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HomeMy WebLinkAbout2014-07-07 - Agendas - FinalCITY OF a e�ville ARKANSAS Parks and Recreation Advisory Board Meeting July 7, 2014 at 5:30 p.m. City Administration Building Room 111 113 West Mountain Street Fayetteville, AR AGENDA Members: Phillip Watson — Chair, John M. Paul -Vice Chair, Wade Colwell, Richie Lamb, Terry Lawson, Chuck Maxwell, Phillip McKnight, David Priest, David Proffitt City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Alison Jumper, Park Planning Superintendent; Alan Spann, Recreation Superintendent; Melanie Thomas, Senior Secretary 1. Call to Order 2. Roll Call 3. Approval of June 2, 2014 PRAB Meeting Minutes PRAB Motion: 4. Lake Fayetteville Bird Blind: Kelly Mulhollan This proposal includes constructing a bird blind at Lake Fayetteville near the east end of the lake. Construction would be accomplished with volunteers and would be coordinated through park staff. Staff Recommendation: Approval of the bird blind with construction coordination through park staff. PRAB Motion: 5. Marion Orton Recycling Center Sculpture- Brian Pugh Informational Item Only 6. Arkansas Parks and Tourism Outdoor Grant Application: Alison Jumper, Park Planning Superintendent Staff Recommendation will be presented at the meeting. PRAB Motion: Mailing Address: 113 W Mountain Street Fayetteville, AR 72701 www`aycttcviIle ar.gov 7. Trail Art Master Plan: Alison Jumper, Park Planning Superintendent Staff Recommendation: To approve the Trail Art Master Plan as presented. PRAB Motion: 8. Park Land Dedication: Alison Jumper, Park Planning Superintendent Development Name: Engineer: Owner: Location: Park Quadrant Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Estimated Annual Maintenance: Justification: PRAB Motion: The Coves Phase II Grafton Tull Rausch Coleman Homes North of MLK, Jr. Boulevard and Alberta Street, west of 1-49 SW 38 single family 10.22 acres 0.87 acres $34,960 Holland Park is located within a one mile radius. Credit for construction of Holland Park Credit for construction of Holland Park N/A On December 1, 2008 PRAB reviewed Phase I of the project and recommended accepting credit from the construction of Holland Park for 38 single family units. The developer is requesting to use remaining credit for Phase II. The existing park in the area will meet the recreational needs of this development. 9. Park Land Dedication: Alison Jumper, Park Planning Superintendent Development Name: Engineer: Owner: Location: Park Quadrant Units: Total Acres: Land Dedication Requirement: Money in Lieu Requirement Existing Parks: Developer's Request: Staff Recommendation: Harvey's Hill Phase II Specialized Real Estate Group Specialized Real Estate Group South of Center Street, west of Hill Avenue, east of Duncan Avenue SW 55 multi -family 1.48 acres 0.77 acres $30,800 Oak Ridge Trail, Frisco Trail, Wilson Park and Walker Park are located within a one mile radius. Money -in -lieu Money -in -lieu 2 Estimated Annual Maintenance: Justification: PRAB Motion: 10. Gulley Park Expansion 11. Announcements July 1-11 July 4-6 July 7 July 7-11 July 10 July 11 July 12 July 14-18 July 15 July 15-25 July 21-25 July 24 July 28- Aug 1 July 29- Aug 8 12. Adjourn N/A On September 9, 2013 PRAB reviewed Phase I of the project and recommended accepting money in lieu for 175 multi -family units. The existing parks in the area will meet the recreational needs of this development. Swimming Lessons — Session 2 Adult Softball Tournament, Gary Hampton fields Summer Adult Kickball begins Outdoor Adventure Camp Gulley Park Concert — Boom Kinetic Wilson Pool Dive in Movie—Frozen 3v3 Live Soccer Tournament, Lewis Fields Drama Camp City Council — Regional Park Rezoning Swimming Lessons— Session 3 Camp Wilson Gulley Park Concert — Sarah & the Meanies Outdoor Adventure Camp Advanced Swimming Lessons — Session 4 Attachments 1. June 2, 2014 PRAB Meeting Minutes 2. Bird Blind at Lake Fayetteville Proposal 3. Marion Orton Recycling Sculpture 4. Trail Art Master Plan Proposal 5. The Coves Phase II Development Item 6. Harvey's Hill Phase II Development Item 7. HMR Report 3 CITY OF 'P ettevi ie ARKANSAS Parks and Recreation Advisory Board June 2, 2014 at 5:30 p.m. City Administration Building, Room 111 113 West Mountain Street Fayetteville, AR 72701 MINUTES Members: Phillip Watson—Chair, John M. Paul- Vice -Chair, Wade Colwell, Richie Lamb, Terry Lawson, Chuck Maxwell, Phillip McKnight, David Priest, David Proffitt City Staff: Connie Edmonston, Director; Byron Humphry, Maintenance Superintendent; Alison Jumper, Parks Planning Superintendent; Alan Spann, Recreation Superintendent; Melanie Thomas, Senior Secretary 1. CaII to Order The meeting was called to order by Watson at 5:32 pm. 2. Roll CaII Watson, Priest, Maxwell, Lamb, Colwell, Lawson and McKnight were present. Proffitt arrived later. Paul was absent. 3. Approval of May 5, 2014 PRAB Meeting Minutes PRAB Motion: McKnight motioned to accept the minutes as written, and Lamb seconded it. Motion passed 7-0-0 by voice vote. 4. BGSO Report: Richie Lamb, PRAB Representative and Byron Humphry, Parks Maintenance Superintendent Lamb reported that the Botanical Gardens will present the lease agreement and master plan at the July 7 PRAB meeting. 5. Gulley Park Expansion Proiect Report: Wade Colwell Colwell handed out an informational sheet about Gulley Park. He said that Gulley Park is the most used park. He's had lots of conversations with people about buying the property, and one said that one big donor needed to step forward to provide the tipping point, and aldermen would follow suit. A Facebook page called "Friends of Gulley Park" has been started. Flyers have been handed out. There is a meeting at Apple Blossom at 6:30 pm on Wednesday to discuss strategy. One plan is to send out a postcard to the surrounding neighborhoods by Gulley Park. He said that $25,000 from the Gregory Trust is left from a project awhile back. He thinks that money can be used to kickstart the Gulley Park project. Mailing Address: 1131 W. Mountain Street Fayetteville, AR 72701 www.faycttcvi Ile ar.gov He said some ideas have been bounced around, such as a tour of the land, or an ice cream social. Priest asked what it appraises for. Colwell said there are two houses. He believes one appraises for around $150,000, and the other around $130,000. He said the area that is being looked at is about 9 acres. There is also a really nice shop building. Edmonston said that an outside appraisal would have to be done. Lamb wanted to know the latest asking price. Colwell said he believes an offer of one million dollars would be accepted if it was turned into a park. He added that he knows the Dunn's would accept a partial payment. A possibility would be to sell the two houses. Lamb wanted to know how the value of donated land was determined. Edmonston said the estimated raw land price was looked at. Right now that price is $40,000 per acre. Colwell commented that the Cow Paddy Run is a 501(c)3. They have a paid employee, and give much of their race proceeds to education. Watson said that it sounds like the aldermen and the City Council are needed. Colwell said that he would welcome any ideas. 6. Wilson Park Swimming Pool Report: Alan Spann, Recreation Superintendent Spann said that the pool season is here. The pool will open Friday, June 6, 2014 at 4 pm. The ribbon cutting for the renovated pool building will be at 5 pm, and the Dive -In movie, "Monster's University", will begin at dark. He said that between last year's renovation of the pool, and this year's renovation of the pool building, the pool area is essentially new. There are 5 different levels for the swimming lessons, from parent -tot to adult. There are also 4 free dive -in movies. The cash registers are new and will take credit cards. Colwell asked what it cost to swim. Spann said that youth cost $2, and adults cost $3. He added season passes are available from $45 to $105. Colwell said that Bentonville had a half-price sale for their season passes, and brought in a lot of money. He said that was a possible idea for Fayetteville. McKnight said it would be easier for people if they were able to buy passes online. Watson asked what the maximum capacity for the pool was. 2 Spann said 400 to 600 people. Colwell asked if there was a snack bar. Spann said yes, and the concession stand can also accept credit cards. Colwell asked if the concession stand profits are shared. Spann said Parks gets 10% of the profits. Edmonston commented that the whale that used to be at the pool fell apart. She said it was built in the 1980's. 7. Regional Park Update: Alison Jumper, Park Planning Superintendent Jumper said a temporary trailhead is there now, and a trail from the trail at Mt. Kessler to the trailhead is being blazed. She added that the construction documents are moving along. The rezoning application is in Planning now. Maxwell asked if all the trash debris had been removed. Jumper said she wasn't sure, but it probably had. Lamb asked how many cars would fit in the parking lot. Jumper replied that around 30 cars would fit. 8. Announcements Edmonston said the HMR is up and is doing well. Lamb wanted to know what the Parks department involvement was for the Arts Trail Mix. Edmonston said they filled out a special event form for us, and it was approved. Priest said if food vendors could be notified about events like this, they could sell their items. He said that would help the HMR numbers even more. Lamb said he would like Mihalevich to come to PRAB to give an update on the trails June 1 June 6 June 6 June 6-8 June 9 June 12 June 12 June 14-15 June 18-19 June 20 June 23 June 26 Trail Mix Concert Tour 5 pm - 7 pm Frisco Trail Wilson Pool opens — Ribbon Cutting at 5:30 pm Monsters University Dive -In movie Pitch for the Cure Summer camps begin Mt. Sequoyah Gardens' Overlook Ribbon Cutting at 5:30 Waylon Pierce concert at Gulley Park FayRo Youth Softball Tournament American in Bloom Judges in Town A Bug's Life Dive -In movie Adult Summer Softball season begins GUTA concert at Gulley Park 3 9. Adjourn McKnight motioned and Maxwell seconded to adjourn the meeting at 6:20 pm. Minutes taken by Melanie Thomas Attachments 1. May 5, 2014 PRAB Meeting Minutes 2. HMR Report 4 Proposal for the Paige Mulhollan Waterfowl Blind at Lake Fayetteville Justification This proposal makes the case for the installation of a bird blind at Lake Fayetteville that will allow members of the public to closely observe the wildfowl t hat regularly visit this park. In recent years, watching birds has become one ofthe most popular hobbies in the USA and in our region Lake Fayetteville is one ofthe most frequently visited places for this purpose. The blind will be named in honor of Paige Mulhollan who was at onetime Director ofthe Botanical Garden of the Ozarks (BGO) and an avid birder who with his family participated in many activities of the North West Arkansas Audubon Society (NWAAS). Included in these activities have been regular field trips by the Society to Lake Fayetteville during which many unusual observations and rare bird sightings have been made. Since 1953 when Professor Douglas James made his first trip to Lake Fayetteville, many others have visited the lake and this has resulted in records of 274 species, testimony to the importance of Lake Fayetteville for birdlife in northwest Arkansas. Fort he last forty years the lake has been an important location for recording waterfowl an the Fayetteville annual Christmas Bird Count, records of which contribute to the nationwide understanding of changes in winter bird distribution. Lake Fayetteville Park is the most popular recreational area in the Fayetteville/Springdale conurbation attracting many hundreds of people daily who participate in a great range of outdoor activities. It is also an important educational area involving both Fayetteville and Springdale school district through the activities ofthe Lake Fayetteville Environmental Center. The BGO plans to provide additional educational outreach in the future. We believe that provision of a blind for public use will complement this mission. Lacking in the northwest Arkansas region is a facility that allows the general public to closely observe birdlife. Construction of a blind on the shoreline of Lake Fayetteville will fulfill this need and be an asset to our Parks system. It should be noted that in 1979, the Northwest Arkansas Regional Planning Commission classified Lake Fayetteville as a large recreational complex comprising a large area of open space and a natural environment that "provides citizens contact with nature". Construction ofthe Paige Mulhollan Waterfowl Blind will contribute to this vision. Location Observations of water birds are best made from the south, especially in the winter months, because then the sun is behind the observer. At present there are no locations on the south side of Lake Fayetteville where close observation of birds is possible. The importance of a well constructed and well located bird blind is that the observer is screened from the lake, thus minimizing disturbance to any birds that may be present. During spring and fall, and also in mid -winter, large flocks of waterfowl regularly occur on open water at Lake Fayetteville and during severe winter conditions they often congregate in the southern cove (opposite the BGO). A preferred site far the blind has been selected on a headland that takes advantage of bath the open water afthe lake and the southern cave (see map on left below). This site is close to an existing track which prior to construction ofthe new hard top trail by the city was the only connection between Veterans Park and the BGO. Access to the blind would be by a short spur leading from this existing track. The blind is far enough away from the hard top trail to make noise and disturbance unlikely, a prerequisite for watching birds. In the location chosen it will be possible to construct the blind with minimal damage to nearby vegetation. Some shrubs, mostly invasive aliens, such as multiflora rose, privet, and Amur honeysuckle will be removed from the surrounding area during construction but otherwise disturbance to lakeside vegetation will be kept to a minimum. Our intention would beta plant native shrubs to protect this riparian area. The blind will be screened from the lake by woven panels made of cane. The chosen location is such that if improved access is required then this could readily be accomplished. A photograph ofthe southern cove looking westward fromthe shoreline by the botanical garden is shown above right. The blind would be at the tip ofthe headland on the right ofthe photo. An aerial view ofthe headland showing the blind location is shown below left and Cirplan diagrams of the blind from the east (below center) and south (below right). Structure Details ofthe structure still need to be worked out but some general features are shown in the plans shown below. Desirable characteristics are that the blind is semi -enclosed sothat people can observe birds with minimal disturbance and that protection is provided from the weather. We envisage that our blind will be a six sided structure with an open entrance to the south. The walls facing north are angled to provide different viewing aspects on the north side overlooking the lake and cove. The dimensions are about 13 ft wide, and 10 ft deep. The blind will be of wood plank and treated timber construction with a wooden floor and mounted on a raised platform, supports for which will be embedded on solid ground close to the shoreline. At this location the ground is only occasionally flooded and so rot should be less of a problem than other wooden structures at Lake Fayetteville (boat dock, environmental center observation deck). The roof is sloping to allow rain run-off. The interior of the blind contains a wooden partition screening the entrance from the viewing areas. This may be used as an information board. There is bench seating which has horizontal ports through which one can view birds (see below). The ports can be closed with hinged flaps. Bench seating and ports are constructed at different levels to cater for adults and young children. Maintenance The working life ofthe blind is expected to be at least twenty five years or longer based upon the longevity of other wooden structures at Lake Fayetteville. The blind is off the main trail system so vandalism hopefully will not be a problem. Limited maintenance is anticipated but the blind will periodically be inspected on a volunteer basis by members of the NWAAS and if problems are encountered then remedial action will be taken. The blind will be included in the biannual Lake Fayetteville Clean -Up which will remove any trash that accumulates on the shore or the trail leading to the blind. Construction Once approval has been obtained from the Fayetteville Parks and Recreation Department and the BGO for the general concept of a bird blind at Lake Fayetteville then a detailed building plan will be prepared taking account any specific requirements requested. A cost estimate will be included. At this point the plans will be submitted for approval and fund raising will commence. Project leader: Kelly Mulhollan (still@stillonthehill.com) Designer: Michael Cockram (mcckrmllevahoo.com) Partners: Fayetteville Natural Heritage Association (contact Bob Caulk: bcaulk@cox.net) Northwest Arkansas Audubon Society (contact Joe neal: Oneal@uark.edu) Lake Fayetteville Watershed Partnership (contact David Chapman: dchapman@uark.edu). John Stalling 479-253-3353 Dimensions: 20 H x 141W x 4'diameter@a base Bearing Assembly Steel Center Support Column • Steel Trunk Surround w/recycled aluminum can covering 1. Cutaway footing o. c U City of Fayetteville — Art Trail Master Plan [final draft 2014.04.15] Contents A. introduction + Goals B. Trail System + Themes C. Installation Types D. Submission Overview E. Funding Strategies F. Site Criteria G. Legal H. Related Forms A. Introduction + Goals The City of Fayetteville manages almost 4,000 acres, Including 36 parks, 13 natural areas, and 14 trails. With more than 40 miles of trails currently open to the public and more than 100 miles planned for future use, the potential of the trail system as an outdoor gallery for large and small scale public art is immense. The goals of the City of Fayetteville Art Trail Master Plan are as follows: 1. To foster public art along the trail system. 2. To clarify the art submission + approval process for future Installations. 3. To Illuminate potential funding sources for local artists. 4. To unify individual trails with thematic art. B. Trail System + Themes cr of Priedevrie.M Master Trail Plan firothwilleAtralin Tnespalsisin a Tyra Mrs Ilan IMTT VYnl Iurr• Id IS Master Trail Plan Current Trent NS J Ll 11-7 tbi View the City of Fayetteville Parks+ Trails map here: http://www.accessfayetteville.org/government/parks and recreation/trails and greenways/ Trail descriptbns: Clabber Creek Trail completed in May of 2007, stretchesthrough a 40 -acre natural parkfrom Rupple Road west to Hosta Drive for a total distance of 0.7 miles. The trail follows along the south side of Clabber Creek and offers many opportunities to see and hear the stream as well as the surrounding natural area. Once complete, Clabber Creek Trail be 6.5 miles in length and will connect east to Scull Creek Trail. Frisco Trail is a multi -use section of the trail system that will eventually serve all areas of Fayetteville with an alternate transportation option. The trail extends from MLK Jr. Boulevard, north to Scull Creek Trail at Prospect Street. The trail takes you through natural areas and offers benches and lighting. Gordon Long Trail is a paved trail covering 0.6 miles as it weaves through Gordon Long Park situated on North Gregg Avenue. There is a shaded picnic and playground area providing a perfect location for de -stressing after work, as well as starting the day with an early morning jog. Gulley Park Trail is a paved, lighted 0.85 -mile loop around the perimeter of Gulley Park with an extension of 0.30 miles on the northeast corner of the park. The trail offers benches, playgrounds, picnic tables, bike racks, restrooms and drinking fountains. The trail also crosses Niokaska Creek, a tributary to Mud Creek, offering scenic views of the creek. The trail is one of the most popular trails in one of Fayetteville's treasured community parks. Hamestring Creek Trail: The first section of Hamestring Creek Trail, completed in December of 2007, extends 0.62 miles through a natural, wooded area. The 12 -foot wide trail is constructed of asphalt and offers nice views of Hamestring Creek as it follows along the west side of the creek. Future phases of Hamestring Creek Trail will extend west toward Rupple Road to eventually connect with Clabber Creek Trail. The east end of Hamestring Creek Trail currently ends at 1-540 where it will conned with Shiloh Trail in the future. Lake Fayetteville Trail is the one of the most popular of Parks and Recreation's trails. The trails loops the lake with a combination of paved and natural surface shared by walkers, runners and bikers. There is a variety of flora and fauna in natural settings as well as beautiful views of the lake, so take your camera. The trail offers benches, playgrounds and picnic areas, restrooms, informational kiosks and lighting. Meadow Valley Trail connects to Scull Creek Trail, just north of Poplar Street and extends west along the south edge of the University of Arkansas Agricultural Experiment Station toward Garland Ave. At Garland, the trail then heads northwest through the Agri Park and safely crosses under Garland Avenue through a newtunnel. From the tunnel the trail continues west along Knapp Street, then back south to connect to Porter Road at 1-540. Mud Creek Trail stretches along Mud Creek from Old Missouri Road to Steele Boulevard for a total distance of 2.35 miles. The multi -use, paved trail passes through natural areas along Mud Creek where benches are provided to allow for an opportunity to experience nature in the midst of a busy commercial district. Mud Creek Trail connects with Scull Creek and FriscoTrailsto create a continuous 7.6 -mile trail. Parking is available at the Old Missouri Road trail head. Raven Trail is a short paved connection from Katherine Avenue to Butterfield Elementary School. The trail allows easy access for children between the neighborhood to the east and the school. Scull Creek Trail opened in October of 2008 and connects to Frisco Trail at Prospect Street north to Mud Creek Trail, providing a continuous 7.6 -mile trail. Scull Creek Trail Isthe "backbone" of the trails system due to its central location and connectivity to numerous parks, residences, businesses, and the University of Arkansas. St. Paul Trail is 0.8 miles and stretches from Armstrong Avenue to City Lake Road. The trail is paved and follows the old St. Paul Railroad bed providing a remote, tree lined experience for the biker, walker or runner. Town Branch Creek Trail: This flrst section of Town Branch Creek Trail extends west of Razorback Road along Town Branch Creek across Beechwood Avenue to the west edge of the Crowne Apartments. This section of trail was completed in April of 2007 and includes a SO -foot long bride. In the future Town Branch Creek Trail will extend west to I-540 and east to the White River for a total of four miles. Walker Park Trail is a 1.2 -mile loop trail providing access to all park amenities such as benches, picnic areas, playgrounds, restrooms, baseball fields and drinking fountains. The Walker Park Trail includes a 0.5 -mile section around the Senior Adult and Wellness Center. Wilson Park Trail is a paved 0.9 -mile loop around the perimeter of Wilson Park, one of the most popular parks in Fayetteville's park system. The trail offers benches, playgrounds, picnic tables, bike racks, restrooms and drinking fountains. In 2011, a Light Emitting Diode (LED) trail lighting system was installed around the entire trail. The famous Wilson Park Castle is located along the trail where you will find a peaceful place to relax on benches which are also works of art. Artistic Themes [by trail or region]: [themes to be determined by Parks + Recreation with Input from Fayetteville Arts Council] Reference existing art location map here, should be added to Fayetteville GIS C. Installation Types The following list of installation types is meant to broadly inform the artist on what types of art could be submitted to the city for consideration, but is by no means exhaustive and should not limit potential submissions. Type 1: Temporary a. organic art — an art piece constructed using vegetative or biodegradable material including but not limited to plants, fibers, paper, etc, that is designed to recede or erode into the landscape over time b. seasonal/event based art— an art piece designed and installed along the trail for a pre -determined time period in conjunction with a specific event, holiday, or festival Type 2: Permanent a. mural — a two-dimensional art piece that is painted, drawn, plastered, printed, or otherwise applied/attached directly to a wall or surface b. sculpture — a three-dimensional art piece that is made of wood, stone, clay, concrete, metal, etc that can be free-standing or attached to some facet of the site or surface it inhabits c. functional art — an art piece with a utilitarian purpose, such as a bench, table, fountain, etc d. installed on rotation — a series of pre -approved installations that occupy the same site or surface, that are changed out quarterly or annually until such time as the entire piece is decommissioned or the art maintenance fund is no longer able to support the cyclical installation D. Submission Overview STEP I Compete Pro-subnlwM CMikINT + ❑ Pa:Na au4' 1dipwwdbe *top 2. STEP 2 Seems pt o sal to Pats Pa•kcwll mvnw the poposa into/arty and a.M.l to Ms Ruts Boma IG *prowl PARKS . PIC t4 MPI4SBOARO 0 +n..:... P.ot..d to mop & STEP 3 Siam* *Filo An.Cc ce. Arts Council trill node* Oro Woven, tow NOY and Tongan. to Tk CIIy Cana lot appotol d uw plow Is velacl 1260000' mon. + E ARTS 0015621E CITYCO IECl ❑ Appw00 Vyr 351Xt Pro:eM to oto ❑ Appaod ova 55D); Proceed 5o Pop 5 STEP.: Submit to Gb Count/. The propOwl will bi 20000101. Council apesas and diKaM in IM pubk lona f + RACING SPONSOR CITY COUNCIL ❑ Akpo.M hdwd belle 6. ❑ Dow?? Rene and rewbnl ee.l MN STEP 5 Mon Nib Park. 109411 r.k ~ wrr a aeewf ano In.nlalgn Orallne R 80IN05POTICCR' L MRSS. PIC ❑ AEC.w?M *owed b *Opt Ow..51, Pa.Z l rwccdln STEP 6 Oversee InslalInM aW RIDING SPONSC4 STEP 1: Complete pre -submission checklist. [completion timeline to be determined by the artist] STEP 2: Artist submits proposal to Parlor+ Recreation. [typically 4-6 weeks for internal review + approval, please reference board meeting schedule] Parks will review the proposal internally and submit completed submission packets to the Parks Board for approval. All aspects of the proposal, including site, Installation type, funding source, and timeline must be approved by the Parks Board before the project can move forward. If the submission Is approved by the Parks Board, the artist will be notified so that he/she can proceed to Step 3. If the submission Is dented by the Parks Board, the artist will be notified with suggestions for Improvement so that the project can be resubmitted during the next application cycle for consideration. STEP 3: Artist submits proposal to Arts Council. [typically 4-6 weeks for internal review + approval] If the proposed art piece Is valued at $5000 or more, the submission must be approved by the Arts Council and the City Council before It can be Installed. All other proposals will be submitted by the Parks Board to the Arts Council as an Informational item. The Arts Council will review each proposal internally for artistic merit and thematic cohesion. If the submission Is approved by the Arts Council, the artist will be notified so that he/she can proceed to Step 4 (submission packets for art valued at $5000 or more will be forwarded to the City Council for municipal approval) or Step 5, depending on the value of the art piece. If the submission Is dented by the Arts Council, the artist will be notified with suggestions for improvement so that the project can be resubmitted during the next application cycle for consideration. STEP 4: Art is reviewed by City Council [applies only to a rt valued at $5000 or more] Once a proposal is forwarded to the City Council for approval, it will be added to the council agenda and discussed in the public forum. If the submission is approved by the City Coun di, the artist will be notified so that he/she can proceed to Step 5. If the submission is denied by the City Council, the artist will be notified with suggestions for improvement so that the project can be resubmitted during the next application cycle for consideration. STEP 5: Meet with Parks + Recreation to establish maintenance agreement and installation timeline. [artist has 30 days from City Cou ncil approval to establish agreement] This step is particularly important for Type 2 (permanent) installations, which may require regular maintenance or complex installation methods. It isthe job of the artist to schedule this initial meeting and any subsequent meetings with Parks + Recreation and the project's funding sponsor to ensure the adequate installation and maintenance of the piece. If the art piece is a Type 1 (temporary) installation, the need for a maintenance agreement and installation timeline will be determined by Parks+ Recreation on a case by case basis. STEP 6: Oversee installation. [installation timeline to be determined by the Parks+ Recreation in conjunction with the artist, but must not exceed 90 days from City Council approval] Once the maintenance agreement has been established with Parks+ Recreation and all necessary donation paperwork has been filed with the dty, it is the job of the artist to coordinate the installation of the piece with all appropriate parties and to be on hand to oversee placement, performance, etc., of the piece on the predetermined date. E. Potential Sponsors/Funding Strategies The following list of organizations is a mere sampling of potential funding sources for public art projects in our area. This list is by no means exhaustive, and applications do not guarantee funding. Please refer to the organization website for more information about eadi source and their respective criteria for submission and con sideration. *Note about self -funding: In many cases, the artist assumes all financial responsibility for the production and installation of the proposed art piece, eliminating the need for external funding. Potential inclusion of 3rd -party to act as escrow here? Local sources: 1) A+P Fund The City of Fayetteville Advertising + Promotion Fund was created with the passage of t he Hotel, Motel, and Restaurant Tax in 1977 to fund tourism related endeavors in the city. By state legislation, all HMR funds shall be used: 1) for advertising and promoting the city and its environs 2) for the construction, reconstruction, equipment, improvement, maintenance, repair, and operation of a convention center 3) for the operation of tourist promotion facilities in the city 4) for personnel and agencies necessary to conduct the business of the A & P commission H MR funds can also be used for: 1) for funding the arts 2) for operation of tourist -oriented facilities 3) for construction, reconstruction, repair, maintenance, improvement, equipping and operation of public recreation facilities and for the payment of bonds. Funding for annual events and for amounts larger than $2,000.00w111 be received in April and in October. Requests are reviewed by the Commission only twice each year for budgeting purposes. Requests for funding will be reviewed by the A&P Executive Director and a recommendation will be made. The request will then be presented to the Funding Subcommittee who will make a recommendation to the A & P Commission. Paid invoices should be submitted to the Executive Director. A check will be issued directly to the requestor. A & P funds shall be used as seed money and should not be considered for long term funding of special events, tourist -oriented facilities or festivals. Applications are due to the Executive Director of the A+P Commission by April 1 and October 1. For more information and applications, please visit the A+P website: http://www.experi en cefavettevill e.com/commission 3) Refresh Fayetteville "Making Fayetteville an arts destination by creating and funding public art projects and supporting local artists." Local artist Matt Miller has a passion for creating and facilitating public art projects in Fayetteville, and has partnered with several local businesses to create Refresh Fayetteville, a project intended to raise money for mural and sculpture projects around town. Their goal isto differentiate Fayetteville from other area dties as a destination for public art by supplying local artists with the funds and resources needed to produce large and small scale art for the city. If you would like to apply for Refresh Fayetteville funding for you art piece, please contact Matt Miller at 870.919.8651 or mattmiller artistevahoo.com for more information. 4) Private donors/corporate sponsorships In some rases, it may be appropriate to seek funding from a private donor or corporation for a specific art piece or installation. If the proposed art piece Isto be installed near a prominent business or in memory of a certain individual, consider contacting stakeholders (i.e. community members who may have particular interest in the project) for potential sponsorship. Online sources such as KickStarter, IndleGoGo and Wiggio could also be useful as large numbers of modest donations have been made through such websites in support of public art projects in recent years. National sources: 5) National grants/endowments: http://www.publicartresourceoroject.com/Iinks.html Thirty billion dollars in personal and bu sin ess grants will be awarded this year. There are fourteen hundred federal programs, twenty-four thousand state programs, thirty thousand private foundations, and twenty thousand scholarship programs available offering funding for personal and business use. Knowing where to begin can be overwhelming, but locating organizations for funding is relatively simple. For those seeking funds online, www.grants.gov is a Federal government website that allows organization s to electronically find and apply for competitive grant opportunities from all Federal grant -making agencies. For spedalized funding, books such as, Funding for Women and Minorities are also available to assist in your research. The Foundation Center, www.fdncenter.org provides a wealth of information for those seekingfunds, including helpful tools for searching, answers to commonly asked questions, and links to thousands of private foundations granting funds. The following organizations offering grant money were located online: Foundation Center foundationcenter.org Creative Capital Foundation www.creative-capital.org Funding is available for artists working in experimental approaches in media, visual, and performing arts from 55,000to $50,000. For more information or for an application call, 1-212-598-9900. James Marston Fitch Charitable Foundation ww w.fitc hfou nd ation.o rg Offering a $25,000 research grant to support projects or research in the decorative artsfield, professional degree or ten years experience required. For more information call, 1-212-691-3229 Adolph and Esther Gottlieb Foundation www.gottliebfoundation.org 380 West Broadway, New York, New York 10012 National Endowment for the Arts www.neh.gov/grants Awarding up to $40,000 in grants. For information call, 1-202-606-8200 Black Rock Arts Foundation http://www.blackrockarts.org/ Grants are awarded to artwork which improves the community, in the amounts of $500 to $10,000. For information call 1-415-626-1248 P.A.N. (Public Art Network) www.artsusa.org World Studio Foundation http://scholarships.worldstudioinc.com/ For information call, 1-212-807-0024 Andy Warhol Foundation for the Visual Arts www.warhoffoundation.org Mid Atlantic Arts Foundation Artists and Communities www.midatlanticarts.org F. Site Criteria Any party proposing to install public art must propose two (2) feasible sites for their project. One site being a primary location, and the other site being secondary. Each site shall be in direct relation with a current trail. An explanation of the significance and relationship to each site is required. Please consider the following when choosing a site: a) The location will not interfere with any existing or proposed circulation paths, use patterns, existing vegetation or master plans. b) The quality, scale and character of the project must be at a level commensurate with the particular location or setting. c) The project must contribute to the proposed site location from a functional or aesthetic standpoint. Below is an example of a site map with a proposed site location. -sided vim .v of bench, with seat facing' mail To view potential Installation sites along the trail system, please reference the City of Fayetteville GIS trail map: http:[[gist.accessfayetteville.org/GISPage/Parks Trails/ G. Additional Policies 1. Art is considered in order of submission. If conflicting proposals arise for a particular site, only the first submission received by Parks + Recreation will be considered for that site, with any subsequent proposals only considered for the alternative site listed in their application. If the proposed art piece for the primary location Is not commissioned, the initial site will become available for consideration during the next application cyde. 2. Site selection for a proposal is subject to availability at the time of initial submission to Parks + Recreation. If neither site proposed by the artist Initially is suitable for an installation, Parks+ Recreation will notify the artist of the conflict with suggestions so that the project can be resubmitted during the next application cycle. 3. Artistic submissions will be considered on a quarterly basis. If a submission Is declined for at any point in the submission process, the artist is encouraged to revise his or her proposal based on feedbackfrom the Parks + Recreation department and resubmit during the next application cycle. 4. Placement and orientation of the art piece along the trail is subject to review by the Parks Board and should be determined during the formation of the initial maintenance agreement. H. Related Forms The following lists are mere suggestions on our part astowhat Information should be included In the formsfor each stage of the art application. Official forms/checklists must be developed internally by Parks + Recreation. 1. Pre -submission checklist to include the following: -proposal from artist . material list/description of art piece . esti mated timeline for production + Installation - photographs or conceptual drawings of art piece - letter of intent from funding source - proposed site (2 locations) -contact Information for artist and funding source 2. Parks+ Recreation initial submission form -Ideally a Dropbox style submission site with automated responses/remindersfor submissions 3. Arts council submission form - reference existing art donation form In use by the arts council 4. Installation + maintenance agreement - Includes letter of intent from funding source In priority - signing over ownership of piece to city -first right of refusal/purchase for art piece during decommissioning July 1, 2014 Parks & Recreation City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 To Parks & Recreation Advisory Board: This letter is to request the use ofmoney —in -lieu of for Phase II of the Coves Subdivision in Fayetteville, AR to comply with the City of Fayetteville, AR parks requirements. The preliminary plat is proposing 39 new lots on 10.22 acres of land. Originally, the owner has paid to develop Ilolland Park in the arca, for a total of $171,$57.91. Alter the Holland Subdivision was built, the total amount remaining for future residential subdivisions was $120,977.91. Phase I of the Coves project consisted of 53 lots, bringing the available balance to $70,097.91. The owner is requesting to continue to draw From the remaining balance associated with the construction of Holland Crossing Park Inr Phase II oI'the Coves Subdivision. The money in -lieu oE' credit for the second Phase of the Coves will equal $37,440 (=$960x39), bringing the remaining balance for the Holland Park to 532,657.91. Should you have any questions, Teel free to contact me; Stephen Lieux, P.R. 479.249.7622 Legend C• Existing Pork Land Community Park Service Area - Neighborhood Pork Service Area Mini Pork Service Area BUILDING SETBACKS:) 760-01433-200 FARMINGTON SCHOOL DISTRICT FARMINGTON, AR ZONING: C-2 MEADOWLARK ESTATES PHASE II 760-02140-00 CAROL R. STOEHR 298 CHRISTY LANE FARMINGTON, AR 72730-3024 760-02141-00 PAULINE R. RULE 290 CHRISTY LANE FARMINGTON, AR 72730-3024 760-02142-00 CHRYSTAL SILVA P.O. BOX 174 FARMINGTON, AR 72730-3024 760-02143-00 BENJAMIN & FRANCES HALE 248 CHRISTY, LN FARMINGTON, AR 72730-3024 760-02144-00 CHARLES & AMIE BIRDSONG 727 CHRISTY LN FARMINGTON, AR 72730-3024 760-02145-00 LINDA PARRISH 266 CHRISTY LN FARMINGTON, AR 72730-3024 760-02146-00 JIM & JERRY MITCHELL / 260 CHRISTY LN FARMINGTON, AR 72730-3024 760-02147-00 EVANS, ASHLEY & CASEY 254N CHRISTY LN FARMINGTON, AR 72730-3024 // L< _ OMIM 765-16271-400 RAUCH-COLEMAN FAYETTEVILLE, AR 765-16271-400 RAUCH-COLEMAN FAYETTEVILLE, AR RSF-8 FRONT = 15' 6/S SIDE = 5' 6/S REAR = 5' 6/S PARCEL LINE TABLE UNE # LENGTH DIRECTION L1 22.52' 56° 57' 26"W L2 69.35' N87° 17' 55"W L3 58.01' N72° 17' 15"W L4 28.69' N72° 17' 15"W L5 34.05' 51° 54' 57'W L6 24.04' N89° 51' 53"E L7 35.89' N1° 54' 57"E L8 29.91' N1° 54' 57"E L9 29.73' N2° 42' 09"E L10 13.32' S87° 58' 121 L11 45.81' 565° 43' 25"W L12 49.76' N87° 59' 22"W 765-29304-000 RAUCH-COLEMAN FAYETTEVILLE, AR 1 PARCEL LINE TABLE UNE I LENGTH DIRECTION L13 10.24' N87° 59' 22"W L14 53.48' N1° 54' Olt L15 27.81' N12° 00' 22 W L16 14.37' N11° 20' 311'W L17 22.52' N6° 57' 26"E L18 50.14' N87° 17' 55'W L20 62.51' N88° 05' 03'W L26 60.97' N2° 42' 491 SUBDIVISION THE COVES PHASE 1-111 1 1 1 11 1 1 1 1 1 1 1 11 1 1 1 11 1 1 11 111 11 111 11 111 1 1 1 11 1 1 1 �1 1 1 111 1 1 1 11 1 1 WEST ALBERTA STREET 760-01433-010 RAUCH-COLEMAN FARMINGTON, AR r� -1 1 F1f1 E 14.177_ 11111 I"II 114- riff: i III 1i 0111 11 fii - JIduJ CURVE TABLE CURVE # LENGTH RADIUS DELTA CHORD DIRECTION CHORD LENGTH C1 15.71' 45.59' 19°44'30" N19° 10' 12"E 15.63' C2 26.62' 125.00' 12011'59" N22° 49' 501 26.57' C3 65.60' 60.00' 62°38'52' N48° 03' 171 62.39' C4 15.33' 100.00' 8°47'04" N74° 59' 11"E 15.32' C5 48.15' 100.00' 27°35'11" N56° 48' 04"E 47.68' C6 47.53' 100.00' 27°14'08" N29° 23' 241 47.09' C7 24.18' 100.00' 13°51'24" N8° 50' 39"E 24.13' C9 22.01' 299.50' 4°12'37" NO° 11' 22'W 22.00' C10 55.36' 299.50' 10°35'26" N7° 35' 23'W 55.28' C11 57.51' 299.50' 11°00'07" N18° 23' 10"W 57.42' C12 22.18' 299.50' 4°14'36" N26° 00' 31"W 22.18' C13 47.53' 50.00' 54027'47' NO° 53' 56"W 45.76' C14 15.75' 107.00' 8°25'55" N22° 07' 011 15.73' C15 28.38' 107.00' 15°11'54" N10° 18' 06"E 28.30' C16 77.61' 50.00' 88°56'19" N47° 10' 181 70.05' C17 79.14' 50.00' 90°41'31" N42° 38' 37"W 71.14' C18 108.80' 57.00' 109°21'42" N57° 23' 00"E 93.02' C19 13.75' 211.00' 3°44'05" S69° 48' 12"E 13.75' C20 56.28' 211.00' 15°17'01" S79° 18' 54"E 56.12' C21 54.90' 211.00' 14°54'32" N85° 35' 201 54.75' C22 54.03' 211.00' 14°40'14" N70° 47' 561 53.88' C23 54.17' 211.00' 14°42'33" N56° 06' 191 54.02' C24 54.12' 211.00' 14°41'46" N41° 24' 10"E 53.97' C25 54.67' 211.00' 14°50'45" N26° 37' 54"E 54.52' C26 54.47' 211.00' 14°47'25" N11° 48' 491 54.32' C27 54.79' 211.00' 14°52'38" N3° 01' 12"W 54.63' C28 55.07' 211.00' 14°57'16" N17° 56' 09"W 54.92' C29 55.31' 211.00' 15°01'06" N32° 55' 20"W 55.15' C30 54.83' 211.00' 14°53'23" N47° 52' 34"W 54.68' C31 54.92' 211.00' 14°54150" N62° 46' 40"W 54.77' C32 49.65' 211.00' 13°29'00" N76° 58' 35"W 49.54' C33 147.42' 75.00' 112°37'23" N27° 24' 24"W 124.81' C34 36.78' 95.59' 22°02'45' N17° 58' 49"E 36.55' C35 65.60' 60.00' 62°38'52' N69° 17' 51"W 62.39' C36 67.60' 50.00' 77027'46' 540° 38' 50"W 62.57' C39 41.77' 249.50' 9°35'35" N2° 52' 51"W 41.73' C40 67.12' 249.50' 15°24'50" S15° 23' 03"E 66.92' C41 63.50' 50.00' 72045'40" S59° 28' 19"E 59.31' C42 26.39' 107.00' 14008'01" 586° 52' 10"E 26.33' C43 42.00' 161.00' 14°56'46" S75° 24' 32"E 41.88' C44 114.38' 161.00' 40°42'18" N74° 02' 281 111.99' C45 104.83' 161.00' 37°18'23" N31° 38' 161 102.99' C46 83.92' 161.00' 29°51'48" N11° 31' 32"W 82.97' C47 66.08' 161.00' 23030'54" N55° 36' 39"W 65.61' C48 45.94' 161.00' 16°21'00" N75° 32' 36"W 45.79' C49 22.68' 125.00' 10°23'46' N78° 31' 13"W 22.65' C50 51.65' 125.00' 23°40'27' N61° 09' 04"W 51.28' C51 24.74' 125.00' 11°20'26" N43° 38' 38"W 24.70' C52 3.58' 107.00' 1054159" N85° 06' 21"E 3.58' SYMBOLS LINEWORK • SET IRON PIN EASEMENT LIGHT P011 CURB BUILDING SET BACK RIGHT OF WAY PROPERTY LINE ROAD CENTERLINE I __l SIDEWALK 901 N. 47th St., Suite 200 Rogers, Arkansas 72756 40) Grafton Tull ® architecture 1 engineedng 1 surveying 479.636.4838 1 479.631.6224 f www.craftontull.com UTHORIZATION:n."""""'^Ca, CERTIFICATE OF AUTHORIZATION:,,,,,,, GRAPHIC SCALE ,.�F A�ly0- `" CRAFTON,RILL d r�. r yASSOCIATE, INC. �= No. 109 J CO s \ , ^4b1ns ENGSNE•Eg IN FEET 50' 0 50' THE PHASE FAYETTEVILLE, COVES 11 ARKANSAS Key pion lr c II 11p9rA II II II II ii_ti i1=� �I 11 IIIIESTAU3OtTA I I 11 lig IIS Ni '1' r( d p��� �I N � J S- 11 II II 41 1I 11 + �11: II No. Description Date This document, and the Meas and designs Incorporated herein, as an Instrument of professional service, is the property of Grafton, Tull & Associates, Inc., and Is not to be used, in whole or in part, for any other project, without the written authorisation of Crofton, Tull & Associates, Inc gTATTEE OF A ATQ A C` PROTECT NO: 14101800 ARKLIJ ISSUE DATE 06/18/2014 [1�1 IJJ CONTACT: O. ELLIS * * * CHECKED aY: REGISTERED PROFESSIONAL ENGINEER Inc OTA/ Co• P. \CO PRELIMINARY P PLANS O 7014 Crafwe. Tull & Assouata. L GRADING PLAN/SITE PLAN C-101 1 Feet 0 500 1,000 2,000 A SPECIALIZED Dear PRAB Committee Members, REAL ESTAT E GROUP Specialized Real Estate Group is pleased to present Phase II of the Harvey's Hill Large Scale Development for your consideration. Phase 11 of this development will add approximately 55 units, as well as pool and clubhouse facilities for the overall Harvey's Hill development. We would like to seek money in lieu of parkland dedication for phase 11. According to the PRAB fee schedule, this would add approximately $30,800 to the original approved path land dedication of $85,880.00 for 175 multi -family units. Please don't hesitate to contact me it any questions or concerns should arise as this submittal package is reviewed. 15 N. Church Avenue-. Suite 103. Fayetteville, AR 72701 WWW.SPECIALI ZEDREG.CO M Harvey's Hill Phase II 1/2 MILE 1 MILE • Legend C• Existing Pork Land - Community Park Service Area - Neighborhood Pork Service Area Mini Pork Service Area railinfin! toseea PROXIMITY MW Het HI Phase II MA MSS CENTER ST DUNCAN AVE r • a `• \\ \ ,/ \a‘, a \ \` `\\ \ \ aa, Phase 1 `N. ..•y, k. . Hcv,.. ;apt k \ is `\ `. i a kkka "\\,ani. as aa\ as\_ • , \ \`\ ;‘,1,`‘\ ;t*,.. \\ • c» r \. ry • �. 4,')/ 1:).• Phase 11 Jr. / _• I; ---'c L TREADWELL ST ‘,to eake SOUTH HILL AVE _. 1 _clifA ii :I; The Cardinal at West Center Project Site • ray ` ,. 3 r'' 1 0 250 500 1 Feet 1,000 N A