HomeMy WebLinkAbout1978-11-30 Minutes• • • MINUTES OF A PLAT REVIEW COMMITTEE MEETING A meeting of the Fayetteville Plat Review Committee was held on Thursday, November 30, 1978, at 9:00 o'clock A.M. in the Board of Direc- tors Room, City Administration Building, Fayetteville, Arkansas. CITY REPRESENTATIVES PRESENT: Bobbie Jones, Gail Biswell, Clayton Powell, Wally Brt, Larry Poage, and Don Bunn. UTILITY REPRESENTATIVES PRESENT: Dick Shaw, Jimmy Crownover, John Kehn, and L. 0. Ferguson. OTHERS PRESENT: Mel Milholland, Kent Clement and Ervan Wimberly. The first item for discussion was the proposed plat of The Parnell Group for three Large Scale Developments which were being de- veloped as one shopping center. The three developments are (1) a proposed Triangle Builders' Supply and a rental building adjoin- ing thereo (hereinafter referred to as "Triangle/ Rental"); The Parnell Group, Inc., developers; (2) a proposed K -Mart, C F, W Manhattan Co., developer; and (3) a proposed supermarket build- ing, The Parnell Group, Inc., developer. The total tract of land combining these three LSDs is a 16 acre tract located at the SE intersec- tion of Highway 71 By -Pass and Highway 62B. Kent Clement was present to represent. THE PARNELL GROUP Large Scale Development Hwy. 71 By -Pass & Hwy. 62B 1. Clayton Powell (Street Superintendent): Mr. Powell stated that, although he assumed the plat showed the proper amount of right-of-way needed for Hwy. 628, the developers may find that additional right-of-way for the interchange may be needed when they apply to the highway department for driveway permits. He stated that the plat shows two right-of-ways for future city streets (one 50' and one 60') and that these right-of-ways either needed to be improved to normal city street standards or closed and barricaded. He said that one or both of these proposed streets were closed, this should be shown when the final plat is submitted. He stated that there was a 50' dedication for a future service road along the west side of the plat and that he really didn't think taxpayers should pay for the upkeep of a road which leads only to a shopping center. Bobbie Jones stated, however, that the intent of this required dedi- cation was the possible future extension of the service road south to connect with 18th street. Mr. Powell stated that, since this service road dedication is a re- quirement, he would like to see provisions made for adequate room for a cul-de-sac at the end of the service road on this plat in case the service road does notdevelop further south. Mrs. Jones stated that the developers were required to sign a contract with the city reserving this 50' service road dedication and agreeing to build the street at the city's call. She said that the city attorney • • • Plat Review Committee Meeting November 30, 1978 Page 2 was presently preparing the contract and would get if to Mr. Clement as soon as possible. 2. Wally Brt (Sanitation Superintendent): Mr. Brt stated that he thought the plat looked really great. He said that the needed 12' x 15' con- crete pads were shown on the plat and that the pads could be enclosed on three sides if the developers liked, or could be left open if they didn't want to enclose them. He stated that as soon as they were ready for sanitation service to begin that they should let him know. 3. Larry Poage (Fire Inspector): Mr. Poage inquired whether this review was for only the K -Mart building or the entire shopping center. Mr. Clement responded that they would be building all three LSDs concur- rently and wanted them all approved concurrently, if possible, so that the total picture could be seen. Mr. Poage stated that, since each building was over 15,000 square feet in area, sprinkling systems would be required in each building. He said that large exit lights (6" letters) would be needed in the K -Mart and supermarket buildings and that emergency lights in the K - Mart building would be needed. He said he wasn't sure about the exact number of emergency lights needed, but that probably 6 would be the minimum, and that these lights should be the type that had batteries and battery charger built-in. Mr. Poage stated that all exit doors should have easy access and that none should be leading from a room which was subject to being locked. He stated that since the buildings would all have to be built according to building codes, he didn't see any other outstanding prob- lems at this time. He stated that greater distances to exit doors would be allowed since the buildings would be sprinkled. He also stated that the specs on the sprinkling system would have to be ap- proved through the State. 4. Don Bunn (City Engineer): Mr. Bunn stated that the easements shown on the plat looked sufficient. He said that the developers should contact the highway department about regulations required along Hwy 62. He also said that the sewer on the south side of the development could probably tie into the existing manhole there, but there would be a main extension fee of approximately $5,400. if the K -Mart and super- market buildings tie into this existing sewer. Mr. Bunn said that water was available on the north of the develop- ment along the south side of Highway 62B. He said that if "Triangle/ Rental" or any of the future buildings tied into that existing main, there would be a charge of 2 cents per square foot. He said that the 25' easement on the East would be needed for water and sewer lines, and that there would be a 24" water line along the south side. 5. John Kehn (Arkansas Western Gas): Mr. Kehn stated that he felt a 35' easement instead of the platted 25' would be necessary along the East side of the development in order to allow room for gas lines as well • • • Plat Review Committee Meeting November 30, 1978 Page 3 as the water and sewer and any other lines which might be needed. Other than that, he stated that all the other easements looked sufficient. He said that main extension contracts would need to be executed and he asked Mr. Clement to contact the gas company about those contracts. 6. Dick Shaw (Southwestern Bell): Mr. Shaw stated that he would need an easement on the East to tie into Hollywood Street, and that, if possible, he would like it to be a 15' easement running along the North side of the proposed street which would connect with Hollywood. He stated that he would need a piece of conduit from the utility rooms of the '_'Triangle/ Rental" to tie into this easement to the east. He said he would need a #6 ground wire brought to that location to make sure the lines would tie together if they are separated from the power company entrance. Mr. Shaw stated that that would hold true on the K -Mart and supermarket buildings also. He said that finer details could be worked out when the actual development plans are being drawn. Don Bunn interposed to Mr. Clement whether there would be any concrete in the drainage ditch to the south of the development, or whether there would just be grass. Mr. Clement said that the ditch bottom would be grass, but it would curve out with concrete flumes. Mr. Bunn said that there were not any regulations at the present for the drainage ditches to be concrete, but that he thought concrete would be required in the future. He told Mr. Clement that he would like to have "something besides a dirt bottom in order to save the environment and prevent erosion." 7. Bobbie Jones (Planning Administrator): Mrs. Jones stated that the total parking proposed was sufficient for the entire development, but there was a possibility that the individual businesses would not have adequate park- ing for their separate parcel of land. Mr. Clement replied that all the developers in the shopping center had signed an agreement stating that any shopper of any business could park anywhere in the shopping center parking areas. Mrs. Jones stated that the Planning Commission would need to approve this agreement if it was found that the individual businesses did not have sufficient parking spaces on their individual land parcels. Mrs. Jones stated that the 60' right-of-way should be labeled and that Mr. Clement should find out whether the developers were agreeable to improving it and/or the 50' right-of-way immediately south thereof. Mrs. Jones asked Mr. Clement if he knew the proposed height of the "Triangle/Rental" buildings and whether he thought they would exceed the 20' limit. She said a variance would need to be requested if they would exceed the 20' limit. Mr. Clement responded that he thought the height would probably be 20'. Mrs. Jones stated that the K -Mart and supermarket buildings would each be required to have one 14' high, 10' x 45' truck berth and the "Triangle/Rental" buildings would each need a 10' x 25' truck berth. She said that the plat should show the fencing down the East property line and that if either of the street rights-of-way abutting that side of the development were closed or barricaded, the fencing should go along the barrier line, also. She said that the Planning Commission may ask • • • Plat Review Committee Meeting November 30, 1978 Page 4 them to extend the fencing to the SE corner of the property as the ordinance requires screening between commercial/industrial zones and residential zones. Finally, Mrs. Jones stated that there is a 20' building setback from the centerline of a general utility easement. She stated that a Board of Adjustment variance would be needed if all the utilities are to go in these 35' easements. She asked Mr. Clement whether he thought the building plans could be revised in order to keep the building further away from the ease- ment center lines, and he replied that he did not think so. He said that if the plans were revised to allow for greater space between the buildings and the easement centerlines, required parking spaces would be lost. Mrs. Jones asked Mr. Clement whether the areas marked "future" on the plat were the same lot as the supermarket and Mr. Clement stated that they were. Mrs. Jones noted that she would need a revision by next Monday in order to go to the next Planning Commission meeting on December llth. She also stated that a Conditional Use permit for the "Triangle/Rental" parking would be needed if that parcel is found to not have sufficient parking space on its own parcel of land. 8. Larry Wood (Planning Consultant): Mr. Wood was not present at the meeting, but submitted the following comments. Mr. Wood stated that he recommended that the access drives to the three areas marked "future" development on the plat (situated along Highway 62B) should be only through the shopping center parking lot in order to disallow additional curb cuts on the highway. The next item for discussion was the Planned Unit Development plat of Milby Pickell for Northwood Homes, Inc. located North of Township Road, West of Century Drive Estates and South of Butterfield Subdivision. Mel Milholland, engineer, was present to represent. NORTHWOOD HOMES, INC. Planned Unit Development Township Road 1. Clayton Powell (Street Superintendent): Mr. Powell stated that he would want an additional 20' right-of-way dedicated along the North side of Town- ship Road He also stated that he would like the boulevard running through the middle of this PUD to be 20' instead of the 16' as platted. He said that 16' drvies would cause alot of traffic congestion, because, no matter what the rules are, some cars inevitably end up parking alongside the street and 16' is just not enough clearance. Mr. Powell also stated that he felt there was a problem with the property lines of this plat. He said that Mr. Pickell owns some additional property to the North of this plat which is not included therein. He said that that property to the North was left essentially landlocked since the only access to it is a street dedication strip that is in actuality a washed out drainage hollow much too steep in grade for a good street. 2. Wally Brt (Sanitation Superintendent): Mr. Brt stated that he would also want the private drives to be 20' in width. He said that he would need • • • Plat Review Committee Meeting November 30, 1978 Page 5 letters from the property owners giving permission for the sanitation trucks to go onto the private drives and stating that the City would not be respon- sible for any damage to the common green areas and/or curbs by the trucks since they were really not wide enough (as platted) to permit turn -around. He also said he would need a 50' right-of-way with a 40' radius at the end of the private drive cul-de-sac. He said he would like a copy of the Property Owners' Association covenants. 3. Larry Poage (Fire Inspector): Mr. Poage stated that his only comment was that he, too, would like the private drive to be 20' in width. 4. Don Bunn (City Engineer): Mr. Bunn stated that the private drive would need to be named in order to facilitate the water and sewer department records. He said that sewer was in Century Estates. He said water was in Butterfield and Century but that it is low pressure and since they can't tie-in adequately on these low-pressure lines, they will have to run water up Township Road. John Kehn (Arkansas Western Gas): Mr. Kehn stated that the easements shown would be fine and that gas is available on the North and East. 6. Jimmy Crownover (Ozarks'Electric): Mr. Crownover stated that the West 5 Lots (Block 1) lie in Ozarks Electric's service district and the East 4 Lots (Block 2) are in Swepco's service district. He stated that the overhead power line running along the eastern side of Lot 5 south to Township is situated nearly on the power companies' boundary line. He said that Mr. Pickell planned to have this overhead line removed starting at the south side of Lot 5 and running on down to Township Road. This part of the line would be replaced with underground line. He stated he would want an easement between Lots 4 and 5 and that since the gas company also would like in this easement, it should be at least 25' wide. 7. Dick Shaw (Southwestern Bell): Mr. Shaw asked that all easements not backed up with an existing easement be shown as 25' utility easements. These ease- ments would be on the West and North sides of the PUD as well as the east side of Lot 1, Block 2. Mr. Shaw stated that his company had some line on the overhead line proposed for removal and that they should be notified before removal. He also stated there would be some relocation charges. 8. L. 0. Ferguson (Warner Cable): Mr. Ferguson said he did not think they had any cable on the overhead line proposed for removal. 9. Larry Wood (Planning Consultant): Mr. Wood was not present, but submitted the following comments. Mr. Wood stated that he would like to know whether the common green areas would be maintained by a Property Owners' Association or by an agreement with the City. 10. Bobbie Jones (Planning Administrator): on the plat stated "common green areas" She said the boulevard median should be 20' for the private drive as called for Mrs. Jones noted that the notation should be shown as "common property." decreased to 20', thereby allowing by the ordinance. She said the full Plat Review Committee Meeting November 30, 1978 Page 6 width of the area now designated as "private drive" should "private drive and utility easement." She stated that the do not have the right to use any area unless designated as She stated that the following should be noted as 25' (1) The east side of Lot 1, Block 2; (2) The south side of Lot 2, Block 2; (3) The north side of Lot 5, Block 1; (4) The west side of Lots 1-5, Block 1; (5) Along the property line between Lots 4 and 5, Block 1 Mrs. Jones also stated that she felt strongly that Mr. Pickell's other property should have been included on this plat. She said she was not sure that the existing street stub right-of-way off Elizabeth Street could be utilized without building a street and cul-de-sac and without a waiver from the Board of Adjustment. She said she was not even sure a street could be built from what she has heard about the steepness of the grade. Mr. Milholland replied that Mr. Pickell had plans to build a home on this remaining property and that it was not included as part of this PUD for that reason. He said they wanted to try to get this plat approved without having to add the other property thereto. Mrs. Jones stated that the Plan- ning Commission might "kick back" this plat for the reason that this other property was not included and could very well be landlocked. Mrs. Jones stated that the plat should show the quarter -section corners the legal description is called from to the NE corner of Lot 5 and should show a section corner East of the SE corner of Lot 1, Block 2 (this point is on the centerline of Township Road). She said that a dedication of 20' for additional right-of-way along Township Road would be needed. Mrs. Jones noted that she had come out with a gap between the North side of Lot 2 and the South side of Block 3 of Butterfield Subdivision when she was platting this PUD in her atlas. She said there was a good possibility that there was an error in her atlas. Mr. Milholland replied that a survey had been made and it did not show any discrepancy or "gap" between the developments. Mrs. Jones said she felt sure her platbook or the deeds were probably in error. She noted that the following should be added on the plat: (1) "Low Density Residential District" should be stated following the line reading "Zoned R-1!'; (2) The proposed use should be noted (i.e., "Single Family"); and (3) A blank should be provided for the Secretary of the Planning Commission to sign. Mrs. Jones informed Mr. Milholland that signatures of all adjoining property owners would be needed before the Planning Commission would approve or disapprove the plat. She stated that if any of the owners refused to sign, a notation should be made stating the name of the person who had pre- sented the plans to the owner and noting the name of the person who had been presented with the plans and had refused to sign. She also noted that concrete monuments at each corner of the subdi- vision and iron pins at each lot corner should be noted on the plat. • be designated as utility companies a utility easement. utility easements: Plat Review Committee Meeting • November 30, 1978 Page 7 • • Mrs. Jones stated that she would need a copy of the Property Owners' Association agreement submitted with the final plat and a copy of the proposed Protective Covenants submitted with the preliminary plat. She stated that the plat should reflect the name and addresses of the owner, developer and engineer of the project. She said a street light would be needed at the intersection of the private drive with Township Road and that it would be between the developer and the Planning Commission as to whether any street lights would be required along the private drive. She stated that the Planning Commission could requireupgrading of Township Road along this property, which could include curbs, gutters, drainage, and widening of pavement and/or sidewalks. She said the Planning Commission was fairly consistent about requiring sidewalks. Clayton Powell interposed that he feels Township Road definitely needs storm drainage and asphalt curbins with drop inlets in the radius of the proposed private drive. He said he would recommend the Planning Commission to ask for installation of a storm unit upon the city's call Mrs. Jones stated that the private drive should be named and desig- nated on the plat as a "private road". She said that the plat should state that maintenance would be the responsibility of areighborhood Property Owners' Association and not the responsibility of the City. She said that the developer should submit a copy of the Protective Covenants with the preliminary plat and these covenants should contain provisions insuring the maintenance of the private road and granting to the City the right to use said road for providing services to property owners (such services as meter reading, emergency medical and fire services, etc.). She stated that the developer is required to erect at the entrance of the private drive a sign no larger than 24" x 12" designating the road as a "private drive". Finally, Mrs. Jones stated that if the Planning Commission decides to require the developer to include a storm draininage system, she recommended that they require the system to be approved by the City Street Supreintendent. The last item for discussion was the pro- posed final plat of Sunset Woods, a Planned Unit Development located South of North Street, West of Sunset Avenue, and North of Cleveland Street. Ervan Wimberly was present to represent. SUNSET WOODS Planned Unit Development Final Plat 1. Clayton Powell (Street Superintendent): Mr. Powell stated that the age plans and street layouts had been fine on the preliminary plat since they did not appear to be changed, they were still fine. He would like copies of the "as built" plans when they are ready. Mr. Powell stated that the easement noted along the west side plat should be changed to read "utility and drainage easement." He that this was the easement running along the south sides of Lots 18 drain - and, said he of the explained , 19 $ 20. 2. Wally Brt (Sanitation Superintendent): Mr. Brt stated he would need letters from all property owners giving consent for the sanitation trucks to use the private drives. He also stated he would like copies of the Protective Cove- nants and the Property Owners' Association agreement. He said that both of Plat Review Committee Meeting • November 30, 1978 Page 8 • • these documents should contain provisions permitting the City to use the private drives for their service trucks and emergency vehicles. 3. John Kehn (Arkansas Western Gas): Mr. Kehn commented that details for this plat had been previously worked out and he didn't feel any further comments were necessary. He did state, however, that they had a 6" line running up this southern drainage easement and a "berm" would need to be built over it. Mr. Wimberly also stated that ditch checks would be used 4. Dick Shaw (Southwestern Bell): Mr. Shaw noted that the word "easement" in the legend should be changed to read "utility easement". 5. Bobbie Jones (Planning Administrator): Mrs. Jones stated that the width of Lewis Lane should be noted on the plat. She also noted that the private streets should all have signs at their entrances denoting them as "private drives". She said concrete monuments and iron pins should be noted, as well as any street lights required at intersections. She stated that a street light should probably be placed at the intersection of Sunset Place and Sunset Avenue and she inquired of Mr. Wimberly whether there would be any street lights anywhere else in the PUD. He replied that, although he thought there would be, he was not sure of their exact locations at this time. Mrs. Jones questioned Mr. Wimberly whether there were plans to close the North street right -o£ -way. Mr. Wimberly replied that he had talked to the City Attorney, Jim McCord, about this and they had decided that the best way to close the street would be by use of a petition. He said that Mr. McCord had stated that the street could either be closed by petition or by ordinance from the City Board of Directors. The meeting adjourned at 11:45 o'clock A.M.