HomeMy WebLinkAbout1978-10-12 MinutesMINUTES OF A PLAT REVIEW COMMITTEE MEETING
1. meeting of the Plat Review Committee was held on Thursday, October 12, 1978, at
9:00 A.M., in the Board of Directors Room,City Administration Building, Fayetteville,
Arkansas.
CITY REPRESENTATIVES PRESENT: Bobbie Jones, Anaie Medlock, Clayton Powell, Don Bunn,
Wally Brt
UTILITY REPRESENTATIVES PRESENT: L. 0. Ferguson, Kenneth Wagner, Floyd Hornaday,
Dick Shaw.
DEVELOPERS and/or ENGINEERS PRESENT: Gerald Jones, Paul Allison, Kent Clement.
WMV
The first item for discussion was a lot split south of LOT SPLIT 19ba�
Highway 62 West and east of Highway 71 Bypass. Highway 62 W
Kent Clement was present to represent. He said they
are trying to get a lot split so they can sell the middle portion of their property.
1. Clayton Powell (Street Superintendent): Said all driveway permits will have to
be obtained from the district highway department engineer in Fort Smith. Blank
forms for this are available in the City Engineer's office. Mr. Powell pointed
out that there are drainage problems in the area so the state highway department
may have comments about the drainage.
Powell said adequate right-of-way is shown on the city plat book. He said the
Planning Commission should decide whether the developer will be required to
construct a frontage road or if the City wants to require a performance bond
or contract to build the frontage road on the call of the City Manager. Mr.
Powell said the developer will need to dedicate 50 feet right-of-way for the
frontage road.
Bobbie Jones asked if Mr. Powell has any comments on the easements on the two
street rights-of-way shown abutting this property and Mr. Powell said those
rights-of-way are not improved and he sees no reason to extend them.
2. L. 0. Ferguson (Warner Cable): No comments.
3. Don Bunn (City Engineer) Easements shown are sufficient at this time.
4. Dick Shaw (Southwestern Bell): Asked that they change the sewer easement to
read " utility easement". Mr. Shaw said the proposed utility easement on
the south side of the tract should be widened to 35 feet.
Don Bunn noted that the City has an existing sewer and are obligated to charge
a main extension fee based on the square footage of the property. He said
on Tract B it would be about $8,000-$9,000. He said if the property owners
themselves extended the sewer to serve their property, there would be no main
extension fee.
5. Kenneth Wagner (Arkansas Western Gas): Said the gas company has a gas line in
the easement on the east side of Tract C. Mr. Wagner said they have a gas
line which comes across from the north side of the highway and if that easement
overlaps the proposed road, the gas line will have to be moved and the developer
will have to pay for that relocation.
6. Floyd Hornaday (SWEPCO): Said 3-phase service is available on Hollywood
and single-phase service is -available overhead on Highway 62. Mr. Hornaday
said if the developer requires 3-phase service, they will need to extend
overhead service in the south easement from Hollywood. Don Bunn said this
would be o.k.
Mr. Hornaday asked for a 25 foot easement on the west and south side of Tract A
and a 25 foot easement to be split between Tracts B & C running north/south
along the perimeter. He also asked that they designate eaments as "utility
easements" rather than proposed utility easements.
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Plat Review Committee Meeting
October 12, 1978 -2-
7. Dick Shaw (Southwestern Bell): Easements asked for are sufficient.
8. Bobbie Jones (Planning Administrator): Said easements will have to be deeded
separately since the large scale development plan will not be filed. She
said she would like to have information which they receive from the highway
department about Highway 62.
Bobbie Jones asked for a revision by October 24 to go to the Planning
Commission on October 30.
Bobbie Jones said the Planning Commission will have to decide about the
right of way and the requirements for building the service road.
The other item for discussion was a large scale
developement plan for Whitfield Motor Co. for
property located on the west side of Highway 71,
south of the north end of the bypass.
Gerald Jones and Paul Allison were present to represent.
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WHITFIELD MOTOR CO.
Highway 71
1. Clayton Powell (Street Superintendent): Asked if this property is Jim
Lindsey's old office building property and Mr. Jones said it+is that property
and another piece of property between Lindsey and Lewis Ford.
Mr. Powell said there is adequate right of way and the plat is well -annotated
thgt the street will be to highway department regulations. He said they will
need a permit from the State Highway Department district engineer in Fort
Smith for any new driveway cuts. He said the driveway width may be up to
45 feet wide, with at least a 25 foot separation between driveways and
122 feet from the side property line. Mr. Powell said Highway 71B in that
location is storm -drained but sincethis property drains to the northwest the
developer probably cannot take the storm drainage back to Highway 71.
2. Wally Brt (Sanitation Superintendent): Mr. Jones showed Wally Brt where
the container would probably be located at the back of the property. Brt said
for the developer to build a 12 by 15 foot concrete pad to set the container
on. He noted that his trucks are very heavy and if they asphalt the parking
lot, they will need a good subbase and base. He said they will need a 75
foot radius to turn the trucks around.
3. L. 0. Ferguson (Warner Cable): Said if the developer requests cable, he
will follow the other utility. companies.
4. Bill Boudrey (Fire Department): Said they would have to sprinkle the building
because it is over the required amount of square footage. Mr. Allison said the
building is separated by 4 -hour fire walls. Mr. Boudrey said the Southern
Standard Building Code Section 901, Paragraph 7, "commercial garages" requires
the building to be sprinkled. Mr. Allison said he would get back with the fire
department on that. City Engineer Don Bunn said if the building has to be
sprinkled, it would require them to make a service connection. Mr. Bunn said
there is an existing meter which was used by Mr. Lindsey and also another
meter they could tie into.
5. Don Bunn (City Engineer): Water is available. Sewer is back on the west side
but this would require an extension of the main. There is also sewer back to
the north but Mr. Bunn felt this may be north of the bypass. He said there
would be a main extension fee charged on sewer of 3¢ a square foot but there
probably will not be a main extension fee on water.
Plat Review Committee Meeting
October 12, 1978 -3-
6. Don Osburn (Water Meter Foreman): Said the existing service probably would
not handle flushometer toilets. Mr. Allison said he felt they would use tank
toilets and Osborne said the existing 5/8" meter would handle that. He
said they could have a larger meter installed if they plan to expand. Mr.
Osburn felt with only one wash bay and flush tank toilets the 5/8"
meter would handle the building. He said they need to have a site card
up before temporary water is extended and need to have permanent house
numbers up before the meter is set.
7. Kenneth Wagner (Arkansas Western Gas): Said there is a high-pressure gas
line which will have to be relocated. On the south, east, and north sides,
the gas company will want a private gas line easement.
8. Floyd Hornaday (SWEPCO): Asked if they would require 3-phase service
and Mr. Allison said they probably would. Mr. Hornaday asked for a set
ofthe electrical plans when they are completed. He said easements asked
for are sufficient, at this time, but he may need additional easements after
reviewing the electrical plans.
9. Dick Shaw (Southwestern Bell): Said the north and south easements requested
need to go to the back property lines. Heasked for a 25. foot easement from the
south property line directly north to tie in on the transformer pad andasked
that the developer provide 2"PVC from the parts building at least 5 feet beyond
the asphalt. He asked for a 4 x 8 x 3/4"sheet of plywood with a duplex 110
volt outlet and requested a number 6 ground wire be brought to the board from
a MGM. Mr. Jones asked if they could have private phones and Mr. Shaw said
they would provide service to the plywood and they could take it from there.
Mr. Shaw asked that they put conduit under all asphalt.
10. Bobbie Jones (Planning Administrator): Said to contact the sign inspector
because the sign shown on the plans would not be permitted.
Bobbie Jones read comments fromHarold Lieberenz about requiring an architect
or engineer's stamp on each page of the plans if the building is steel or
will cost more than $50,000. Mr. Lieberenz said :the building must be in
compliance with the Southern Standard Building Code. He also said they
must use perimeter insulation around the exterior wall, and for building
insulation use Table 1A at Page J1 of Appendix J. The building plans
must be approved by the Arkansas State Board of Health Building Safety
Division in Little Rock.
Bobbie Jones said if there is a paint room to check with the fire
inspector to meet requirements.
Bobbie Jones said the southeast corner is still zoned A-1 and a rezoning is
being processed for the October 30 meeting.
The scale should be changed to 1" = 30'. Parking spaces shown are satisfactory.
Show the parking as paved. Parking spaces must be striped or have wheel
stops.
Upon completion submit an as -built plot plan which will show the information
now on the plans and the actual service utility lines. Easements will have to
be dedicated by right of way easements and filed in the Court House.
Bobbie Jones suggested they either change the size of the dealership sign
or show it as conforming to the sign ordinance, or show that they are trying
to obtain a variance from the Board of Directors.
Bobbie Jones asked for a revision by0ctober 24 to go to the Planning Commission
October 30.
Plat Review Committee Meeting
October 16, 1978 -4-
Ervan Wimberly asked for permission to start construction on Lot 49 LOT 49
Sunset Woods Subdivision. He said this lot was shown as Lot 51 on the SUNSET WOODS
preliminary plat, and said the final plat will be filed in a few weeks.
The utility companies said it would be after the first of the year before they
could install utilities. Mr. Wagner, Arkansas Western Gas, said he did not know
when they would get any pipe in to extend service. Mr. Hornaday said if they
begin construction now, the developer will have to pay to extend temporary service.
The meeting adjourned at 11:00 A.M.