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HomeMy WebLinkAbout1998-08-10 Minutes• • • MINUTES OF A MEETING OF THE PLANNING COMMISSION A regular meeting of the Planning Commission was held August 10, 1998, at 5:30 p.m. in Room 219 of the City Administration Building, 113 W. Mountain Street, Fayetteville, Arkansas. MEMBERS PRESENT: John Forney, Lorel Hoffman, Robert Reynolds, Bob Estes, Sharon Hoover, Lee Ward, and Gary Tucker MEMBERS ABSENT: Conrad Odom and Phyllis Johnson STAFF PRESENT: Alett Little, Jim Beavers, Tim Conklin, Dawn Warrick, and Debra Humphrey Chairman Forney called the meeting to order with 7 members present. CONSENT AGENDA APPROVAL OF THE MINUTES FOR JULY 27, 1998 The minutes were approved with no changes. VA 98-9.00: VACATION (JOHN AND LESLEY GREEN) 2394 BIG OAKS DRIVE. LOT 4 BLOCK 10 OF EAST OAKS SUBDIVISION This item was submitted by John and Lesley Green for property located at 2394 Big Oaks Drive, Lot 4, Block 10 of the East Oaks Subdivision, Phase II. The property is zoned R-1, Low -Density Residential and contains approximately 0.32 acres. The request is to vacate a portion of the utility easement at the north end of the property. STAFF'S RECOMMENDATION: Approval of easement vacation. VA 98-10.00: UTILITY EASEMENT VACATION (LYLE AND KELLEY NICHOLSON) 2911 BIRDIE DRIVE. PARADISE VIEW ESTATES. PHASE I. LOT 1 This item was submitted by Lyle and Kelley Nicholson for a utility easement vacation located at 2911 Birdie Drive, Paradise View Estates, Phase 1, Lot 1. The property is zoned R-1, Low -Density Residential. The southeast corner of the house extends approximately 6.5 feet into the 25 ft. building setback and utility easement. The request is to vacate only that part of the easement on which the house encroaches, approximately 72.3 square feet. Please refer to attached survey and legal description from Ramsey Surveying dated 7/21/98. The applicant has submitted the required notification forms to the utility companies and to the City and there were no objections. STAFF'S RECOMMENDATION: Approval of easement vacation. Applicant to secure the form from the Water/Sewer Division prior to the City placing the easement vacation before the City Council. There were no public comments regarding the consent agenda items. Upon roll call the consent agenda was approved on a vote of 7-0-0. Commissioners Odom and Johnson were not present. Planning Commission Meeting August 20, 1998 Page -2- AD 98-23.00: ADMINISTRATIVE ITEM (HOG CITY DINER) 1 WEST CENTER STREET This item was submitted by Richard Alderman of Wittenburg, Deloney and Davidson for property located at 1 West Center Street. The property is zoned C-4, Downtown Commercial. The request is for a waiver of 9 parking spaces which are required for the additional land (1,676 sf) which has been leased for an outdoor eating area. STAFF'S RECOMMENDATION; Staff recommends approval of the waiver request for 9 parking spaces as allowed under §160.117(E)(5). Richard Alderman, with Wittenburg, Deloney and Davidson, appeared on behalf of the applicant. They prepared some information which the commissioners should have in their packet. Basically, this is the last in the series of things they have been doing to get the project started They have gone through the City Council for a lease arrangement. The City Council passed this one week ago and the only issue remaining was the parking requirement. They propose to put an outdoor dining area on the existing old driveway area in the back. The applicant would not be putting anything on the gardens in any way. They are basically putting up a fence which would screen the area off from the gardens. There is no other property onsite which is in ownership of Hog City Cafe. They are currently renting the building from the owner, Ron Bumpass. Mr. Bumpass has an access easement to get in and out of the building. Otherwise, the City owns the rest of the adjoining property. Applicant does feel there is substantial parking in this immediate area. There are approximately 500 public parking spaces. Therefore, they are requesting for a waiver of the 9 parking places required by the development of this outside dining area. STAFF COMMENTS: Ms. Little stated staff has no additional issues. She referred to the map showing the available parking within a 600 foot radius which is page 3.8. To the west there are two public parking lots. One contains 176 parking spaces and the other contains 192 parking spaces for a total of 268 public parking spaces. Reynolds: He wanted to clarify there is an agreement with Susan Ferrell to move the plants. Alderman: He stated she has been a part of the planning process through this entire project. They have agreed to work with her in terms of any plants she wants moved out of the way while construction is going on. Also, the applicant came up with a drawing showing the phasing of the project. There is an agreement so the contractor will work accordingly and with Ms. Ferrell in order to eliminate any problems. Reynolds: He inquired about the loading dock from the brick corner. He wanted to know if this was where the fence would come south and then go back around. He was not sure where the applicant would put the potting shed and the grease trap to keep it out of sight. • • • Planning Commission Meeting August 20, 1998 Page -3- Alderman: He referred to the proposed seating layout in their package which was page 3.6. The potting shed would be built as a piece added on to the building and would be only visible from one side. The grease traps are built within the closures. When they need pumped out they have worked an agreement with Ms. Ferrell to bring a hose in to pump it out from the street. Reynolds: He complimented Mr. Alderman regarding his work on the project. Forney: He wanted to confirm this was for the parking waiver request. PUBLIC COMMENTS: There were no public comments. PLANNING COMMISSION FINDINGS: Ward: He stated he felt this would be a very unique project for the square and did not feel it would increase traffic substantially. Commissioner Ward moved to approve AD 98-23. Commissioner Reynolds seconded said motion. Hoffman: She stated she was in support of the waiver. However, she wanted to make sure that this would be consistent with other motions and approvals in this vicinity. Little: Forney: Staff has not had very many requests for waivers for parking around the square. The other parking waiver cases staff had dealt with along the Dickson Street area it was in the waiver sense. The only finding the Planning Commission is required to make is to make a finding that there is adequate public parking within 600 feet of the site. He wanted a clarification regarding the waiver requests on Dickson Street and this project. On Dickson Street they would have made a finding there was adequate parking around those requests. Little: She confirmed this was correct that adequate parking was identified within 600 feet both in terms of use and number. Estes: He inquired since this was a waiver in the C-3 and C-4 district he wanted to know if there would be an in lieu fee. Little: She responded, no. This is a little different than the normal. She referred to page 3.1 of the report under §160.117. This clarifies if any building is erected, enlarged or increased in capacity then parking is called into question. She referred to Page 3.2 "uses which generate intermittent demand for parking such as churches may count available on -street parking within 600 feet of the building as part of the required parking subject to the approval of the planning commission". In other words, this allows the planning commission to make a finding of the adequacy of the parking for the surrounding area. • • • Planning Commission Meeting August 20, 1998 Page -4- Forney: He inquired about the language which addresses "adequate parking within 600 feet" and was not able to find it. Little: Tucker: Forney: She referred to Page 3.2 (intermittent parking). He wanted to clarify that the commission would also be including off-street parking when reviewing the availability of parking. He clarified the commission would be basing their findings in the ordinance. Upon roll call the motion was approved on a vote of 7-0-0. Commissioners Odom and Johnson were not present. There being no further business, the meeting was adjourned at 5:40 p.m. • • • PLANNING COMMISSION MEETING August 10, 1998 CONSENT AGENDA AD 98-23.00 Hog City Diner MOTION SECOND B. Estes / ✓ C. Odom J. Forney / / DD I— L. Hoffman S. Hoover ✓ V R. Reynolds / L. Ward / / G. Tucker Action i d 0r -d 9 -0