HomeMy WebLinkAbout1999-10-04 - Agendas - Final•
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TO:
FROM:
DATE: September 28, 1999
RE: PRAB Meeting Monday, October 4, 1999
5:30 p.m. meet at City Hall Room 326
Heather Woodruff
City Clerk
Parks and Recreation Advisory Board
Connie Edmonston, Parks & Recreation Superintengn#
AGENDA
1. Approval of PRAB September 13, 1999 monthly meeting minutes.
FAYEIThVIT .1 .F.
PARKS & RECREATION
Fayetteville City-wide Trails: Chuck Rutherford, Sidewalk & Trails Administrator
Chuck Rutherford will present the proposed City-wide Trails Plan.
3. Chamber of Commerce Contractor's Committee Pavilion Donation Report -
O.E. Luttrell
4. Amendment to the Park Land Ordinance:
The Park Land Dedication Ordinance requires a review of the fees every two years. Attached
is a memo explaining the proposed fees. PRAB recommendation will be presented to the City
Council at their October 19, 1999 meeting. (See attached memo.)
PRAB Motion:
5. Park Video:
This week park feature will be Bates, Root, Routh and Lake Wilson Parks.
6. Other Business:
7. Adjournment:
"Informational - City Council Agenda Items
October 5, 1999 at 6:30 p.m.:
• Approval of a budget adjustment in the amount of $35,201 for overlaying the entryway and parking
area at Veterans Memorial Park.
• Old Business: Greathouse Park - Discussion of Greathouse Park bridge and the tree removal required
due to flood prevention for its construction.
October 19, 1999 at 6:30 p.m.:
Silverthorne Subdivision Park Land Dedication Ordinance Wavier to require money in lieu of a land
dedication. This subdivision is located on Double Springs Road.
Approval of a bid award for Wilson Park big toy playground resurfacing project.
Approval of amendment to the Park Land Ordinance to increase fees.
Attachments:
PRAB Meeting Minutes -September 13, 1999
Letter - Amendment to the Park Land Ordinance
CIP Update
Green Space Monthly Report
HMR Monthly Report
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PRAB
REGULAR MEETING
SEPTEMBER 13, 1999
The meeting was called to order by Chairman Thiel at 5:30 p.m. in Room 326 of the City Administration Building.
Members Present: Ackerman, Alexander, Colwell, Eads, Luttrell, Shoulders, Stockland, Thiel
Staff Present: Edmonston, Gulley, Nelson, Schuldt
Guests Present: Clem Johnson, Ozark Volleyball Club; Bradley Edwards, University Heights
Neighborhood Association; Richard Doyle, Bridgeport Subdivision; Mike Marie,
Engineering Design Associates
Media Present:
Morning News
Matt Wagner, Northwest Arkansas Times
Angela Presley, KIX 104
L Approval of PRAB July 14, 1999 meeting minutes
Approval of PRAB August 2, 1999 meeting minutes
Approval of PRAB August 26, 1999 special meeting minutes - Greathouse Park
Approval of PRAB September 8, 1999 special meeting minutes - Park Land Tour
MOTION:
Mr. Ackerman moved to approve the July 14, 1999 meeting minutes, the August 12, 1999 meeting
minutes, the August 26, 1999 special meeting minutes, and the September 8, 1999 special meeting
minutes.
Ms. Eads seconded the motion.
The motion was approved 8-0-0.
Mt. Scquoyah Gardens Park Request by Ron Austin, City Alderman Ward 1:
Alderman Ron Austin, Edythe Adams, Rev. Andrew Hall, and Jamie Jones attended the August 2, 1999 Parks
and Recreation Advisory Board meeting to present a proposal to raise $ 15,000 to $20,000 in donations to
construct an overlook structure at Mt. Sequoyah Gardens Park to be named the "Ray Adams Memorial
September 13, 1999 / Page I
DRAB Regular Meeting
Overlook" or a name similar with Ray Adam's name included.
MOTION:
Mr. Alexander moved to accept the proposal from Ron Austin and associated parties to raise $15,000
to $20,000 in donations to construct an overlook structure at Mt. Sequoyah Gardens Park to be
named the "Ray Adams Memorial Overlook" or a name similar with Ray Adam's name included.
Mr. Colwell seconded the motion.
Mr. Shoulders asked if any feed back had been received from the neighborhood. Chairwoman Thiel said the
Facilities Committee needs to look at the proposed designs from the neighborhood. Mr. Ackerman said the
design work was being finalized and a meeting date should be set within two to three weeks.
A timetable presented by Mr. Austin was questioned by Mr. Ackerman. Ms. Edmonton reminded the group
that the park land needed to settle for at least a year before any construction could begin. Mr. Ackerman said
the presented timetable would be in advance of construction.
The motion carried unanimously, 8-0-0.
3. Ozark Volleyball Club Proposal: Clem Johnson
The Ozark Volleyball Club has requested to light two sand volleyball courts at Veterans Memorial Park.
Parks staffrecommends for the Ozark Volleyball Club to solicit donations for the poles and lights. The Parks
Division would be responsible for building a gate estimated at $1,000, the electrical work estimated at
$2,500, and the monthly electrical bill. Staff proposes this project be funded out of the Northeast Park District
Green Space Fund.
Clem Johnson said the Ozark Volleyball Club raised funds for the lights and Ozarks Electric donated the
poles and the labor to install the poles.
MOTION:
Mr. Colwell moved to accept Ozark Volleyball Club's request to solicit donations for the poles and
lights. The Parks Division would be responsible for building a gate estimated at $1,000, the electrical
work estimated at $2,500, and the monthly electrical bill. The $3,500 project expense will be funded
from the Northeast Park District Green Space Fund.
Mr. Luttrell seconded the motion.
Mr. Stockland asked if a user fee would be imposed. Ms. Edmonston said the Ozark Volleyball Club did not
require daily preparation or maintenance of the volleyball courts. User fees are primarily imposed on
organizations which require daily assistance. Mr. Schuldt said the majority of the work performed was
accomplished by the Ozark Volleyball Club on a volunteer basis.
September 13. 1999 / Page 2
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PRAB Regular Meeting
Mr. Colwell inquired as to whether timers would be used on the lights like the tennis courts at Wilson Park.
Ms. Edmonston said the group would be responsible for turning the lights on and off The electrical costs
associated with lighting the volleyball courts would be minimal. Other groups might possibly utilize the lights
as well.
Mr. Alexander and Mr. Ackerman thanked Ozarks Electric for their generous donation.
The motion was approved 8-0-0.
Hotz Park Bridge Donation Proposal - Bradley Edwards, University Heights Neighborhood
Association:
The University Heights Neighborhood Association has requested to donate and construct a bridge in memory,
of Elizabeth Coleman at Palmer Street into Hotz Park. They would provide all materials and labor to
complete the bridge. This bridge would cross a low water drainage area and provide easy access to the park.
No permit is required.
Bradley Edwards, chairman of the University Heights Neighborhood Association, presented a drawing of the
proposed bridge. Donations for the twenty foot pedestrian bridge have been received, and a fund raising
campaign will soon get underway. A building team is being organized utilizing neighborhood residents and
others. The wood structure with concrete supports will be engineer approved will meet ADA regulations, and
will have minimal impact on the existing terrain. No trees or shrubs will need to be removed or altered in the
construction of this bridge. The bridge will be named in memory of Elizabeth Coleman.
MOTION:
Mr. Ackerman moved to enter into an agreement to work with the University Heights Neighborhood
Association on a pedestrian bridge for Hotz Park. The University Heights Neighborhood Association
will fund the bridge and construct the bridge in conjunction with City staff to ensure all requirements
are met. The structure will be named in memory of Elizabeth Coleman.
Mr. Alexander seconded the motion.
The motion was approved 8-0-0.
5. Fayetteville Chamber of Commerce Contractor's Committee Pavilion Donation at Lake Fayetteville:
O.E. Luttrell
Mr. Luttrell reported each year the Fayetteville Chamber of Commerce Contractors Committee selects a
building project in the community. Eric Schuldt, Parks Development Coordinator. presented a project for a
pavilion at Lake Fayetteville. A meeting this afternoon has changed the scope of the project from a twelve
foot by twenty-four foot pavilion to a larger structure. Ms. Edmonton said the proposed pavilion was
September 13, 1999 / Page 3
PRAB Regular Meeting
approximately thirty foot by sixty foot and would somewhat echo in nature the pavilion at the University of
Arkansas Agri Park with possibly a kitchen and restroom facilities. The proposal was submitted by the
American Fishing Association. Ms. Edmonston said it was yet to be determined whether the Fayetteville
Chamber of Commerce Contractor's Committee would be interested in participating in a cooperative project
for a larger structure or more interested in a turnkey operation. Walker Park North and Lewis Soccer Complex
were other locations given for consideration if the committee was interested in a turnkey operation as opposed
to a cooperative project.
Ms. Thiel expressed parking concerns if the pavilion was constructed at Lake Fayetteville. Mr. Ackerman said
there was sufficient parking and overflow, if necessary, could utilize the parking lot at the softball complex.
Mr. Colwell suggested a pavilion would get more use if located closer to the softball complex. Mr. Ackerman
said there was a need for a nice pavilion at Lake Fayetteville to complement the amenities existing. Ms.
Edmonton said if kitchen facilities were included in a pavilion, locating it near the boat dock would allow
supervision from the boat dock operator.
Mr. Luttrell requested that a plaque of recognition also be included recognizing the Chamber of Commerce
and the various donators and contributors associated with the project.
MOTION:
Mr. Stockland moved to authorize Parks staff to work with the Chamber of Commerce Contractor's
Committee in the design and construction of a pavilion at a park in Fayetteville and further authorize
staff if a larger pavilion is determined to be constructed at Lake Fayetteville, to work with the
Chamber of Commerce Contractor's Committee in a cost sharing arrangement. The Chamber of
Commerce will be recognized with a name plate as well as contributors to the project.
Mr. Luttrell seconded the motion.
The motion was unanimously approved, 8-0-0.
Approval of Proposed 2000 Parks and Recreation Division Budget:
Changes in the proposed 2000 budget included increasing the Fayetteville Youth Center transfer to
accommodate the salaries and benefits transferred from the City to the Youth Center per agreement. Major
decreases in the line items were placed on the target overrun list. Funding was shifted from the general Parks
Maintenance program to the Parks Maintenance and Development program in the Landscape Maintenance
line item to obtain the target budgets.
MOTION:
Mr. Stockland moved to approve the revised proposed 2000 budget as presented.
Mr. Alexander seconded the motion.
September 13, 1999 / Page 4
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PRAB Regular Meeting
The motion was approved 8-0-0.
7. Bridgeport Subdivision
Development:
Engineer:
Owner:
Location:
Park District:
Priority:
Units:
Land Dedication
Requirement:
Money in Lieu:
1990 Nccds:
2010 Needs:
Existing:
Staff Recommendation
Bridgeport Subdivision Phases IV - VI
Engineering Design Associates (EDA), Mike Marie
Richard Doyle
West of Hwy. 540, South of Mt. Comfort Rd.
Northwest
No Priority Assigned
98 Single Family Units on 36.24 acres
1.745 (2.45 is required, but the developer has already banked an additional .705
acres in previous phases)
$36,750
7.5 - 15 Acres
18 - 36 Acres
Bridgeport (Red Oak Park 3.73), Bundrick Park 4.25 acres, Meadowlands 3.08
acres, Davis Park 9.2 acres
Park staff recommends taking a combination of money in lieu and land dedication.
The developer has agreed to donate .69 acres of land located between two existing
park areas. This new land will improve our existing park and make both areas
more accessible for the citizens. In addition, the developer will provide $15,825
to complete his requirement of the Park Land Ordinance.
Ms. Edmonton said during Phases 1, II, and III, an additional amount of park land was obtained to be banked
for later phases. The park land dedication required is 2.45 acres. However, .705 acres has been banked
making the required land dedication for Phases IV, V, and VI 1.745 acres. Staff recommends taking a
combination of money in lieu and land dedication. The .69 acres of land would connect Willows Springs and
Fieldstone with Bridgeport (Red Oak Park) and provide access to both through Bridgeport.
Mr. Colwell asked if there were any problems with fences infringing on the right of way. Ms. Edmonston said
it appears there is a driveway partially on it. Richard Doyle, Bridgeport Subdivision owner, said there is no
drive way on the easement but rather a place for parking. Mr. Doyle said he poured concrete attached to a
driveway because the building inspectors allowed someone to build a house and pour up to the property line.
Mr. Doyle said he poured an access where people could drive from somewhere else in the development and
park four cars on the driveway. At the end of the concrete, Mr. Doyle said there would be an approach twenty
foot wide going down to a four foot wide approach filled with grit like the existing walk trail. The trail will
go along the edge of the property and tie into the other trail to complete a .75 mile radius so people are not
obligated to drive to the other side to access the park. Ms. Edmonton said staff did not want parking there
because people could drive into the park. Mr. Doyle said he hasn't finished the sidewalk. He said he cut the
curb, but he hasn't poured the last eight feet of concrete or placed the grit. He said he spent several thousand
dollars cleaning up the area like he had spent $65,000 on the rest of the park so when it was presented to the
City it would only require maintenance.
September 13, 1999 / Page 5
PRAB Regular Meeting
Ms. Edmonston said the concrete needed to be removed to prevent off street parking and for safety reasons.
Staff recommends a combination of land dedication and money in lieu contingent upon removing the concrete
driveway, a park boundary sign which had been removed to be reset by a surveyor, and the clearing of
boulders and debris at the end of the easement. Mr. Doyle said he did not have a problem with the request.
MOTION:
Mr. Luttrell moved to accept .69 acres of land and $15,825 money in lieu to complete the
requirements of the Park Land Ordinance contingent upon the concrete removal, the clearing of
boulders and debris, and the resetting of a park boundary sign by a surveyor.
The motion was seconded by Mr. Alexander.
The motion was approved 8-0-0.
8. Other Business:
A report of the Greathouse Park bridge project is scheduled to be on the October 5, 1999 City Council
meeting.
An amendment to CEI Engineers for additional work and study of the Greathouse bridge project will be on
the September 21 City Council meeting agenda.
The waiver of the Park Land Dedication Ordinance for the Silverthome Subdivision will be on the October
5 City Council meeting agenda.
At the September 8, 1999 Parks and Recreation Advisory Board special meeting, PRAB voted on the Park
Land Dedication Ordinance requirements of Butterfield Trail Village, Gary Brandon Subdivision, and
Silverthorne Subdivision.
Ms. Edmonston reported that .235 acres of land has been donated by Rick Caywood for the construction of
a concession stand and restroom building at Babe Ruth Park. West Campus will work on phases of this
project.
Ms. Edmonston announced that the City of Fayetteville has been named the fifteenth `itchiest' city in the
United States.
Mr. Alexander cotmnented on the easement for Greathouse Park. Ms. Edmonston said Mr. Towers would like
the City to look into other alternatives before granting a permanent easement due to the expense involved.
There is still doubt regarding whether Mr. Towers is willing to grant a permanent easement. Access from the
north is favored, but any access on the other side is a plus. Ms. Edmonton said ADA access could not be
provided in another area separate from the main entrance. The goal is to provide a safe access to the park for
everyone.
The Parks and Recreation Advisory Board regular October meeting is scheduled for October 4, 1999.
September 13, 1999 / Page 6
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Adjournment:
The meeting adjourned at 6:45 p.m.
MINUTES APPROVED:
MINUTES TAKEN BY: 4/J1%
John Nelson
September 13, 1999 / Page 7
PRAB Regular Meeting
FAYETTEVILLE
• THE CITY OF FAYETTEVILLE. ARKANSAS
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To:
Thru:
Front
Date:
Re:
Parks and Recreation Advisory Board
Connie Edmonston, Parks & Recreation SuperintendentP
Eric J. Schuldt, Parks Development CoordinatorC
September 27, 1999
Amendment to the Park Land Dedication Ordinance
The Parks and Recreation Division requests approval of an amendment to the Park Land Dedication
Ordinance. Fayetteville's Park Land Dedication Ordinance was adopted on January 20, 1981. In the past
18 years, this ordinance has enabled the City of Fayetteville to acquire 16 parks which total 96.24 acres
and over $885,000.
This money in lieu fee is based on the average cost per acre of land in Fayetteville. In 1997, the formula
was updated to the average cost per acre of $15,000. Today, the average cost per acre is $18,750. The
new average was derived from the following sources:
Troy Belote - Appraiser
The Real Estate Consultants
George Fawcett
Jim Lindsey & Associates
$15,000 - $25,000 per acre
$10,000 - $20,000 per acre
$20,000 - $25,000 per acre
$15,000 - $20,000 per acre
Please note the range in the cost per acre. This is a reflection of the property location. The average cost
was $18,750, which computes to a 25 percent increase from the current average. This proposed 25
percent increase in 1999 is similar to the increase that took place in 1994 and 1997. In 1994, there was a
33 percent increase and a 25 percent increase in 1997.
The proposed fees are as follows:
Single Family Units:
Multi Family Units:
Mobile Home Units:
Current Fees
$375
$300
$225
Proposed Fees
$470
$375
$280
The Park Land Ordinance requires a review of the fees every two years. The changes in the Park Land
Dedication Ordinance fees will improve the opportunity to develop existing and new parks.
Attachments: Ordinance 159.30 (K)
113 WEST MOUNTAIN 72701 501 521-7700
FAX 501 575-8257
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ORDINANCE NO. 4068
AN ORDINANCE AMENDING SECTION 159.30(K),
REQUIRED DEDICATION OF LAND FOR PUBLIC PARK
SITES, SUBSECTION (1)(g), OF THE CODE OF
FAYETTEVILLE TO INCREASE THE CONTRIBUTION
FORMULA TO REFLECT AN INCREASE IN THE AVERAGE
MARKET PRICE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section L That §159.30 (K), Required Dedication of Land for Public Park Sites,
Subsection (1)(g), of the Code of Fayetteville, shall be deleted and the following inserted in its
stead:
§159.30(K) Required Dedication of Land for Public Park Sites.
(1)(g) A contribution in lieu of land dedication shall be
made according to the following formula: $375 for
each single-family unit,$300 for each multifamily
unit, and $225 for each mobile home unit permitted
within the subdivision under the City's zoning
regulations. The Parks Department shall review the
contribution formula every two (2) years and make
a recommendation to the City Council following
such review.
5644
PASSED AND APPROVED this atE. day of November , 1997.
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/ ` • APPROVED -
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C . •.= .• . : By.
^ ;tet• red Hanna, Mayor
ATTEST:
By: (4/I/jej . / fSid /
Traci Paul, City Clerk
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•
•
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September 1999 - HMR REVENUE REPORT
by Tracie A. Evans
*Report created at the end of September for the October P.R.A.B. meeting
1999
**********************************************************
January's Revenue:
February's Revenue:
March's Revenue:
April's Revenue:
May's Revenue:
June's Revenue:
July's Revenue:
August's Revenue:
September's Revenue:
$83,203.39
$82,234.95
$88,157.05
$94,216.46
$95,947.15
$102,296.93
$101,733.45
$102,438.67
$66,943.94
Collected by January 20i6 for December '98
Collected by February 20"' for January '99
Collected by March 20`"for February '99
Collected by April 20 6 for March '99
Collected by May 20t for April '99
Collected by June 20'"for May '99
Collected by July 20th for June '99
Collected by August 20"' for July '99
Collected by September 20"' for August '99
Total Revenue for Fiscal 1999 is $817,171.99
******************************************************************************
1999
******************************************************************************
99 Revenue collected: $20,830.90 After January 20'h, 1999 deadline - Prior year Account
The Accounting Division's Revenue for the 1999 Fiscal Year from the Actual Money
Collected in 1999 is $817,171.99
Total Revenue for 1999 (including Revenue collected after the January 20'h deadline for
December 1999 from the Prior Year Account)is $817,171.99+$20,830.90=$838,002.89
1998
98 Revenue collected: $32,207.56 After the January 20", 1998 deadline - Prior Year Account
The Accounting Division's Revenue for the 1998 Fiscal Year from the Actual Money Collected in 1998 is
$1,063,807.24
Total Revenue for 1998 (including Revenue collected after the January 20'" deadline for
December 1998 from the Prior Year Account) is $1,063,807.24 + 532,207.56 =$1,096,014.80
********************************************************************************************
1997
97 Revenue collected: 816,299.78 After the Jan. 20`", 1997 deadline - Prior Year Account
The Accounting Division's Revenue for the 1997 Fiscal Year from the Actual Money Collected in 1997 is
5976,593.29
Total Revenue for 1997 (including Revenue collected after January 20th deadline for December 1997 from
the Prior Year Account) is $976,539.29 + $16,299.78 = $992,839.07
