HomeMy WebLinkAbout1976-06-03 MinutesThe Fayett
June 3, 19
Fayettevil
CITY REPRE
MINUTES OF A PLAT REVIEW COMMITTEE MEETING
evi,lle Plat Rev
76,. in the Dire
le, Arkansas.
iew .Committee met at 9;15 A..M.,.
ctors Room,. City Administration
Thursday,
Building,
SENTATIVES PRESENT: David McWethy; Steve Brown, Perry Franklin,
Pat McGetrick, Bobbie Jones, Larry Wood.
UTILITY REPRESENTATIVES PRESENT:
DEVELOPERS and/or ENGINEERS PRESENT:
Frank O'Donnell, Dick Shaw, Clyde Terry,
James Crownover.
Tom Harding, Ervan Wimberly, William
Meadows.
The first item for discussion was a large scale development plan
Campbell Soup, 1100 West 15th Street, for two expansions.
Tom Harding was present to represent Campbell Soup.
Comments were as follows:
1.
Larry Wood (Planning Consultant): No comments.
for
CAMPBELL SOUP COMPANY
1100 West 15th Street
Large Scale Development
2. David McWethy (Administrative Assistant): Asked for an explanation of the
proposed expansions. Mr. Harding said that the immediate expansion was for
the dry storage and warehouse area to be added onto the East side of the
existing building. They proposed to add a turkey processing operation onto
the Westside of the building sometime soon.
Bobbie Jones said that she and Mr. Lieberenz had studied this and were prepared
to clear the warehousing area under the present I-1 Zoning, but that the property
would have to be rezoned before they could clear the turkey processing addition.
That rezoning is scheduled for June 14, 1976.
Mr. McWethy had no further comments.
3. Steve Brown (Community Appearance): Asked about type of construction.
Mr. Harding said that from the street the appearance would match the rest of
the building. Most of it would be concrete block construction with aluminum
panel facing on the street side. He said they did not expect to employ any more
people in connection with the expansion.
4. Perry Franklin (Traffic Superintendent): No comments.
5. Floyd Hornaday (SWEPCO); Not:present. No: conents-submitted.
6. Frank O'Donnell (Arkansas Western Gas): There is a problem in the location
of your gas meter. The existing high pressure gas line would be under the new
warehouse. We can relocate that line and meter; there would be some expense
to you for us to do so. There will be some down time for you also. Mr. Harding
said they would like to start construction on the warehouse the first of July.
Dick Shaw (Southwestern Bell Telephone): We have
I see no problems.
telephone service in there.
8. Clyde Terry (Warner Cable): No comments. They are not interested in TV cable.
9. Wally Brt. (Sanitation Superintendent) Not:present but...Submitted the following
comments prior to the meeting: They just recently put a stationary compactor
in with 5 containers. I want to be sure I have adequate room (as much as I now
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June 3, 1976
have or more) to pick up the containers. The containers are rolled out onto
the dockon the back of the main building, My only concern is that they
keep adequate outside maneuvering room for me.
Mr. Harding said the proposed expansions would not interfere with that in
any way,
10. Pat McGetrick (Assistant Street Superintendent): My plat book shows an
existing street right-of-way of 50 ft. There is a requirement on the Major
Street Plan for 80 ft., or 15 more feet on each side. Bobbie Jones
gave Mr. McGetrick copies from her file of right-of-way dedications to
the Arkansas Highway Department. These were to be checked out to see
if perhaps they had not already dedicated enough right-of-way.
11. Paul Mattke (City Engineer): Not present, but submitted the following
comments later: I need to know if they will have any increased demands
on fire protection or any increase in water and sewer service and'how
much of an increase. I need to know both quantities and qualities on
sewer.
The next item discussed was the preliminary plat for the SUMMER HILL
proposed Summer Hill, a planned unit development and Preliminary Plat
subdivision. to be located North of Stubblefield Road and Subdivision $ PUD
East of Alice Street and Masonic Drive and being developed by
Helen Edmiston, Claude Prewitt and William Meadows.
Ervan Wimberly, with McClelland Engineers, and William Meadows were present to
represent the proposal.
They explained that there is also a large scale development accompanying this
which would develop indoor and outdoor tennis courts, a swimming pool, handball
court, and club house for use not only of the residents of Summer Hill, but
also for use by the public. Comments were as follows:
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1. Wally Brt (Sanitation Superintendent): If these are to be private streets,
we must have written authorization to use those streets to furnish
sanitation service.
Ervan Wimberly explained that the developers had planned them to be private
drives; however they planned to reserve sufficient room for a 50 ft. right-of-
way, in case they wanted to dedicate them as public streets in the future.
He said they might be builtto minimum street standards now, but they are
presently thinking of building them narrower than required for public
streets.
2. Larry•Wood (Planning Consultant)•: •Will you have a property owners'
association for maintenance of common areas? Mr. Wimberly said they
would have and that they would probably have to execute the agreement
asked for by Wally Brt to also cover fire, police, emergency, and
sanitation services. They still need to work out the details on this,
because water and sewer will also have to get in to service their
utilities. He said they are "trying to get moving" on Lot 1 on which
they propose to build Summer Hill Racquet Club; the details about the
agreement and such will all have to be ironed out later.
3. David McWethy (Administrative Assistant): Are any of the proposed
extensions of streets in Rolling Meadows Subdivision which we considered
a week ago supposed to line up as an intersection with the streets or
private drives in this subdivision. It was explained to him that this
property does not extend as far East as Loxley and that Elizabeth cannot
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June 3, 1976
extend through ..because.there is already a house .built on a lot in a direct
line with. it.
Mr. McWethy asked about sidewalks. Mr. Wimberly said they have tried to
arrange sidewalks along the back lot lines in some cases and in front in
some cases, but not necessarily along the streets. He said there would be
pedestrian ways provided in some manner. Mr. McWethy pointed out that
the subdivision ordinance does require sidewalks in some way or another.
Mr. McWethy asked about street lights which he felt should be required.
He said he thought that rather than the City having to pay the monthly
bill on those, that the property owners' association should pay it if these
are not to be public streets. He did feel they should be installed with the
spacing according to the subdivision regulations. He•said he could not think
of any other place in town where the City pays the street lighting bill for
a private development and that the "telling point" he considered to be
whether or not these are dedicated public streets.
Mr. McWethy said it might be better if they just build the streets to minimum
Citystreet standards and dedicate them as public streets.
4. Steve Brown (Community Appearance): What type of development will this be?
Mr. Wimberly explained that it will be residential dwellings, possibly duplexes
and maybe a tri-plex in the area close to the Racquet Club. He said the number
of lots shown indicated the total number of residences proposed, but that the
sizes of the lots might shift some.. Mr. Wimberly said they might leave out
a lot line on the final plat; for example, so that a duplex could be built on
Lots 5 and 6. He said they have not selected any names for the internal streets.
He told Mr. Brown that the indoor and outdoor tennis courts, swimming pool,
handball court, etc. would not be limited to use by the residents of Summer Hill.
They propose 8 tennis courts altogether; 4 initially.
5. Perry Franklin (Traffic Superintendent): I would like for the street names
to continue through on Alice Street and Masonic Drive.
6. Pat McGetrick (Assistant Street Superintendent): Even though you are planning
to have these as private streets at this time, I would like to see them have a
50 ft. street right-of-way.and be built to street standards, because I have a
feeling that the way this is going to be built and developed the City will eventually
have to take them over. If they are not dedicated and built to street standards
at this time, I would like some provision that if the City does have to take
them over, the property owners' association will have to bring the streets up to
standards. Mr. Wimberly said this is why they had planned to go on and have 50
ft. of right-of-way now so as to avoid any problems 5 or ten years from now.
Mr. Wimberly said they do plan to tie into Alice Street and will provide cross
drainage there. He said all the drainage is to the South at Alice Street; but
at Masonic it is at a breaking point and he thought they might could get by
without any drainage.
Mr. McGetrick told him to reduce the amount of water flowing to the South as
much as possible.
Mr. McGetrick said at the Northeast corner where they are showing drainage boxes
to dedicate a drainage easement across there, so, if in the future this is given
to the City, the City can work it into the channel there. All utility and
drainage easements must be at least 25 ft. wide.
He asked if they plan to upgrade Masonic Drive and Mr. Wimberly said they do not
at this time. Mr. McGetrick thought Masonic would probably carry most of the
traffic going to the Racquet Club from outside the subdivision even though: it
is not paved. Mr. Meadows said they estimate that 95% of the people going to the
Racquet Club will use Stubblefield Road. Mr. McGetrick asked if they plan to
improve Stubblefield Road in any way at this time.
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June 3, 1976
Mr. Wimberly said all they plan to do is to. dedicate 25 ft. of right-of-
way from the present centerline. Their deed reads to the North line of
a 30 ft. road indicating only 30 ft. of existing right-of-way. He said
they do not now plan any curb or guttering along Stubblefield Road.
Mr.McGetrick said that if they do decide to curb and gutter the North side
of Stubblefield Road, the City would probably participate in the widening
of Stubblefield Road along their property line. The City would like to
have it widened, as it is only 16 or 18 ft. wide now. If they don't widen
it, they need to watch the turn radii where they intersect Stubblefield
to keep cars from crossing over into the oncoming traffic lanes when
entering Stubblefield. Mr. Wimberly said they plan to have a wide, fancy
type entrance.
7. Frank O'Donnell (Arkansas Western Gas): Since. all of us utilities expect
to be in the same easement, -we feel we'need 25 ft. wide easements on just
about all the easements. You indicated you might want to get service to
Lot 1 first. This would be easier for us. We have a line just on the
South side of Masonic drive which we could extend on North and serve you
from that easement to the West there. We can initiate extension contracts
for the whole thing or for part of'it now.
Down in the Southeast corner of Lot 13 we need to put a very small
regulator setting just the same size as the meter'so we can tap our
existing line down there and just come up that easement.
Mr. O'Donnell asked if they would pave the streets and get them ready at the
time they built the clubhouse as he would need'to get street crossings in
first.
He said if there is a 4 ft. sidewalk in those 25 ft. wide easements, that
further restricts the utilities on repair and maintenance.
Mr. Wimberly asked if they could have narrower easements if the telephone
and TV cable were both laid in the same trench. Clyde Terry with Warner
Cable explained that they had tried this in the past, but the various
utilities could not all get their cable in at the same time.
Mr. Wimberly asked about burying a conduit with the lines to be pushed
.or pulled through at a later time when the cable came in. It was explained
to him that this was much more expensive.
8. Dick Shaw (Southwestern Bell Telephone): Mr. O'Donnell did not specify the
exact easements on which we need 25 ft. width, but they are: The easement
on the East side and the one on the West side, the easement coming in off
Stubblefield Road on the West side'and back to the West on that easement,
the easement between Lots 19 and 20, and the main easement on the back of
the center lots. There are a couple of other easements on which we don't
need 25 ft.; also I think 15 ft. on the North side is wide enough. I need an
easement in the middle of Lot 1 to your clubhouse, because if you blacktop
these courts or something like that. We will need a 1 -inch plastic conduit
in that easement.into the clubhouse.
We also need an easement East-West between Lots 14, 15, 16 and Lots 17 F, 18.
I need the subdivision (plat) before I can serve the clubhouse.
If we don't have cable in before you pave the streets, call us.
If I set up my terminal and line layouts according to this plat and you drop
a lot somewhere it throws all my terminal locations off. We have to have
lead time of nearly 3 months to order the cable. Mr. Wimberly said he
thought they could get all the lot lines tied down before the time they filed
the final plat.
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Plat Review Committee -5-
June 3, 1976
9. James Crownover (Ozarks Electric); You want all utilities underground.
We have the same problem as the other utilities in getting to the clubhouse.
We also need a conduit to the Racquet Club. We can probably come from the
West on this also. We would like to have the architect plans for the
electrical layout on the clubhouse showing all the electrical loads.
We need an easement between Lots 11 and 12; if no one else is in it, it
can be 15 ft. wide. We also need 15 ft. between Lots 2 and 3 and between
Lots 34 and 35. The developer puts our conduit in. I think we have enough
cable on hand. I can give you street crossings.
Mr. Wimberly said the street layout and general layout would not change, but
they might vary some of the individual lot lines so he thought it best to
wait before committing themselves on exactly where they would cross the streets.
Mr. Crownover said he had to have somewhere to get to the back line and would
cross between Lots 28 and 29 over to Lots 19-20 and between Lots 11 and 12
and Lots 14 and 17. They will also cross the West side of Lot 24.
10. Clyde Terry (Warner Cable); The easements covered will be sufficient. I have
the same problem with the clubhouse. I need a 1 -inch plastic conduit alongside
the telephone line. I will probably have to build a line to serve the subdivision
before I can serve the clubhouse. Without the subdivision, I doubt if I can get
to the clubhouse to serve it.
I would also like to be notified in time to get conduit under the streets before
they are paved.
We would like to discourage some of these large developments that put these in
and build houses in opposite corners of the subdivision just to get utilities
in; then the rest of the lots set there for years. We want them to have a portion
of that thing almost complete,and. what I just mentioned costs the utilities
a lot of money.
11. Paul Mattke (City Engineer): Not present, but submitted the following comments
later: They have a problem with fire protection. The water line on Nolan
is only a 4 -inch line. The line on Stubblefield is only 2; -inch. They will need
to come down to the intersection of Bertha and Stubblefield with an 8 -inch line
in order to get to a water main of large enough size to provide fire protection
for this subdivision. The water main would need to extend along the North side
of Stubblefield from their intersection with Stubblefield down to the intersection
of Bertha.
I would -suggest that they go to the sewer main on Masonic Drive rather than the
one on Alice Street because it has more capacity.
Mr. Wimberly explained that one reason the developers were thinking of having private
streets initially was because of the financing costs. Mr. McGetrick said he could
see where, if the property owners' association wants to disband and have the City
take over the streets, they should be brought up to standards. Otherwise it would
just be a way to circumvent the subdivision regulations and street standards.
12. Bobbie Jones (Planning Administrator): We need the signatures of adjoining
property owners of unsubdivided property. Any buildings other than single
family residences or duplexes in this subdivision will have to be located
100 ft. from outside lines of the subdivision with the present zoning. Mr.
Wimberly said they are actually only planning duplexes.
The next item discussed was related to the one just SUMMER HILL RACQUET CLUB
Opreviously discussed. It was the Summer Hill Racquet Large Scale Development
Club, a conditional use and large scale development, (William N. Meadows)
to be located on Lot 1 of Summer Hill Subdivision.
Plat Review Committee -6-
June 3, 1976
Some of the comments pertinent to this were included in the foregoing comments
on the subdivision. Again Mr. Wimberly and Mr. Meadows represented the
proposal. Comments not previously given were as follows:
1. Larry Wood (Planning Consultant): You might consider flopping the layout
of the indoor and outdoor tennis courts with the relationship of their
location to Lots 42 and 43.. Mr. Wimberly said the east half of the first
four outdoor courts would probably be the first to be expanded into indoor
courts. He said it was planned so that you could look down onto the indoor
courts from the upper level of the clubhouse. It was pointed out that the
indoor courts would be a very large'building. Mr. Wood said he would prefer
the quietness of the indoor courts to the lights and noise of the outdoor
courts near his residence. Mr. Meadows said there would be a cut-off time
for when the games would have to stop.
2. Wally Brt (Sanitation Superintendent): We need to set a container somewhere
around the clubhouse. If we can come right straight in off the proposed
street and set it'where it says."clubhouse" and delete 2 parking spaces
we can get to it. I need a concrete pad 12 ft. by 15 ft. Some of the other
Plat Review members thought it'would be more desirable to have it somewhere
to the East of the swimming pool so it would be out of sight. Mr. Meadows
said he was thinking of having more parking to the East. (Note: the
developer should contact Mr. Brt further about the location of the pad,
as the trucks to serve the containers require a certain amount of minimum
maneuvering room).
Bobbie Jones (Planning Administrator): Based on the proposed development
shown, you need a total of 31 parking spaces. These do not all have to
be developed at once, if the development is being done in stages, but each
stage should have enough parking spaces to meet the requirements for that
particular development. The parking spaces must be sealed with a durable
and dustless surface which is considered to be either asphalt or double
chip and oil seal. You need State Board of Health approval on swimming pool
any food facilities in clubhouse
Paul Mattke (City Engineer): No problems provided he has water and sewer
service. (Not at meeting; comments submitted later).
Mr. Williams said his architect on this project is to be John Gerard of Little
Rock. Mr. Crownover told him they could not put their cable under a building.
The last item discussed was a revised preliminary plat
of Bassett Place, a commercial subdivision. to be located
North of Stearns Road and East of North College Avenue
(Highway 71 North). Mr. Wimberly also represented this.
Comments were as follows:
BASSETT PLACE
Revised Pre. Plat
1. Perry Franklin (Traffic Superintendent). Planning Commission would have to
waive the minimum jog distance on the street intersection at Stearns Road.
Mr. Wimberly said the reason for this revision was that the Bureau of
Public Roads (Federal) had denied the previously planned access point into
Stearns Road. This proposal gets outside the federal right-of-way.
2. Wally Brt (Sanitation Superintendent): I will work with them when they decide
what type buildings and their use there will be in this subdivision. I either
need a 30 ft. by 40 ft. turn around at the end of the street or they will have
to design their driveways so I can come in one and go out another, or if they
have a 40 ft. radius on the cul de sac, the smaller trucks can turn in it.
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Plat Review Committee -7-
June 3, 1976
3. David McWethy (Administrative Assistant); No comments.
4. Steve Brown (Community Appearance): No comments.
5. Larry Wood (Planning Consultant): I would like to have on the plat a statement
that there will be limits of no access from the beginning of the frontage
road around Lot 8 to the East boundary, so Lot 8 would have access only to
the frontage road. I would also like to see them close that "straight -in
shot" on Stearns to Joyce and make that a 90° turn. That's going to be a
terrible intersection. Mr. Wimberly said Lot 3 has access presently from
the A.H.D. to Highway 71, but they have already agreed to close that at the
time the frontage road is built. Ozark Windows is not involved in this plat.
6. Pat McGetrick (Assistant Street Superintendent): Our comments will be the same
as those made on the previous plat.
7. Frank O'Donnell (Arkansas Western Gas): We will extend North from Stearns Road
in the easement along the East side of frontage road. We will make 2 street
crossings: one to serve Lots 3 and 4 and one to serve Lots 1 and 2.
8. Dick Shaw (Southwestern Bell Telephone): Request that easement along the East
side of frontage road be 25 ft. wide as we will all be in that. I also need a
25 ft. wide easement along the South and West sides of the subdivision. I also
need a 25 ft. wide easement on the South side of Lot 3, running from Highway 71
for the depth of the Ozark Window property. I will serve Lots 1 through 4
from Highway 71 and Lots 5 through 8 from frontage road.
9. Clyde Terry (Warner Cable): I need a 15 ft. easement from the Southeast
corner of Lot 7 to apoint 1S ft. West of the Northeast corner of Lot 8.
10. James Crownover (Ozarks Electric): The electrical service boundary is the
section line which splits Lots 8 and 1. We need a 25 ft. wide easement along
the South side of Lot 3 all the way across to frontage road During
discussion it was decided that service to the lots on the West side would be
underground and service to the lots on the East side would be overhead.
They would then have 3 phase service underground to the West part of the
subdivision.
11. Bobbie Jones (Planning Administrator): Show setbacks from Highway 71.
Show limits of no access from Highway 71 ROW to Lots 1 through 4.
12. Paul Mattke (City Engineer): Not present but submitted the following comments
later: Their legend indicates all the lots are for future development. This
seems strange. The legend also shows all subdivision corners are highway
ROW markers. I question the safety factor of the street jog as shown. It is not
dimensioned, but it does not appear to meet the requirements.
The meeting was adjourned at 10:45 A.M.
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