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HomeMy WebLinkAbout1987-10-12 Minutes• • • MINUTES OF A MEETING OF THE FAYETTEVILLE PLANNING COMMISSION A meeting of the Fayetteville Planning Commission was held on Monday, October 12, 1987 in the Board of Directors Room of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: Ernie Jacks, Nash, Frank and B.J. Dow Stan Green, Gerald Seiff, Julie Farrish, Fred Hanna, Sue Madison Butch Robertson Jim Lindsey, James Webster, Reece Parham, Public Works Director Deryl Burch, Sandra Carlisle, Tessi Franzmeier, members of the press and others Chairman Jacks advised the first item of business had been withdrawn by the petitioner for a rezoning request at 1890 Mission Blvd. Chairman Jacks advised the first item would be a discussion of a Planning Commission resolution to the Board from Deryl Burch. DISCUSSION OF THE RESOLUTION FOR A CAPITAL:IMPROVEMENT PROGRAM Deryl Burch, Public Works Director said the City Staff had received from the Planning Commission a resolution requesting a hearing on Capital Street Improvements Program Mr. Burch said the City Staff was putting together a complete capital improvements program with hopes of having it ready by mid 1988. He advised the program would not only consist of streets, but drainage structures, and modern sewer lines as well with the format being very much the same as the Planning Commission had requested. Mr. Burch felt the program would coincide and correlate with the Planning Commissions' program. Commissioner Farrish asked if public hearings would be held as proposed by the Planning Commission. Mr. Burch replied "yes" and part of those were in the process now with the 5 -year program He said the Board of Directors had been requested to solicit individuals to be on committees for review. Commissioner Hanna asked if the public hearings would determine the method of raising the capital, and rank the street improvements. Mr. Burch felt the City Staff would probably list • • • • Planning Commission October 12, 1987 page 2 the streets they thought needed to be improved in the City's priority, but the City Staff wanted the public to have a chance to agree or disagree. Commissioner Green felt the City Staff was saying, come up with a list first, then have a public hearing. Commissioner Green said the Planning Commission was taking the opposite approach, which was to have the public hearings, then come up with the list. Theory being that the public hearings would possibly solicit broader support from the people because they would have had input on the front end. Mr. Burch did not disagree with that idea and added an inventory was being done on all the streets in the City with a rating system. Mr. Burch also thought the public would have a better idea if they had information first. In answer to a question from Commissioner Farrish, Mr. Burch said the City was putting together a 10 -year program with projects being spelled out first...exactly what projects would be done and what year they would done. Commissioner Green wanted to know where that left the Planning Commission. Mr. Burch hoped the Planning Commission could work right along with City Staff without a duplicato`n-bf programs. Chairman Jacks requested that the Planning Commission be notified of when and how to have that liaison. Mr. Burch left the Planning Commission meeting at this point. Commissioner Green asked if he and Commissioner Farrish should attend the agenda meeting on Wednesday. Chairman Jacks advised Commissioner Green to call Mr. Burch and asked what their plans were. Carlisle advised Commissioner Green and Commissioner Farrish to attend the agenda meeting on Wednesday rather than bring this discussion up under other business at the Board meeting. Commissioner Seiff felt that the plan discussed by Mr. Burch to include utilities would slow down considerably the plan proposed by the Planning Commission. Commissioner Seiff also felt it was not right for the Board of Directors to not include the Planning Commissions request on the agenda. Commissioner Madison felt it was a bit high handed of the Board to say "you guys might want to be on the agenda, but forget it". Commissioner Hanna felt part of the Planning Commissions' thrust was that they would find a way to call Bills of Assurances and Planning Commission October 12, 1987 page 3 get some of the streets improved that had been left hanging for years and years. Commissioner Seiff asked if the tentative agenda could be added to at this time. Carlisle said if the Planning Commission would like to come to the agenda meeting on Wedenesday at 8:30 a.m. in Room 326 they could address the problem at that point in time. Commissioner Madison said she would be curious to know whose decision it was to not put their request on the agenda, when the Planning Commissions' motion specifically said it would be on October 20, 1987. Commissioner Madison asked if the City Manager had done this. Carlisle advised she was not in attendance and could not say. Commissioner Green said if the full Planning Commission thought that specific suggestions ought to be heard then he would suggest the Planning Commission ask the Board to reschedule the resolution for the next agenda meeting. Chairman Jacks said it would be appropriate_for-a-.Commissioner to attend the agenda meeting. Commissioner Farrish said he would not mind calling the City Manager and asking him to place their resolution on the agenda and if it failed then he would attend the agenda meeting on Wednesday at 8:30 a.m. PUBLIC HEARING - REZONING R87-25 - TOM COKER & COY KAYLOR EAST OF HWY 265 AND SOUTH OF JOYCE STREET The second item on the agenda was consideration of rezoning petition R87-25 submitted by Tom Coker and Coy Kaylor and represented by Jim Lindsey. Request was to rezone a tract of land located on the east side of Hwy 265 approximately 450 south of the Mud Creek bridge, from A-1 (Agricultural) District and R-1 (Low Density Residential) District to R-1.5 (Moderate Density Residential) District). Planning Consultant Wood was not in attendance at this meeting, but his comments were forwarded by Sandra Carlisle, Planning Director. R-1.5 District was recommended for the following reasons: 1. R-1.5 District should serve to buffer the anticipated heavy traffic on Hwy 265 and should also buffer future low density • • • Planning Commission October 12, 1987 page 4 residential development to the east; 2. R-1.5 will allow a greater variety of dwelling unit types; and 3. The public facilities and services are available to serve the anticipated development. Jim Lindsey said on behalf of Dr. Coker and Coy Kaylor he would like to present the petition as a reasonable approach as to how to handle that piece of property. Commissioner Madison asked how large the property was and Mr. Lindsey replied approximately 13 acres. Commissioner Madison asked Mr. Lindsey if he knew what R-1.5 allowed and Mr. Lindsey replied "yes" saying the R-1.5 was limited less than the R-2 zone. Madison advised one of the possible uses for the R-1.5 was for single family houses with smaller setbacks and she encouraged the developer to pursue that possibility. Chairman Jacks asked if anyone in the audience would like to speak for or against the petition as requested. There being no opposition the public hearing was closed and'discussion returned to the Planning Commission. MOTION Commissioner Madison moved to recommend the rezoning as requested from A-1, Agricultural and R-1, Low Density Residential District to R-1.5 Moderate Density Residential District, seconded by Commissioner Hanna. The motion to recommend passed 8-0-0. PUBLIC HEARING - REZONING R87-26 - TOM COKER & COY KAYLOR WEST OF HWY 265 AND SOUTH OF JOYCE STREET The third item on the agenda was consideration of rezoning petition R87-26 submitted by Tom Coker and Coy Kaylor and represented by Jim Lindsey. Request was to rezone a 18.7 acre tract of land located on the west side of Hwy 265 at the Mud Creek bridge, from R-1 (Low Density Residential) District to R-2 (Medium Density Residential) District. Planning Consultant Wood was unable to attend this meeting, but forwarded his recommendation to Sandra Carlisle, Planning Director. R-2 District was recommended for the following reasons: 1. The property in question is an isolated area bounded by Hwy • • Planning Commission October 12, 1987 page 5 265 on the east, a creek on the north, a golf course on the west and open land and a creek on the south; 2. Multi -family development because access will be oriented little, if any, interchange single-family development to the 3. The public facilities and the proposed development. Commissioner Madison asked how flood plain. Mr. Lindsey said of the property by the creek elevations come up off the creek Chairman Jacks asked if anyone speak for or against this peti the public hearing was closed Planning Commission. MOTION should work well in this area to Hwy 265 and there will be between this development and the west and southwest; and services are available to serve much of the property was in the there was approximately one acre in the flood plain. He added the real steep to the south. in the audience would like to tion. There being no opposition and discussion returned to the • Commissioner Madison moved to recommend the rezoning as requested from R-1, Low Density Residential District to R-2, Medium Density Residential District, seconded by Commissioner Dow. The motion to recommend passed 8-0-0. APPROVAL OF A PRELIMINARY PLAT - WINGFOOT JAMES WEBSTER - NORTH OF HWY 45 & EAST OF GULLEY RD. The fourth item on the agenda was consideration of a preliminary Subdivision Plat (Wingfoot), submitted by James Webster. Property located outside the Fayetteville City Limits. Farrish advised the preliminary plat was heard by the Subdivision Committee on Thursday, October 8, 1987 at 3:30 p.m. He said the Committee voted to approve the preliminary plat, subject to plat review comments. Chairman Jacks asked the Developer if he was aware of the plat review comments and Mr. Webster replied "yes" and was in full agreement. Chairman Jacks advised Gulley Rd. was not a State Highway. He said it was a State Highway, then it was returned to the County. • He said the County Judge said it was still a County Road. Mr. Webster said he spoke with the County again that morning and confirmed what Chairman Jacks had just said. n'� Y� • • Planning Commission October 12, 1987 page 6 MOTION Commissioner Farrish moved to approve the preliminary plat subject to: plat review comments, seconded by Commissioner Dow. The motion to approve passed 8-0-0. LARGE SCALE DEVELOPMENT PLAN - IBM OFFICE FLARE & COMPANY - EAST OF HWY 471 & SOUTH OF SHEPHARD LN. The fifth item on the agenda was consideration of a Large Scale Development plan submitted by Flake and Company for the proposed IBM Office. Property zoned C-2, Thoroughfare Commercial District. Commissioner Farrish advised the Large Scale Development plan was heard by the Subdivision Committee on Thursday, October 8, 1987 at 3:30 p.m. He advised the Committee voted to refer the approval to the full Planning Commission as submitted subject to plat review comments, including a 3-1/2' screening wall to abut the dumpster. Commissioner Farrish noted Mr. Al Hughes was in attendance at the Subdivision Committee to voice his concern about the dumpster situation. Commissioner Farrish advised the Planning Commission that Sandra Carlisle had advised the Subdivision Committee that the LSD would have to be referred to the full Planning Commission for final approval. Commissioner Farrish said this was current policy. MOTION Commissioner Farrish moved to approve the Large Scale Development as submitted subject to plat review comments, Seconded by Commissioner Dow and followed by discussion. Commissioner Green said what if the developer changed his mind and did not want to build the wall. Farrish advised the developer agreed to build the wall at the Subdvision meeting. Commissioner Madison advised was not required by ordin screening wall could not Commissioner Farrish said developer. the screening wall for the ance. Commissioner Green be made a part of the the wall was volunteered dumpster felt the motion. by the Commissioner Green asked why all Large Scale Developments were being referred to the full Planning Commission. Carlisle replied she was asked by Mr. Burch to forward all Large Scale Developments to the full Planning Commission. Commissioner Green • t0\ • • Planning Commission October 12, 1987 page 7 said it seemed kind of crazy to him that ordinances were being changed without going through the process of changing ordinances. Carlisle said she agreed to the policy pending final codification of the new Subdivision Ordinance. Commissioner Madison ordinance to require the full Planning ordinance to require said if the City Board wanted to change the Large Scale Developments to be approved by Commission, then they should change the that. The question was called and the motion to approve the Large Scale Development subject to plat review comments passed 7-0-1, with Commissioner Nash abstaining. WAIVER OF THE SUBDIVISION REGULATIONS - LOT SPLIT REECE PARHAM - SKILLERN RD. The sixth item on the agenda was consideration of a waiver of the Subdivision Regulations (lot split) submitted by Reece Parham. Property located on Skillern Rd. and outside the Fayetteville City Limits. The request was for the 3rd split. Mr. Parham said he had nothing to add to his:rapplication. MOTION Commissioner Nash moved to grant the lot split as requested, seconded by Commissioner Hanna. The motion to grant the lot split as requested passed 8-0-0. REPORT FROM LARRY WOOD - SUBDIVISION REGULATIONS The seventh item on the agenda was tabled. MINUTES The minutes of the September 28, 1987 meeting were approved as distributed. OTHER BUSINESS Chairman Jacks announced that Gerald Boyd from the Board of Adjustment was attending the Planning commission meetings for the next quarter. There being no further business the meeting adjourned at 6:00 p.m.