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HomeMy WebLinkAbout1982-04-20 MinutesMINUTES OF A SPECIAL PLANNING COMMISSION MEETING • p 0 OA special meeting of the Planning Commission was held to consider recommended revisions to the General Plan at 5:00 P.M., April 20, 1982 in the Conference CD Room of the 1st Place Building, Fayetteville, Arkansas. CS J PRESENT: Planning Commission Chairman Ernest Jacks, David Williams, Bobbie c } Jones, Barbara Crook, Melanie Stockdell, Julie Nash, Cynthia Stewart, Mrs. Don Mills, Windell Cullers, Larry Wood. J Isl Q. Those present discussed, in general terms, how the General Plan was U• to be amended. Jacks stated it was a general concensus of the Planning Commission that an updating of the General Plan was in order rather than a redrafting. The newer members of the Planning Commission expressed interest in clarifying the goals, policies and present committments of the Planning Commission. A look at the extensive R-1 property within the City Limits was suggested, due to the current economic trends. Along with studying these areas, it was suggested that any revisions to these areas be coordinated with the City Engineer so that water and sewer line sizing would be in line with any changes. Those present briefly discussed the powers of the Planning Administrator, and how, perhaps, she could be given the power to make certain decisions at an administrative level rather than having so many considerations placed before the Planning Commission. Mrs, Barbara Crook and Mr. David Williams were concerned about making provisions for housing for the elderly. There were certain suggestions submitted by the Inspection Superintendent for amendment to the General Plan, as well as written suggestions submitted by Dennis Becker, a member of the Board of Adjustment. The Chairman asked that an item be placed on the next Planning Commission agenda for discussion of the amendment to the General Plan. He stated that Uafter a few meetings, perhaps some committees could be formed to study specific areas. CD The meeting adjourned at 6:45 P.M. c J (oj 30 J • 1 • MINUTES OF A PLANNING COMMISSION MEETING A meeting of the Planning Commission was held at 5:00 P.M., Monday, April 26, 1982 in the Board of Directors Room, City Administration Building, Fayetteville, Arkansas. MEMBERS PRESENT: Chairman Ernest Jacks, David Williams, Newton Hailey, Morton Gitelman, Don Hunnicutt, Barbara Crook, Melanie Stockdell, Windell Cullers. MEMBERS ABSENT: OTHERS PRESENT: Julie Nash. Terry Spencer, Gary Carnahan, Bobbie Jones, Cynthia Stewart, Harry Gray, Clayton Powell, and others. The minutes of the April 12, MINUTES 1982 Planning Commission meeting were approved as mailed. Jacks asked the Planning Commission members to note the material they had been handed and explained that it results from the first meeting organized to consider recommended revisions to the General Plan. Some of the members present at that meeting expressed interest in what the goals and policies of the Planning Commission are. Also, included in that material is a memo from Mort Gitelman drafted when he was chairman of the Commission, in line with that request. The next item of business MEXICAN ORIGINAL was the consideration of Clayton STREET SUPERINTENDENT Powell's recommendations for the RECOMMENDATIONS Large Scale Development plan for Mexican Original, located at Hwy. 16 By-pass (Happy Hollow Road) and Hwy. 16 East (Huntsville Road). Tabled at the April 12, 1982 Planning Commission meeting. Terry Spencer and Harry Gray were present to represent. The Chairman stated contained in the agenda material is the original letter from Clayton Powell containing his recommendations for improvements to be performed with this Large Scale Development, a response from Harry Gray, the engineer for the project and notes from Bobbie Jones. Powell felt that sidewalks along Happy Hollow Road should be elevated to curb level, incorporating the required safety zones for drives, the fence on the East property line should be moved; Mr. Powell feels it is not on the property line. Sidewalk should be continued along Ray Avenue. Drainage should be studied, as Mr. Powell does not feel drainage structures proposed for the site are adequate. Mr. Gray's letter states he will construct the sidewalk on the North side of the property adjacent to Huntsville Road. He would construct the sidewalk as required on the East side but would like to retain the fence along Ray Avenue. Gray maintains the fence adjacent to Ray Avenue is on the property line. If the fence is in fact not constructed on the property line, he proposes to replace the portion of the sidewalk that has been notched out for Si • [ ©Recti G gEAS'g [t1�G Planning Commission Meeting April 26, 1982 Page 2 the fence posts. Gray states the drainage structures for the site have been designed to carry run off from a 5 -year storm. Powell wants on-site drainage to handle a 50 to 100 year run off. The memo from Bobbie Jones outlines a meeting between Clayton Powell, Don Grimes, and herself where they discussed Clayton Powell's recommendations and the proposed improvements by the Developer. Sidewalk will be constructed on Huntsville Road, Clayton Powell is to contact a surveyor to determine where the property line is on Ray Avenue, and sidewalk is to be continued on Ray Avenue. The developer's proposal to construct sidewalk on the West side of Happy Hollow Road rather than on the East side will be accepted, and Clayton Powell is to meet with a Highway Department representative from the division of hydrology to discuss the adequacy of the on-site drainage proposed.by the developer. Bobbie Jones indicated the City Manager would like the fence relocated rather than having the sidewalk relocated where it is built on Ray Avenue. Jacks stated the developer proposes to construct the sidewalk on the West side of Happy Hollow Road rather than on the East side and the City Manager felt that was a valid proposal. Clayton Powell stated the sidewalk on the South side of Huntsville Road shall be constructed 5 ft. wide and 4" high. Jacks stated the only things that have not been resolved are: The accuracy of the survey on Ray Avenue. 2. The adequacy of on-site drainage proposed by the developer. Powell stated he would be meeting with a representative of the Highway Department this week on the question of on-site drainage. He said he has not pursued the survey of the property line on Ray Avenue. Powell was of the opinion that if the Developer would relocate the fence off of Ray Avenue and tilt the barbed wire into the property that the problem would be resolved in his opinion. Bobbie Jones stated the question of the barbed wire should be addressed by the Board of Directors. Spencer stated that if the fence needed to be moved back and the notched area replaced, he would have no problem with that. Gray stated he would like to attend the meeting between Clayton Powell and the Highway Department representative concerning on-site drainage. Powell stated there has been good cooperation on the developer's part and perhaps the fence would not have to be relocated if there is adequate right of way for Ray Avenue. Jacks did not feel the Commission had any option but to table this eg item until the following is resolved: 1. On-site drainage. a2. Ray Avenue right-of-way. 3. The barbed wire on the fence adjacent to Ray Avenue (determination by the Board of Directors). • • Planning Commission Meeting April 26, 1982 Page 3 David Williams asked if the question of the barbed wire could be placed on the next Board of Director's agenda. David McWethy stated it could. Williams moved this item be tabled until the Board has made its determination; the right-of-way on Ray Avenue is resolved; and the question of on-site drainage is worked out. Windell Cullers seconded. The motion to table passed (7-0-1) with Hunnicutt abstaining. The next item of business was a referral from the City Board of Directors for the Planning Commission to review proposed street improvement APPLEBY ROAD REFERRAL FROM CITY BOARD QUESTION OF HARMONIZATION WITH MASTER STREET PLAN district petition and determine if proposal will comply with the Master Street Plan (Tabled at April 12, 1982, Planning Commission Meeting). The Chairman stated there has been a written request that this item be tabled. He stated he talked to one of the attorneys involved in this petition about the tabling. Cynthia Stewart reported she had received a phone call from the City Attorney prior to the meeting and he had stated he had received requests from both sides that the item be tabled and the City Attorney recommends that it be tabled until the next meeting. Windell Cullers moved that Item 3 be tabled until the next scheduled Planning Commission meeting. Morton Gitelman seconded. The motion passed (7-1) with Newton Hailey casting the "Nay" vote. The next item on the Agenda was the approval of the Large Scale Development Plan for Northwest Arkansas Grocery Company to be located at 2100 North College Avenue (between Ken's Pizza and Popeye's Chicken); Northwest Arkansas Grocery Company, Developer. Property zoned C-2, Thoroughfare Commercial District and R-1, Low Density Residential District. Gary Carnahan was present to represent. The Chairman asked for a report from the Chairman of the Subdivision Committee. Don Hunnicutt stated the Subdivision Committee recommends the approval of the Large Scale Development with the following comments: LARGE SCALE DEVELOPMENT 2100 NORTH COLLEGE AVENUE NORTHWEST ARKANSAS GROCERY CO. 1. The development will be subject to all Plat Review Committee comments and requests. 2. Recommend the Planning Commission consider granting a waiver of the screening requirement as requested by the developer. Screening is required on 50 ft. of the South property line and on the East property line where commercial property abuts R-1 zoned property. 53 A • • Planning Commission Meeting April 26, 1982 Page 4 Hunnicutt stated the developer proposes to place two storage structures on the site which is a conditional use in C-2. The developer will have to comply with the requirements for a conditional use including a public hearing. Hunnicutt felt that if the screening waiver is waived at this point, when the public hearing is held, any screening in connection with the conditional use could be required at that time. Hunnicutt moved the Large Scale Development be approved with the above two conditions. Morton Gitelman seconded. Bobbie Jones pointed out if the Planning Commission grants the waiver of the screening, the Planning Commission must require the developer to install landscaping along that line consisting of 10% of the open area and having a height of 1'6" at the time of planting. Jacks stated he would be in favor of the plantings. The motion to approve passed (8-0). The next item for consideration was a Conditional Use Request submitted by Carol McDaniel to have child CONDITIONAL USE REQUEST CHILD CARE FACILITY IN R-1 CAROL MC DANIEL care for 10 children at 818 East Ash Street, Zoned R-1, Low Density Residential District. There was no one present to represent. Bobbie Jones stated what is requested here is a child care facility which requires State Approval, a specified amount of indoor and outdoor space per child and screening from adjacent residential property. Cullers felt this should be tabled until Ms. McDaniel could 'be present to answer questions. Cullers moved this item be tabled until the next meeting. David Williams seconded. The motion passed (8-0). OTHER BUSINESS Jacks stated at the meeting held DISCUSSION OF GENERAL PLAN April 20, 1982, generalities were discussed. Some of the new members requested information concerning policy and goals and they have been furnished with some of that material this evening. It was agreed between members that the next meeting would be held Monday, May 4, at 5:00 P.M., in the conference room of the 1st Place Building. Jacks asked the Planning Office to notify Elizabeth Crocker, Keith Newhouse and Peg Anderson of the meeting and invite them to attend and make any recommendations they deem relevant. Bobbie Jones pointed out some correspondence on the process by which deeds are approved before they are RECORDATION OF DEEDS Planning Commission Meeting April 26, 1982 Page 5 recorded in the courthouse A local attorney is challenging the state statute. Jones stated this is relevant in that it is directly related to some of the subdivision regulations. David Williams stated he did not wish to be placed on the spot again when this item is once again APPLEBY ROAD IMPROVEMENT DISTRICT considered by the Planning Commission. He felt the Commission should have some specifics supplied to them as far as what they are to consider and comments they are to entertain. Jacks asked the Planning Office to request the City Attorney'e presence at the next scheduled Planning Commission meeting so he may councel the Planning Commission on the discussion they are to entertain. There being no further business, the meeting adjourned at 5:50 P.M.