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HomeMy WebLinkAbout1999-12-06 - Agendas - Final•
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TO:
FROM:
DATE:
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f
Parks and Recreation Advisory Board
ConWigEdmonston, Parks 81: Recreation
Heather Woodruff
City Clerk
.!(fl'fl
Superintendent
December 1, 1999 RECESVEO
RE: PRAB Meeting DEC 01 1999
Monday, December 6, 1 999 CIN OF FAYErrEVILLE
5.30 p.m. - PRAB Meeting CITY CLERK'S OFFICE
City Hall, Room 326
. y.I . :r' Jl1 AV11tEli'
t
01 <<.:.
FAYETTEVIJ d .F
PARKS & RECREATION
•
The City of Fayetteville appreciates your commitment to the Parks and
Recreation Division by serving on the Parks and Recreation Advisory Board.
Please come to meeting early at 5:00 for Holiday Treats!
I.
Approval of PRAB Meeting Minutes November 1, 1999.
Approval of Special PRAB Meeting Minutes December 1, 1999.
11 Wilson Park Castle Bench Proposal:
The benches at the Wilson Park castle area are in need of replacement. Park staff
proposes to continue the theme of the castle renovation with two ornate benches
designed by Eugene Sargent. (See attached bench designs.) The benches would cost
$2,300. Staff recommends to utilize Green Space funds in the southwest park district for
these benches.
PRAB Motion:
III. Park Land Dedication Developments
Development:
Engineer.
Owner\Developer:
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money In Lieu:
Existing Parks:
No name. (Shiloh Drive)
Sand Creek
Summit Development
South of Highway 16 on Shiloh Drive to the west)
Southwest
108 Multi -Units
9.28 acres
2.16 acres
$40,500
Ozark View (3 acres); Davis (9); Wildwood Park (14);
Friendship (.4)
Staff Recommendation: Money in Lieu.
This will require a wavier to the Park Land Dedication Ordinance since it contains over
100 units. It is in close proximity of Ozark View Park, which was selected as the site for
the future Youth Center. The development has included a swimming pool, basketball
court, tennis court, recreation building, picnic tables and grills, and an open park area
PRAB MOTION
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Development:
Engineer:
Owner/Developer:
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money In Lieu:
Existing Parks:
Page 2
Appleby Estates
Jorgensen & Associates
Bleaux Barnes & Sam Mathias
South of Appleby Road and east of Gregg Street
Northwest
17 Single Family
8 08 acres
.425 acres
$7,990
Gordon Long (6.62 acres);
•
Staff Recommendation: Money in Lieu
It is located dose to Gordon Long Park and the land dedication is only .425 acres The
development is not linked to the park and contains the creek which is in the flood way.
PRAB Motion:
IV. Park Reports:
Gordon Long Bridge: Eric
Red Oak Park Access Report (Bridgeport Subdivision): Eric
Routh Park: Terry
V. Other Business:
VI. Adjournment:
Attachments:
PRAB Meeting Minutes - November I, 1999
Special PRAB Meeting Minutes - December 1, 1999
Bench Designs by Eugene Sargent
CIP Update
Green Space Monthly Report
HMR Monthly Report
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PRAB
REGULAR MEETING
NOVEMBER 1, 1999
The meeting was called to order by Chairperson Thiel at 5:35 p.m. in Room 326 of the City Administration Building.
Members Present: Alexander, Colwell, Luttrell, Stockland, Thiel
Members Absent: Ackerman, Eads, Shoulders
Staff Present: Edmonton, Nelson, Schuldt
Guests Present: Chuck Rutherford, City of Fayetteville Sidewalks & Trails, Donna Porter, Botanical
Garden Society of the Ozarks Director; Evan House, Cliff Colwell, Eric Wright
Media Present:
Ethan Nobles, Morning News
Matt Wagner, Northwest Arkansas Times
Angela Presley, KIX 104
1. Approval of PRAB October 4, 1999 meeting minutes
MOTION:
Mr. Stockland moved to approve the Parks and Recreation Advisory Board October 4, 1999 meeting
minutes.
Mr. Colwell seconded the motion.
The motion was approved 5-0-0.
2. Park Land Dedication Fund Request:
Park staff requests $2,800 for improvements to Sweetbriar Park including items such as picnic tables/concrete
slabs, park benches, and trash barrel containers. This fund balance must be expended before the end of the
year.
Ms. Edmonston reported the netting project for the Lake Fayetteville softball fields involves extensive
research for vandalism and risk management purposes and required additional time to complete. In addition.
the Veterans Memorial Park volleyball lighting project electrical work may not be completed prior to
December 3l, 1999. Sweetbriar Park is in need of replacing park benches and picnic tables. It has been mann
years since any improvements have been made at the park. These amenities would be constructed in-house.
MOTION:
Mr. Colwell moved to appropriate Two Thousand Eight Hundred Dollars ($2,800.00) from the
November 1, 1999 / Page 1
PRAB Regular Meeting
Northeast Park District Green Space Fund for improvements to Sweetbriar Park.
Mr. Stockland seconded the motion.
Upon roll call, the motion was approved unanimously, 5-0-0.
3. Fayetteville City-wide Trails: Chuck Rutherford, Sidewalk & Trails Administrator:
Mr. Rutherford distributed a Fayetteville Multi Use Trails map which had recently been submitted to the
Arkansas Highway Department requesting reimbursement for the 1993-1994 enhancement grant of
approximately $613,000. The original projects included the St. Paul and the Raven trails. The St. Paul Trail
has since been abandoned, and the Raven Trail has moved slightly south from its original location. The city
had to reimburse the Arkansas Highway Department $87,000. A letter was submitted to the Arkansas
Highway Department requesting reimbursement for the new plan, and they have agreed to pay the city
$600,000.
Mr. Rutherford said a plan for each trail must be submitted to the Arkansas Highway Department within one
year. The plans will be prepared in-house. Once the plans are complete, they must be approved by the
Arkansas Highway Department. The city will have six months upon obtaining approval to have the job under
contract. "As of right now," Mr. Rutherford said. "1 can't see any reason why this can't happen because we
have the right-of-way for every bit of this except for Phase 2 of Trail 5." A similar problem occurred with the
other two projects [although right-of-way for the Raven Trail has now been obtained], it took almost four
years to obtain the right-of-way [for the Raven Trail].
A citizen in the audience questioned the final goal of the trails project connecting them around the city.
Concern was expressed that the trails were isolated. Mr. Rutherford said a trail route was designated along
Gregg Street but right-of-way issues had to be resolved. Right-of-ways must also be obtained to continue the
Mud Creek Trail from Azalea to Routh Park. Mr. Rutherford said if trails could be constructed and used with
few negative results, it could influence property owners to give right-of-way to continue their extension.
Mr. Colwell inquired whether Sidewalks & Trails could influence the Highway Department to make the
sidewalks along Highway 265 more comfortable for pedestrians. Mr. Rutherford said the city was making
progress with the Highway Department and cited the Wedington Drive expansion project as an example. Mr.
Colwell also suggested utilizing the north and south corridor of the railroad bed along Gregg Street. Mr.
Rutherford said a barrier would be required and urged Mr. Colwell to attend trail meetings to discuss possible
trail locations for future projects.
Surfacing for the trails would most likely be asphalt and ideally twelve feet wide. Mr. Rutherford also
presented a trail plan along an abandoned railroad downtown. Crafon Tull & Associates have been hired to
work on this project. Mr. Schuldt said it was not uncommon for even small trails to take years to come to
fruition because of tedious surveying and obtaining right-of-ways.
Botanical Garden of the Ozarks Annual Report: Donna Porter, Director
November I, 1999 / Page 2
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PRAB Regular Meeting
The Botanical Garden Society of the Ozarks is required by their lease agreement with the City of Fayetteville
to give an annual report to PRAB and City Council. Society Director, Donna Porter, reported the Portico
Group of Seattle had been selected to develop the master plan for the gardens. Work on the master planning
began in lane. New concepts proposed for the site include alternative parking and entry, an arboretum serving
as a buffer, a separate trail for mountain bike use, an altemative location for the visitor center, and
collaborative efforts with the Environmental Study Center. Final estimations for these services are around
$140,000. Contingent on funding, the master planning should be completed by the end of 2000.
Phase One development projects included the planting and establishment of a 12,000 square foot wildflower
meadow, continued work on the trail, commemorative tree planting, construction of a 12' x 16 timber -frame
maintenance shed. and general site clean-up.
Ms. Porter said efforts to fund a site manager position for the year 2000 were being made. This individual
would be responsible for keeping the site well maintained. Liability insurance has been renewed, and the first
outside financial audit will occur in January of 2000.
Ms. Porter said there was a lot of activity taking place with membership drives, volunteer activities, and plans
for additional staff members.
Eagle Scout Project Proposals: Evan House and Cliff Colwell
Evan House requested building a bridge over Clear Creek on Lake Fayetteville's Two Turtles Trail
approximately one hundred feet west of the Highway 265 bridge. Mr. House said he was working with Mark
McCarty to obtain a pemmit from the Corps of Engineers, obtain a minor analysis from an engineer, and meet
flood guidelines. The low-water bridge would be constructed of concrete, four feet wide and approximately
thirty feet long. He said he would like to complete the project by January 17, his fourteenth birthday, to obtain
his badge. The project would be funded by sponsor donations.
Cliff Colwell proposed installing flexible water bars made from old conveyor belts on the trail east of
Veterans Memorial Park to divert water off the trail. Bicycles can roll over them without causing damage to
the water bar or the bicycle. He also would like to repair existing stair steps and improve spur trails by
clearing some dense undergrowth. Mr. Colwell said he would also like to build small boxes to hold maps of
the trail. Efforts would be made to complete some work before the Third Annual Turtle Run scheduled for
Saturday, November 20, 1999.
6. Wilson Park Swimming Pool Maintenance Report:
Ms. Edmonston reported that a settlement offer from Wilks Construction would be presented to City Council at
the November 16, 1999 meeting. Last summer an agreement with Wilks Construction was reached for Parks to
sandblast off the paint and Wilks Construction would repaint the pool. However. problems were discovered with
the plaster work. After consulting various sources, it was determined to not paint the pool. Efforts to research
solutions to the ongoing problem with the pool plaster are continuing. The $5.000 settlement is for Wilks
Construction labor.
November 1, 1999 / Page 3
PRAB Regular Meeting
7. Other Business:
Mr. Luttrell announced that the Chamber of Commerce Contractor's Committee has agreed to build a 12' x
24' pavilion at Walker Park North. Final plans will be completed.
8. Adjournment:
The meeting adjourned at 6:35 p.m.
MINUTES APPROVED:
MINUTES TAKEN BY:
john Nelson
November I, 1999 / Page 4
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PRAB
SPECIAL MEETING
DECEMBER 1, 1999
A special Parks and Recreation Advisory Board meeting was held December 1, 1999. The Parks and Recreation
Advisory Board visited an unnamed development south of Highway 16 on Shiloh Drive. The purpose of the meeting
was to visit the development to consider for park land or money in lieu of the Park Land Ordinance.
Members Present: Alexander, Colwell, Eads, Luttrell, Shoulders, Stockland
Members Absent: Ackerman
Staff Present: Edmonston, Evans, Gulley, Rogers, Schuldt
Media Present: Matt Wagner- NWA Times
•
Development: No name. (Shiloh Drive)
Engineer: Sand Creek
Owner/Developer: Summit Development
Location: South of Highway 16 on Shiloh Drive to the west
Park District: Southwest
Units: 108 Multi -Units
Total Acres: 9.28 acres
Land Dedication Requirement: 2.16 acres
Money In Lieu: $40,500
Existing Parks: Ozark View (3.2 acres); Davis (9); Finger (19)
Staff Recommendation: Money in Lieu. This will require a waiver to the Park Land Dedication
Ordinance since it contains over 100 units. It is in close proximity of Ozark
View Park, which was selected as the site for the future Youth Center. The
development has included a swimming pool, basketball court, tennis court,
recreation building, picnic tables and grills, and an open park area
Mrs. Theil stated that the apartment complex could prevent access to others not living in the apartments from using
the amenities.
Mr. Schuldt stated that yes, the apartment could refuse access to the amenities for non residents.
Mrs. Theil stated that others in this area wouldn't have a park. •
Mr. Schuldt stated that the Fayetteville Youth Center has a proposed site and there are other surrounding parks in
the area.
Mr. Luttrell stated that Ozark Electric is discussing a road that would go through from Shiloh Drive towards Ozark
Electric and beyond, thus, making easier access to Fayetteville Youth Centers proposed site.
Mr. Gulley said the new proposed Fayetteville Youth Center site would have many amenities.
December 1, 1999 / Page I
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PRAB Special Meeting
Mrs. Theil recommended to earmark money for a trail along the boundary that Mr. Luttrell had discussed.
Mr. Luttrell stated that there had been a discussion with Mr. Marinoni, the land owner to the south and he is
receptive to the idea of the road.
Mr. Schuldt said if we do put in a park and the complex provides amenities it would be hard for people to distinguish
which is an amenity and which is a park.
Mr. Alexander stated he didn't see the feasibility of placing a park in a apartment complex.
Mrs. Theil said that her concern was the neighbors in adjoining subdivisions, however if other parks are accessible
that's okay.
Mr. Luttrell said he was concerned with people walking through residents yards to get to the park in the new
subdivision.
Mrs. Edmonston complimented the developer for providing the various park amenities for the residents.
Motion: Mr. Alexander motioned to take money in lieu of land, based on its close proximity to Ozark View and
possibly Fayetteville Youth Center.
Mr. Luttrell seconded the motion.
. Motion passed 7-0.
Development:
Engineer:
Owner/Developer:
Location:
Park District:
Units:
Total Acres:
Land Dedication Requirement:
Money In Lieu:
Existing Parks:
Staff Recommendation:
Appleby Estates
Jorgensen & Associates
Bleaux Barnes & Sam Mathias
South of Appleby Road and east of Gregg Street
Northwest
17 Single Family
8.08 acres
.425 acres
$7,990
Gordon Long (6.62 acres); Gregory (19.3)
Money in Lieu. 1t is located close to Gordon Long Park and the land dedication
is only .425 acres. The development is not linked to the park and contains Skull
creek which is in the flood way.
Mr. Schuldt stated staff visited the site to see it if Gordon Long could connect with the proposed land. Staff request
money in lieu of land based on the fact that we cannot connect the land with Gordon Long. There is also a steep area
and a creek running through the proposed land.
December I, 1999 / Page 2
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PRA13 Special Meeting
Mr. Gulley said the creek was Skull Creek.
Mrs. Theil said that Gordon Long is the only park in this area
Mr. Gulley stated yes, but these apartments over here also have amenities. He also stated that Drake Road will be
cutting through the park and area
Mrs. Eads said we need more park land eventually, but not this land.
Mr. Alexander stated not .425 acres
Mrs. Theil said this is a small amount of land. Greenspace wouldn't be good, not in this area, not this piece of land.
Mr. Gulley stated that the area near the creek would be in the floodway and that there is already a walking trail
proposed in this area
Mr. Shuldt stated he had visited with Chuck Rutherford and that a trail on the west side on the creek would be better.
Mr. Alexander said we have been discussing getting a large amount of land in the area.
Motion: Wade Colwell motioned for money in lieu of land.
Mr. Stockland seconded the motion.
Motion passed 7-0.
Parks and Recreation Advisory Board meeting for Monday, December 6, 1999 is at 5:30 p.m. Holiday snacks will
be provided at 5:00 p.m.
Meeting dismissed at 12:35 p.m.
MINUTES APPROVED:
MINUTES TAKEN BY:
Tracie A. Evans
December I, 1999 / Page 3
A pair of ornate benches for Wilson Park
Front view Side view
Design 1
These benches will be made of
colored ferrocement with designs
that are decorative, fun and
practical. That is, they will be
comfortable to sit on, and they will
be durable and weatherproof. I am
using the highest quality materials
over sturdy welded steel frames,
so these benches should have no
problem handling the rigorous
stresses of public park life.
Top View
(this one curves inward)
T he cost will be $ 1000 for each bench plus $ 150
each for installation (concrete piers with steel lugs).
If it is decided that concrete slabs are preferable, I
will do it for the same price plus the cost of a load
of concrete. Exposed agregate would be OK, too.
Total for both benches with installation: $2300
A finished bench using the
same construction techniques
Side view Front view
Design 2
Top View
(this one curves outward)
753 West Sixth Street
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November 1999- HMR REVENUE REPORT
by Tracie A. Evans
*Report created al the end of November for the December P.R.A.B. meeting
1999
January's Revenue: $83,203.39 Collected by January 20"' for December '98
February's Revenue: $82,234.95 Collected by February 20', for January '99
March's Revenue: $88,157.05 Collected by March 20th for February '99
April's Revenue: $94,216.46 Collected by April 20th for March '99
May's Revenue: $95,947.15 Collected by May 20th for April '99
June's Revenue: $102,296.93 Collected by June 20th for May '99
July's Revenue: $101,733.45 Collected by July 20'h for June '99
August's Revenue: $102,438.67 Collected by August 20th for July '99
September's Revenue: $96,527.44 Collected by September 20th for August '99
October's Revenue: $95,833.13 Collected by October 20th for September'99
November's Revenue: $104,283.12 Collected by November 20th for October '99
Total Revenue for Fiscal 1999 is $1,046,871.74
******************************************************************************
1999
******************************************************************************
99 Revenue collected: $21,391.25 After January 20ih, 1999 deadline - Prior year Account
The Accounting Division's Revenue for the 1999 Fiscal Year from the Actual Money
Collected in 1999 is $1,046,871.74
Total Revenue for 1999 (including Revenue collected after the January 20th deadline for
December 1999 from the Prior Year Account)is $1,046,871.74+$21,391.25=$1,068,262.99
********************************************************************************************
1998
********************************************************************************************
98 Revenue collected: $32,207.56 After the January ldh, 1998 deadline - Prior Year Account
The Accounting Division's Revenue for the 1998 Fiscal Year from the Actual Money Collected in 1998 is
$1,063,807.24
Total Revenue for 1998 (including Revenue collected after the January 2011' deadline for
December 1998 from the Prior Year Account) is $1,063,807.24 + $32,207.56 =$1,096,014.80
*********************************************************www********************************
1997
97 Revenue collected: $16,299.78 After the Jan. 2014, 1997 deadline - Prior Year Account
The Accounting Division's Revenue for the 1997 Fiscal Year from the Actual Money Collected in 1997 is
$976,593.29
Total Revenue for 1997 (including Revenue collected after January 20th deadline for December 1997 from
• the Prior Year Account) is $976,539.29+$16,299.78=$992,839.07
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MEDICAL SERVICES INC.LNC. �- D.
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51/2, NE1/4, NE1/4
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FAYL I I tVJLLE AR 72701
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057 JOHN WAYI4E QQQRNE
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FAYETTEVILLE AR 72702
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FAYETTEVILLE JAR 72703703
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JAY .EVILIE AR 72702
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MILLER FAMILY TRUST
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523 CREST DRIVE
FAYETTEVILLE AR 72703
(IL-13)
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15882
MILLER FAMILY TRUST
C/O PEGGY BISHOP
523 CREST DRIVEFAI,YETTEVILLE AR 72703
(R-1.5)
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FAYETTEVILLE AR 727 ()1
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523 CREST DRIVE
FAYETTEVILLE AR 72703
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RIF'F'LE CREEK DRIVE
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OWNER/DEVELOPER:
BLEAUX BARNES Ei
SAM MATHIAS
1772 WEST SUNSET
SPRINGDALt, AR 72762
ENGINEERS
JORGENSEN f3 ASSOCIATES, INC.
2013 GREEN ACRES ROAD
FAYETTEVILLE, AR 72703
NOTE: THIS PROPERTY IS AFFECTED BY THE 100 YEAR FLOOD PLAIN AS SHOWN ON THIS PLAT
AS PER FIRM # 05143C00840 DATED JULY 21, 1999.
LEGAL DESCRIPTION:
Part of the 51/2 of the NE1/4 of the NE1/4 and part of the SEI/4 of the NE1/4 of Section 34, T17N,
R3OW in Washington County, Arkansas and being more particularly described as follows: Commencing
at the NE Corner of said 51/2, NE1/4, NE1/4, thence West 532.69 Feet, thence South 29.78 Feet to the
P.O.B.: thence 500°09'11"W 692.22 Feet, thence N89°59'20"W 509.12 Feet, thence N20°44'03"E
183.36 Feet. thence N36°26'10"W 150.73 Feet, thence N15°38'18"E 227.99 Feet, thence N22°12'1711W
221.34 Feet to the South Right of Way of Appleby Road, thence along said Right of Way 589°45'55"E
180.85 Feet. thence 586°28'S5"E 87.32 Feet, thence 584°59'15"E 175.26 Feet, thence S88°05'53"E
115.23 Feet to the A.O.B.; Containing 8.08 acres more or less subject to easements and Right of Way
of record.
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