HomeMy WebLinkAbout1977-06-02 Minutes•
MINUTES OF A PLAT REVIEW COMMITTEE MEETING
A meeting of the Fayetteville Plat Review Committee was held at 9:00 A. M.,
Thursday, June 2, 1977, in the Board of Directors Room, City Administration
Building, Fayetteville, Arkansas.
CITY REPRESENTATIVES PRESENT: Bobbie Jones, Angie Medlock, Clayton Powell,
Paul Logue, Larry Wood.
UTILITY REPRESENTATIVES PRESENT: Clyde Terry, John Kehn, Andy Calloway.
DEVELOPERS and/or ENGINEERS PRESENT: Donald Nickell, Rick Cowdrey, Gary Carnahan.
The first item for discussion was the large scale CALVARY BAPTIST CHURCH
development plan of Calvary Baptist Church, located 1420 Porter Road
at 1420 Porter Road. Lalige Scale Development
Donald Nickell was present to represent.
1. Larry Wood (Planning Consultant): No comments.
2. Paul Logue (Fire Chief): No comments.
3. Clyde Terry (Warner Cable): Asked if they would request t.v. service. Donald
Nickell said they would request service for the Family Life Center. Mr. Terry
said they would probably come in either with the telephone company or the
power company. Mr. Nickell said all the utility services would be buried.
Clyde Terry said he will ask them to furnish any conduit under the cement or
blacktop.
• 4. John Kehn (Arkansas Western Gas): Gas service is available from Porter Road.
No problem.
5. Andy Calloway (Southwestern Bell Telephone Company): No problems. Said if
they want a common phone line from the Church and Family Life Center to the
Pastor's residence, they will be required to provide trenches and pipe under
paved or concrete area.
6. Clayton Powell (Street Superintendent): Said Porter Road is designated on
the Master Street Plan as a collector street requiring 60 feet right-of-way.
Presently abutting this property we have only 40 feet. It is required to
dedicate additional footage needed and it is the policy to take half from
each side of the street. The 10 feet on the plat needs to be annotated as
additional street right-of-way. For driveways, you will need driveway and
curb cut permits to determine the size of tile needed. The minimum size is
15 inch and this should be adequate. You should also have a headwall on
the driveway, especially the upstream side of it. This being a church
facility, the driveway could be 40 feet instead of the 20 feet shown. He
said that since Porter Road is so narrow they may want to consider this.
Donald Nickell said there would be ingress and egress on both sides of the
Church. Clayton Powell said that with a borrow ditch abutting Porter Road,
there is not much more you can do with drainage. He asked that the Church
not empty any drainage on a public street but that the drainage be diverted
into the ditch.
7. Wally Brt (Sanitation Superintendent): Not present. Suggested they put a
trash container at the northeast corner of the Church complex. Bobbie Jones
mentioned that the sanitation trucks are quite heavy and the Church will
need to have a good base under the pavement. Bobbie Jones said Wally Brt will
need a letter stating that it is all right for his sanitation trucks to travel
onto the parking lot to pick up the trash.
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Plat Review Committee Meeting
June 2, 1977 -2-
8. Scott Martin (Acting City Engineer): Not present. Bobbie Jones asked if
he had talked with Scott Martin and Donald Nickell said he had not but he
understands sewer is in place and there is a 4 -inch water line on Porter
Road.
9. Tom Haik (Community Appearance): Not present. No comments.
10. David McWethy (Administrative Assistant): Not present. No comments.
11. Floyd Hornaday (SWEPCO): Not present.
12. Bobbie Jones (Planning Administrator): Said before the building permit can
be issued we will need the easement for the 10 feet additional right-of-way.
The City Attorney will prepare that and asked Mr. Nickell who will sign it.
Mr. Nickell said he, Burton McGee, and R. H. Morgan will sign it. Bobbie
Jones mentioned that no additional parking is provided for the Family Life
Center and the softball diamond. Bobbie Jones asked how many of the facilities
would be in use at the same time. Donald Nickell said neither the Family
Life Center nor the softball diamond will be used at the same time as the
Church. Bobbie Jones asked that he submit something in writing saying that
they will not be used at the same time. Bobbie Jones asked what the Family
Life Center will be used for and Donald Nickell said it will be used for
fellowship, for students, and for dialogue. Bobbie Jones said she will need
an as -built plot plan showing individual service lines for the individual
utilities upon completion. She asked if they would build all of the Church
complex at the same time and Donald Nickell said "no". He mentioned that the
only change is that a false partition will be put in the auditorium when
the church is first erected but may be taken down as the attendance of the
church grows. The Family Life Center and the softball diamond will be built
after the church. Bobbie Jones said if it will be a year or so before the
Family Life Center will be built, they should go ahead and submit an as -
built plot plan when the Church is built.and update it when the other
faciltiies are completed. This plot plan must be submitted before the
Church can be occupied. The setbacks are o.k. as shown on the church complex.
She said the Planning Commission will need to waive the setbacks on the Family
Life Center. They are showing 30 feet from the south property line and they
need to be 100 feet. She said that outdoor sports without spectator facilities
require 100 feet setback so they will need to get that waived for the softball
diamond also. She questioned if the softball diamond will be lighted and Mr.
Nickell said "no". Bobbie Jones asked for a revision by June 6, 1977, in
order to go to the Planning Commission on June 13. The parking lot must be
paved with minimum double chip and oil seal before the Church can be occupied
or special arrangements must be made with the Planning Office. Also, any
kitchen type facilities must be approved by the State Board of Health before
a permit can be issued.
Next was the preliminary plat of Colt Square, a commercial
subdivision to be located South of Township and West of
College Avenue.
Gary Carnahan was present to represent.
COLT SQUARE
Commercial Subdivision
1. Harold Lieberenz (Inspection Superintendent): Not present. Said they are
aware of the flood plain and are working on it.
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Plat Review Committee Meeting
June 2, 1977 -3-
2. Larry Wood (Planning Consultant): Said he would make a plea with the developer
to attempt to get a continuous flow of traffic from Highway 71 (College) to Highway
112 (Garland) to redesign this to provide a road to come from the southwest corner
of the tract to tie with Township at some point around the bridge --probably east of
the bridge. Larry Wood said there is a minor arterial from Highway 112 to Gregg
and he thinks they will pass up a golden opportunity to get this continous flow of
traffic from Gregg to Highway 71 if they don't get this development to provide the
flow through there. Mr. Carnahan said they would rather not make that change. Gary
Carnahan said the owners of the property along College Avenue haveasked Johnie
Bassett to work with them to build a street running north and south out to Township
along the East side of this subdivision so the commercial buildings along College
could have access other than from College. He said he doesn't know when they will
try to do that. Larry Wood said it would appear to him that if they extend this
future street to Township they may have trouble on turn movements as he thinks it
would intersect too near to College. He said people will have trouble making a left
hand turn at College and Township. Larry Wood suggested that Johnie Bassett get
with those who want to extend a street and show on the plat what they will ultimately
want to do.
3. Paul Logue (Fire Chief): Asked if there would be any businesses more than one story.
in height. He said if there is, they would have to make sure the street corners are
not too sharp so they can get the Fire Department ladder truck in there. He asked about
the fire hydrants and Gary Carnahan said he would submit those to the water department --
he hadn't determined where they would be yet.
4. Clayton Powell (Street Superintendent): Said he concurs with Larry Wood's suggestion
on the east -west road from the west side of Township Road.
He said Township is designated as a minor arterial on the Master Street Plan requiring
80 feet right-of-way. He said he will need to submit his engineering plans for the
intersection of Township and Green Acres Road to Calvin Peevy, District Highway
Engineer, Arkansas Kighway Department, Fort Smith, Arkansas. He said they will
probably make him stop curb and gutter at the south right-of-way line of Township.
He said the Arkansas Highway Department would require posting of a bond when submitting
plans for approval and requesting a permit. Clayton Powell said they would need a
5 -foot wide sidewalk on both sides of the street and wheelchair ramps for the handi-
capped at intersections. Clayton Powell explained that the sidewalks may either
back up to the curb or be placed in the right-of-way on the property line. Carnahan
said they would probably back them up to the curb. Gary Carnahan questioned if they
could approve the plat without showing the sidewalks being put in. Clayton Powell
said if the Planning Commission concurs, this will need to be stated on the plat.
The plat will need to reflect where the sidewalks will be built. Clayton Powell said
wheelchair ramps are usually put in the radius of the street and said the Street
Department does have some plans for ramps. Clayton Powell said if they decide not
to put the street in on the east side they will need to have a cul-de-sac. Clayton
Powell asked that he call the easement on the east side an "easement for future street".
Clayton Powell said they should show if they want a full cul-de-sac or just a
T -turn around on the south end where the box culvert is. Clayton Powell said the
street plans need to be approved before construction begins. Clayton Powell pointed
out that the existing box culvert at the end of Green Acres Road and the road
leading into Lumberjack -Gaslight Harbor parking lot are both private and were not
built under the approval of the City and will not be maintained by the City. He
said much of the existing storm drainage structures in this area are not sized
large enough to handle the drainage coming under College from the East.
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Plat Review Committee Meeting
June 2, 1977 -4-
Clayton Powell said Ordinance 2337 requires streets abutting subdivisions to be
brought up to city standards. He said Township needs widening out to 48 feet and
on the south side they will need to install street paving; curb and gutter and
sidewalks up to standards if the Board of Directors requires them to do so. They
must dedicate 40 feet of right-of-way from the centerline.
5. Andy Calloway (Southwestern Bell Telephone Company): Asked for a 25 foot easement
running north and south the entire west side of the development (Lots 9-13) and a
20 foot easement between 11 and 12 and extendcover to the street. He said he would
like for the north -south easement to turn the southwest corner at Lot 13 and go
along the south propery line and tie to the easement shown which should be widened
to 25 feet. On the east side of Lot 4, bring the easement on down between Lots 2
and 4. A 25 foot easement north -south on the East side of Lot 1 and a 15 foot
easement running north -south on the East side of Lots 21 and 23, in addition to
the 25 feet street easement already shown. Andy Calloway questioned if there is
already an easement on the south or west side and Gary Carnahan said he didn't know
of any.
6. John Kehn (Arkansas Western Gas): Asked about the drainage easement on Lot 7.
After some discussion with Clayton Powell, Gary Carnahan said they would probably
improve it with concrete line ditches or storm drainage.
John Kehn said they will need a 20 foot easement along Lot 7 since this will be
a utility easement and a drainage easement. He said on the north side of Colt
Square Drive the easement on Lot 22 needs to be extended on out to Colt Road. Mr.
Carnahan agreed to extend easements along the street in both "Colt Park" sections.
John Kehn asked if the utility easement on Lots 18 and 19 would be level and Gary
Carnahan said yes,after the box culvert, but it will be a ditch up to the box
culvert.
7. Clyde Terry (Warner Cable): Asked if they could make all of the easements 25 feet
instead of 20 feet on the West and the South sides. Gary Carnahan said this wouldn't
be a problem. The one on the east along the future street dedication also will need
to be 25 feet. Gary Carnahan asked if they would hold the easement to 20 feet on
Lots 20 and 21. Andy Calloway suggested that he take 15 feet from both sides on
Lots 20 and 21 and 22 and 23 and Gary Carnhan said he would prefer to do that and
make the one along the future street 15 feet wide.
Clyde Terry said on the north side of Lots 22 and 23 the easement will need to be
25 feet wide. Gary Carnahan said he will change this. Mr. Terry said Warner Cable
may ask the developer to furnish some conduit. Gary Carnahan said this wouldn't
be a problem.
8. Bobbie Jones (Planning Administrator): Said a topography at 5 foot intervals is
a requirement. Gary Carnahan said it will be on the revised plat for the Planning
Commission. She said he should show a S0 -foot building setback from all street
rights-of-way and show the sidewalks. She mentioned that Ordinance 2337 does say
that "when development takes place along any street which does not meet full city
standards, the developer, at his expense, shall install street paving, curbs,
gutters, and sidewalks and shall provide any additional street width and street
right-of-way where needed". She said the Planning Office will need a revision by
June 6 in order to go to the Planning Commission on June 13. On the final plat
you will need to have a legend for pins and monuments. A concrete monument is
needed at each corner of the subdivision and a pin at each lot line and whenever
there is a change in alignment. She stated that Mr. Carnahan shows a 6 -inch sewer
intersecting the north section of Colt Park and will need to add an easement to
cover that.
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Plat Review Committee Meeting
June 2, 1977 -5-
Bobbie Jones said that there is one place the legal description has a call
reversed (the West side of Lot 7). She said the Point of Beginning is shown
as the quarter section corner rather than the actual beginning point. Add
the section and range numbers. Reflect on the plat a dedication of additional
right-of-way (40 feet) from the existing centerline. The lot dimensions should
stop where the dedication begins. She said where there are four section corners
coming together they should be designated. She said there are some instances
where the street light spacing will need to be waived. She mentioned the
west side of Block 2which will be 465 feet. Gary Carnahan said he would put
one on the line between Lots 11 and 12. From Township to where Green Acres
intersects with Colt Square Drive (the corner of Lot 4) it is 325 feet, the
Planning Commission may waive this. You need a street light near the
southeast corner of Lot 19. One also at the east end of Colt Square drive
where it terminates. If the construction goes on out to the east line of
the subdivision the Planning Commission may have to waive the distance for
street lights. Gary Carnahan said he would put one at the lot line of Lots
22 and 23. Bobbie Jones said if the street is extended he will need one at
the intersection unless the Planning Commission waives this. Be sure the
final plat is to scale and that the lot lines all add up. Indicate existing
street lights along Township. You may have to add some there. Show the
existing private drive and identify existing box culvert as "private". A
dedication will have to be made for the new portion of Green Acres Road
outside this subdivision.
9. Scott Martin (Acting City Engineer): Not present. Stated he needs to talk
to Mr. Carnahan because he thinks the sewer layout should be changed.
10. Wally Brt (Sanitation Superintendent): Not present. No comments.
11. Tom Halk (Community Appearance): Not present. No comments.
12. Floyd Hornaday (SWEPCO): Not present.
13. Perry Franklin (Traffic Superintendent): Not present. No comments.
The last item for consideration was the preliminary plat
of Century Estates located North of Township and West of
Old Wire Road.
Rick Cowdrey was present to represent.
CENTURY ESTATES
Preliminary Plat
1. Clayton Powell (Street Superintendent): Said this will intersect Old Wire Road
259.99 feet south of Stanton Avenue. The Ordinance says a block will be a
minimum of 400 feet long. The Planning Commission will have to grant an
adjustment on this.
Clayton Powell said there should be`no access to Old Wire Road from Lots 1 and 14
due to traffic safety factors and the sighting distance. He said the Planning
Commission and Board of Directors may require improvements to Old Wire Road
and they will require them to dedicate 40 feet additional right-of-way from the
centerline of Old Wire Road.
Clayton Powell said he would want an improved storm drainage either concrete
line or storm drainage from the lot lines to the underdrain on Elizabeth.in order
to empty the drainage off of the public street.
Rick Cowdrey asked if they could cut the street for the sewer. Clayton Powell
said the Ordinance says if it is at all possible, they need to bore under the
street. Only as a last resort can the street be cut.
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Plat Review Committee Meeting
June 2, 1977
2., Paul Logue (Fire Chief): No comments.
3. Andy Calloway (Southwestern Bell Telephone Company): No comments.
4. John Kehn (Arkansas Western Gas): Said they may need to have the easements
cleaned out to get back in there.
S. Clyde Terry (Warner Cable): Said they have cable on the easement on the north
side. Said they will need to be cautious with the sewer there. He asked if
all the utilities would go underground and Rick Cowdrey said "yes". He asked
for the easement on the south side near Old Wire Road be made 25 feet all the
way around. He said if SWEPCO and the telephone company decide to cross the
street, the developer will be asked to furnish 2 -inch PVC conduit under the road
for the crossings.
6. Tom Halk (Community Appearance): Not present. Was concerned about the drainage
going through Lot 7. Rick Cowdrey said he would work with Clayton Powell and
divert the drainage so it won't all go through Lot 7.
7. Bobbie Jones (Planning Administrator): Bobbie Jones said this property is
zoned R-1, Low Density Residential, instead of R-2,Medium Density Residential
as indicated on the plat. She said she would like the description to read as
it was when he acquired the property and then show the 40 feet from the center-
line of Old Wire Road as a dedication. Show it as the title shows and the
difference should be designated as dedicated street right-of-way. She said
he will have difficulty building on Lot 2 and will have a limited building area
on Lots 1 and 14. Bobbie Jones said the sidewalk will need to have a waiver
if it is to go only halfway around the cul-de-sac, and the Planning Commission
will have to waive the distance between street lights. The Planning Office
will need a copy of the protective covenants or if there are none the plat
should say "none". On Lot 11 those easements should be shown as existing, or
as new easements to be dedicated by separate instrument. Bobbie Jones said
she will need the adjoining property owner's signatures before it goes to the
Planning Commission.
Ordinance 2337 requires existing, abutting streets to be upgraded to present
City standards and they may be required to do this to Old Wire Road. Show
sidewalks on Old Wire Road.
8. Wally Brt (Sanitation Superintendent): Not present. No comments.
9. Larry Wood (Planning Consultant): Not present. No comments.
10. Paul Logue (Fire Chief): Not present. No comments.
11. Floyd Hornaday (SWEPCO): Not present.
12. Perry Franklin (Traffic Superintendent): Not present.
13. David McWethy (Administrative Assistant): Not present. No comments.
The meeting was adjourned at 11:15 A.M.