HomeMy WebLinkAbout1979-03-08 MinutesA
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MINUTES OF A PLAT REVIEW COMMITTEE MEETING
A meeting of the Fayetteville Plat Review Committee was held on Thursday,
March 8, 1979, at 9:00 o'clock A.M. in the Board of Directors Room, City Admini-
stration Building, Fayetteville, Arkansas.
CITY REPRESENTATIVES PRESENT: Bobbie Jones, Gail Biswell, Clayton Powell,
Larry Poague, Don Bunn and Wally Brt.
UTILITY REPRESENTATIVES PRESENT: Kenneth Wagner and Dick Shaw.
OTHERS PRESENT: Gary Carnahan, Bob Crafton and Tom Hopper.
The first item for discussion was the
proposed Chestnut Apartments large scale
development plan submitted by Lindsey $
Associates, Inc. (Tract A only). Property
located north of Poplar Street and east
of Chestnut Avenue. Gary Carnahan, engineer,
was present to represent.
1. Clayton Powell (Street Superintendent): Stated that the developers have
volunteered to build Chestnut north to the north point of Tract C and
have agreed to dedicate the additional 5' right-of-way needed along the
north side of Poplar (in connection with the development of Tract 8). He
noted, however, that only Tract A is at issue with the large scale develop-
ment application. Mr. Powell referred to letters from Mr. Lindsey assuring
that he would build Chestnut to minimum city street standards and assuring
that he would comply with the wishes of the Planning Commission regarding
improvements they might require for Poplar Street, although he contended
that improvements along Poplar Street should not be pertinent.
Mr. Powell stated that he felt Mr. Lindsey should be required to improve
Poplar Street from Chestnut Avenue east to the northwest corner of Skull
Creek Bridge, and possibly even improve Skull Creek Bridge up to flood plain
capacity. standards. Mr. Powell stated that he would want the street improved
from the middle of the right-of-way northward and that this would require
12' of street improvements since the street was not originally built centered
on the right-of-way.
Mr. Powell stated that sidewalks should be required on one side of
Chestnut (preferrably on the west side) and on one side of Poplar (prefer-
rably on the South side since lots on the South side of the street are
mostly smaller than one acre and would not require a LSD plan before develop-
ment --therefore sidewalks could not be required). Mr. Powell stated that
he felt the property owner on the west side of -Chestnut should participate
in the cost of sidewalks and Mr. Carnahan replied that such participation
had been discussed with the property owner and he felt that the man would
be agreeable to participate in the cost.
Mr. Carnahan stated that, from the developer's point of view, improve-
ments could really not be required for Poplar Street (or even Chestnut Street
for that matter, although Mr. Lindsey had wanted to make the contribution)
since neither street actually abutted the large scale development (Tract A).
CHESTNUT APARTMENTS
Large Scale Development
N. of Poplar Street
A
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Plat Review Committee
March 8, 1979
Page 2
Mr. Carnahan noted that Tracts B and C are less than one acre in size and
had been split from the larger tract in order to enable the developer to
immediately obtain building permits. (Mrs. Jones stated that it was her
understanding that the developer planned to try to sell each tract separately
in the future.)
Mr. Powell stated that the developers should be required to widen the
Skull Creek Bridge at the same time they are required to re-establish and
improve Poplar Street at the center of the right-of-way. Mr. Carnahan stated
that to improve and widen the bridge would mean construction of a completely
new bridge and that he felt this should not be required since the property
line of Tract A did not abut the entire length of the existing bridge.
Mr. Powell replied that he felt that developers should not be allowed to
use lot splits, etc. as a means of circumventing regulations requiring off-
site improvements. He noted that this was simply his own interpretation and
did not want any argument with Mr. Carnahan or Mr. Lindsey since he appreci-
ated the fact that they have always been very cooperative with the City and
had always stood by whatever they said they would do. He said that he was
sure that if the City would require the street improvements that Mr. Lindsey
would "come through" and make the improvements.
2. Wally Brt (Sanitation Superintendent): Stated that he liked the location of
the container as shown on the drawing, but that he would need two 6 -yard
containers and suggested that the second one be placed beside the proposed
container. It was noted that Mr. Brt would also need a letter from the
property owners permitting the City's service trucks to use the streets
within the developments since the streets are private drives.
3. Larry Poage (Fire Inspector): Mr. Poage noted that he had discussed the
plans with Mr. Carnahan and had been assured that all exit doors would open
to the outside. He statedthat the plans looked good and that he would
recommend that built -in -the -wall, glass -enclosed fire extinguishers be used.
Mr. Carnahan questioned whether one extinguisher for every four apartments
on each level (upstairs and downstairs) would be sufficient and Mr. Poage
replied affirmatively.
4. Don Bunn (City Engineer): Water and sewer are available to the site. Stated
that he would need a 15' easement for the proposed three-year sewer line and
that he would like that easement labeled as solely for use of water and/or
sewer, as long as none of the other utilities needed in it. It was determined
that none of the others would be using the easement.
5. Kenneth Wagner (Arkansas Western Gas): No comments. (Apartments will be
total electric.)
6. Dick Shaw (S. W. Bell): Stated that the 15' utility easement shown on the plat
would be fine, however, he would want a 2" PVC line extended from the west
side of Buildings B and C to the easement, and from the northwest side of
Building A to the easement. He asked that the ends of the conduits be staked.
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Plat Review Committee
March 8, 1979
Page 3
7. Bobbie Jones (Planning Administrator):
(1) Will need the additional 5' right-of-way for Poplar Street officially
dedicated (submit copy of the document to her for her files);
(2) Parking will heed to be paved, striped and wheel -stopped by the time
the apartments are ready for occupancy;
(3) 10% screening will be needed in the three areas between Chestnut Street
and parking spaces;
(4) An as=built plot plan will be needed as soon as possible showing the
locations of the service lines and entrances into buildings of all
utilities, etc.;
(5) Building permits couldbe issued for Tracts B and C but not for Tract A
until the Planning Commission approves the large scale development;
(6) The Subdivision Committee or the Planning Commission would need to
determine whether street widening and improvements would be required
for Poplar Street and whether sidewalks should be required along the
south side of Poplar Street.
(7) Noted that this plan will be reviewed by the Subdivision Committee
(and possibly the Planning Commission should the Subd. Committee decide
to refer it on.to them) on the following Monday, March 12, 1979.
The next item for consideration was the
revised preliminary plat of East Oaks, a sub-
division located West of Crossover Road, South
of Brookside East Subdivision, and East of
Jerry D. Sweetser Subdivision; Northwest Finan-
cial Services, Inc., owner and developer; prop-
erty zoned R-1, Low Density Residential District.
Bob Crafton and Tom Hopper were present to
represent.
EAST OAKS
Revised Preliminary Plat
W. of Crossover Road
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1. Clayton Powell (Street Superintendent): Stated that this revised version
contained all the corrections he had requested earlier, other than no pro-
visions had been made in order to assure that improvements would be made
to Township Road's extension. He stated that he felt that some type of
provision to assure that the extension would be constructed should be made --
either by trust, escrow agreement or bill of assurance, etc.
He stated later on in the meeting that it had been brought to his atten-
tion that the owner of the property abutting the proposed extension of E.
Oaks Drive southward to Highway 45 had plans to develop his property in the
near future. Keeping those plans in mind, he stated, he felt that East Oaks
should be built 44' wide back-to-back (as a collector street) instead of
the 31' for a minor street. He stated that the City would pay the differ-
ence in costs between the 31' and the 44' of street.
Mr. Crafton responded that he did not think the City would want to
expend a large amount of money for the wider street at this time when it
could be as long as ten years before the collector street would be needed.
He stated that he felt a collector would not be needed until Township is
extended to Crossover Road; until Azalea Terrace is connected to Township;
Plat Review Committee
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Page 4
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and until both phases of this development are completed and connected to
Jerry Sweetser's Addition. He said that it could be several years until
all- those connections are completed and that he was sure the City could
find some better use for its money at this time. He also noted that he did
not really want a 4 -lane street running through his subdivision.
2. Larry Poage (Fire Inspector): No comments, other than that he felt the
street names were too much alike --too many "oaks".
3. Don Bunn (City Engineer).: No comments, everything has already been discussed
at the previous meeting.
4. Kenneth Wagner (Arkansas Western Gas): Stated that gas is available from
the northwest or from the east. Said that he would like the 25' building
setback on the south side of Lot 14, Block 11 to be labeled as both a build-
ing setback and utility easement; and that he would like a 15' gas easement
(71' each side of the lot line) between Lots 13 and 14, Block 16.
He also noted that they have a high pressure line approximately 5' with-
in the utility easement running along the west side of Crossover Road. He
stated that they require a 25' building setback from any high pressure gas
line, and therefore, there should be a 30' building setback along that side
of the road.
Mr. Wagner said he would like to give these developers "a gold star"
for separating drainage easements from utility easements on their plat.
S. Dick Shaw (S. W. Bell): Stated that he had several easements he would like
to request, but would submit them in writing to the engineers. A copy of
such list is attached hereto as a copy of the minutes hereof.
6. Bobbie Jones (Planning Administrator): Questioned whether they had made a
definite decision as to the division line between the two phases. Mr. Crafton
replied that the decision "was still up in the air," adding that they would
not be able to decide definitely on the dividing line until plans are com-
plete for drainage and sewer structures (the deciding factor being the loca-
tion of such structures).
Mrs. Jones noted that the Planning Commission would need to decide:
(1) Whether to require East Oaks Dr. to be built 44' wide back-to-back
as a collector street;
(2) Whether to require curbing, sidewalks, street lights, etc. along
Crossover Road;
(3) Upon an interpretation of off -sets as being either centerline to
centerline or radii to radii;
(4) Whether to waive the street light spacing; and
(5) Upon some type of assurance as to extension and construction of
Township Road improvements. She stated that she would like some
input from the City Manager's office on the matter.
Mr. Crafton noted that the developers had researched the City's policies
regarding requirements of off-site improvements before they had submitted
these plans and had come to the conclusion that the City had previously only
required that sufficient right-of-way for construction of the extension be
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Plat Review Committee
March 8, 1979
Page S
dedicated. The City had not required other developers to put up any money
for construction. He stated that if the Planning Commission decided to re-
quire that money be set aside for construction of the approximately 1/2 mile
of road across the north side of the development that this "would kill the
project." He stated that if they interpreted this off-site improvement
requirement to be a hard and fast rule (as Clayton Powell had inferred) he
would contend that Township Road should not be considered a part of the
subdivision since no driveways or lots will front on it.
Clayton Powell rebutted that he was in sympathy with the expense this
would cause the developers, however, he felt that the attitudes of the City
had changed dramatically since the last development was begun in the area
and that he did not think the Planning Commission or City Board would be
satisfied with receiving only the dedicated right-of-way and without receiv-
ing any assurances that the developers would participate in the construction
costs of extending Township.
After further discussion, Mrs. Jones noted that this plat would also
be reviewed by the Subdivision Committee and the Planning Commission on the
following Monday, March 12, 1979.
The meeting adjourned at 10:30 o'clock A.M.
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