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HomeMy WebLinkAbout1995-03-13 MinutesIr I• 0 MINUTES OF A MEETING OF THE PLANNING COMMISSION A regular meeting of the Fayetteville City Planning Commission was held on Monday, March 13, 1995 at 5:00 p.m. in Room 212 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. MEMBERS PRESENT: Phyllis Johnson, Jana Lynn Britton, Bob Reynolds, Jerry Allred, Gary Head, and Chuck Nickle OTHERS PRESENT: Alett Little, Tim Conklin, Don Bunn, members of the press, and others MINUTES The Minutes of the Planning Commission Meeting of February 27, 1995 were approved as distributed. Commissioner Johnson stated that Conditional Use CU95-6 had been tabled per the applicant's request. CONSENT AGENDA Commissioner Johnson stated the Consent Agenda consisted of: Large Scale Development - Spring Creek Center, Phase II Lot Split #1 - Lot 6, Vantage Square Lot Split #1 - Jerry Ford MOTION Commissioner Head made a motion to approve the Consent Agenda as presented subject to staff comments. Commissioner Reynolds seconded the motion. Motion passed with a unanimous vote. WE N Planning Commission Meeting March 13, 1995 Page 2 PRELIMINARY PLAT - WILLOW SPRINGS, PHASE III RALPH WALKER - N OF WEDINGTON, E OF CARLSBAD TRACE The first item on the agenda was the Preliminary Plat for Willow Springs, Phase III, submitted by Jorgensen and Associates on behalf of Ralph Walker for property located north of Wedington and east of Carlsbad Trace. The property consists of 70 lots on 18.9 acres zoned R-1.5, Moderate Density Residential. Staff recommended the plat be approved subject to Plat Review and Subdivision Committee comments; addition of a fire hydrant and relocation of a fire hydrant in accordance with the recommendation of the Fire Chief; approval of the detailed plans for water, sewer, streets, and drainage; approval of a final drainage report and a grading plan; dedication by separate instrument of the parks land as recommended by the Parks Board; payment of a fee of $56.00 per lot for sewage lift station improvements at Lift Station No. 7; and coordination of the location of sidewalks with adjacent subdivisions. Mr. Jorgensen stated he and his client were in agreement with staff comments. MOTION Commissioner Allred moved to approve the Preliminary Plat subject to staff comments. Commissioner Britton seconded the motion • Motion passed with a unanimous vote. 40 • Planning Commission Meeting March 13, 1995 Page 3 LARGE SCALE DEVELOPMENT - CENTRAL UNITED METHODIST CHURCH CENTRAL UNITED METHODIST CHURCH - S OF LAFAYETTE. W OF HIGHLAND The next item was a Large Scale Development for Central United Methodist Church submitted by Bob Kelly on behalf of the church in order to construct a Family Life Center located south of Lafayette and west of Highland. The property is zoned R -O, Residential office. Staff recommended approval subject to Plat Review and Subdivision Committee comments; approval of a Drainage Report and a Grading Plan for the site; and approval of any parking lot variances by the Board of Adjustment. Mr. Kelly advised both he and the church were in agreement with staff comments. Ms. Little explained the need for a parking lot variance since the Church was required to have a 15 -foot setback on Highland Street but were proposing to have a 10 -foot setback on a portion of the street. MOTION Commissioner Allred made a motion to approve the Large Scale Development of Central United Methodist Church subject to staff comments. Commissioner Head seconded the motion. Commissioner Nickle asked Mr. Kelly to make a presentation of the development • drawings. Discussion ensued regarding landscaping of the parking lot. The chair recognized Mr. Clyde Treece, an adjoining property owner, who expressed concern on the proposed alley vacation. Mr. Kelly stated the alley would not be closed The chair excused Mr. Kelly and Mr. Treece to discuss the alley proposal and postpone the roll call vote. MOTION Commissioner Allred made a motion to table the item until later on the agenda. Commissioner Reynolds seconded the motion. Motion passed with a unanimous vote. • • Planning Commission Meeting March 13, 1995 Page 4 CONDITIONAL USE 95-9 - FOUR-PLEX UNIT REBECCA HARRISON - 978 N. POLLARD The next item was a conditional use submitted by Robert Sharp on behalf of Rebecca Harrison for property located at 978 N. Pollard. The property is proposed to be developed as 4 one -bedroom apartments incorporating the existing barn. Staff recommended approval subject to the structure being constructed as shown on the site plan and scale model; the exterior appearance regarding materials and color being constructed as presented to the Planning Commission; approval of setback variance by the Board of Adjustments; and parking lot design being subject to the ordinance requirements. Mr. Conklin stated the parking lot had been redesigned to meet the ordinance requirements. Commissioner Britton inquired as to whether or not any street improvements (i.e. curb and guttering) were proposed. Ms. Little stated the staff had not considered whether or not to request street improvements. Discussion ensued regarding proximity of the structure to the ditch, parking, street width, surrounding residential uses. Commissioner Allred inquired as to whether or not there would be an adverse effect on traffic. • Mr. Conklin responded he did not anticipate any increase in traffic. Discussion ensued regarding the right-of-way and location of the barn, setback variance request, and structural integrity of the existing barn. Mr. Robert Sharp gave a presentation of the design plan. After further discussion, it was the consensus of the Commission this matter be tabled until after the setback request was heard by the Board of Adjustment. MOTION Ms. Britton moved to table CU95-09 until after the Board of Adjustment made a determination on the variance request. Mr. Reynolds seconded the motion. The motion carried unanimously. • U • Planning Commission Meeting March 13, 1995 Page 5 LARGE SCALE DEVELOPMENT - CENTRAL UNITED METHODIST CHURCH BOB KELLY - S OF LAFAYETTE, W OF HIGHLAND Commissioner Johnson advised they would proceed with the Large Scale Development for Central Methodist Church. Mr. Kelly stated the church would not close the alley behind Mr. Treece's property. Discussion ensued regarding the location of the alley in conjunction with Mr. Treece's property. Ms. Little explained staff had considered requesting the alley be closed but noted the alley would only have the potential of blockage 1 day per week and access to Mr. Treece's property would be available via an alternate path through the proposed parking lot. Donna Pettus, representing the church, stated the alley would be paved and that they would not stripe the 9 parking spaces. Further, she assured Mr. Treece the alley would be open at all times. Commissioner Britton objected to the church determining where Mr. Treece's access would be located. Discussion ensued regarding public right to access via alleys. Ms. Little explained the Commission had looked at how the alley was currently structured. She stated the eastern most portion of the alley served as the drive for an antique shop on Highland. • Shea Crane, the owner of the antique shop, expressed concerns regarding tree planting in the alley and drainage. Further, she explained the drainage problem and stated it was creating a problem with her foundation. She also noted the width of the proposed alley presented a problem with deliveries to her business. Discussion ensued regarding drainage and Mr. Bunn stated no drainage plan had been submitted. Commissioner Johnson stated that the staff had required approval subject to a drainage and grading plan for the site. Mr. Kelly stated he would comply with the staff requests for a drainage and grading plan. Ms. Little stated the staff would recommend approval subject to no trees being planted in the alley and no barriers along Mr. Treece's south property boundary. Mr. Kelly stated he would comply with the Parking Lot Ordinance in regard to the planting of trees. Discussion ensued regarding the alley access to Ms. Crane's property. Mr. Kelly stated they would comply with the 10 feet width of the alley as required. MOTION Commissioner Allred made a motion to approval the large scale development subject to staff recommendations including no planting of trees in the alley and no barrier along Mr. Treece's south property line. Commissioner Head seconded the motion. • Motion passed with a unanimous vote. • Planning Commission Meeting March 13, 1995 Page 8 LARGE SCALE DEVELOPMENT - LAFAYETTE GREGG APARTMENTS BOB KELLY - N OF LAFAYETTE, W OF GREGG The next item was a large scale development for the Lafayette Gregg Apartments submitted by Bob Kelly for property located north of Lafayette and west of Gregg. The property is zoned R-3, High Density Residential and contains .64 acres. Staff recommended approval subject to approval of plans and specifications for the extension of a fire protection line to the site; approval of the Grading Plan; payment of Parks Fees; construction of sidewalks; and further that no construction of any kind be allowed until work ensues on the water line extension; and that approval be effective for one year only. Discussion ensued regarding the water line condition not being suitable for fire protection. Ms. Little stated that, at the Plat Review meeting, Mr. Kelly had considered withdrawing the request but wanted to go before the Planning Commission. Further, she stated Mr. Kelly had agreed to work with the City to upgrade the water line. Mr. Kelly described the circumstances regarding the fire hydrant. He also discussed tree preservation of the large maples on Lafayette and Gregg. Discussion ensued regarding plans for the apartment structure and location of the structure. MOTION • Commissioner Reynolds made a motion to approve the large scale development subject to the six staff comments. Commissioner Nickle seconded the motion. Discussion ensued regarding removal of the old structure. Upon request by the Commission, Mr. Kelly presented a drawing of the proposed structure and described the design plan stating that only 18 units would be built and the parking would be setback more than 50 feet and screened by the maples. Motion passed with a unanimous vote. • C* • Planning Commission Meeting March 13, 1995 Page 6 VACATION 95-4 - NORTHPOINT SUBDIVISION KIRK ELSASS TRUST - HWY 112 & POINT CIRCLE DRIVE The next item was an easement vacation submitted by Kirk Elsass Trust for a utility easement located at Lot 1 in Northpoint Subdivision at the corner of Hwy. 112 and Point Circle Drive. Originally, the request was for a vacation of a 10 foot strip of the existing 17.5 feet but the request was amended to a 3 -foot strip. since the Water and Sewer Department had indicated only 3 feet could be approved due to the depth of the sewer line and other utilities did not object. The staff recommends the vacation of 3 feet. Mr. Bunn stated the petitioner was willing to accept the 3 feet vacation. Mr. Kirk Elsass stated he would agree to the 3 feet vacation and described his plans to provide more green space in the front of his proposed development. MOTION Commissioner Nickle made a motion to approve the vacation subject to staff comments. Commissioner Reynolds seconded the motion. Motion passed 5-0-1 with Commissioners Nickle, Reynolds, Johnson, Allred, and Britton voting "yes" and Commissioner Head abstaining. a • Planning Commission Meeting March 13, 1995 Page 7 VACATION 95-1 - GALLOWAY ADDITION MILHOLLAND ENGINEERING - LOTS 1, 2, AND 3 The next item was a utility easement vacation submitted by Milholland Engineering for property located on Lots 1, 2 and 3 in Galloway Addition. Staff recommended the alley vacation be approved subject to the owners providing all relocations and other accommodations to the utilities as requested. Mr. Ron Petre of Milholland Engineering stated the developer would pay loot of any relocation costs. In response to a question by Commissioner Nickle, Mr. Petre stated the alley was 12 feet wide. Discussion ensued regarding varying alley widths and public notification to adjoining property owners. MOTION Commissioner Nickle made a motion to approve the vacation request subject to staff comments. Commissioner Britton seconded. Motion passed with a unanimous vote. • E • Planning Commission Meeting March 13, 1995 Page 8 LARGE SCALE DEVELOPMENT - LAFAYETTE GREGG APARTMENTS BOB KELLY - N OF LAFAYETTE, W OF GREGG The next item was a large scale development for the Lafayette Gregg Apartments submitted by Bob Kelly for property located north of Lafayette and west of Gregg. The property is zoned R-3, High Density Residential and contains .64 acres. Staff recommended approval subject to approval of plans and specifications for the extension of a fire protection line to the site; approval of the Grading Plan; payment of Parks Fees; construction of sidewalks; and further that no construction of any kind be allowed until work ensues on the water line extension; and that approval be effective for one year only. Discussion ensued regarding the water line condition not being suitable for fire protection. Ms. Little stated that, at the Plat Review meeting, Mr. Kelly had considered withdrawing the request but wanted to go before the Planning Commission. Further, she stated Mr. Kelly had agreed to work with the City to upgrade the water line. Mr. Kelly described the circumstances regarding the fire hydrant. He also discussed tree preservation of the large maples on Lafayette and Gregg. Discussion ensued regarding plans for the apartment structure and location of the structure. MOTION • Commissioner Reynolds made a motion to approve the large scale development subject to the six staff comments. Commissioner Nickle seconded the motion. Discussion ensued regarding removal of the old structure. Upon request by the Commission, Mr. Kelly presented a drawing of the proposed structure and described the design plan stating that only 18 units would be built and the parking would be setback more than 50 feet and screened by the maples. Motion passed with a unanimous vote. C J AW Planning Commission Meeting March 13, 1995 • Page 9 CONDITIONAL USE CU95-7 - SATELLITE DISH CITY OF FAYETTEVILLE - 101 W. ROCK The next item was a conditional use for Community Access Television submitted by the City of Fayetteville for property located at 101 W. Rock on property zoned C-3, Central Commercial. Staff recommended approval subject to the screening of the dish and that the dish not be located on top of the building. Jim Goodlander, Community Access Television, presented a video tape showing a 10 feet mesh dish and 3 proposed locations, one between the buildings, one on the west side, and one on the east side. He pointed out all locations except the east side were obstructed by trees. Discussion ensued regarding locations and visibility, and screening. MOTION Commissioner Britton made a motion to approve the conditional use for this specific tenant at this specific location. Commissioner Head seconded the motion. Motion carried with a unanimous vote. • • • Planning Commission Meeting March 13, 1995 Page 10 OTHER BUSINESS: Limited Neighborhood Commercial Uses Ordinance: Commissioner Johnson stated that the Limited Neighborhood Commercial Uses Ordinance would be considered at later due to a request by the city legal department. Mapping• Commissioner Johnson stated that a vote would be taken on the amendment to Article V.8.2. MOTION Commissioner Johnson made a motion to approve the amendment to the By -Laws. Commissioner Head seconded the motion. Motion passed with a unanimous vote. Ms. Little stated that the By -Laws would be retyped and redistributed. Discussion ensued regarding a seminar offered through the University of Arkansas. Commissioner Johnson stated an additional amendment to the By -Laws had been • proposed but that discussion and voting would be postponed until such time as all nine Commission members were present. The meeting adjourned at 6:35. I�