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Home My WebLink About1978-02-23 Minutes• MINUTES OF A PLAT REVIEW COMMITTEE MEETING A meeting of the Plat Review Committee was held at 9:00 A. M., Thursday, February 23, 1978, in the Board of Directors Room, City Administration Building, Fayetteville, Arkansas. CITY. REPRESENTATIVES PRESENT: UTILITY REPRESENTATIVES PRESENT: Bobbie Jones, Angie Medlock, Clayton Powell, Wally Brt, Don Bunn, Donnie Osburn, Bill Boudrey. Clyde Terry, Kenneth Wagner, Dick Shaw, Floyd Hornaday, Jimmy Crownover. DEVELOPERS and/or ENGINEERS PRESENT: Ken Jones, Kent Clement, Don Mitchell, Pat Demaree, Dewayne McChristian. The first item for discussion was the final plat of Winwood II, Phase II, located west of Winwood Drive, Fayetteville Land Company, developer. Ken Jones was WINWOOD II, PHASE II Final Plat W. of Winwood Drive present representing McClelland Consulting Engineers. 1. Wally Brt (Sanitation Superintendent): No comments. 2. Clayton Powell (Street Superintendent): Said he would not have any objections to changing the name of Hackberry Drive to Poplar Street, since it does line up with Poplar,if the developer wishes to do so. Clayton Powell stated that if the vacant lot between Winwood II, Phase I and Lot 3 of this phase is ever allowed a building permit, there will be a drainage problem on Hackberry Drive. He said he would like some designation noted on that lot. Ken Jones stated that the developer plans to put an 18" drainage tile there to control the drainage. Clayton Powell asked that this be reflected on the plat. Clayton Powell requested drop inlets at both ends of the street at their terminal points and underdrain in the back. Designate the drainage easement as being 15 feet wide and dedicated to the City so they can maintain it. 3. Bill Boudrey (Fire Department): No comments. 4. Don Bunn (City Engineer): No comments. 5. Kenneth Wagner (Arkansas Western Gas): Asked for a 25 foot utility easement on the south side of Hackberry Drive. Also, a 25 foot easement on the northwest side of Lot 3. If there is an existing easement on the northwest side of Lot 3, outside the subdivision, you may get by with a lesser easement on Lot 3. Also, if you would like to split the easement on the lot line, that would be o.k. If it is split 121/2 feet on either side of the lot line, that part outside this subdivision will need to be dedicated by separate instrument. 6. Bobbie Jones (Planning Administrator): Designate the iron pins as 1 inch by 30 inch and the concrete monuments as 4 inches by 4 inches, by 30 inches. Add street lights in the legend. Asked if they would want a contract or bond and Ken Jones said he would check on this. Also, add the mailing address of the engineer. Plat Review Committee Meeting February 23, 1978 -2- The corporate resolution and the certificate for dedication wording may need to be changed. The Planning Commission does have the authority to require sidewalks on Winwood Drive. Bobbie Jones questioned if there is a street light at the intersection of Winwood Drive and Hackberry Drive. Ken Jones did not know. 7. Donnie Osburn: Questioned if the land to the west would be built on and Ken Jones said someone does have an option on that land. He felt they would only build a single-family residence on that acreage and would use Hackberry Drive as access. The second item for discussion was the large PARNELL CONSTRUCTION CO... scale development plan for Parnell Construction Large Scale Development Company, located east of the Highway 71 Bypass E. of Hwy. 71 Bypass and south of Highway 62. $ S. of Hwy 62 Kent Clement was present to represent Parnell Construction Company. 1. Donnie Osburn: No comments. 2. Don Bunn (City Engineer):: Asked if the proposed east/west street would ever be extended to connect to the Frontage Road and Kent Clement said they do plan to extend it at some time in the future. 3. Wally Brt (Sanitation Superintendent): Asked that they pave around the back of the Builder's Supply Company and locate. the container in the rear. He requested 25 feet of paving and a 20 foot radius on the curves. He also asked for a pad 12 feet by 15 feet to place the container on. 4. Clayton Powell (Street Superintendent): Said the 50 foot dedication for a future street on the eastside will need to be constructed to City standards. He also noted that the 60 foot stub shown on the east will need to be constructed to City standards if they plan to use it. The required dedication for a residential street is only 50 feet. Kent Clement said he had contacted the State Highway Department about how much additional right of way would be needed for Highway 62 and they said their plans are not definite yet. Clayton Powell said the developer may be required to submit a performance bond to construct the Frontage Road to current City standards when the Highway Department is ready to build it. This right of way is already shown on the plat. Kent Clement noted that part of this. -property is located in a Flood Hazard Boundary Area (future development)' and they will have to work out drainage problems and establish the floor elevation level before any excavating or building. 5. Bill Boudrey (Fire Department): Said he would need two fire plugs -- one on the west side of the motel site and one approximatelyi:600 feet east of the first plug. Both of these should be on the south side of Highway 62. 6. Don Bunn (City Engineer): Water is on the south side of Highway 62. If the highway department takes additional right of way on Highway 62, the City may require an easement to relocate the water line. Don Bunn said he would probably require an extension of the water line to the south to meet the proposed future street, since it will be a public street. Plat Review Committee Meeting February 23, 1978 -3- There is an 8 inch and a 6 inch sewer line which they can hook on to at the south part of the property. Don Bunn said he will also need a sewer easement from the south property line north to the proposed future street. 7. Kenneth Wagner (Arkansas Western Gas): Gas is available to the west of this development. 8. Dick Shaw (Southwestern Bell Telephone Company): Asked for a 25 foot easement beyond the right of way asked for by the highway department for Highway 62. Asked for a 15 foot utility easement between the proposed motel site and the parking lot for the rental property and the Builder's supply.. Asked for a 2" PVC conduit on the south side of the Builder's supply running south to the rental building, to tie the two buildings together. Also, PVC conduit from the motel site to the rental building. 9. Floyd Hornaday (SWEPCO): Said SWEPCO has single -service available on the south side of Highway 62 West and three-phase service on Hollywood. Easements requested by the telephone company will be sufficient for SWEPCO. 10. Clyde Terry (Warner Cable): Easements requested will be sufficient. Asked for 2" PVC conduit parallel with the telephone company to get from the motel site to the Builder's Supply. He may also need conduit from the north rental building to the south rental building. 11. Bobbie Jones (Planning Administrator): Questioned if the developer is planning to construct the 60 foot street stub to Hollywood Avenue and Mr. Clementsaid they are. Bobbie Jones said the developer would need to submit street and drainage plans and profiles to the City Street Superintendent before beginning any construction. The street stub must be built to minimum street standards. There is an ordinance which requires a 50 foot right of way dedication for property developed next to the bypass. The developer will probably be required to submit either a contract or performance bond to build their portion of the service road to current city standards at the call of the City manager. Show the existing bypass right of way. If there is a service road Barnes First Addition, it should be shown. The proposed motel site will need to be rezoned to C-2 to permit the motel. You will need a waiver from the Planning Commission on the distance between the driveway and the future street stub. It is shown as 33 feet and the ordinance requires 40 feet. You will be permitted to build 25 feet back from the street right..of way with no:parking, and if there is at least 10% landscaping. Note the Point of Beginning. Note and reference any quarter section corners. The storage yard should be..screened on all sides with a view -obscuring fence. Notify the adjoining property owners on the east on Hollywood Avenue. If you ever plan to sell any part of the property, you should file a sub- division plat. This would probably be the easiest way to record the easements and dedications. We will need two contracts, one for the service road and one for the other improvements. We will need a revision by March 6 in order to go to the Planning Commission on March 13. Mr. Clement said he had talked to Mr. Lieberenz about some of this property being in the flood plain. Bobbie Jones said they would need to get a flood plain development permit before starting any excavating, filling, or building. • • Plat Review Committee Meeting February 23, 1978 12. Donnie Osburn. Asked if the three buildings would be separate units and Mr. Clement said he did not know atLthis time. Donnie Osburn asked if the two buildings would face Highway 62 and Mr. Clement said "Yes". The last item for consideration was the preliminary plat of Smoke Rise Subdivision, located south of Highway 16 West, and west of Highway 71 Bypass, Demaree, McChristian, and Demaree, developers. SMOKE RISE SUBDIVISION S. of Hwy. 16 $ W. of Hwy. 71 Bypass Preliminary Plat Don Mitchell, Dewayne McChristian, and Pat Demaree were present to represent. Don Mitchell said the developer may decide to incorporate Block B, Lots 1-8 with Lot 9 and bring all of that in under a large scale development plan. He noted that the maximum number of units on Block A would be 32 and on Block B would be 28-38. The utility companies ask that the, -developer notify them after deciding what they are going to do with Block B so they will be able to order cable for utility services. 1. Clayton Powell (Street Superintendent): Questioned what they plan to do with the drainage from the Frontage Road to the west. Don Mitchell said they plan to take drainage to the east and out to the 6 x 10 box culvert. Clayton Powell noted that the Frontage Road must be built to current City standards, unless there is a waiver from the City Board of Directors. This subdivision and Maple Terrace were both referred back to the Planning Commission by the Board of Directors to correct problems with drainage: and sewer. So far, I have not received any revisions on the drainage from Maple Terrace's engineer. Whichever subdivision gets their plans to me and approved first, the other subdivision will have to adjust their plan to fit into the other. Inside the subdivision, we do not want open drainage ditches; however, they may take drainage and channel it into an existing open drainage ditch outside the subdivision. Mr. Powell, Mr. Bunn, and Mr. Tomlinson all expressed concern over whether Maple Terrace's drainage plans might cut Smoke Rise off from the existing sewer or water lines in Maple Manor Subdivision to the north. 2. Don Bunn (City Engineer): Said the City is still looking at the possibility of putting in a deeper sewer line. He said the developer will need either an..8 inch water line or a 6 inch looped line. Show the existing 15 foot water easement located approximately 150 feet east of the northeast corner of the subdivision. 3. Kenneth Wagner (Arkansas Western Gas): Questioned where they would want the gas meters. Don Mitchell felt they would want'them in the front of the yards. The closest gas line is at the northwest corner of Maple Manor Apartments. 4. James Crownover (Ozarks Electric): Said they could serve underground from the back of the lots. He said there would be a transformer at every other lot line. The territorial boundary between Ozarks and SWEPCO is approximately six feet south of the northlot line of Block A. The owner will be required to dig a trench 42 inches deep and furnish pads for the transformers. The owner will also be required to furnish wire from the lot line to the building. • Plat Review Committee Meeting February 23; 1978 -5- 5. Dick Shaw (Southwestern Bell Telephone Company): Asked that the 25 foot building setback on the rear lot lines of Block B be labeled building set- back and utility easement, if they stay with the existing plan. If they change their plans, he will have to come back to the telephone company and Mr. Shaw will have to take easements at that time. 6. Floyd Hornaday (SWEPCO): Asked that they terminate the pavement for the parking lot at the 25 foot building setback line. Mr. Hornaday said SWEPCO will furnish the transformers and pads and the main line trench for primary as long as the cost does not exceed $.40 per foot. Mr. Hornaday noted that the street lights will be in SWEPCO territory. He said he will need 2 inch PVC conduit under Jewell Road, if street lights are put on the south side of the street. If the street lights are moved to the north side of the street, be sure not to put them in the sidewalk. 7. Clyde Terry (Warner Cable): Said he will need a 20 foot easement on the east side. He said he would go down the south side with Ozarks Electric. He asked for a 2 inch PVC conduit across Jewell Road and across any parking on the east end. 8. Bobbie Jones (Planning Administrator): Said they only need to show the building setback from the street lines. On the east side along the service road, note that it is building setback and utility easement. On the west side of Lot 9, you will need a side setback, not a street line setback There should be a street light at the intersection of Betty Jo. Drive and Jewell Road. You should be able to put one at the southwest corner of Lot 8, Block B, which will give you about 300 feet between this light and the one at Betty Jo Drive. Also, add one at the northeast corner of the subdivision. You may ask for a Planning Commission waiver on this. Other- wise, they are required at street intersections and 300 foot intervals between. The lots will have to be 90 feet wide for anything other than duplexes. Confirm the connection point of Jewell Road. You will be required to submit a large scale development plan for Lot 9, Block B. If there will not be any reflective covenants, it should reflect none. Show the maximum density of Block A and B. Mr. Lieberenz has shown the northeast and southeast corners as possiblyy being in_the flood plain. You will have to establish this flood hazard area and show it on the plat. Before beginning construction on water and sewer, and streets and drainage, the engineering plans and specifications will heed to be approved by the Street Superintendent. When preliminaryplat has been approved, and specifications approved, you may start construction. No lots may be sold until the final plat is approved. We will need a revision by March 6 to go to the Planning Commission March 13. The meeting adjourned at 11:35 A.M.