HomeMy WebLinkAbout1979-07-12 MinutesMINUTES OF A PLAT REVIEW COMMITTEE MEETING
The Fayetteville Plat Review Committee met at 9:00 A.M., Thursday, July 12, 1979,
in the Directors Room, City Administration Building, Fayetteville, Arkansas
CITY REPRESENTATIVES PRESENT: Clayton Powell, Wally Brt, Bill Boudrey, Bobbie
Jones.
UTILITY REPRESENTATIVES PRESENT: Dick Shaw, Floyd Hornaday, Ivan Bromley.
DEVELOPERS AND OTHER PRESENT: Bill Mandrell, Bill Lichlyter.
The only item for discussion at this meeting was a proposal
to construct a new building for The New School, a pre-school,
on property given to the school by Dr. Nettleship and lying
North of Township Road near ANL Laboratories. The only access
to the site is a private road owned by Dr. Nettleship. The City Board of Directors
had previously approved the creation of this "lot" without the lot having frontage
on an improved public street as required by the Zoning Ordinance. The City Planning
Commission had also previously approved the conditional use for this property.
Present to discuss the proposal with the Plat Review Committee were Bill Mandrell
of The New School and Bill Lichlyter of Lichlyter Construction. Comments were as
follows:
THE NEW SCHOOL
Near ANL Lab.
Large Scale Development
1. Dick Shaw (Southwestern Bell Telephone Company): The developer is going to
meet with us later and get the conduit for the building and to the property
line worked out. They need to furnish us a copy of the floor plan so we can
put on it what we will need.
We must have a letter from Dr. Nettleship giving us permission to bury cable
along his private drive coming off Johnson Road. We will be burying a minimum
distance of 6 ft. back from the edge of his blacktop.
We will then need either the developer to install conduit for us or a dedicated
easement from the developer's property line to the building.
2. Floyd Hornaday (Southwestern Electric Power Company): The closest electric service
point is to the East by•ANL Laboratories. We have a pole by the fence along
Dr. Nettleship's South property line, but it is a pretty good distance away.
To get down to this we will need a 15 ft. wide easement along Dr. Nettleship's
South property line and also along your South property line. In order to get
to the building, we would also need a 15 ft. wide easement running North-South
either betweenTracts A and B or on Tract A. The electric meter will probably
be placed on the Southeast corner or the East side of the building, depending on
what is most convenient for the developer. Let us know whether you want the
service to the building to be overhead or underground; you furnish the cable
and the ditch for underground service; SWEPCO furnishes everything for overhead
service.
Dick Shaw suggested making the North-South easement 20 ft. wide so that the
telephone company could use it also.
Bobbie Jones pointed out that they could not build over the easement and in
the R-0 District their building must be kept 25 ft. from the centerline of a
public easement.
3. Ivan Bromley (Warner Cable): We will bring our cable in with either the telephone
company or the electric company. We will have to get together later on this.
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July 12, 1979 - Page 2
4. Don Bunn (City Engineer): Mr. Mandrell informed Mr. Bunn that the School's
deed contains an easement for the use of a certain number of feet along Dr.
Nettleship's private drive.
Mr. Bunn said that sewer service is approximately 200 ft. to the Southwest of
this property. There would have to be a sewer main extended up to this property.
The developer would have to obtain an easement from the other property owner
(P.J. Tobin) to cross his property. Plans and specifications for the sewer
main must be prepared by the developer's engineer and approved by the City
Engineer before construction can begin on the sewer main. To serve Tract A
at the same time would require a manhole extended further to the East, but that
could be done at a later date.
There is an 8 -inch water line on Johnson Road and if you have an easement along
Dr. Nettleship's private road, you could lay a service line there, but it is
much closer to Township Road. You would need an easement to run a line from
Township (either off Mr. Tobin or Mrs. Romans), and you would have to get the
easement yourself. You may actually only need a residential type service, but
there is no fire hydrant with closer access than Johnson Road This is at least
1200 ft. to the West, assuming that the fire hydrant is actually at the entrance
to Dr. Nettleship's driveway. Mr. Bunn told Mr. Mandrell that in order to
provide fire protection, the developer would have to extend an 8 -inch water
main and install a fire hydrant, running the main up from Township Road. The
developer would have to have the plans and specifications for the main drawn,
approved by the City Engineer, and obtain the easement as well as pay the cost
of actually installing the main. He said they could put in a private fire
line and fire hydrant up from Township Road with the developer to pay the cost
of installation and maintaining it in the future, but it would be better if it
were a City main to be maintained by the City. Mr. Bunn asked if the toilets
would have flush tanks or flushometers. They will have flush tanks. Mr. Bunn
said he thought they could get by with a 1 -inch service into the building and
either a 5/8 -inch or 3/4 -inch tap. If the developer extends mains, there will
not be a main -extension fee, but there will be tap fees. The water tap fee
currently is $70 for a 5/8 -inch tap, but it may increase to $150 or more soon.
Mr. Bunn requested the easement along the developer's South property line be
widened to 25 ft.; he requested a 20 ft. easement up the East side of Tract A;
and a 20 ft. easement up the West side of Tract B (possibly on Dr. Nettleship's
property). Off-site easements needed to extend water and sewer services should
be at least 15 feet wide.
5. Bill Boudrey (Fire Department): Reviewed a copy of the floor plan showing
proposed exits with Mr. Mandrell. Asked that the fire hydrant be placed up
near Dr. Nettleship's private drive as the truck must have access to it. Agreed
to work with Mr. Mandrell on the number of and location of smoke detectors and
fire extinguishers.
6. Wally Brt (Sanitation Superintendent): Since there is no way we can get a
sanitation truck around behind the building, the location of the trash container
will need to be moved. Mr. Brt asked that it be moved up to within 20 ft. of
the front of the building. He also stated that he could not maneuver the driveways
as shown and asked that they be widened to have a 20 ft. radius and widened in
the driving lane also to at least 20 feet. The pad for the container should be
concrete at least 15 feet wide and 12 feet deep. You may fence the back and 2
sides but must leave the front open. If Dr. Nettleship's drive is only 12 feet
wide and asphalt, our sanitation truck will tear it all to pieces. We are
presently serving Dr. Nettleship with cans; that truck weighs about 6 tons empty.
With about 90 kids you must have either a 4 cu. yard or 6 cu. yard container or
have about 10 cans emptied about 3 times a week. The truck that serves the
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Plat Review Committee
July 12, 1979 - Page 3
containers weighs 18 tons empty and 36 tons when full.
7. Clayton Powell (Street Superintendent): I don't see how you can begin to
build and operate a commercial institution such as this without a public street.
The easements along Dr. Nettleship's private drive will lock in the position
of any future street. A public street would have to be built to the North of
any easements given. Once the easements are established and utilities are
placed in them, any relocation is at the property owner's expense. This private
drive is not eligible for any public maintenance and must be noted as such on
the plat.
If Dr. Nettleship is going to start severing off pieces of his property and
selling them, he needs to subdivide his property and put in the improvements.
Mr. Mandrell stated that the property had been given to the School and that they
could not afford to go elsewhere and purchase other property. He said they had
planned the location of the building in order to save trees, but acknowledged that
it might prove necessary to move the building farther to the South and East. He
said they had not encountered any problems when they were located in the ANL
Laboratory building in 1971 and 1972.
8. Kenneth Wagner (Arkansas Western Gas): Not present, but submitted the following
comments later: There is gas service on the West side of Dr. Murray's former
clinic, maybe 100 ft. up Johnson Road North of Township Road. There is also
gas on the South side of Township Road serving Fayetteville Plumbing, monument
works, and Pennington Construction, then it dead ends in that area. We do
serve Dr. Nettleship's clinic. Check on whether you can get an easement from
Dr. Nettleship to tie into that line and if you can get back in touch with me.
The only other way we could serve them, would be if they obtained other easements
and a main was extended to them.
9. Harold Lieberenz (Inspection Superintendent): The extreme Southwest corner
of Tract B lies in the flood plain. Before doing any excavation or filling
or making any changes in the contours of this area a development permit must
be obtained from the Inspection Office.
10. Bobbie Jones (Planning Administrator): We must process at least one lot split
on this transfer of property from Dr. Nettleship to you. With the A-1 zoning
on the eastern portion, we really cannot approve it as two separate parcels of
property. Dr. Nettleship is permitted no more than 3 lot splits before he must
process a subdivision .plat. Your lot area, outdoor play space area, and number
of parking spaces proposed is sufficient. The parking must be paved with at
least a minimum double chip and oil seal, striped off into individual spaces,
and have curbing or wheel stops so that no car extends beyond the parking area
by the time the building is ready for occupancy.
You must have letters from the State Board of Health: Building Safety Division
on the floor plan and plumbing riser diagrams; Sanitarian Services on food
preparation and serving areas; and also on the swimming pool before a permit
can be issued for the structures.
Check with the Sign Inspector, John Dietzen, on signs. You are limited as to
size, type and location.
The entire West property line is required to be screened by a view -obscuring
fence, view -obscuring vegetation, or a combination of the two. This may be
waived by the Planning Commission, but would then require that 10% of the
open area along that line be landscaped with plants having a minimum heighth
of 18inches. The waiver would have to be requested in writing.
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Plat Review Committee
July 12, 1979 Page 4
Future expansions may be made to the development without reprocessing a
large scale development if: (1) the additional floor space is less than
1Q,000 sq.ft.; no more than 25 new parking spaces are required; and no new
driveways are required.
You must furnish us proof of notification to adjoining property owners of
the property South of you before July 23.
A revision is needed on July 16 if you wish to be on the July 23 Subdivision
Committee agenda. (You might call and make arrangements to get it in first
thing on the morning of the 17th).
There being no further'business, the meeting was adjourned at 11:00 A.M.