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HomeMy WebLinkAbout1958-12-02 Minutes0 F'AYETTE-VILLE CITY PLANNING COMMISSION MMTING DECEMBER 2, 1958 Members present: George Caudle (Vice Chairman, presiding in the absence of Clay Yoe, Chairman), Hugh Stubblefield, E.S. Gose, Garland Wheeler, Jim Phelps, and P.B. Putman. VeB. Putman was named acting Secretary in the absence of Suzanne C. Lighton, Secretary. The plat of Kenilworth Place was presented and on motion of Mro t':neeler, seconded by Mr. Stubblefield, it was unanimously voted that approval of the plat be recommended. Lir: Raymond Nelson reported in regard to the developing program of City Plonning, including Major Street and Land Use Plans; tgr. Caudle, for the tfiaster Street Committee, and Lir. Stubblefield, for the Land use Committee, reported the progress of those committees in more detail. There being no further buainess, the meeting adjourned. IN.B. Putman, Acting Socretarr ADOPTED: November 11, 1959 REVISED: January 16; 1962 BY=LAWS FOR FAYETTEVILLE, ARKANSAS PLANNING COMMISSION A. The members and terms of service shall be as stipulated by ordinance. Any member who is absent for three consecutive regular meetings, except in case of illness or extraordinary circumstances shall tender his resignation. ARTICLE II. OFFICERS A. From its membership the Planning Commission shall elect a chairman, vice- chairman, and secretary annually at the regular meeting in the month of February. The Chairman and vice-chairman may succeed themselves but may not serve consecutively for more than three terms. B. The chairman shall preside at all meetings and public hearings of the Planning Commission and shall decide all points of order or procedure. All plans, plats; etc.; requiring the signature of the Planning Commission shall be signed by the chairman (or vice-chairman) and the secretary; when authorized by the Commission these officers or. either of them shall sign all other documents on behalf of the Commission. The chairman (or any other member of the Commission when specifically authorized by vote of the Commission) shall transmit reports and recommendations of the Commission. C. The vice-chairman shall assume the duties of the chairman in the chairman's absence. D. In the event of the absence or disability of both the chairman and vice+ chairman at any meeting the oldest appointive member in point or service shall act as chairman during such meeting. E. The secretary shall keep the minutes of such meeting, shall (either per- sonally or with the assistance of clerical employees of the City'of Fayetteville) send out mail notices of regular meetings of the Planning Commission at least four days in advance of the meetings and give all telephone notices of special meetings; shall carry on routine correspondence and maintain the files of the Commission; all notices of public hearings and similar notices requiring legal publication shall be signed by the secretary. F. Should any unusual circumstance prevent the election on officers'at the regular annual meeting, officers shall serve until their successors are elected. ARTICLE III. MEETINGS A. The regular annual meeting of the Planning Commission shall be held in the month of February each year; at 3:30 p.m. on the first Tuesday of the month or on such other day of the month as may be fixed by vote of the Commission. -2- B. The regular meetings of the Commission shall be held at 3:30 p.m. on the first Tuesday of each month and mail notices of such meetings shall be given at least four days in advance of each such meeting. C. Special meetings may be called by the chairman at any time and shall be called at the request of any three members of the Commission. At least four days' notice of special meetings shall be given each member if possible, but under extraordinary circumstances special meetings may be called by telephone and without other notice. D. A quorum shall consist of five members. No formal business may be conducted without a quorum and no vote shall be cast by proxy. E. Unless otherwise required by law or these regulations, the affirmative vote of at least a simple majority of members present at any meeting shall be necessary for the adoption of any motion. The Chairman shall have a vote as do other members. F. The order of business at all regular meetings shall be as follows: (1) Roll call; (2) Reading of minutes of previous meeting (except reading of minutes may be dispensed with by unanimous vote or copy of minutes as mailed to Commission members may be approved without reading); (3) Unfinished business; (4) New business. G. All meetings of the Planning Commission shall be open to the public. H. Public hearings shall be conducted informally, and the chairman shall make all rulings and determinations regarding the admissibility of evidence, the scope of the inquiry, the order in which evidence, objections and arguments shall be heard, and other like matters, except that any member shall be privileged to make inquiries personally and to call for a vote on any ruling of the chairman with which he does not agree, whereupon the vote shall determine the effective ruling. It shall be the purpose of the chair- man to expedite all hearings, confining them to the presentation of only essential matters in the interest of saving time; but entertaining the presentation of sufficient matter to do substantial justice to.all concerned. Final or official action shall be taken only in regular or special session of the Planning Commission after the hearing. I. Except with the unanimous consent of all members present at a meeting, no matter on which final action has previously been taken shall be reopened for further consideration or action. ARTICLE 1V. COMMITTEES A. The Planning Commission may establish such standing or special or advisory committees as it deems advisable, and may assign to each committee specific duties or functions and establish the terms of members of each such committee. Members of such committees may be persons other than members of the Planning Commission, but a member of the Planning Commission shall be named as chair- man either active or ex -officio of each such committee. -3- • B. The chairman of the Planning Commission shall name the chairman and members of each such committee subject to approval of the Planning Commission and any vacancies on such committees shall be filled in the same manner. C. No member of the Planning Commission shall be required to serve on more than two committees. ARTICLE V. RECORDS A. The secretary shall maintain a file of studies; plans; reports and reconmtend- ations made by the Planning Commission in the discharge of its duties and responsibilities. B. All records of the Planning Commission shall be public records. ARTICLE VI. AMENDMENTS A. These By -Laws may be amended or repealed by an affirmative vote of not less than a majority of the full membership of the Planning Commission. Any proposed amendment shall first be presented in writing at a regular meeting and placed on the agenda of a subsequent regular meeting for action unless ten daysl written notice of the proposal has been given to all commissioners; in which case action may be taken by any regular or called meeting, or amendment may be made by unanimous vote without notice. . Revised and adopted by the Planning Commission of Fayetteville, Arkansas; on January 16, 1962. Attest: /s/ Suzanne Co Lighton /s/ J. F. Palmer .......:.._........ -•Secretary Chairman Cl