HomeMy WebLinkAbout1978-11-30 Minutes•
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MINUTES OF A PLAT REVIEW COMMITTEE MEETING
A meeting of the Fayetteville Plat Review Committee was held on
Thursday, November 30, 1978, at 9:00 o'clock A.M. in the Board of Direc-
tors Room, City Administration Building, Fayetteville, Arkansas.
CITY REPRESENTATIVES PRESENT: Bobbie Jones, Gail Biswell, Clayton Powell,
Wally Brt, Larry Poage, and Don Bunn.
UTILITY REPRESENTATIVES PRESENT: Dick Shaw, Jimmy Crownover, John Kehn,
and L. 0. Ferguson.
OTHERS PRESENT: Mel Milholland, Kent Clement and Ervan Wimberly.
The first item for discussion was the
proposed plat of The Parnell Group for three
Large Scale Developments which were being de-
veloped as one shopping center. The three
developments are (1) a proposed Triangle
Builders' Supply and a rental building adjoin-
ing thereo (hereinafter referred to as "Triangle/
Rental"); The Parnell Group, Inc., developers;
(2) a proposed K -Mart, C F, W Manhattan Co.,
developer; and (3) a proposed supermarket build-
ing, The Parnell Group, Inc., developer. The
total tract of land combining these three LSDs
is a 16 acre tract located at the SE intersec-
tion of Highway 71 By -Pass and Highway 62B.
Kent Clement was present to represent.
THE PARNELL GROUP
Large Scale Development
Hwy. 71 By -Pass
& Hwy. 62B
1. Clayton Powell (Street Superintendent): Mr. Powell stated that, although
he assumed the plat showed the proper amount of right-of-way needed for
Hwy. 628, the developers may find that additional right-of-way for the
interchange may be needed when they apply to the highway department for
driveway permits. He stated that the plat shows two right-of-ways for
future city streets (one 50' and one 60') and that these right-of-ways
either needed to be improved to normal city street standards or closed
and barricaded. He said that one or both of these proposed streets were
closed, this should be shown when the final plat is submitted. He stated
that there was a 50' dedication for a future service road along the
west side of the plat and that he really didn't think taxpayers should
pay for the upkeep of a road which leads only to a shopping center.
Bobbie Jones stated, however, that the intent of this required dedi-
cation was the possible future extension of the service road south to
connect with 18th street.
Mr. Powell stated that, since this service road dedication is a re-
quirement, he would like to see provisions made for adequate room for
a cul-de-sac at the end of the service road on this plat in case the
service road does notdevelop further south.
Mrs. Jones stated that the developers were required to sign a contract
with the city reserving this 50' service road dedication and agreeing to
build the street at the city's call. She said that the city attorney
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Plat Review Committee Meeting
November 30, 1978
Page 2
was presently preparing the contract and would get if to Mr. Clement
as soon as possible.
2. Wally Brt (Sanitation Superintendent): Mr. Brt stated that he thought
the plat looked really great. He said that the needed 12' x 15' con-
crete pads were shown on the plat and that the pads could be enclosed
on three sides if the developers liked, or could be left open if they
didn't want to enclose them. He stated that as soon as they were
ready for sanitation service to begin that they should let him know.
3. Larry Poage (Fire Inspector): Mr. Poage inquired whether this review
was for only the K -Mart building or the entire shopping center. Mr.
Clement responded that they would be building all three LSDs concur-
rently and wanted them all approved concurrently, if possible, so that
the total picture could be seen.
Mr. Poage stated that, since each building was over 15,000 square
feet in area, sprinkling systems would be required in each building.
He said that large exit lights (6" letters) would be needed in the
K -Mart and supermarket buildings and that emergency lights in the K -
Mart building would be needed. He said he wasn't sure about the exact
number of emergency lights needed, but that probably 6 would be the
minimum, and that these lights should be the type that had batteries
and battery charger built-in.
Mr. Poage stated that all exit doors should have easy access and
that none should be leading from a room which was subject to being
locked. He stated that since the buildings would all have to be built
according to building codes, he didn't see any other outstanding prob-
lems at this time. He stated that greater distances to exit doors
would be allowed since the buildings would be sprinkled. He also
stated that the specs on the sprinkling system would have to be ap-
proved through the State.
4. Don Bunn (City Engineer): Mr. Bunn stated that the easements shown
on the plat looked sufficient. He said that the developers should
contact the highway department about regulations required along Hwy 62.
He also said that the sewer on the south side of the development
could probably tie into the existing manhole there, but there would be
a main extension fee of approximately $5,400. if the K -Mart and super-
market buildings tie into this existing sewer.
Mr. Bunn said that water was available on the north of the develop-
ment along the south side of Highway 62B. He said that if "Triangle/
Rental" or any of the future buildings tied into that existing main,
there would be a charge of 2 cents per square foot. He said that the
25' easement on the East would be needed for water and sewer lines,
and that there would be a 24" water line along the south side.
5. John Kehn (Arkansas Western Gas): Mr. Kehn stated that he felt a 35'
easement instead of the platted 25' would be necessary along the East
side of the development in order to allow room for gas lines as well
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Plat Review Committee Meeting
November 30, 1978
Page 3
as the water and sewer and any other lines which might be needed. Other
than that, he stated that all the other easements looked sufficient. He
said that main extension contracts would need to be executed and he asked
Mr. Clement to contact the gas company about those contracts.
6. Dick Shaw (Southwestern Bell): Mr. Shaw stated that he would need an
easement on the East to tie into Hollywood Street, and that, if possible,
he would like it to be a 15' easement running along the North side of
the proposed street which would connect with Hollywood. He stated that
he would need a piece of conduit from the utility rooms of the '_'Triangle/
Rental" to tie into this easement to the east. He said he would need a
#6 ground wire brought to that location to make sure the lines would tie
together if they are separated from the power company entrance. Mr. Shaw
stated that that would hold true on the K -Mart and supermarket buildings
also. He said that finer details could be worked out when the actual
development plans are being drawn.
Don Bunn interposed to Mr. Clement whether there would be any concrete
in the drainage ditch to the south of the development, or whether there
would just be grass. Mr. Clement said that the ditch bottom would be grass,
but it would curve out with concrete flumes. Mr. Bunn said that there were
not any regulations at the present for the drainage ditches to be concrete,
but that he thought concrete would be required in the future. He told Mr.
Clement that he would like to have "something besides a dirt bottom in
order to save the environment and prevent erosion."
7. Bobbie Jones (Planning Administrator): Mrs. Jones stated that the total
parking proposed was sufficient for the entire development, but there was
a possibility that the individual businesses would not have adequate park-
ing for their separate parcel of land.
Mr. Clement replied that all the developers in the shopping center had
signed an agreement stating that any shopper of any business could park
anywhere in the shopping center parking areas. Mrs. Jones stated that
the Planning Commission would need to approve this agreement if it was
found that the individual businesses did not have sufficient parking spaces
on their individual land parcels.
Mrs. Jones stated that the 60' right-of-way should be labeled and
that Mr. Clement should find out whether the developers were agreeable to
improving it and/or the 50' right-of-way immediately south thereof.
Mrs. Jones asked Mr. Clement if he knew the proposed height of the
"Triangle/Rental" buildings and whether he thought they would exceed the
20' limit. She said a variance would need to be requested if they would
exceed the 20' limit. Mr. Clement responded that he thought the height
would probably be 20'.
Mrs. Jones stated that the K -Mart and supermarket buildings would
each be required to have one 14' high, 10' x 45' truck berth and the
"Triangle/Rental" buildings would each need a 10' x 25' truck berth.
She said that the plat should show the fencing down the East property
line and that if either of the street rights-of-way abutting that side
of the development were closed or barricaded, the fencing should go along
the barrier line, also. She said that the Planning Commission may ask
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Plat Review Committee Meeting
November 30, 1978
Page 4
them to extend the fencing to the SE corner of the property as the ordinance
requires screening between commercial/industrial zones and residential zones.
Finally, Mrs. Jones stated that there is a 20' building setback from
the centerline of a general utility easement. She stated that a Board of
Adjustment variance would be needed if all the utilities are to go in these
35' easements. She asked Mr. Clement whether he thought the building plans
could be revised in order to keep the building further away from the ease-
ment center lines, and he replied that he did not think so. He said that if
the plans were revised to allow for greater space between the buildings and
the easement centerlines, required parking spaces would be lost.
Mrs. Jones asked Mr. Clement whether the areas marked "future" on the
plat were the same lot as the supermarket and Mr. Clement stated that they
were.
Mrs. Jones noted that she would need a revision by next Monday in order
to go to the next Planning Commission meeting on December llth. She also
stated that a Conditional Use permit for the "Triangle/Rental" parking would
be needed if that parcel is found to not have sufficient parking space on
its own parcel of land.
8. Larry Wood (Planning Consultant): Mr. Wood was not present at the meeting,
but submitted the following comments. Mr. Wood stated that he recommended
that the access drives to the three areas marked "future" development on the
plat (situated along Highway 62B) should be only through the shopping center
parking lot in order to disallow additional curb cuts on the highway.
The next item for discussion was the
Planned Unit Development plat of Milby Pickell
for Northwood Homes, Inc. located North of
Township Road, West of Century Drive Estates
and South of Butterfield Subdivision. Mel
Milholland, engineer, was present to represent.
NORTHWOOD HOMES, INC.
Planned Unit Development
Township Road
1. Clayton Powell (Street Superintendent): Mr. Powell stated that he would
want an additional 20' right-of-way dedicated along the North side of Town-
ship Road He also stated that he would like the boulevard running through
the middle of this PUD to be 20' instead of the 16' as platted. He said
that 16' drvies would cause alot of traffic congestion, because, no matter
what the rules are, some cars inevitably end up parking alongside the street
and 16' is just not enough clearance.
Mr. Powell also stated that he felt there was a problem with the
property lines of this plat. He said that Mr. Pickell owns some additional
property to the North of this plat which is not included therein. He said
that that property to the North was left essentially landlocked since the
only access to it is a street dedication strip that is in actuality a washed
out drainage hollow much too steep in grade for a good street.
2. Wally Brt (Sanitation Superintendent): Mr. Brt stated that he would also
want the private drives to be 20' in width. He said that he would need
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Plat Review Committee Meeting
November 30, 1978
Page 5
letters from the property owners giving permission for the sanitation trucks
to go onto the private drives and stating that the City would not be respon-
sible for any damage to the common green areas and/or curbs by the trucks
since they were really not wide enough (as platted) to permit turn -around.
He also said he would need a 50' right-of-way with a 40' radius at the end
of the private drive cul-de-sac. He said he would like a copy of the
Property Owners' Association covenants.
3. Larry Poage (Fire Inspector): Mr. Poage stated that his only comment was that
he, too, would like the private drive to be 20' in width.
4. Don Bunn (City Engineer): Mr. Bunn stated that the private drive would need
to be named in order to facilitate the water and sewer department records.
He said that sewer was in Century Estates. He said water was in Butterfield
and Century but that it is low pressure and since they can't tie-in adequately
on these low-pressure lines, they will have to run water up Township Road.
John Kehn (Arkansas Western Gas): Mr. Kehn stated that the easements shown
would be fine and that gas is available on the North and East.
6. Jimmy Crownover (Ozarks'Electric): Mr. Crownover stated that the West 5 Lots
(Block 1) lie in Ozarks Electric's service district and the East 4 Lots (Block
2) are in Swepco's service district. He stated that the overhead power line
running along the eastern side of Lot 5 south to Township is situated nearly
on the power companies' boundary line. He said that Mr. Pickell planned to
have this overhead line removed starting at the south side of Lot 5 and
running on down to Township Road. This part of the line would be replaced
with underground line. He stated he would want an easement between Lots 4
and 5 and that since the gas company also would like in this easement, it
should be at least 25' wide.
7. Dick Shaw (Southwestern Bell): Mr. Shaw asked that all easements not backed
up with an existing easement be shown as 25' utility easements. These ease-
ments would be on the West and North sides of the PUD as well as the east
side of Lot 1, Block 2. Mr. Shaw stated that his company had some line on
the overhead line proposed for removal and that they should be notified
before removal. He also stated there would be some relocation charges.
8. L. 0. Ferguson (Warner Cable): Mr. Ferguson said he did not think they had
any cable on the overhead line proposed for removal.
9. Larry Wood (Planning Consultant): Mr. Wood was not present, but submitted
the following comments. Mr. Wood stated that he would like to know whether
the common green areas would be maintained by a Property Owners' Association
or by an agreement with the City.
10. Bobbie Jones (Planning Administrator):
on the plat stated "common green areas"
She said the boulevard median should be
20' for the private drive as called for
Mrs. Jones noted that the notation
should be shown as "common property."
decreased to 20', thereby allowing
by the ordinance. She said the full
Plat Review Committee Meeting
November 30, 1978
Page 6
width of the area now designated as "private drive" should
"private drive and utility easement." She stated that the
do not have the right to use any area unless designated as
She stated that the following should be noted as 25'
(1) The east side of Lot 1, Block 2;
(2) The south side of Lot 2, Block 2;
(3) The north side of Lot 5, Block 1;
(4) The west side of Lots 1-5, Block 1;
(5) Along the property line between Lots 4 and 5, Block 1
Mrs. Jones also stated that she felt strongly that Mr. Pickell's other
property should have been included on this plat. She said she was not sure
that the existing street stub right-of-way off Elizabeth Street could be
utilized without building a street and cul-de-sac and without a waiver from
the Board of Adjustment. She said she was not even sure a street could be
built from what she has heard about the steepness of the grade.
Mr. Milholland replied that Mr. Pickell had plans to build a home on
this remaining property and that it was not included as part of this PUD for
that reason. He said they wanted to try to get this plat approved without
having to add the other property thereto. Mrs. Jones stated that the Plan-
ning Commission might "kick back" this plat for the reason that this other
property was not included and could very well be landlocked.
Mrs. Jones stated that the plat should show the quarter -section corners
the legal description is called from to the NE corner of Lot 5 and should
show a section corner East of the SE corner of Lot 1, Block 2 (this point is
on the centerline of Township Road). She said that a dedication of 20' for
additional right-of-way along Township Road would be needed.
Mrs. Jones noted that she had come out with a gap between the North
side of Lot 2 and the South side of Block 3 of Butterfield Subdivision when
she was platting this PUD in her atlas. She said there was a good possibility
that there was an error in her atlas. Mr. Milholland replied that a survey
had been made and it did not show any discrepancy or "gap" between the
developments. Mrs. Jones said she felt sure her platbook or the deeds were
probably in error.
She noted that the following should be added on the plat:
(1) "Low Density Residential District" should be stated following the
line reading "Zoned R-1!';
(2) The proposed use should be noted (i.e., "Single Family"); and
(3) A blank should be provided for the Secretary of the Planning Commission
to sign.
Mrs. Jones informed Mr. Milholland that signatures of all adjoining
property owners would be needed before the Planning Commission would approve
or disapprove the plat. She stated that if any of the owners refused to
sign, a notation should be made stating the name of the person who had pre-
sented the plans to the owner and noting the name of the person who had been
presented with the plans and had refused to sign.
She also noted that concrete monuments at each corner of the subdi-
vision and iron pins at each lot corner should be noted on the plat.
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be designated as
utility companies
a utility easement.
utility easements:
Plat Review Committee Meeting
• November 30, 1978
Page 7
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Mrs. Jones stated that she would need a copy of the Property Owners'
Association agreement submitted with the final plat and a copy of the
proposed Protective Covenants submitted with the preliminary plat. She
stated that the plat should reflect the name and addresses of the owner,
developer and engineer of the project. She said a street light would be
needed at the intersection of the private drive with Township Road and
that it would be between the developer and the Planning Commission as to
whether any street lights would be required along the private drive. She
stated that the Planning Commission could requireupgrading of Township Road
along this property, which could include curbs, gutters, drainage, and
widening of pavement and/or sidewalks. She said the Planning Commission was
fairly consistent about requiring sidewalks.
Clayton Powell interposed that he feels Township Road definitely needs
storm drainage and asphalt curbins with drop inlets in the radius of the
proposed private drive. He said he would recommend the Planning Commission
to ask for installation of a storm unit upon the city's call
Mrs. Jones stated that the private drive should be named and desig-
nated on the plat as a "private road". She said that the plat should state
that maintenance would be the responsibility of areighborhood Property
Owners' Association and not the responsibility of the City. She said that
the developer should submit a copy of the Protective Covenants with the
preliminary plat and these covenants should contain provisions insuring
the maintenance of the private road and granting to the City the right to
use said road for providing services to property owners (such services as
meter reading, emergency medical and fire services, etc.). She stated that
the developer is required to erect at the entrance of the private drive a
sign no larger than 24" x 12" designating the road as a "private drive".
Finally, Mrs. Jones stated that if the Planning Commission decides to
require the developer to include a storm draininage system, she recommended
that they require the system to be approved by the City Street Supreintendent.
The last item for discussion was the pro-
posed final plat of Sunset Woods, a Planned Unit
Development located South of North Street, West
of Sunset Avenue, and North of Cleveland Street.
Ervan Wimberly was present to represent.
SUNSET WOODS
Planned Unit Development
Final Plat
1. Clayton Powell (Street Superintendent): Mr. Powell stated that the
age plans and street layouts had been fine on the preliminary plat
since they did not appear to be changed, they were still fine. He
would like copies of the "as built" plans when they are ready.
Mr. Powell stated that the easement noted along the west side
plat should be changed to read "utility and drainage easement." He
that this was the easement running along the south sides of Lots 18
drain -
and,
said he
of the
explained
, 19 $ 20.
2. Wally Brt (Sanitation Superintendent): Mr. Brt stated he would need letters
from all property owners giving consent for the sanitation trucks to use the
private drives. He also stated he would like copies of the Protective Cove-
nants and the Property Owners' Association agreement. He said that both of
Plat Review Committee Meeting
• November 30, 1978
Page 8
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these documents should contain provisions permitting the City to use the
private drives for their service trucks and emergency vehicles.
3. John Kehn (Arkansas Western Gas): Mr. Kehn commented that details for this
plat had been previously worked out and he didn't feel any further comments
were necessary. He did state, however, that they had a 6" line running up
this southern drainage easement and a "berm" would need to be built over it.
Mr. Wimberly also stated that ditch checks would be used
4. Dick Shaw (Southwestern Bell): Mr. Shaw noted that the word "easement" in
the legend should be changed to read "utility easement".
5. Bobbie Jones (Planning Administrator): Mrs. Jones stated that the width of
Lewis Lane should be noted on the plat. She also noted that the private
streets should all have signs at their entrances denoting them as "private
drives". She said concrete monuments and iron pins should be noted, as well
as any street lights required at intersections. She stated that a street
light should probably be placed at the intersection of Sunset Place and
Sunset Avenue and she inquired of Mr. Wimberly whether there would be any
street lights anywhere else in the PUD. He replied that, although he thought
there would be, he was not sure of their exact locations at this time.
Mrs. Jones questioned Mr. Wimberly whether there were plans to close
the North street right -o£ -way. Mr. Wimberly replied that he had talked to
the City Attorney, Jim McCord, about this and they had decided that the
best way to close the street would be by use of a petition. He said that
Mr. McCord had stated that the street could either be closed by petition or
by ordinance from the City Board of Directors.
The meeting adjourned at 11:45 o'clock A.M.