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Home My WebLink About1978-11-16 Minutes• MINUTES OF A PLAT REVIEW COMMITTEE MEETING A meeting of the Fayetteville Plat Review Committee was held on Thurs- day, November 16, 1978, at 9:00 o'clock A.M., in the Board of Directors Room, City Administration Building, Fayetteville, Arkansas. CITY REPRESENTATIVES PRESENT: Bobbie Jones, Gail Biswell, Clayton Powell, Wally Brt, Larry Poage, Sid Noorbakhsh, Donnie Osburn, and Larry Wood. UTILITY REPRESENTATIVES PRESENT: Dick Shaw, Kenneth Wagner. OTHERS PRESENT: Ervan Wimberly, Harry Gray. The first item for discussion was the SUNSET WOODS proposal by the Sunset Woods Property Owners' Proposed Improvements Association for construction of a swimming pool, By Property Owners' Assoc. bath house and tennis courts. Sunset Woods is located south of North Street, West of Sunset Avenue, and North of Cleveland Street. Ervan Wimberly was present to represent. • 1. Clayton Powell (Street Superintendent): Mr. Powell stated that everything looked fine to him. He said that if the pool, etc. were going to be re- stricted to use by the residents in the subdivision only, he didn't see any real need for the parking spaces. He stated that bicycle or motorcycle parking might be sufficient. Bobbie Jones commented that since most of the residents would be with- in walking distance, there probably wouldn't be a need for any more than the 10 spaces shown. • 2. Wally Brt (Sanitation Superintendent): No comments, other than the possi- bility that one trash container might be needed in the future in the bath house area. 3. Larry Poage (Fire Inspector). Mr. Poage asked if there would be a conces- sion stand or water heater and Mr Wimberly replied that there would be a water heater but no concession stand, 4. Sid Noorbakhsh (Assistant City Engineer): Mr. Noorbakhsh stated that he would need an easement for water and sewer and Mr. Wimberly stated that the easements would be shown on the plat. He questioned Mr. Noorbakhsh whether 15 feet would be sufficient and Mr. Noorbakhsh said that he felt it would. 5. Donnie Osburn (Water Meter Superintendent): Mr. Osburn asked if Mr. Wim- berly would want the tennis courts and pool on the same meter and Mr. Wimberly replied that there would not be any water at the tennis courts and so a meter wouldn't be needed there. • Plat Review Committee Meeting November 16, 1978 - 2 Mr. Wimberly stated that he would like to put a chain barricade across the entrances to the access drives. He said the barricades could be dropped for emergencies, but would discourage thru traffic the rest of the time. 6. Kenneth Wagner (Arkansas Western Gas): Mr. Wagner stated he would like an easement extended from the south side of Lewis Lane all along the access drive up to Oak Lane. Mr. Wimberly stated that this would not be a problem. 7. Dick Shaw (Southwestern Bell): Mr. Shaw stated that sometime in the future a pay telephone would probably be necessary in the pool area for emergency use and that he would like provisions for this in the easement along the access drives. 8. Bobbie Jones (Planning Administrator): Mrs. Jones inquired about the area of the pool and deck. Mr. Wimberly replied that the pool would be approxi- mately 2,850 sq. feet and that he had figured approximately 9.3 parking spaces would be required, although they would really prefer to not have any. Mrs. Jones asked if Sunset Woods had inquired of the State Board of Health about permits, etc. necessary for the pool and Mr. Wimberly replied that the pool builder was handling this. The next items.'for;discussion were EASTWOOD ESTATES the proposed preliminary and final plats for Preliminary $ Final Plats Eastwood Estates, a 64.94 acre tract of land Crossover Road located south of Highway 45, west of Crossover Road (Hwy 265) and East of Shadowridge Drive. Ervan Wimberly and Harry Gray were present to represent. 1. Larry Wood (Planning Consultant): Mr. Wood recommended dedication of 10 feet off the West side of Hwy. 265 to bring to master street plan standards (this would mean 10 feet of the east sides of lots 1 through 5). He also recommended that the south 25 feet of lot 3 and the north 25 feet of lots 4 and 5 be dedicated to make a public street instead of a tandem handle. He also recommended that the west 25 feet of lots 1, 3 and 5 and the east 25 feet of lots 6, 7, and 8 be dedicated to make a public street running north and south. He stated that if this last recommendation is required, the tandem handle for those lots will not be needed. Mr. Wimberly noted that if these recommendations are met, they will probably change the whole plat. He stated that the developer wanted to divide the property as proposed and will probably try to get the plats approved as shown, if at all possible. 2. Clayton Powell (Street Superintendent): Mr. Powell stated'that he agreed with Mr. Wood's recommendations for public streets. He stated, however, that if the plats were approved as shown, he would want the tandem handles built consistent with city street standards. He emphasized that the east- Plat Review Committee Meeting November 16, 1978 west handle between lots 3 and 5 should be built to city street standards, and that the north -south handle be built from the southern corner of lot 6 up to the perimeter of lot 8 (also to be built to city street standards). He also stated that he would want a Bill of Assurance from the owners of lots 1 and 3 that the tandem handle be extended along their property lines to the perimeter of lot 1 as it became necessary in the future. Mr. Powell said that "everywhere I look I find private drives in pri- vate PUDS." He said he could foresee all of these lots being split 3 more times in the future and that there was a good chance that an impossible situation to correct could result. He also said that he felt "provisions for the future need to be made when developing areas this large." 3. Wally Brt (Sanitation for the streets to be get his trucks around are not dedicated, he. enter the driveways. along the north -south Superintendent): Mr. Brt concurred with the need dedicated to public streets, as he would be able to much easier. However, if he stated, if public streets would need letters from the owners for permission to He also said a turn -around would be needed somewhere handle. 4. Sid Noorbakhsh (Assistant City Engineer): Mr. Noorbakhsh said that water and sewer are presently available on the east side of Highway 265, how • - ever, if lots 6, 7, and 8 are to be served, they would not consider coming up the east -west handle. He said that the locations of the houses on the lots would be the determination as to where the lines would come in at. The houses on lots 1; 2, and 3 -would need to be very close to the highway in order to be served, he further stated, and there does not appear to be much hope for sewer service on lot 5. He said that sewer service on the back lots (6-8) appeared nearly impossible at this time. Clayton Powell asked whether a small private lift station would be feasible. Mr. Noorbakhsh replied that one would work, but that it would be quite expensive and the owners probably wouldn't want to go to that ex- pense. Bobbie Jones inquired whether septic tanks (8 of them) or a private lift station would be cheaper. Mr. Wimberly responded that the private lift station would be the most expensive. 5. Larry Poage (Fire Inspector): Mr. Poage stated that he would like to see fire hydrants put in and that if public streets were dedicated there would not be any problem getting them put in. 6. Donnie Osburn (Water Meter Supreintendent): Mr. Osburn stated that, un- less the driveways were dedicated as public streets, he would want all the water meters set along Crossover Road with each meter identified by the correct house number. 7. Dick Shaw (Southwestern Bell): Mr. Shaw stated that he would like the 50' gas easement and building setback shown running parallel to Hwy. 265 on the plat to be redesignated as a 50' utility easement. He said that if this redesignation is not made that the telephone company will have to get behind • Plat Review Committee Meeting November 16, 1978 • • the gas easement another 15 feet. As this plat shows (and not as the proposal to dedicate public streets would require), he would need ease- ments as follows: (1) 121 feet along the east west lot line of Lot 1; (2) 121 feet along the south lot line of Lots 1 and 2; (3) 121 feet along the north lot line of Lot 3; (4) 25 feet along the south lot line of Lot 3; (5) 121 feet along the north lot line of Lot 8; (6) 12; feet along the south lot line of Lot 6,; (7) 15 feet along the west lot line of Lots 6, 7 and 8; (8) 25 feet along the west lot line of Lots 1, 3 and 5; (9) 25 feet across the two handles at the north property line of Lots 4 and 5 for an easement to Lot 3; and (10) 12' feet across the south lot lines of Lots 5 and 6. He stated that if the plat showing tandem handles doesn't get approved, he would want to renegotiate easements. 8. Kenneth Wagner (Arkansas Western Gas): Mr. Wagner stated that if 25 feet on either side of Lots 1, 3 and 5 between Lots 6, 7 and 8 is dedicated for a street, he will need easements on the outside of the street. He said that the gas company has a 50 feet easement along the west edge of Highway 265 and that it would definitely need someone to find the exact locations of their 8" and 10" high pressure lines before the first shovel is put in the ground. He also stated that the other easements Mr. Shaw asked for would be fine for them, too. 9. Bobbie Jones (Planning Administrator); Mrs. Jones asked Mr. Wagner whether, if another 10 feet on Crossover Road would be required, would the gas com- pany need to clear the requirement first. Mr. Wagner. replied that he didn't know, but that Jimmy Walker or Frank O'Donnell of the gas company would have the final say. Mrs. Jones 'stated ':that she would need the signatures..o£,the adjoining— property owners and that she would like the developer to understand that no further development of Lots 6, 7 and 8 will be possible without a public street dedication. Mr. Wimberly replied that they were aware of this. Mrs. Jones noted that the developer would need to fill out an applica- tion blank, a tandem lot application blank, and pay the fees required, as well as have the adjoining property owners' signatures and have the ease- ments requested by the utility companies platted, before the plat could be reviewed by the Subdivision Committee and the Planning Commission. Mrs. Jones further explained that the owners of Lots 3, 4 and 11 of Broadview Subdivision, as well as the other property owners to the north and south of Eastwood Estates, would need to sign as adjoining property owners. She also said that she did not feel it would be necessary for the property owners across Crossover Road to be notified. • Plat Review Committee Meeting November 16, 1978 The next item for discussion was the large scale development plan of Charles Combs for construction of a cabaret north of 15th Street and east of Morningside Drive. LARGE SCALE DEVELOPMENT Charles Combs North of 15th Street $ East of Morningside Drive 1. Clayton Powell (Street Superintendent): Mr. Powell stated that a permit from the highway department would be needed for the driveway. 2. Wally Brt (Sanitation Superintendent): Mr. Brt stated that he felt one 6 -yard container, enclosed on three sides with the front having at least a 15 -foot opening, would be sufficient. 3. Larry Wood (Planning Consultant): No comments. 4. Sid Noorbakhsh (Assistant City Engineer): Mr. Noorbakhsh stated that the closest sewer was at the northeast corner of the property, approximately 600 feet from the proposed building site. He said that a separate system may be required. Bobbie Jones stated that this could be a reason why the Planning Com- mission might turn down the Conditional Use request. 5. Larry Poage (Fire Inspector): Mr. Poage stated that this club will be approximately 15,000 square feet in size and that, since 15,000 square feet is the breaking point for requiring a sprinkling system, it would be up to Mr. Combs as to whether he decided to install such a system. However, he stated, Mr. Combs might want to install the system for insurance purposes anyway. According to the fire code, exit lights, panic bars, ample exit doors and an emergency lighting system would be required. He said that the load limit (maximum number of people who can occupy the building at one time) would have to be determined. This is determined according to square foot- age of the building. Mr. Poage stated that hand unit fire extinguishers would be necessary and that he would set the number of units required at a later date. He said that as long as the building code was adhered to during construction, he did not think there would be any other problems. 6. Dick Shaw (Southwestern Bell): Mr. Shaw stated that 25 feet easements would be needed on the North South and East sides of the property and that a 122 feet easement would be necessary on the West side. He said that since no representatives were here to present the plans, he had no idea where the utility rooms would be located in the building and he, therefore, had no idea where to place the conduit going into the building. Mr. Shaw said that Mr. Combs should contact the telephone company. 7. Kenneth Wagner (Arkansas Western Gas): Mr. Wagner stated that the ease- ments Mr. Shaw requested would be fine for him, also. He stated that the closest gas line is on the East side of Shenandoah Mobile Home Park and that if Mr. Combs wanted gas service, he should get in touch with the gas company. • • Plat Review Committee Meeting November 16. 1978 - 6 • 8. Bobbie Jones (Planning Administrator): Mrs. Jones noted that the property has been rezoned to R-2, and that the Conditional Use request for permis- sion to build a cabaret will have to be approved by the Planning Commission. She stated that if sewer cannot be obtained, the Subdivision Committee could disapprove the plans. She also stated that the plans will have to be approved by the Building Safety Division and by the appropriate food health division of the State Board of Health. Mrs. Jones noted that the sign is too large. She stated that Mr. Combs should talk to John Dietzen, Sign Inspector, about an appropriate sign. She said she thought a 16 square feet wall sign would be the maxi- mum size allowable. Mrs. Jones stated that the west setback is the minimum for this use in an R zone unless waived by the Board of Adjustment. She also stated that the highway department would have to issue driveway permits and that the screening shown on the plans is required by the zoning ordinance. She said she would need proof that no division off the larger parcel of this property has been made since June 29, 1970. ,Mrs. Jones stated that if the Conditional Use is approved, each page of the plans must contain the seal and signature of an Arkansas registered architect or engineer, and that each page must contain the following paragraph: "I hereby certify that these plans and specifications have been prepared by me, or under my supervision. I further certify that to the best of my knowledge these plans and specifications are as required by law and in compliance with the building code of the City of Fayetteville, Arkansas." Mrs. Jones said she would need a revision by Monday noon in order to go to the November 27th Subdivision Committee meeting (large scale devel- opment approval) and the Planning Commission (Conditional Use request). The meeting adjourned at 10:30 a.m.