HomeMy WebLinkAbout1978-11-02 Minutes• • MINUTES OF A PLAT REVIEW COMMITTEE MEETING A meeting of the Fayetteville Plat Review Committee was held on Thursday, November 2, 1978, at 9:00 o'clock A.M., in the Board of Direc- tor's Room, City Administration Building, Fayetteville, Arkansas. CITY REPRESENTATIVES PRESENT: Bobbie Jones, Gail Biswell, Clayton Powell, Wally Brt, Larry Poage, and Don Bunn. UTILITY REPRESENTATIVES PRESENT: Floyd Hornaday, John Kehn, Dick Shaw. OTHERS PRESENT: Bob Saunders, Craig Newmeyer, and Terry J. Repak. The first item for discussion was the proposed large scale development plan of Winamac Steel Products (a subsidiary of Norris Industries) to build a manufacturing plant in the Fayetteville Industrial Park. Bob Saunders was present to represent. 1. Clayton Powell (Street Superintendent): Stated that he had met with Dale Christy of the Chamber of Commerce and with Don Grimes, City Manager, and they were working out arrangements to have the road built past the first driveway. He stated that the Chamber of Commerce had instructed him to work out the cost adjustment for this construction. He said his main concern was the timetable for construction, or in other words, how soon Norris Industries proposed to begin construction. Mr. Saunders responded that the attorneys were working on an agreement, and that he felt construction was scheduled to begin within approximately three weeks. Mr. Powell stated that he proposed to extend Black Oak Road paving as far as the city limits (about 1,500) feet and later construct the new street further East past this property. Mr. Saunders stated that the agreement with the City was that the total price of the property included having the street cut in to the second driveway. Mr. Powell responded that he would check this with Mr. Grimes and Mr. Christy. Bobbie Jones questioned if they were discussing paving Black Oak Road only to where the new street is to be cut in. She stated that Black Oak Road touches this property again down on the southwest corner .for a dis- tance of 325 feet. Mr. Powell commented that the Fayetteville Industrial Committee is discussing with the State Highway Department about extending Black Oak Road on around, but right now all he has been given the "go ahead" for was to pave just to the first driveway. Mr. Powell told Mr. Saunders that he would check out the possibility of paving through to the second driveway. Mr. Powell then stated that street extensions would all be built according to industrial standards, as the streets would be supporting 18 -wheel tractor -trailers hauling heavy metal loads. Bobbie Jones told Mr. Powell that Winamac was going to request a vari- ance from the Planning Commission to waive the maximum width of the drive- ways which intersect with the street because of the size of the trucks which will be using the drives. She also commented that the plat shows WINAMAC STEEL PRODUCTS (A Sub. of Norris Industries) Large Scale Development Industrial Park Plat Review Committee Meeting November 2, 1978 120 feet from the end of the radius through the drive to the end of the next radius for a turning area. This extra space was al- lowed to prevent trucks from breaking the curbs or crossing into opposing lanes of traffic when turning. She also commented that since the city standards for commercial drives were 40 feet, she didn't feel there would be a problem in allowing additional space. Mr. Powell stated that, although 120 feet seemed to be an exag- gerated amount of space, if that was what Winamac wanted, it didn't present a problem for him. Mr. Powell noted that the streets would be built to minimum storm drainage requirements. 2. Wally Brt (Sanitation Superintendent): Mr. Brt asked about the lo- cation of trash containers, and Mr. Saunders pointed out to him the concrete pad shown on the West side of the plat. Mr. Saunders said that the trash containers would be placed on this pad. Mr. Brt asked if there would be any steel placed in the containers, or if Mr. Saunders felt there would be a need for a stationary trash com- pactor. Mr. Saunders replied "no" to both questions, and stated further that the containers would contain only normal trash items. Mr. Brt stated that he felt one 6 -yard container would be suffi- cient and asked Mr. Saunders about the exact location on the concrete pad where he would like the container located. Mr. Saunders re- plied that there was a 14' x 20' door located near the upper (northern) portion of the pad and that the trash container should be located near this door. 3, Larry Poage (Fire Inspector): Mr. Poage stated that there didn't appear to be any exit doors on the back part of the building and Mr. Saunders replied that there were 4 exit doors planned for the rear of the building. Mr. Poage inquired whether the company would be covered by Factory Mutual and Mr. Saunders answered that it would be covered by both Factory Mutual and. FIA. Mr. Poage stated that a sprinkler system, exit lights and fire alarms attached to the Fire Department System would be required. Mr. Saunders said that they would have all these. Mr. Poage then stated that, according to the square footage of the building, he felt approximately 60 fire extinguishers would be needed. Mr. Poage asked what the company would be manufacturing and Mr. Saunders explained that they would be making heavy truck springs. Mr. Poage asked if there would be any high hazard areas and Mr. Saunders replied that the only one (an area where quench oil would be used) would be covered by a pressurized dry chemical system. Mr. Poage asked if the underground tanks noted on the plat would be subject to being driven over and Mr. Saunders said "no." Mr. Poage asked if there would be a driveway all around the building and Mr. Saunders replied that there would be. • Plat Review Committee Meeting November 2, 1978 • • 4. Don Bunn (City Engineer). Mr. Bunn stated that his department was preparing plans to bring water and sewer to the site and asked Mr. Saunders when the building was scheduled to be completed. Mr. Saunders said they expected to be operating in July or August of next summer. Mr. Bunn said there would beno problem having water and sewer available by then, but that they might not have temporary water available. very soon for construction use. Mr. Saunders replied that they would truck water in if necessary. Mr. Bunn asked if Mr. Saunders had any idea what size of water meter they would need, and Mr. Saunders replied that the engineers should have that requirement worked out about Wednesday and that he would let Mr. Bunn know as soon as he could. Mr. Bunn stated that there would be a minimum tapping fee (approximately $200.00). 5. Floyd Hornaday (Swepco): Mr. Hornaday stated that single-phase service is available down almost to this site. He said the plat showed underground cable to the North line of this new east -west road and wondered if that was the location they planned to terminate the underground line, Mr. Saunders said that underground line would not be required any further back than Black Oak Road. Mr. Hornaday stated that they would want a 25' easement along this North property line, running east -west. He also requested another 25' easement down the West side of the platted lot where the electric service would go to the building, Mr. Hornaday stated that there had been some preliminary negotiations about locating an underground primary metering point, and that this would be further negotiated. He said that he felt temporary service could be had from the single- phase line located on Black Oak Road at this time. 6. John Kehn (Arkansas Western Gas): Mr. Kehn said that the gas meter will sit somewhere in the 25' easement out in front (the same ease- ment that Swepco will be using), and that up to 15 pounds of pressure could be supplied on this line. Mr. Saunders said he felt that 6 pounds would be sufficient pressure for the present. Mr. Kehn asked if there would be any kind of security fence around the property or building, and Mr. Saunders replied that there would not. Mr. Kehn explained that if there had been plans for any kind of fence, the gas company would want its meter located outside the fence. 7. Dick Shaw (Southwestern Bell): Mr. Shaw stated that he would like the minutes to reflect that, in the event Winamac is not able to purchase the other piece of property adjoining this I -Park property which is located outside the city limits, that Southwestern Bell would request the Industrial Park Committee to give them an easement on the North side of the new road and have the easement designated as a utility easement. Mr. Shaw questioned Mr. Saunders about placement of the telephone connection terminals, and Mr. Saunders explained that a separate Plat Review Committee Meeting November 2, 1978 4 telephone room located in the office area is called for in the building plans. Mr. Shaw stated that he would need a minimum of a 2" PVC line extending from this telephone room into the 25' utility easement. He said he would also need a 4' x 8' sheet of plywood, a 110 outlet, and a #6 ground wire encased in a 1" conduit to make sure that the lines tie together with the same ground. He also stated to Mr. Powell that he would like to get his cable across Black Oak Road before it is paved. 8. Bobbie Jones (Planning Administrator): Mrs. Jones said that she had been informed by John Dietzen, Sign Inspector, that the sign shown is 3 square feet larger than permissible. She also stated that each underground tank will require a separate permit and that Mr. Saunders should check to see if an E.P.A. permit is required. Mrs. Jones informed the group that she had received a letter from the State Pollution Control Division requesting she notify them of anything coming through her office which might require their approval. She also noted that a copy of the building plans should be sent to the State Board of Health, Building Safety Division, for approval. Mrs. Jones commented that the Subdivision Committee had deter- mined that the adjoining property owners outside the city limits did not need to be notified and that the Commission had decided that simple grass would be sufficient landscaping along Black Oak Road frontage. Mrs. Jones also stated that the Planning Commission would hear Winamac's request for a waiver of driveway widths on November 13th. Finally, Mrs. Jones noted that the plat should be amended to show: 1) the location of the trash containers, and 2) the loca- tions and dimensions of all easements. She also reminded Mr. Saun- ders that "as built" plans should be submitted upon completion of the construction project. The next item for discussion was WARREN TOOL CORPORATION the proposed large scale development plan Large Scale Development of Warren Tool Corporation in the Indus- Industrial Park trial Park. Mr. Craig Newmeyer was pres- ent to represent Warren Tool Corporation, and Mr. Terry J. Repak, Architectural Designer for the project, was also present. 1. Clayton Powell (Street Superintendent): Mr. Powell stated that there is already a road to this site, but that his department will need to widen and pave it. (At this point there was some discus- sion as to the correct name of the road along this stretch. Mr. Newmeyer stated that the legal description called it Black Oak Road and the various city representatives contended that they knew it as Pump Station Road. It was finally determined that Pump Station Road was correct.) • • • Plat Review Committee Meeting November 2, 1978 • 5 Mr. Powell stated that the road would be improved to meet industrial standards (50' minimum radii to accomodate turning, drop inlets, etc.). He stated that the surface would be a 2" macadam with a double bituminous chip seal. 2. Wally Brt (Sanitation Department): Mr. Brt commented that he did not see a place on the plat for trash containers. and that this should be noted thereon Mr. Repak showed him the area designated therefor. Mr. Brt inquired about the type of trash they would have and Mr. Newmeyer said that besides normal trash, there would be cardboard cartons and some steel scrap. Mr. Newmeyer said that the largest sizes of steel would probably not exceed 20 pound bars. Mr. Brt said the city could not handle the large steel, but that 2 containers would be sufficient for the normal trash. Mr. Repak replied that they had not intended for the city to handle the steel and would look into another method of disposal for it. Mr. Brt suggested they contact Arm- strong Tool about the disposal method they used for their steel scrap. Mr. Brt said that his department could set up a schedule for pick-up service according to the needs of the plant (pick-up available up to six days per week, if necessary). Mr. Brt also stated that there were no sanitation service contracts to be signed. 3. Larry Poage (Fire Inspector): Mr. Poage asked if there were any plans for a sprinkling system and Mr. Repak replied that the right side of the building would be partially sprinkled. Mr. Poage asked if there would be exit lights and ample exit doors, and Mr. Repak replied that there were plans for approximately 6 or 7 exit doors and that there would.be exit lights at these doors. Mr. Poage then asked about the dimensions of the building itself, and Mr. Repak said it was approximately 80' wide by 200' long. According to the size of the building, Mr. Poage said approximately ten 10 -pound fire extinguishers would be necessary. He also said they would need a fire alarm and emergency lighting system. He said that his department may recommend even more extinguishers after they make their on-site inspection when construction is complete. Mr. Poage stated that the fire alarm system would need to be connected with the central alarm system at the fire station and that "guardtronic" and "ADP" systems were available. Mr. Poage said there was a substation close to this area and that if an alarm sounded, trucks would come from both the substation and the central station. 4. Don Bunn (City Engineer): Mr. Bunn stated that water and sewer were available in the area and that a 6" water line was already close to the site. He asked the developer representatives if they knew what size water meter would be required, and they responded Plat Review Committee Meeting November 2, 1978 that they were not sure at this time. Mr. Bunn stated that the meter box cost would be included in the contract for the purchase of the I -Park property, but that there would be a minimum tapping fee (approximately $200.00). Mr. Repak stated that this plant would not have a large use for water, and he didn't feel there would be any special problems. Mr. Bunn stated that sewer service was available from Armstrong Avenue and would be brought to the southeast corner of the property (a 12" line). He said that an additional 20' easement on the south- east corner would be needed for the sewer. Mr. Bunn asked Mr. Re- pak if he felt that a sewer line larger than 6" would be required and Mr. Repak said he didn't think so. Mr. Newmeyer asked if there were any E.P.A. regulations to be met about the temperature of the water they would be discharging and Mr. Bunn said that since they were discharing into the city's sanitary sewer, there would not be. He said that if they were dis- charging into a running stream, he felt sure there would be regula- tions. Mr. Bunn also stated that a copy of the building plans should be sent to the State Pollution Control and Ecology Board, but that there wouldn't be any permits required. 5. Floyd Hornaday (Swepco): Mr. Hornaday stated that there was an existing line along Pump Station Road, but that they would like to have a 25' easement along the North property line running East and West. He said they would use the existing 15' easement on the West to bring in the overhead line, which would come into the general vicinity of the planter near the parking lot, and from there the line would go underground. He said Swepco would furnish the first .250 feet of underground cable at no charge and that the transformer should be a minimum of 5 feet from the building. Mr. Hornaday also said that the developer should install 4" PVC conduit, schedule 40, from the transformer pad to the pole and that he recommended that a spare be put in since it would reduce outage time in case of a power failure Mr. Repak stated that they had planned on using a concrete con- duit, however, Mr. Hornaday replied that he would rather that galvanized, rigid 4" or PVC schedule 40 be used. Mr. Hornaday stated that if they would like, they could encase the conduit in concrete to protect it from later construction proposed for the area. Mr, Hornaday stated that the pad for the transformer would have to be built according to Swepco's specifications (a copy to be furnished to the developer at his request), and that the meter would be located close to the transformer (possibly on the side of the building or the transformer). Mr. Hornaday stated further that the secondary conduits for service from the transformer into the building should be formed in before the concrete for the pad is poured. Plat Review Committee Meeting November 2, 1978 7 Mr. Hornaday also stated that he would like a 14" conduit from the secondary side of the transformer to the metering location for a meter control wire. Craig Newmeyer questioned Mr. Hornaday about rate structures, and Mr. Hornaday suggested that Mr. Newmeyer contact some in Swepco's marketing division. 6. John Kehn (Arkansas Western Gas): Mr. Kehn stated that they have an existing line in front of the property and would set the gas meter in this 25' easement. He also stated that Jimmy Walker of his company has already discussed gas usage with Mr. Newmeyer and that Mr. Walker has agreed to put in a line that would supply up to 15 pounds of pressure. Mr. Newmeyer stated that, although they will initially need only about 6 pounds, they will be tripl- ing their production in 1980 and will want to increase to at least 15 pounds by then. Mr. Kehn said they can increase the pressure as necessary, and that they will want to locate their existing line along Pump Station Road and flat it before the driveway is cut in. 7. Dick Shaw (Southwestern Bell): Mr. Shaw stated that Southwestern Bell has a buried cable in this area also and would like to be notified before the driveway is cut in. He said that the 20' easement along the south line that Don Bunn had asked for could also be used by the phone company and that he would like that ease- ment to be designated as a utility easement. He stated that re- quirements for this project were: 1) a 2" PVC, with a pull wire enclosed, from the north property line to the northwest corner of the building, 2) a 4' x 8' x 3/4" sheet of plywood; 3) a 110 volt outlet; and 4) a #6 ground wire enclosed in a ;" conduit to the power company ground (all to be furnished by developers for the phone company's use). 8. Bobbie Jones (Planning Administrator): Mrs. Jones stated that for the initial phase the parking spaces are adequate, however, for the total construction, 14 additional spaces will be required. Mr. Repak replied that well over 100 spaces were proposed to be eventually built and that the area available was more than adequate to handle as many as necessary Mrs. Jones also stated that the driveway entrance widths would have to be varied or waived by the Planning Commission since they are wider than 40 feet. Mrs. Jones asked if there would be any fencing and Mr. Repak replied that there would not, Mrs. Jones also stated that a copy of the construction plans should be sent to the State Board of Health, Building Safety Division. She asked if there would be any under- ground tanks and Mr. Newmeyer stated that one tank would hold paint thinner. Mrs. Jones commented that underground tanks require sepa- rate permits. She suggested they discuss the tank and paint room • • • Plat Review Committee Meeting November 2, 1978 with Harold Lieberenz, and also contact the E.P.A. to determine if they need to approve the tank. Mrs. Jones asked about the type and size of sign proposed and Mr. Repak said there were no definite plans for a sign at this time. Mrs. Jones commented that Fayetteville has a sign ordinance that must be followed and that before a sign is constructed for erection they should check the requirements with John Dietzen, Sign Inspector. Mrs, Jones noted that the plat should show the 25' easements for utilities. She stated that the parking areas should have a double chip $ oil seal and have wheel stops or striping before oc- cupation of the building; that "as built" plans should be submitted after completion of each phase; that permanent house numbers (visi- ble from the street) would be needed by the time the permanent water meter is set; and that this development would be reviewed on November 13th by the Subdivision Committee (overall development) and by the Planning Commission (waiver of driveway widths). The meeting adjourned at 10:55 A.M.