HomeMy WebLinkAbout1976-09-02 Minutes•
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MINUTES OF A PLAT REVIEW COMMITTEE MEETING
A meeting of the Fayetteville Plat Review Committee was held at 9:15 A. M.,
Thursday, September 2, 1976, in the Board of Directors Room, City Administration
Building, Fayetteville, Arkansas.
CITY REPRESENTATIVES PRESENT: Clayton Powell, David McWethy, Steve Brown,
Paul Mattke, Bobbie Jones, General Bruce
Kendall (with the County), Robin Northrop.
UTILITY REPRESENTATIVES PRESENT: Dick Shaw, Clyde Terry, James Crownover,
Harold Lee.
DEVELOPERS AND/OR ENGINEERS PRESENT: Bill Graue, Neal Albright.
The first item to be discussed was the JERRY D. SWEETSER SUBDIVISION
Final Plat for Jerry D. Sweetser Subdivision. Final Plat
Mr. Neal Albright was present to represent this.
1. Charles McWhorter (Fire Chief): Not present. Paul Mattke will comment.
2. Steve Brown (Community Appearance): No comments.
3. Perry Franklin (Traffic Superintendent): Not present. No comments.
4. Wally Brt (Sanitation Superintendent): Not present. Clayton Powell will
comment.
5. Dick Shaw (Southwestern Bell): No comments.
6. Harold Lee (Arkansas Western Gas)• No comments.
7. Clyde Terry (Warner Cable): No comments.
8. James Crownover (Ozarks Electric Company): No comments.
9. David McWethy (Administrative Assistant): Said that he is "pleased as punch"
that there are sidewalks and street lights on the plat.
10. Floyd Hornaday (SWEPCO): Not present.
11. Larry Wood (Planning Consultant): Not present. No comments.
12. Clayton Powell (Street Superintendent): Said that he has the engineering
plans and profiles in his office. He was under the impression, when this
was originally submitted, that they were going to have a "T", rather than a
dead-end on Bois de Arc Lane. This hast.tocbe_cariied to the end (Bois de Arc
Lane). He said that "Barracade" should be "Barricade." There are four (4)
lots that are going to be served by this street; and that means that the
sanitation trucks will have to pull into and back -out of a private driveway.
Clayton Powell said whichever the Planning Commission approves is o.k.--we have
to have one or the other; the street does have to be carried to the property
line.
This is a problem for the sanitation vehicles. He is willing to accept a "T"
rather than a cul de sac. Mr. Powell said that he hasn't gotten around to
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September 2, 1976
checking the street plans, as of yet; he will try to get to them before September
13th (the final plat cannot be approved until after the plans and specifications
for all the improvements are approved).
Mr. Albright asked Mr. Powell if the cul de sac or the "T" is the developer's
option.
Mr. Powell said that it is. Clayton Powell wanted to know how long it would be
before Primrose Lane goes into Brookside East.
Mr. Albright said that it would be very soon. Mr. Powell said that there is not
a standard on a "T", but if the Planning Commission approves --he wants 15 ft.
wide and 50 ft. long (or 25 ft. on each side of centerline of right-of-way).
He wants the barricade put at the property line.
(Mr. Powell called the Planning Office later in the day. He had talked to
Sanitation Superintendent, Wally Brt, who told him he could serve the lots on
the East end of Bois de Arc Lane without either a cul de sac or a "T". :Mr.
Powell suggested the Planning Commission rule on whether to have: (1) a "T"
(2) a cul de sac; (3) the street simply dead end at the property line with a
barricade.),
13. Paul Mattke (City Engineer): Said that he has discussed this with Mr.
Albright. On Bois de Arc Lane, he requires a minimum 8 -inch water main to
the intersection with Primrose Lane, and then a 6 -inch water main, extended
to the end of Bois de Arc Lane. He said that valving is needed at locations.
Fire hydrants are required and blow -off assembly on dead-end portions, if they
are going to be dead-end, for any period of time (more than a week). Mr.
Mattke has not looked at the street plans, either, he will try to get through
with them by September 13, 1976.
14. Bobbie Jones (Planning Administrator): Said that "baracade" should be
"barricade." She thinks the sidewalk should go all the way to the East property
line on Bois de Arc Lane. She would like to have dimensions on the North
side of the lots in Block 1; they have a slight difference in the overall
East-West dimensions between the North-South sides of the lots. She said that
the utility companies had asked for a 25 ft. easement on Lot 4, Block 2; that is
not shown. There is a 30 ft. street easement shown; why not make that 30 ft.
street and utility easement. Show Primrose Lane as having 50 ft. of right-of-
way. In the legal description --"Beginning at a point: "0.52 feet" ---"feet" is
omitted. Bobbie Jones asked if Mr. Sweetser was going to enter into a contract or
post a bond. Mr. Albright said that he will post a bond. She said that
Mr. Lieberenz said that since they will have a future street running along the
North line of Block 2, the concrete monuments will be lost when the street is
built. Therefore, he wants two sets (with one set offset), one at the corner
of the subdivision, another 30 ft. to the South on the edge of the street
easement. He should indicate the amount of the offset. Bobbie Jones said that
she doesn't have protective covenants. Add the "acreage" under "Zoning Classif-
ication." She gave him back a copy of the plat with the above corrections noted
on it and indicating some changes to be made in the wording of the Certificates.
The next item to be discussed was the Preliminary MILDRED LEE ESTATES
Plat of Mildred Lee Estates. Preliminary Plat
• Mr. Bill Graue was present to represent.
Comments were as follows:
1. Steve Brown (Community Appearance): No comments.
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September 2, 1976
• 2. Charles McWhorter (Fire Chief): Said that no fire protection is available
outside the City limits, except on a call and charge basis.
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3. Perry Franklin (Traffic Superintendent): Not present. No comments.
4. Wally Brt (Sanitation Superintendent): No comments.
5. Larry Wood (Planning Consultant): Wanted to know why the street cannot have
smooth curves rather than "kinks."
6. David McWethy (Administrative Assistant): Asked if there were any street
lights proposed. Mr. Graue said "no." Mr. McWethy said none are required, but
if he puts them in, the City will not pay the electrical bill.
7. Paul Mattke (City Engineer): Said that he was contacted by someone named
"Bayley" for a water tap. He wanted to know which lot Bayley owned. Mr. Graue
said that Bailey owns Lot 8 and has already moved into his house. Mr. Mattke
wanted to know which lot "Edens" owns. Mr. Graue said that he sold him 6 acres
on the West side (Lots 1 and 2). Mr. Mattke wanted to know if he had sold any
property to "Barnes." Mr. Graue said no, he has sold Grady King 3 acres (Lot 6)
on East corner. Mr. Graue said he has a contract to sell 6 acres on Lots 3 $ 4
to Wayne Flores; Mr. Graue said he has an oral contract for Lot 5, but it is not
sold. Lot 7 is not sold either. Paul Mattke said that the minimum water main size
that is acceptable for subdivisions is 6 -inch, and the Ordinance requires that the
developer be responsible for installation up to 6 inches. The City will pay the
increased cost for a main larger than 6 inches. Mr. Graue said that a 2 -inch line
would service everything in there and, at one time, Mr. Mattke had told him he
would accept a 4 -inch lime.. Mr. Graue said he would rather not put any water line
in there --for 8 lots, he said thatthe.cannot; see-putting.a.,6-inch.line in there.
Paul Mattke said that they have subdivision standards, and this is a subdivision.
Mr. Mattke said that he has similar feelings, but there is nothing he can do about
that. Mr. Graue wanted to know what would happen if he puts wells in there, would
he be able to service the ones on the road with individual taps and drill wells on
the ones on the back. Mr. Mattke said that he would imagine so. Mr. Mattke said
that there are two different sets of requirements. As a subdivision, this does
not meet standards for subdivision land. As individual parcels, you are talking
about an entirely different thing. Mr. Graue wanted to know what type of 6 -inch
line he could use. Mr. Mattke said that he could have a choice between cast-iron
and transite. Mr. Mattke again said that this does not meet subdivision require-
ments. Mr. Mattke said that they cannot make water taps on those lots that.are
sold until plumbing permits have been issued. Mr. Mattke said there are 22.47
acres on this plat and it has the potential to go to high-density. He said it
would take a 12 -inch sleeve to run a 6 -inch line under the highway. Paul Mattke
said concrete monuments 4" X 4" X 30" are needed at the extreme corners of
the subdivision. The plat needs to have a legend on it. He also asked for a
25 ft. wide drainage and utility easement across the back of Lots 2 through 5
(South side). Paul Mattke also said that this plat should be signed by
everyone who has interest in the property shown on this plat on the date of the
plat filing. Mr. Mattke feels he cannot recommend approval of this if Mr. Graue
will not concur.with the 6 -inch water main.
• 8. Floyd Hornaday (SWEPCO): Not present.
9. Dick Shaw (Southwestern Bell): Said that on the Southeast corner of the cul
de sac it looks like 18 ft. measurement --does this lie within the 25 ft. building
setback and utility easement? Mr. Graue said that it did. Mr. Shaw said he was
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September 2, 1976
glad because he would need that for an easement. Mr. Shaw said he had heard
that on Lots 1 and 2, they are planning on building 20 duplexes --Mr. Mattke
said that he was told there would be 18 duplexes. Mr. Graue said that he
doesn't think the law (State Board of Health)will allow that many on septic
tanks. Mr. Shaw said that he has to get some access to those, which he doesn't
have now. He doesn't have enough facilities in there to serve that many. He
said that they want an easement on the West side of Lots 1 and 2 (25 ft.
easement) all the way to the creek, and one on the East side of Lot 2 (25 ft
easement) so he can get to the duplexes.
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10. James Crownover (Ozarks Electric Company): Wanted to know if they want
to go underground on Lots 3 and 4. He concurs with Mr. Shaw's easement request.
11. Harold Lee (Arkansas Western Gas): Said that he concurs with Mr. Shaw's
easement request.
12. Clyde Terry (Warner Cable): Wanted to know if he had a target date on when
these are ready to sell. Mr. Graue said that they are all sold, but one. Mr.
Terry said that he wanted to know so he could get cable. Mr. Terry said that he
concurs with Mr. Shaw's easement request.
13. Clayton Powell (Sanitation Superintendent): Said that he will'yield to
General Kendall on the streets. Mr. Graue said that he talked with
General Kendall and he said that the street would conform to their regulations,
and it would be acceptable as it is drawn, with the provision that it is built
to their standards.
14. General Bruce Kendall (with the County): Said that the lay -out is o.k.,
and that the County approves their builders plans. He will comply with County
road specifications and road plan. He said that they are ready for County
signature and then they will be all set.
15. Bobbie Jones (Planning Administrator): Said that Mr. Graue went to the
Planning Commission and their action, at that time, was for him to work out
the road with General Kendall; to work out the water with Paul Mattke; and
bring the plat back. She said that this is outside the City. Mr. Graue said that
it is located East of Tipton's Garage; about a mile West of Randall Barnes'
property. Bobbie Jones said that -the signature block needs to be worked out.
All property owners of record in the Courthouse must sign the plat. Mr. Graue
said that Lloyd Bayley and his wife, and Edens and his wife, and Mr. Graue and
his wife need to sign (signature block). Bobbie Jones said that the highway
right-of-way should be shown by a heavy line and the amount of right-of-way
contained within this legal description should be dimensioned. Monuments
along highway and creek should be offset and he needs to indicate how much the
offset is. On the 25 ft. building setback and utility easement, she thinks
they need to insert "and" on Lot 1 and somewhere between Lots 3 and 4. On
Lots 1 and 6, the lot dimension, after the right-of-way, should be shown. On
the road --there is a dimension of 40.4 feet that does not have the bearing of
the angle. There should be a legend for concrete monuments and iron pins.
She would like a copy of the covenants. She would like the application and
the plat fee. All the property owners must sign it and be listed as "owners".
On certificates: On "Certificate of Approval of Water Supply System" ---"Water
Supply" is omitted. There are a couple of places where iron pins are not shown
at the lot corners. The distances along the North side of Lots 6, 7, 8, do not
add up to the outside distance shown on the plat. The same thing is true for the
South side of Lots 6 and 7. Some dimensions are not drawn to scale --they should
be. Rather than show 558.24 ft. for the East .line of Lot 2 --leave the 498.24 ft. g
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shown on Lot 3 and show 60 ft. across the street frontage for Lot 2. Add a
date in the lower right hand corner of the plat. Bobbie Jones said that she
would like a revised copy by next Tuesday, if possible. She would like one
blue -line print (revised), and one black -line print (revised).
The next item for discussion was the Preliminary Plat HYLAND PARK
for Hyland Park, Phase 3, Block 6. PHASE 3, BLOCK 6
Preliminary Plat
No one was present to represent.
Comments were as follows:
1. Steve Brown (Community Appearance): Not present. No comments.
2. Perry Franklin (Traffic Superintendent): Not present. No comments.
3. Floyd Hornaday (SWEPCO): Not present.
4. Charles McWhorter (Fire Chief): Not present. No comments.
5. David McWethy (Administrative Assistant): Said that a street light needs to
be added at the Southwest corner of Lot 32, near the pedestrian pathway. If a
pedestrian pathway is planned for the Lots 1-24 and 34-36, it needs to be
reflected on the Plat. If not, some provision needs to be made to satisfy the
Code requirements for sidewalks.
6. Wally Brt (Sanitation Superintendent): Not present.
7. Clayton Powell (Street Superintendent): Said that the original overall plan had
shown a tie-in of Canterbury Road, and through the various minor changes, it has
become deleted. In the Phase II, Mr. Lindsey had said that he would dedicate
right-of-way on a future phase. He said that the Subdivision Committee and
Planning Commission minutes did not reflect on this, whatsoever. Bobbie Jones
said that Mr. Lindsey had left 60 ft. for this purpose and he recently told her
he did not plan to do anything with it. Clayton Powell said that Mr. Lindsey
has blocked all emergency access. All phases of Highway 265 --he tied together
and now there is no access, whatsoever. There is no provision for right-of-way,
let alone construction. Clayton Powell said that this is very "hilly" terrain.
Clayton Powell said that unless that road up to Boston Mountain View is revised
to street standards, there should be no building permit issued on any lot having
access to it. Clayton Powell told Paul Mattke that he agreed to allow 4 -inch
warping on each side of the street if they maintain the 6 -inch parabolic crown
(uphill 4 inches, and 4 inches downhill). Mr. Powell said that he reserves further
comment until he receives additional profiles.
8. James Crownover (Ozarks Electric Company): Said that they asked, originally,
for a 25 ft. easement on the South side of Rock Cliff Road, and 10 ft. on the
North side of Rock Cliff Road. They have been reversed on this plat. Paul Mattke
said that the fact that the sewer line is on the North side of the street,
he will have water line on the South side. Bobbie Jones said that they missed
a 20 ft. easement on the Southeast side of Lot 24, that someone requested. Mr.
Crownover said that he doesn't need the 20 ft. easement on Lot 24 if the 30 ft.
easement he shows outside this subdivision has already been dedicated.
9. Dick Shaw (Southwestern Bell): Concurred with Mr. Crownover's statement. 143
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10. Clyde Terry (Warner Cable): Concurred with Mr. Crownover's statement.
11. Harold Lee (Arkansas Western Gas): Concurred with Mr. Crownover's
statement.
12. Paul Mattke (City Engineer): Said that he strongly recommends that a tie
be made from the upper part (higher elevation) to the lower part (all-weather
road tie). We have an entire subdivision, that if a simple accident
occured, (example --a tree falling, accident of nature).this-.would isolate the
entire area. He recommends that they tie from Hyland Park Road to Canterbury
Road. He recommends this to the Planning Commission. He said that he has two
more comments: (1) He would like to ask engineers to have their iron pins and
concrete monuments legend come to our standards so that these monuments are con-
sistent with the others (squares for 4" X 4" X 30" concrete monuments and
small circle for 1/2" X 30" iron pins). He said that he is waiting for water and
sewer plans for this addition to be submitted. (2) They will need to
reflect on the plat, all of existing easements (utility) (example ---they
omitted an easement on the Northwest corner of Lot 3.) He said that this is a
very poor plat (quality of print). Paul Mattke said that they need to show
that Phase 3 does not include portion of Block 3, Phase 1.
13. Larry Wood (Planning Consultant): Not present. No comments.
14. Bobbie Jones .(Planning Administrator): Said that street light on the
North side would be better, which would change spacing because lot lines don't
correspond across the street. She said that the bearing down the West side
does not agree with replat of Block 3; it is off one second. She said that on
dead-end streets, the maximum length for hilly terrain is 1000 ft., and ordinary
terrain is 500 ft. She needs mailing addresses shown for owner/developer, and
engineer; adjoining property owners' signatures; sidewalks; protective covenants;
waivers on Ozarks Electric Company. She pointed out that this includes a Replat
of part of Lot 18 of Block 5, (Lots fronting on Boston Mountaiin'View)--Lot 12 --
that was a part of Block 5. Clayton Powell wanted to know if that was Lot 18,
Block 6 (Boston Mountain View): Bobbie Jones said that it was and is shown on
this plat as all of Lots 11 and 12, and part of Lots 10 and 13.
The last item for discussion was the Final Plat HYLAND PARK
of a Replat of Hyland Park, Part of Block 3, Phase I. PART OF BLOCK 3, PHASE 1
Final Plat
No one was present to represent.
Comments were as follows:
1. Steve Brown (Community Appearance): Not present. No comments.
2. Perry Franklin. -.(Traffic Superintendent): Not present. No comments.
3. Charles McWhorter (Fire Chief): Not present. No comments.
4. Floyd Hornaday (SWEPCO): Not present.
5. David McWethy (Administrative Assistant): Said that the street lights need
to be shown unless they were shown on the original plat, will not change, and still
meet the Code requirements.
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6. Wally Brt (Sanitation .Siuperintendent): Not present. No comments.
7. Larry Wood (Planning Consultant): Not present. No comments.
8. Dick Shaw (Southwestern Bell): Said that this replat has. increased lot sizes
and has done away with Lot 8, the pedestals which are already installed will fall
on different property lines now. If there are any complaints, they will have to
pay the expense to move a pedestal to get them in line with where they belong.
Lot 10 and 11 increased in 20 ft. in length. This has thrown the existing pedestal
off 20 ft. into Lot 11. He said that they are in the North easement, but off the
line between the two properties, themselves.
9. Clyde Terry :(Warner Cable): Concurs with Mr. Shaw.
10. Harold Lee (Arkansas Western Gas)• Concurs with Mr. Shaw.
11. James Crownover (Ozarks Electric Company): Concurs with Mr. Shaw.
12. Clayton Powell (Street Superintendent): No further comments, since streets
are in on this portion.
13. Paul Mattke (City Engineer): Said that the legends (monuments) need to conform
with others in use throughout the City. According to as-builts, sewer service
has not yet been provided for Lot 11, which will be a problem. Lot 11 needs to
be served someway. The sewer line runs between Lots 9 and 10. They need to be
careful, as they have moved the lot line between lots and utility services,
crossing the street, are already installed, we will have a problem because we
may have someone's sewer service in the wrong location. He suggests that the
developer check this and be sure that the service taps are installed.
14. Bobbie Jones (Planning Administrator): Said that the scale is drawn
1" to 50'; it should be 1" to 100'. The measurement is not the same
across Lots 10 and 11 as on the original plat, nor are the degree and dimension
on the East side of Lot 11. She needs the application and the final plat fee.
Paul Mattke said that he would have no objections if they submit this at a scale
of 1" = 50'. Bobbie Jones wanted to know about numbering. It looks strange
that Lot 8 was dropped out. Paul Mattke said that he would prefer that they
bust numbers when they renumber. He said that they should change all the lot
numbers. Bobbie Jones said that Mr. Lieberenz said that he would prefer to
leave Note 2 off the plat completely Underline "Certificate", and it should
read, "Do hereby Certify that." They don't have a monument shown on the corner of
subdivision.
The meeting was adjourned at 11:00 a.m.
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