HomeMy WebLinkAbout1979-08-16 MinutesMINUTES OF A PLAT REVIEW COMMITTEE MEETING
The Fayetteville Plat Review Committee met at 9:00 AidM., Thursday,
August 16, 1979, in the Directors Room, City Administration Building,
Fayetteville, Arkansas.
CITY REPRESENTATIVES PRESENT: Wally Brt, Larry Poage, Bobbie Jones.
UTILITY REPRESENTATIVES PRESENT: John Kehn, Floyd Hornaday, John Parker,
Dick Shaw, L. 0. Ferguson.
COUNTY REPRESENTATIVES PRESENT: Bud Allen, Gen. Bruce Kendall.
DEVELOPERS AND ENGINEERS PRESENT: George Faucette, Jr., Doug Hemingway,
Calvin Edens.
The first item for discussion was the proposed Final Plat
of The Meadows, a subdivision outside the City but within the
Fayetteville Planning Area. Developers are: George Faucette, Jr.,
Rosemary Faucette, James McDonald II, Ann Marie McDonald, G. Harrison
Butler, Patricia Butler, George Shelton, Carole Shelton, Edgar Piper and Jane Piper.
George Faucette, Jr. and Doug Hemingway (Milholland Engineering 4 Surveying) were
present to represent the proposal Comments as follows:
THE MEADOWS
(Outside City)
Final Plat
were
1. Gen. Bruce Kendall $ Bud Allen (Washington County Planning Board): Mr. Allen
inquired what is happening with the question of improving State Highway 156.
Mr. Faucette said that he was still having a problem getting any extra right-of-
way from the other property owners along State Highway 156 to pave the Highway.
Mr. Faucette said these developers are providing for 40 ft. of right-of-way East
of the centerline of the existing right-of-way, but to his knowledge that was the
only right-of-way given.
Mr. Faucette advised that when the preliminary plat was approved, a condition of
that approval was that the developers would double chip and seal coat the new
road being platted and constructed. He said that they wished to let it settle
some more before sealing it. Mr. Allen reminded Mr. Faucette to be sure that his
road contractor have the County Road Superintendent inspect this road as it is
being built. Mr. Faucette said that there has already been some base and some
SB -2 put on the road and the ditches have been swaled, but it will need to be fine -
graded before it is sealed. General Kendall said that they should be sure to
let the Road Superintendent check the base and drainage both before it is sealed.
He advised Bobbie Jones that the County does not require a contract or bond for
unfinished improvements at this time, but they do require a signed letter from the
developer agreeing to the road improvements. This has already been given.
2. Dick Shaw (Southwestern Bell Telephone Company): Requested that the 25 ft. wide
utility easement along the South side of Sagely Lane and half way around the cul
de sac be extended all the way around the cul de sac and also along the North side
of Sagely Lane. Mr. Faucette objected, saying that he was sure Andy Calloway had
requested it as shown when the preliminary plat was reviewed. He did say that he
would be willing to provide whatever Mr. Calloway had requested at the preliminary
level. Mr. Shaw agreed with this also. (Planning Office Minutes records indicate
that Ozarks Electric had requested a 25 ft. easement along the South side of the
proposed road and all the way around the cul de sac, but had only requested a 15 ft.
wide easement along the North side of Sagely Lane. Mr. Calloway had voiced his
agreement with that easement request )
Mr. Faucette advised Mr. Shaw that one house has been started on Tract 2 already.
Plat Review Committee Meeting
August 16, 1979
Page 2
• 3. John Kehn (Arkansas Western Gas Company): Service to the lots has already been
installed. There are no problems.
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4. Larry Poage (Fire Inspector): This is outside the City. There is presently a
charge of $150.00 or more for runs made outside the City. It is possible that
at some time in the future we will cease to make fire runs outside the City.
5. L. 0. Ferguson (Warner Cable): We do not have service available to this
subdivision at this time.
6. Jack Whitting (Ozarks Electric Cooperative): Not present, but called the
Planning Office to request that the 15 ft. wide easement shown between Tracts 2
and 5 be widened to 20 ft. (10 ft. on each side of the lot line). All other
easements are satisfactory.
7. Don Bunn (City Engineer): Easements are satisfactory as platted. Mr. Bunn
was not present. Mr. Faucette advised Bobbie Jones that the water line for
this subdivision has already been installed. Sewer is not available.
8. Bobbie Jones (Planning Administrator): Asked if the creek on the South side of
the subdivision has a name; if so, put the name of the creek on the plat. Mr.
Faucette informed her that he had heard the creek referred to by two different
names and that was why no name was shown on the plat. The balance of Mrs. Jones
comments are:
L11, When it comes time for the mylars to be signed, be sure that all signatures
are done with permanent or india ink. Regular ballpoint pen ink will fade
off the plat.
(214 Submit a copy of the covenants for review.
3. Correct the engineer's address.
4. Add a caption to reference the location of the property. NOTE: This is on
the plat but was overlooked earlier.
5. In the legend for monuments, show the sizes. Mr. Hemingway advised her that
although the subdivision ordinance requires 4" X 4" X 30" concrete monuments,
they have been unable to purchase them locally. However, they can purchase
monuments having a diameter of .37 of a foot rather than 4" square. Mrs. Jones
thought this would be acceptable, as long as the plat shows the monument size
on it.
6. Property pins need to be placed on Tract 2 and Tract 4 where the cul de sac
begins.
7. In the legal description: correct the reference to the right-of-way of
Arkansas Highway 156 to read "the East right-of-way line of. . ."
Also in the legal description, the last bearing should be S 89-48-45 E,
not N 89-48-45 W.
8. On the plat itself, correct the bearings on the North and West sidesof the
subdivision to agree with the legal descriptions (the bearings are reversed
here, too).
9. In Tracts 4 and 5 add pins (offset from the centerline of the creek) where
the bearings change.
10. In the Certificate of Approval of Water System, change "meet" to "meets".
We will need 6 copies of the revision back to the Planning Office no later than
Monday, August 20, 1979, in order to put this on the Planning Commission agenda for
August 27, 1979.
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Plat Review Committee Meeting
August 16, 1979
Page 3
The next item for discussion was a proposed CALVIN EDENS $ APEL APARTMENTS
apartment complex on a large scale development Cleveland $ Hall
plan for the Northwest corner of Cleveland Street and Large Scale Development
Hall Avenue. Calvin Edens was present to represent. Comments were as follows:
1. Clayton Powell (Street Superintendent): Not present. His assistant, Al Rukgaber,
had advised Mrs. Jones that he knew Mr. Powell has talked to these developers and
he thinks they have arrived at some agreement on some improvements to correct a
problem which the Street Department has with this intersection. Mr. Powell is to
further advise the Planning Office on August 20 when he returns from vacation.
Mr. Edens said Mr. Powell had agreed to put in storm drainage if the developer would
put in curbs and sidewalks; however, he did not know whether anything had been
discussed on paving.
2. Don Bunn (City Engineer): Not present, but requested to know if the apartments
would be master metered on water service. Mr. Edens advised that they will master
meter the apartments since this is what Mr. Bunn preferred.
Mr. Bunn had already advised the Planning Office that water and sewer service are
available on Cleveland Street and on Hall Avenue.
Main extension fees will be: Water $1,000; Sewer $1500; (both $2500).
3. Wally Brt (Sanitation Superintendent): One trash container will not be large
enough to serve this number of units; you will need at least two 6 cubic yard
containers. The location of the one shown is satisfactory; however, I would like
to cut out the parking space South of it along the drive. Suggested the second one
be placed in the planter area to the Southeast of the most Northerly building.
The pads for the containers should be 15 ft. wide and 12 feet deep. They discussed
the radii on the driveway entrances and where the North-South driveway will turn
to go back East to Hall Avenue. (Bobbie Jones advised Mr. Edens that a new
ordinance has been passed concerning the size of parking spaces and access drives.
Under the new ordinance he could rearrange his parking to allow more room for the
Sanitation trucks to maneuver. Mr. Edens said that he would also like to move the
two spaces shown South of the two Southerly buildings to within the main parking
lot and eliminate those at the entrance off Cleveland Street.)
4. Larry Poage (Fire Inspector):Will each apartment have an exit directly to the
outside? Yes. There will be no inside hallways. The apartments will be two-story,
and will be back-to-back. A separate building is planned for the laundry.
Mr. Poage said that they will require either: (1) Two 10-1b. fire extinguishers
for each landing of each building (8 per building). Each fire extinguisher should
be installed in a wall cabinet. Or, (2) one 5 lb. fire extinguisher kept in each
apartment unit. A 10 lb. fire extinguisher will also be required in the laundry.
Mr. Poage questioned if these structures will be required to have fire walls; he
felt they might, but Mr. Edens understood that they would not.
5. Freeman Wood (Building Inspector): The buildings could not have more than a 20%
opening in the walls with the setbacks shown. Mrs. Jones advised Mr. Edens to get
with Mr. Wood the first of the week to discuss these comments further and also to
check on whether fire walls will be required.
6. John Kehn (Arkansas Western Gas): We have a gas line on the North side of Cleveland
and another one on the West side of Hall Avenue. We will need a 3 inch P.V.C.
conduit to cross the North side of your parking lot between Hall Avenue and the
laundry; then we will branch out toward the South end of the building North of there
and toward the North end of the building South of there. We will not need an
easement since this will be the developer's private service line.
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Plat Review Committee
August 16, 1979 '
Page 4
7. Floyd Hornaday $ John Parker (SWEPCO): We have electrical service on both streets.
We can serve the building on the Southeast corner from either street. We will
hang a transformer on one of the poles with a pedestal at the base and can then
run underground to the building, if you wish.
We have another pole almost on your Southwest property line. We may have to reset
it slightly to the East, hang another transformer on it, with a pedestal at the
base of the pole and serve underground from that location.
We could serve the North building from the same point with a pedestal on the South
corner but that would be a long way to run underground. Or, we could come off
Hall Avenue overhead in the 5 ft. North of your parking lot, setting a pole
in the corner where your property turns back toward the North. You could then take
it underground from there to your two buildings. (Mr. Hornaday thought this a better
location for a pole than the Southeast corner of the Northerly building, because
the latter location would conflict with the Sanitation service). Conduits for
gas and electricity can be in the same ditch, but they must have at least 1 ft.
separation laterally from each other. Mr. Edens did not yet know whether the
kitchen ranges would be gas or electric, but the water heaters will be gas and
each unit will have a 11 ton air conditioner (with condensers on the roof).
8. Dick Shaw (Southwestern Bell Telephone Company): Mr. Shaw asked where the electric
meters would be placed on the buildings. Mr. Hornaday said that they will be on
each end of the two South buildings and on the South end of the North building.
Mr. Edens did not think they would want phone facilities in the laundry. Mr. Edens
also said they plan to have a small chase running the length of the buildings,
behind each unit.
Mr. Shaw said they plan to come off the pole at the Southwest corner of the
property. He asked for the developer to install conduit (2 inch P.V.C. with pull
wires and sweep elbows) from the pole to the South end of the Southwest building.
They willput a pedestal there; from that pedestal they want a conduit run around
and to the West end of the Southeast building, put_3=_pedestal there, continue
the conduit through the center of the building to its East end and place another
pedestal there. From the pedestal at the South end of the Southwest building,
continue the conduit through the center of that building, place a pedestal at its
North end, then swing a conduit around the East side of the laundry to the South end
of the North building and put a pedestal there. If the buildings have fire walls,
they must find some other way to serve the North half of the North building. The
pedestals need to be put in place before the sidewalks are poured. I will need a
#6 grounding wire brought out somewhere at each of our terminal locations and tied
to an electrical neutral. We would like to have our pedestals as close to the
electrical service as possible for this reason. If you use "gang" meters, we
could probably set our pedestals against the wall just under the meters.
Mr Hornaday said that they do not want any gas meters set under their electrical
meters because it makes them too difficult to read and service; however, he had no
objection to the pedestals for telephone and TV cable being set under the electrical meters.
9. L. 0. Ferguson (Warner Cable): We also want a 2 inch P.V.C. conduit paralleling
the Telephone Company's. We also want sweep elbows and pull wires in the conduit.
Telephone and TV cable can be in the same ditch. We will also set pedestals in the
same areas as the Telephone Company.
• 10. Bobbie Jones (Planning Administrator): Gave
on parking which will permit smaller parking
too narrow, but he could put in some compact
Mr. Edens a copy of the new ordinance
spaces. However, his aisle widths are
car spaces and correct this.
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Plat Review Committee
August 16, 1979
Page 5
Mrs. Jones' other comments were as follows:
1 The property is zoned R-3 and does permit at least this many one -bedroom
units (60).
2. Hall Avenue has a right-of-way of 40 feet; 50 feet is required; we need a
written street easement for an additional 5 ft. off this property.
3. Cleveland Street has a right-of-way of 50 ft. The Planning Commission has
recommended that the Major Street Plan classification of Cleveland be reduced
from 80 ft. to 60 feet, but I don't think the Board of Directors has ever acted
on that. If it is required to be 80 feet, an additional 15 feet of right-of-way
will be needed to be dedicated off this property. I will have to check with the
City Manager's Office as to why this was never acted upon by the Board of Directors.
Mr. Edens said that even if the Major Street Plan is amended to require 60 feet,
he understood that Clayton Powell wanted the entire 10 feet additional off their
property to correct a drainage problem. He indicated the developers were agreeable
with this.
4. Setbacks shown are adequate if no more than 10 feet additional right-of-way is
needed for Cleveland.
5. Will the height of the buildingsexceed 20 feet? Mr. Edens said it would not.
6. Sufficient parking is shown, but suggest you try to rearrange it to meet the
new ordinance which will become effective 30 days after it is published in the
newspaper.
7. You have shown vegetation shown for the screening between your parking
property to the North. This must become view -obscuring within 2 years
constructed. However, I would like for the height of the screening or
to be reduced to 30 inches maximum between the East end of the parking
Hall Avenue.
8. 10% landscaping will
Hall Avenue.
9. Setbacks for parking and the widths and safety zones for driveways appear adequate.
10. A permit will be required from the City Engineer's Office for each driveway and
for any sidewalk, curb, etc.
11. Submit proof that this property has not been divided off a larger parcel since
June 29, 1970.
12. Since all the property owners having a common property boundary with you are of
a different zoning classification, you must submit proof to the Planning Office that
they have been advised of your development plans. Mrs. Jones provided Mr. Edens
with a copy of the ordinance listing the 3 methods of notifying these other owners.
13. I will furnish you information on the approval needed from the State Board of
Health and also the paragraph which must be on each page of the plans if the
building costs will exceed $50,000 per building.
14. Before the building(s) can be occupied: the parking lot must be paved and striped,
wheel stops or curbs must be installed around the parking areas, landscaping and
screening must be in place, house numbers must be on the building, and an as -
built plot plan must be filed with the Planning Office. If the permit has
already been taken out for the next building at the time the first one is finished,
the as -built plot plan can wait until all buildings are finished; but if the
permit(s) have not been taken out, I want the plan when the first building is
completed and a revision as each building is completed.
15. We need 6 copies of the revision no later than August 20 to be on the August 27
Subdivision Committee agenda.
and the
or a fence
fencing
area and
be required between the East end of the parking areas and
The meeting was adjourned at 10:30 A.M.