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HomeMy WebLinkAbout1985-08-26 Minutes• • • MINUTES OF THE MEETING OF THE FAYETTEVILLE PLANNING COMMISSION A meeting of the Fayetteville Planning Commission was held on Monday, August 26, 1985 at 5:00 P.M. in the Board of Directors Room of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. MEMBERS PRESENT: Newton Hailey Jr., Melanie Stockdell, Ernie Jacks, Fred Hanna, Stan Green, Sue Madison, Joe Tarvin and Frank Burggraf MEMBERS ABSENT: None OTHERS PRESENT: Consultant Larry Wood, Ery Wimberly, Charlie Berger, W. H. Reynolds, Street Superintendent Clayton Powell, Bobbie Jones, Sandra Carlisle, Paula Brandeis, members of the press and others The meeting was called to order by Chairman Hailey and the minutes of the August 12th meeting were considered. MINUTES Commissioner Stockdell made the following corrections: Pg. 6, strike "s" on plans; Pg. 6 in the motion should read "..an adequate"; Pg.11, item d. should be Imhoff. Commissioner Madison made the following correction: Pg.11, should read "...and moved to approve the requested waiver of screening with a minimum of 1O% plants wherever screening was required". With these corrections, the minutes stood approved as distributed. PUBLIC HEARING - ADDITION OF SALEM ROAD TO THE MASTER STREET PLAN AS A COLLECTOR The second item on the agenda was a Public Hearing to consider the addition of Salem Road to the Master Street Plan as a collector street between Wedington Drive and Mt. Comfort Road. Consultant Wood explained that, since April of this year, this proposal has traveled through all appropriate channels resulting in recommendation from the TAC to add this street as proposed. He said that it will eventually involve a bridge at Hamestring Creek. Wimberly noted that the bridge portion of the proposed road is on J. B. Hay's property. Planning Commission August 26, 1985 Page 2 Hailey opened the hearing to public comment, there being none, he returned discussion to Commissioners He noted that it is usual policy to accept public consideration and vote on the proposal at a future meeting. MOTION Jacks, noting no reason for seconded by Stockdell. Upon 8-0-0. delay, movedto approve this proposal, roll call, the motion to approve passed PUBLIC HEARING TO ADOPT STREET STANDARDS AND SUBDIVISION REGULATIONS The third item on the agenda was a Public Hearing to adopt revisions of street standards and subdivision regulations as proposed in a study by W. H. Reynolds, Consulting Engineer. Street Superintendent, Clayton Powell, stated that the current recomme- ndations submitted by Reynolds represents a compilation (after two years of planning) ...he noted that there have been two previous Public meetings involving local engineering firms, contractors, developers and realtors and that their comments and suggestions have been considered with some being adopted. Powell advised that City Manager Grimes has been completely involved in proceedings from the beginning. Powell said that one major change is that the City will engage a soil laboratory to determine the design of the street section. He added that information has been drawn from existing City ordinances, Federal Administration Publications, American Public Works Association Publication Asphalt Institute Publications and Portland Cement Association's Publi- cations to come up with the proposed specifications. Reynolds advised that some wording has been changed regarding application to Subdivision and Large Scale Development considerations particularly as to deadlines for when specifications must be submitted. Reynolds noted that this proposal is similar and compatible to that adopted by both Springdale and Washington County. Green expressed confusion regarding some parts of the recommendation including description of "minor collector" and the number of choices of pavement widths. Burggraf expressed concern regarding portions of existing specs that may have been eliminated. Green suggested that a comparison chart of the old and new ordinance by section with explanation of why particular portions have been changed or eliminated would be helpful. • • • Planning Commission August 26, 1985 Page 3 Chairman Hailey opened the hearing to the public and Ery Wimberly, Northwest Engineers, stated that he felt the intent was positive and he agreed to examine the proposal for future discussion. Powell advised that this Public Hearing has been properly advertised as required with many people being called and notified. Hailey said he had no problem with the construction classification but expressed concern that there may be some items in subdivision regulation wording that need to be examined more closely. Tarvin asked if people who live along collector streets have been notified of this Hearing as it appeared that the recommendation had the potential of changing the width of those streets. Powell said the recommendation would not change existing streets and would only affect new construction. Hailey noted that additional r/w will be requested for new construction along existing streets. Tarvin noted that collector streets are listed under two different classifications in Reynolds proposal and asked what the purpose of having a Master Street Plan is if streets may also be built by policy. Jacks agreed. Powell advised that it is sometimes the decree of the Board of Directors. He added that the purpose of the proposal is to try to eliminate all previous policies and consolidate specifications. Stockdell requested that letters or minutes reflecting said policies be submitted for Commission consideration. Green stated that, if policies have been embodied in the proposal, it represents a major change in subdivision regulations. Hailey noted that, in the past, major changes have been highlighted in presentation, clearly showing differences. He asked that Wood prepare something of this nature for Commissioners by their next meeting. MOTION Green moved to continue the Public Hearing until such time as Consultant Wood presents a comparison chart of existing and proposed street specs and subdivision regulations. Tarvin seconded followed by discussion. Stockdell suggested that the comparison spell out specific changes in a line -by-line analysis of changes proposed in the ordinances. Green expressed concerns regarding additions as well as eliminations. Madison proposed addressing the plan thoroughly in sub -committee before re -consideration in Public Hearing. The question was called and the motion to table passed 8-0-0. Planning Commission August 26, 1985 Page 4 REQUEST FOR WAIVER OF SUBDIVISION REGULATIONS WAYNE STORY - N. SIDE OF OLD WIRE, W. OF STRAWBERRY The fourth item on the agenda was a request for waiver of subdivision regulations (lot split) submitted by Wayne Story for property located on the north side of Old Wire Road just west of Strawberry Lane and opposite Collette Drive. Request is for 1st lot split, property is zoned R-1, Low Density Residential. Jones advised that there were no problems as far as the Planning Office was concerned. Green noted that the petitioner had contacted him advising that he could not attend this meeting because of a medical emergency in his family and requesting to proceed with usual consideration NOTION Upon a motion from Green and a second from Stockdell, the request for waiver of Subdivision Regulations passed 8-0-0. APPROVAL OF WALNUT GROVE - FINAL PLAT WEDINGTON DRIVE WEST OF 71 BYPASS - BRYCE DAVIS The fifth item on the agenda was request for approval of the final plat of Walnut Grove Addition submitted by Bryce Davis, developer of this subdivision located on the north side of Wedington Dr. and west of Hwy. 71 Bypass. Property is zoned, R-1, Low Density Residential R-2, Medium Density Residential and R-2 with limitation of 12 families per acre. Wimberly represented Mr. Davis. MOTION Jacks moved to recommend approval of Walnut Grove final plat as per the stipulations designated at Subdivision Committee meeting of August 23rd. He noted the stipulations as follows: 1. Plat Review comments; 2. a Bill of Assurance submitted stating the appropriate acreage for park use to be dedicated upon completion of Phase I improvements; 3. a temporary drainage easement, for as long as it is needed, to be dedicated by separate instrument; 4. the submittal of a Bill of Assurance stating that 60' of r/w be dedicated for the extension of Salem Road to the north property line of this development; 5. a pedestrian easement dedicated between Lots 124 5 125 with no cross fencing; 6. recommendation that the streetlight spacing requirement be waived as the spacing shown on the plat is adequate; 7. the northern r/w line of the eastern street stub (formerly Gumwood) to be place so as to align with the northern r/w line of Dorothy Jean to the east; 8. recommendation to waive the jog distance between the proposed eastern street stub and the intersection as necessitated by item #7. Madison seconded followed by discussion. 199 • • Planning Commission August 26, 1985 Page 5 Wimberly noted that a space has been reserved at the entrance to the addition for an area sign. He added that Davis would like to reduce Lots 105 through 111 from 90' to 75' and construct duplexes instead of quads. Burggraf inquired about vehicles backing out into a collector street and it was determined that although the ordinances state that, where possible, houses should not front on a collector, it does not disallow it. Madison asked about maintenance of the proposed sign and Wimberly said it would be landscaped and that it would be in the best interest of the developer to maintain the sign as he is proposing an additional two phases adjacent to this one being finaled. Jacks said he felt that the sign would be approved by the approval of this plan and he added a further stipulation to his motion: 9. Lots 105 through 111 be reduced from 90' to 75' which will create one additional lot. The motion to approve passed 8-0-0. JEFFERSON ELEMENTARY SCHOOL ADDITION 612 S. COLLEGE BETWEEN 6TH & 7TH STREETS The sixth item on the agenda was approval the large scale development plan to add classrooms to Jefferson Elementary School. Property is located at 612 S. College between 6th & 7th Streets and zoned P-1, Institutional. Charlie Berger representing. MOTION Jacks noted that the Subdivision Committee had been split in its vote at their meeting of August 23rd. He moved to recommend approval of this plan subject to the following stipulations: 1. a recommendation that the setbacks be adjusted and the additional rights-of-way be dedicated as requested (28' on 6th, 10' on 7th and 10' on College) 2. recommendation that the alley (which runs under the existing building) be vacated; and, 3. sidewalk along 6th Street be installed where required. Madison seconded, followed by discussion. In answer to Tarvin's question, Jones said that 6th Street is designated as an arterial with the r/w being 24". It was noted that the width of the pavement was close to 24' as well. Jacks explained that his motion says he would rather have the additional r/w and request a variance be granted for building setback He offered to amend his motion to include this as a recommendation. Green expressed strong feelings that requesting 28' of r/w from the school board without compensation was unfair. • Jacks asked if Green could agree that future street construction along this street would be limited by the weakest link. Green replied that aoo • Planning Commission August 26, 1985 Page 6 he didn't think the City would have any problem obtaining the r/w in the future and he pointed out that there are many houses along this street that are not more than 28' from the pavement which might mean that the school's property is not the weakest link. Green said he felt the school was a victim of circumstances which have changed over a period of time and should be treated no differently than any other property owner on this block, when and if the City ever widens that street. Jacks said the Commission deals with practical difficulties each time it makes a decision and said he felt that Green was disagreeing with the ordinances. Green read a portion of ordinance which states that the Planning Commission may recommend to the Board of Directors that r/w be waived or reduced in the event of undue hardship or practical difficulty. He noted that what he is proposing is not in violation of this ordinance. Berger advised that if the r/w is taken and the street constructed, the kindergarten of Jefferson School would be within 4-5' of that street. • The question was called and the motion failed to pass 3-4-1, Madison, Stockdell and Jacks voting "aye" and Hailey abstaining. • MOTION Green moved to recommend approval subject to 1. the alley being vacated; 2. sidewalk along 6th Street being installed where required; and, 3. a recommendation that the School Board dedicate as much r/w along 6th and 7th Streets as is possible without violating the building setback. Burggraf seconded and the motion passed 5-2-1, Madison and Jacks voting "nay" and Hailey abstaining. LEVERETT ELEMENTARY SCHOOL ADDITION GARLAND AND CLEVELAND The seventh item on the agenda was approval of the large scale development plan for an addition to Leverett Elementary School located on Garland at Cleveland and represented by Charlie Berger. Property is zoned P-1, Institutional. MOTION Jacks moved to recommend approval of this plan subject to 1. Plat Review comments; 2. a recommendation that screening requirement on the west boundary be waived with 10% of the area in plants in lieu of said screening; 3. a recommendation that the setback requirement for the outdoor play area be waived; and, 4. r/w on Garland and Cleveland C9 of • • • Planning Commission August 26, 1985 Page 7 be dedicated as requested. Madison seconded after by Berger that the property to the west is owned by and will present no problem. The motion to approve Halley abstaining. being informed the University passed 7-0-1, BATES ELEMENTARY SCHOOL ADDITION 601 S. BUCHANAN AT W. 6TH STREET The eighth item on the agenda was a request for approval of the large scale development plan for an addition to Bates Elementary School located at 601 S. Buchanan at W. 6th Street. Property is zoned P-1, Institutional; represented by Charlie Berger. Jacks noted that this proposal was approved at Subdivision Committee meeting subject to 1. Plat Review comments; 2. a recommendation that Bills of Assurance be accepted for sidewalk which is required along both 6th Street and Garland; 3. the requested r/w being dedicated along W. 6th Street and Stone Stockdell stated that if there were ever a location that a sidewalk is needed, it is beside an elementary school. Berger explained that the State Highway Department has jurisdiction over the 6th Street r/w and has plans for widening the street in the near future. He added that Garland is some distance from the school building. REQUEST FROM BOARD OF ADJUSTMENT TO SET A DATE FOR ADDRESSING SHARED PARKING CONCEPT The ninth item on the agenda was consideration of a request from the Board of Adjustment to set a date for submittal of a proposal addressing shared parking. Hailey advised that this study is still in committee and Consultant Wood noted that several studies have been backed up and will be going through committee as soon as a date is set for a meeting. Jones advised that the Board of Adjustment has had three recent requests for parking variances related to either the shared parking concept or warehousing in conjunction with retail sales use. She pointed out the possibility of warehouse use converting to sales space after approval has been granted. Hailey asked Jones to convey the Commissions appreciation for their concern and to advise them that the study is in committee. • • • Planning Commission August 26, 1985 Page 8 OTHER BUSINESS Planning Director, Carlisle, noted that the Board of Directors, at their August 20th meeting, tabled the amendments proposed by the Update Committee and will be addressing them at their next meeting, September 3rd. She requested a representative from the Commission to act as liaison. Hailey replied that he has advised the Board that he is reluctant to try to explain the operations of the Planning Commission. He suggested that if the issues were placed on first or second reading, they could be examined item by item at a planned meeting of the two bodies. Commissioner Stockdell wished to express this Commissions grief at the death of former Commissioner Barbara Crook and, in her memory, hope that members of the Commission will formulate their decisions with such thoughtful and humanitarian consideration. There being no further business, the meeting adjourned at 6.55 P.M. 0.3