will have to have a permanent house number. Mrs. Jones said she had
already given them a house number, 1140 Beechwood Avenue.
Mr. Bunn pointed out that self monitoring of their waste may be a require-
ment,in the future, by the EPA.
He also asked about the soil washing away and asked what the organic soil
material disposal area was. Mr. Weiss said there wouldn't be any trouble with
the washing away of the soil.
5. Floyd Hornaday:(SWEPCP) Stated they would need one or two underground conduits
of 4 inch PVC Schedule 40 with elbows turned up at the poles and at the pad. It
must be a minimum 42 inches deep or encased They will need 1; pieces of con-
duit from the transformer to the building. The transformer needs to be 5 ft.
away from the building.
He said if they go with overhead service it will require 2 poles to support
the transformer platform. Mrs. Jones asked what the clearance would be if they
went overhead. Mr. Hornaday said a minimum clearance of 18 ft. He said they
would probably use 40 ft. or 45 ft. poles.
Mr. Shaw asked Mr. Hornaday if the telephone company could bury their line
in SWEPCO's easement on the extreme East portion of the property. Mr. Hornaday
said they could use it.
Mrs. Jones asked if the easement on the East property line goes all of the
way to the North property line. Mr. Hornaday said it should go all of the way
up. Mr. Hornaday said if it does not, it should; and it should be given by a
separate written instrument.
6. Kenneth Wagner (Arkansas Western Gas): Stated the gas line looks good. He said
Plat Review Committee Meeting
November 8, 1979
Page 6
they will set the meter up on a high pressure line, which will require a 3 ft.
2 in. square for the meter to be set up on. The meter will need to be set 3fft.
or 4 ft. out from the line. He asked if they were planning on using a plastic
or a steel pipe. Mr. Weiss said they will use a steel'pipe. Mr. Wagner said
they will have a 2 inch line with 5 lbs. of pressure to the building.
He added that at the future railroad spur if the gas line has to be moved
it will be at Gold Kist's expense.
7. Dick Shaw (S.W. Bell): Stated permission was given from Mr. Hornaday to utilize
existing easements on the East side for their telephone lines. Mr. Weiss and
Mr. Cochran also gave verbal permission for this.
Mr. Shaw said he will need a 15 ft. utility easement South of the existing
easements paralleling the North property line, the total depth of the property;
a 25 ft. easement going North and South outside of the Beechwood right-of-way,
which will be a public utility easement; a 15 ft. easement North of SWEPCO's
easement paralleling 15th Street, with the understanding that no other utility
will be getting in there. A conduit will be needed from the inside of the
building from a 4 ft. x 4 ft. x 3/4 in. thick plywood mounted under the stairway
extending to the property line. A 110 watt light and electric line to the ply-
wood panel should be on its own circuit.
He added that these easements will have to be dedicated in writing but
should be shown on the plot plan.
He asked what the time element was for construction. Mr. Weiss said it
would be early spring before telephone service was needed.
8. Wally Brt (Sanitation Superintendent): Not present but submitted the following
comments. Mrs. Jones read his comments which were that he wanted at least a 6
cu. yd. container at the rear (NW corner) of the proposed hatchery on a 15 ft.
wide x 12 ft. deep concrete pad. He also wanted a big enough space for the
trash truck to back up. Mrs. Jones pointed out that the truck was approximately
37 ft. long and will need at least 21 ft. overhead clearance when it dumps the
container. The pad may be fenced on the sides and rear, but the front (15 ft.)
must be open.
Mr. Weiss wanted to locate the container near the pump house on the East
side of the hatchery building. Mrs. Jones requested they contact Mr. Brt.to
be sure he would have no trouble getting the sanitation truck in and out of that
location, to check on overhead clearance required, and determine gross weight of
thectruck.
9. Bobbie Jones (Planning Administrator): Stated the parking area was shown as
being paved;;!and_it will have to have wheel stops or curbs. She said they can
get at least 40 parking spaces, which is more than required. She said the spaces
must be striped off and a percentage of the:spaces may be needed for the handi-
capped and a percentage may be designed for compact cars She added that it
will need to be paved and striped by the time the building is occupied. Mr. Weiss
asked her what color the striping should be, she told him no certain color was
required.
Mrs. Jones asked how many large capacity vehicles will be parked in the
parking area at any given time. Mr. Weiss told her around 4 at one time. She
said she would also like to know where the buses will be parked.
She said upon completion of the project they will need an as -built plot plan.
She stated that with a large scale development they do not have to come back
through the review process if the additional construction does not exceed 10,000
sq. ft.; if no more than 25 new parking spaces are required; or if no new drive-
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Plat Review Committee Meeting
November 8, 1979
Page 7
way is required.
Mrs. Jones told them they would need a driveway permit from the City
Engineer. She said the pump house and tanks would also need separate permits.
Mrs. Jones asked wh t�they would do with dead chicks or rotten eggs. Mr.
Cochran said he would toN e Brt about it going to a sanitary land fill; or,
another alternative would be to reprocess them.
Mrs. Jones asked about the Bill of Assurance. It included a clause about
the odor and other pollution. Mr. Cochran said there shouldn't be any odor.
Mrs. Jones said she would like 7 copies of the revision by the 19th of
November.showing all of the changes on the plat.
There being no further business, the meeting adjourned at 11:25 A.M.