HomeMy WebLinkAbout1999-09-13 - Agendas - Final• Hr.4ther Woodruff City Clerk • • TO: FROM: DATE: • Parks and Recreation Advisory Board Co h ie €dmonston, Parks 81 Recreation Superintendent September 8, 1999 RE: PRAB Meeting Monday, September 13, 1999 5:30 p.m. meet at City Hall Room 326 AGENDA FAYETTEVILLE PARKS & RECREATION 1. Approval of PRAB July 14, 1999 monthly meeting minutes. Approval of PRAB August 2, 1999 monthly meeting minutes. Approval of PRAB August 26, 1999 special meeting minutes - Greathouse Park Approval of PRAB September 8, 1999 special meeting minutes -Park Land Tour 2. Mt. Sequoyah Gardens Park Request by Ron Austin, City Alderman Ward I: Ron Austin, Edith Adams, Rev. Hall, and Jamie Jones attended the August 2, 1999 PRAB meeting to present a proposal to raise $15,000 to $20,000 in donations to construct an overlook structure at Mr. Sequoyah Gardens Park to be named the "Ray Adams Memorial Overlook" or a name similar with Ray Adam's name included. (Refer to August 2, 1999 PRAB Meeting Minutes and the request letter attached from Ron Austin.) There was not a quorum present at the August 2, 1999 meeting for action to be taken. Mr. Austin is requesting approval from PRAB for this project as outlined. PRAB Motion: 3. Ozark Volleyball Club Proposal: The Ozark Volleyball Club has requested to light two sand volleyball courts at Veterans Memorial Park. (Refer to August 2, 1999 PRAB Minutes.) There was not a quorum present at the August 2, 1999 meeting for action to be taken. Parks staff recommends for the Ozark Volleyball Club to solicit donations for the poles and lights. The Parks Division would be responsible for building a gate estimated at $1,000, the electrical work estimated at $2,500, and the monthly electrical bill. We propose this project to be funded out of the Northeast Park District Green Space Fund. PRAB Motion: 4. Hotz Park Bridge Donation Proposal - Bradley Edwards, University Heights Neighborhood Association: The University Heights Neighborhood Association has requested to donate and construct a bridge in memory of Elizabeth Coleman at Palmer Street into Hotz Park. (See attached letter.) They would provide all materials and labor to complete the bridge. This bridge would cross a low water drainage area and provide easy access to the park. No permit is required. PRAB Motion: 1 • 5. Fayetteville Chamber of Commerce Contractor's Committee Pavilion Donation at Lake Fayetteville: O.E. Luttrell The Fayetteville Chamber of Commerce Contractors Committee has selected Lake Fayetteville as their building project. The Committee will solicit donations and build a pavilion at the boatdock area starting possibly in October. This project has been on our CIP and we are very honored that our project was selected. Park staff will work with the committee on the design and location of the pavilion. 6. Approval of Proposed 2000 Parks and Recreation Division Budget: Please note there have been a couple of changes in the proposed 2000 budget. The Youth Center transfer has been increased to accommodate the salaries and benefits transferred from the City to the Youth Center per agreement. The major decreases in the line items were placed on the target over -run list as follows: #4. Utilities $17,000; #12. Concession cash registers, hot dog and popcorn machines - $4,500; #21. Swimming Pool concession tables/umbrellas and cashier stool $1,650; #22. Electrical checks/repairs $4,200; #36. Motor pool/replacement costs $21,220. Funding was shifted from the general Parks Maintenance program to HMR in the Landscape Maintenance line item to obtain the target budgets. PRAB Motion: 7. Bridgeport Subdivision Development: Engineer: Owner: Location: Park District: Priority: Units: Land Dedication Requirement: Money in Lieu: 1990 Needs: 2010 Needs Existing: Staff Recommendation: PRAB Motion: (See attached letter.) Bridgeport Subdivision Phases IV - VI Engineering Design Associates (EDA), Mike Marie Richard Doyle West of Hwy 540, South of Mt. Comfort Rd. Northwest No Priority Assigned 98 Single Family Units on 36.24 acres 1.745 (2.45 is required, but the developer has already banked an additional .705 acres in previous phases). $36,750 7.5 - 15 Acres 18 - 36 Acres Bridgeport (Red Oak 3.73), Bundrick 4.25 acres, Meadowlands 3.08 acres, Davis Park 9.2 acres Park staff recommends taking a combination of money in lieu and land dedication. The developer has agreed to donate .69 acres of land located between two existing park areas. This new land will improved our existing park and make both areas more accessible for the citizens. In addition, the developer will provide $15, 825 to complete his requirements of the Park Land Ordinance. 2 • • 1 • • 8. Other Business: * A report of the Greathouse Park bridge project is scheduled to be on the October 4, 1999 City Council meeting. *An amendment to CEI Engineers for additional work and study of the Greathouse bridge project will be at the September 21 City Council meeting. *The waiver of the Park Land Dedication Ordinance for the Silverthorne Subdivision will be on the September 21 City Council meeting. * At the September 8 Special PRAB meeting, PRAB voted on the Park Land Dedication Ordinance requirements of Butterfield Trail Village, Gary Brandon Subdivision, and Silverthorne Subdivision. Please refer to attached meeting minutes. 9. Adjournment: Attachments: PRAB Meeting Minutes - .July 14, 1999 PRAB Meeting Minutes - August 2, 1999 PRAB Special Meeting Minutes - August 26, 1999 PRAB Special Meeting Minutes - September 8, 1999 Mt. Sequoyah Gardens Park Request by Ron Austin University Height Neighborhood Association Request by Bradley Edwards Bridgeport Subdivision letter by Michael B. Marie 2000 Budget Proposal - Revised CIP Update Green Space Monthly Report HMR Monthly Report • • • • PRAB REGULAR MEETING AUGUST 2, 1999 The meeting was called to order by Chairman Thiel at 5:45 p.m. in Room 326 of the City Administration Building. A QUORUM WAS NOT PRESENT. Members Present: Colwell, Eads, Luttrell, Thiel Members Absent: Ackerman, Alexander, Shoulders, Stockland Staff Present: Edmonston, Nelson, Schuldt Guests Present: Clem Johnson; Ron Austin; Edythe Adams; Jamie Jones; Andrew Hall Media Present: Jill Rohrback, Morning News Matt Wagner, Northwest Arkansas Times Angela Presley, KIX 104 1. Approval of PRAB July 14, 1999 meeting minutes ITEM TABLED UNTIL SEPTEMBER REGULAR MEETING. 2. Mt. Sequoyah Gardens Park Proposal: Ron Austin, City Alderman Ward 1 Alderman Ron Austin proposed raising $15,000-$20,000 from friends and family of Ray Adams to give to the Parks Fund to be used as needed toward construction of an overlook structure at Mt. Sequoyah Gardens Park. In return the Parks and Recreation Advisory Board would name the overlook structure the "Ray Adams Memorial Overlook" or similar with his name being included. Mr. Austin introduced Mr. Adams' widow, Edythe Adams, Andrew Hall, and Jamie Jones. Ray Adams was a florist in Fayetteville for fifty years. He served on the Fayetteville School Board, was active in many civic activities, and was a deacon of Fayetteville's First Baptist Church. Mr. Adams was an avid gardener and made a difference in the lives and the environment of those around him. Mr. Austin presented a timetable with goals he wished to achieve. Mr. Austin said he would like to make the donations tax deductible, and said the group did not want to dictate what was constructed at the site. Ms. Thiel said the neighborhood has designed an overlook which will likely exceed $15,000 which will be presented to the Facilities Committee at a later date. Staff supports the proposal. 3. Facilities Committee Meeting: A Facilities Committee meeting will be scheduled at a later date. August2, 1999 / Page 1 PRAB Regular Meeting 4. Ozark Volleyball Club Proposal: Clem Johnson Clem Johnson, a twenty year resident of Fayetteville and active participant of the Ozark Volleyball Club, proposed lighting two of the sand volleyball courts at Veterans Memorial Park. Ozark Volleyball Club constructed two of the courts at the park, and the group has maintained a membership of 60-70 participants for many years. Ozark Volleyball Club is an Adopt -A -Park sponsor of Veterans Memorial Park. During summer months, the sand is too hot on which to play volleyball until later hours. The addition of lights to these two courts would greatly increase usage by extending the time and number of games in the City league and extending seasonal usage. Ozark Volleyball Club proposes holding tournaments to raise money to purchase eight light fixtures at cost from Upchurch Electric for $2,772. Ozarks Electric will offer four poles at cost for $133 each and donate two employees and a truck for one day. Ozarks would install the poles, the fixtures, and the conduit and wiring to a switch box. Mr. Johnson requests the City purchase the poles and provide wiring. Mr. Johnson will obtain costs estimates on electrical wiring and pursue additional donations for the project. Staff presented a plan to add an additional gate at Veterans Memorial Park and signage for additional security measures when the park is opened extended hours. Ms. Edmonston reported that a budget adjustment request will be presented to City Council for the Street Division to re -pave the entrance to Veterans Memorial Park. 5. Park Video: Walker Park Walker Park was the second park added to the Fayetteville Parks system in 1949 and is located in south Fayetteville between 15" and 13" streets. Walker Park contains three parcels of land totaling about 66 acres purchased at different time periods to expand this popular park. Walker Park is known as the home of "Baseball for Youth" and a place to play soccer, ultimate frisbee, horseshoes, handbalUracquetball, tennis, for picnicking, or a place to have family or social gatherings by utilizing the large pavilion and playgrounds. The first ten acre parcel of land was purchased by the Boy's Club from Mrs. Henry Walker in 1949. The Boy's Club sold the park to the City in 1955 for $10,000. In 1960, Henry Walker donated additional land in the lot to the City and thus the park was named Walker Park. The Fayetteville Jaycees began developing the park into a baseball complex for youth in 1960-1965. The City underwrote a loan of $12,000 to the Little League, Incorporated for construction of the fields. In 1968, an agreement was made with the Sherman Lollar Little League to operate the City's baseball program at Walker Park. Two tennis courts were built in 1975. The tennis courts and basketball court are included in the proposed Parks Capital Improvement Program to be renovated in the year 2000. The five baseball diamonds were completely renovated in 1978 through 1981 for $40,000 from Community Development Block Grant Funds, Department of Housing and Urban Development, Heritage Conservation and Recreation, U.S. Department of the Interior, and Arkansas Department of Local Services. A monument August 2, 1999 / Page 2 • • • • • • • • • • PRAB Regular Meeting was installed at the entry gate on 13i° street honoring the project. Field #6 was built in 1987 and 1988 by donations received from the Little League Board of Directors in the amount of $5,400. In 1988, the City Parks Division built the dugout for Field #6, installed a handicapped drinking fountain by the picnic area, installed a tot playground, and playground apparatus with assistance from Community Development Funds. The playgrounds were replaced in 1999 to meet playground standards with a 50/50 match grant from Arkansas Parks and Tourism for a total project cost of $60,000. A recycled rubberized cushioned play surface system was installed underneath the equipment to maximize safety for falls and to minimize maintenance. The sand volleyball court was installed in 1989, with assistance from Community Development Block Grant Funds. The Sherman Lollar Baseball Association once again donated $12,000 to light Field #6 in 1990 to meet the needs of the increased number of participants and to expand the program with five -year-olds T -ball league. A walk bridge was installed to connect the parking lot on the west side across the creek with the baseball facility in 1993. Again the Baseball Board Association assisted with a $3,000 donation and Greenspace funds of $1,593 were utilized for the bridge. The west parking lot was built by the Street Division on the far west side of the park, and nineteen horseshoe pits were built jointly by the City and N.W.A. Horseshoe Pitchers Association. With the continued growth of the baseball program to 900 participants, Field # 7 for T -ball was built utilizing Sales Tax funds of $37,852 in 1993. Lights were installed the following year Concrete restrooms were designed and built in 1994, located by the baseball facility to serve the west and north portion of Walker Parks. Field #8, which is the newest field, was constructed across 13th street in Walker Park North in 1995, fora total of $51,735. Swepco donated $3,800 in light poles and lights along Block Street in 1997 for additional security at night. In 1998, the City Street Division overlaid asphalt on the baseball service road and the area surrounding the concession stand to minimize dust. With assistance from the Bambino Association, 3 batting cages were constructed in 1998, which has been a positive addition for the coaches to teach baseball skills to the participants. In 1999, at the request of the Bambino Baseball Association, the Parks and Recreation Division daily prepares the 8 baseball fields. An additional 2 man crew was hired to perform these duties at a professional level. In 1999, the parking lot on the west side of the baseball field was asphalted by the City Street Division. A new 100 space parking lot north of the baseball complex was completed. A 36 foot pavilion is currently being constructed in the middle of the park to replace the old pavilion. Walker Park North The second parcel of property containing 10.64 acres was purchased in 1980 with City and Community Development Block Grant Funds in the amount of $45,000. Dr. Albert Einert was contracted to create a master plan of the park. John Reed donated an additional 1.63 acres to the park in 1985. In 1988, .86 acres was donated by Bryan and Sara Walker. Then, three soccer fields were constructed, sprigged, and irrigation installed by 1991, with assistance from the Soccer Association, Park Land Ordinance Funds, and City Funds. In 1995. one of the soccer fields was developed into baseball field # 8 to accommodate the growing number of participants in the baseball program and because of the construction of the soccer complex on Lewis August 2, 1999 / Page 3 PRAB Regular Meeting Avenue that served the soccer participants. In 1999, trees were planted by Neighborwoods in the north part of the park and a BMX track is to be completed. Walker Park Expansion In 1992, the City purchased 34 acres in the amount of $200,000 for land to the east of Walker North on 13th Street to expand the activities at Walker Park. Bob Callans and Associates designed the development of the park. Several public meetings to solicit input from the public, soccer and baseball organizations were held before a Master Plan was approved by the Parks and Recreation Advisory Board, and the City Council. A Senior Citizens Complex is currently being designed to be located in the north portion of this park utilizing Sales Tax and HMR funding totaling $560,000. It is certain that the development of Walker Park would not have been possible without the community spirit of the baseball program, soccer association, horseshoe club, charitable donations of land from local citizens, Swepco, Community Development Block Grant Funds, Arkansas Parks and Tourism, Block Grant Funds, the City of Fayetteville, and the many park volunteers. Together utilizing funds and volunteer hours, Walker Park has been developed into a highly utilized park that meets a variety of recreational needs for the community to enjoy. 6. Other Business: Mr. Colwell reported two frisbee golf baskets at Gulley Park were located near park benches which raises safety concems. There has also been complaints received of fence damage from patrons climbing over the fence. 7. Adjournment: The meeting adjourned at 6:25 p.m. MINUTES APPROVED: MINUTES TAKEN BY: (7 /) 1/4724077 ohn Nelson August 2, 1999 / Page 4 • • • • • • • • • PRAB SPECIAL MEETING AUGUST 26, 1999 A special Parks and Recreation Advisory Board meeting was held at Greathouse Park located at 1710 S. Price Avenue in Fayetteville, Arkansas. The meeting was called to order by Chairman Thiel at 12:00 noon. Members Present: Staff Present: Guests Present: Media Present: Colwell, Eads, Luttrell, Shoulders, Stockland, Thiel Edmonston, Gulley, Nelson, Rogers, Schuldt, Wright David Todd, CEI Engineering; Paul Libertini, City Engineering; Fran Alexander, Neighborwoods; Andrea Fournet, Friends For Fayetteville; Terry Eastin Julie Tribble, KIX 104 Jill Rohrbach, Morning News Laura Kellams, AR Democrat Gazette Don Michaels, NWA Times Phillip Walrod, NWA Times Parks and Recreation Advisory Board Chairwoman Brenda Thiel said there was a viable concern for the number of trees required to remove in order to meet Federal Emergency Management Agency requirements to install a 75 -foot prefabricated bridge. Major concerns associated with the needs for a bridge include providing a safe access, the Toss of an easement on the property which was once Levi Strauss, and by widening the channel future flooding could be eased. It was a consensus of the group that closing the park was not a consideration. Parks and Recreation Superintendent Connie Edmonston said parks are for trees, and they provide many benefits. However, Greathouse Park is the only park in the immediate area, and the neighborhood deserved a park with a safe access to it. Furthermore, Ms. Edmonston said the City of Fayetteville must adhere to federal regulations. David Todd, an engineer with CEI Engineering, explained the scope of the project by walking those in attendance through the course ofthe channelization. Channelization is required to not raise the base flood level. City Engineer, Paul Libertini, said during flooding water could get as much as eight feet above the park land. When asked whether an environmental impact study had been completed to see how the creek would be affected, Mr. Todd replied that only a hydraulic analysis required by FEMA had been completed to see the effects of flooding. The contractor will be required to take soil erosion precautions, and the banks will be sodded. Andrea Fournet, chairwoman of the group Friends for Fayetteville, said the project would change the entire ecosystem. Parks and Recreation Advisory Board member Gail Eads said some of the existing trees would eventually be lost due to the natural flow of the creek current and cited other areas as examples. August 26, 1999 / 1 The possibilities of alternatives were discussed including low-water bridges, higher versus lower bridges, and other entry points. Mr. Todd said the project is the most cost-effective way to meet the most objectives; the least number of trees will be removed while meeting federal guidelines including compliance with the Americans with Disabilities Act. Opponents of the project suggested condemning property for an easement. Parks and Recreation Advisory Board member Tom Stockland said condemning the Levi Straus property was not viable due to the fact that there is public access. Terry Gulley, Parks and Recreation Turf and Facility Coordinator, said condemnation was generally considered in cases involving 'land lock'. Opponents charged the Parks and Recreation Advisory Board and City of Fayetteville of rushing into the project. Ms. Thiel said the Parks and Recreation Advisory Board had been looking at the project for two years. Ms. Edmonston read the group a letter submitted by an 11 -year-old neighborhood child requesting the installation of a new bridge. Ms Fournet said she doubted people realized the magnitude of the impact and probably envisioned a foot bridge. She suggested temporarily closing the park until other alternatives could be reached. Parks and Recreation Advisory Board member Bob Shoulders said although tree removal was unsettling, he did not want to sacrifice a child because of unsafe access. MOTION: Mr. Stockland moved to approve the plan as proposed by staff and proceed with the Greathouse Bridge project. Mr. Shoulders seconded the motion. Parks and Recreation Advisory Board member Wade Colwell asked if an exemption of FEMA guidelines had been applied. Kim Rogers, Parks and Recreation Operations Coordinator, said Tim Conklin, City Planner, had plead the case but a waiver of regulations cannot be obtained. Mr. Todd asked if FEMA had granted an exemption for a negative flood impact would the City still want to go ahead with the project while negatively impacting the surrounding homes? City staff said no. Parks and Recreation Advisory Board member O.E. Luttrell said this was a project which included a sacrifice no one liked. However, it was one sacifice to save a whole unit. The motion was approved 6-0-0. The meeting adjourned at 1:05 p.m. Minutes taken by JohnNelson August 26, 1999 / 2 • • • • • • • • PRAB 2000 BUDGET PROPOSAL SPECIAL MEETING AUGUST 30, 1999 A special Parks and Recreation Advisory Board meeting was held at the Parks and Recreation Division located at 1455 Happy Hollow Road in Fayetteville, Arkansas. The purpose of the meeting was for staff to present the 2000 proposed budget and answer questions relating to the budget proposal. The lunch meeting began at 12:00 noon. Members Present: Ackerman, Alexander, Colwell, Luttrell, Shoulders, Thiel Staff Present: Media Present: Edmonston, Evans, Braswell, Hobbs, Gulley, Nelson, Schuldt, Wright, Budget Coordinator, Steve Davis, and Public Works Director, Charlie Venable Laura Kellams, Arkansas Democrat Gazette Matt Wagner, Northwest Arkansas Times Jill Rohrbach, Morning News Parks and Recreation Advisory Board Chairwoman Brenda Thiel introduced City of Fayetteville Public Works Director, Charlie Venable and Budget Coordinator, Steve Davis. Mr. Davis distributed an annual budget flow chart which illustrates the courses taken throughout preparation. The Annual Budget and Work Program is a fiscal plan which presents the services which will be provided to the community and the funds needed to perform these services. The proposed budget will be presented to the Mayor in November. The Mayor will then present the proposed budget to City Council for consideration. The target budget is established by removing capital expenditures and applying an inflator (five and one-half percent this year). Prior to establishing the inflator, Budget and Research examines revenue trends (four percent growth is fairly conservative). No inflator is applied to any other category than personnel services. Target overruns, new personnel requests, and capital items were briefly explained. Mr. Davis said the general fund is not growing as rapidly as other funds. There is more competition for the general fund from public safety entities such as police and fire. Turf and Facility Coordinator, Terry Gulley, presented new personnel requests. With the increase in operations and facilities, additional programming and maintenance must be addressed. The Gary Hampton Softball Complex has a significant impact on the 2000 budget. With the introduction of a new facility and more programming, additional personnel is required for operations. Parks and Recreation Development Coordinator, Eric Schuldt, presented a projected budget for athletics for 2000. The Hampton Complex will host additional programs, additional tournaments, and provide an overflow for adult games. A new set of working procedures and responsibilities for the Parks and Recreation Division and the Fayetteville Youth Center was presented. The Parks and Recreation August 30, 1999 / 1 Division is committed to being an active player in the programs provided at facilities for which it is responsible. The goal is to define and improve the current working relationship to ensure more efficient operations. Program Coordinator, David Wright, presented an overview of twelve programs for 2000, eight of which will be new. Programs include youth softball, youth tennis lessons, adult softball, adult flag football, and youth/adult soccer. Parks and Recreation Superintendent, Connie Edmonston, presented the proposed 2000 operating budgets for the Administration, Swimming Pool, Athletic/Recreation Transfers, Lake Maintenance, Parks Maintenance, and Parks Development and Maintenance programs. Motor pool and equipment requests and prioritized target overruns were also discussed. Parks and Recreation Advisory Board member, Bill Ackerman, suggested subtle advertising plans for the programs and events. Ms. Edmonston said program brochures for athletics and swimming pool were being budgeted for 2000. Ms. Thiel said it was crucial to provide funding for trees and landscaping for Greathouse Park. Ms. Edmonston said the Landscape Maintenance Specialist, Lisa Paschal, was developing a plan to determine the needs and costs for the park. Landscape Administrator, Kim Hesse, has indicated she will help fund trees. The group briefly discussed contract limitations regarding cell telephones and two-way radio capacity. Mr. Davis said request for qualifications had been let on the radio system, and the contract for cell phones would be re -bid in September. A SPECIAL PARKS AND RECREATION ADVISORY BOARD MEETING WAS SCHEDULED FOR WEDNESDAY, SEPTEMBER 8,1999 AT 5:15 P.M. to visit Gary Brandon Subdivision located east of Highway 265, north of Zion Road; Silverthome Subdivision located south of Highway 16, west of Double Springs Road; and Butterfield Trail Village Expansion located west of Old Missouri Road, south of Joyce Street for the Park Land Ordinance recommendation. The meeting adjourned at 1:40 p.m. 4.. Minutes taken by John Nelson August 30, 1999 / 2 • • • • • • • • • • PRAB SPECIAL MEETING SEPTEMBER 8, 1999 A special Parks and Recreation Advisory Board meeting was held September 8, 1999. The Board visited three subdivision/large scale developments: Butterfield Trail Village Expansion, Gary Brandon Subdivision, and Silverthome Subdivision. Members Present: Staff Present: Guests Present: Colwell, Eads, Luttrell, Shoulders, Thiel Edmonston, Gulley, Nelson, Schuldt Chuck Rutherford, City of Fayetteville Sidewalk and Trails Administrator; David Norman, McClelland Engineering; Brian Moore, Engineering Services Inc.; Gary Brandon, Michele Harrington, John Deweese Media Present: Jill Rohrbach, Morning News A special meeting of the Parks and Recreation Advisory Board was held Wednesday, September 8, 1999. The purpose of the meeting was to visit three subdivision/large scale developments to consider for park land or money in lieu of the Park Land Ordinance. Parks and Recreation Advisory Board members and staff departed in a FYC van at 5:15 p.m. to visit the sites. Development: Engineer: Owner: Butterfield Village Representative: Location: Park District: Priority: Units: Land Dedication: Money in Lieu: 1990 Needs: 2010 Needs: Existing Park Acres: Butterfield Trail Village Expansion McClelland Engineenng, David Norman Bill Widmer Don Honeycutt West of Old Missouri Road, South of Joyce Street NW None, right next to priority 1 60 Multi -Units 1.2 acres $18,000 22 to 44 acres 34 to 68 acres 526.25 acres Lake Fayetteville (458 acres), Covington (new 2.48 acres), Mudcreek/Lindsey (0.4 mile trail - 19.92 acres), Sweetbriar (4 acres), Routh (1.65 acres), Vandergriff (-8acres), Gulley (26.5 acres), Brookbury (5.7 acres) Staff Recommendation: Park Staff recommends park land. Chuck Rutherford, Sidewalk and Trails Administrator, has requested for Parks to require land for a trail head. This trail is planned to link into the Joyce Street trail and CMN trail over by the mall. Park staff agrees with this concept and to support our city wide trail system. • City Sidewalk and Trails Administrator, Chuck Rutherford, requested the Parks and Recreation Advisory Board acquire land for the development of a trail head. The trail head will serve as an entry September 8, 1999 / 1 point for a section of the proposed city wide trail system. MOTION: Mr. Colwell moved to accept land, preferably in the flood plain and adjacent to the floodway, for a trail head. Ms. Eads seconded the motion. The motion was approved 5-0-0. Development: Engineer: Representative: Owner: Location: Park District: Priority: Units: Land Dedication: Money in Lieu: 1990 Needs: 2010 Needs: Existing Park Acres: Outstanding Features: Staff Recommendation: Gary Brandon Subdivision Engineering Services Inc. (ESI) - Brian Moore Michele Harrington, Attorney at Law Valerie Zanaberletti East of Hwy 265, North of Zion Road NE None (currently requesting annexation) 85 Single Family Units on 34.72 acres 2.125 Acres $31,875 22 - 44 Acres 34 - 68 Acres Lake Fayetteville/Highway 265 Park 1,284 acres; Routh 1.84 acres; Sweetbriar 4 acres; Covington 2.48 acres; Vandergriff 8 acres Developer is providing a park area with a swimming pool and other park amenities. Park staff recommends a land dedication. This property is located immediately east of the Foster addition. The growth in this area has so much potential. We would recommend land that would adjoin adjacent subdivisions to increase the park size in order to serve this large growing area. Parks and Recreation Advisory Board members met Gary Brandon, Brian Moore, and Michele Harrington at the site of the proposed development. This is a large growth area with potential in the future to acquire additional park land. Parks and Recreation Advisory Board Members had noted during a May 17, 1999 meeting regarding the Stonewood development, that future park land dedication in this area needed to be reviewed closely. The proposed park land for Gary Brandon Subdivision is less than the required, but the developer has agreed to contribute money in lieu for the difference. MOTION: Mr. Luttrell moved to accept the proposed acreage and money in lieu for the balance of the required land dedication. Mr. Shoulders seconded the motion. September 8, 1999 / 2 • • • • • • • 1 • • The motion was approved 5-0-0. Development: Engineer: Owner: Representative: Location: Park District: Priority: Units: Land Dedication: Money in Lieu: 1990 Needs: 2010 Needs: Existing Park Acres: Staff Recommendation: Silverthorne Subdivision Engineering Services Inc. (ESI) - Brian Moore John Deweese, Mike Schmidt and Karen Schmidt Michele Harrington, Attorney at Law South of Hwy 16, West of Double Springs Road SW None (currently requesting annexation) 59 Single Family Units on 47.98 acres. 1.48 Acres $22,125 6.5 - 13 Acres 9 - 18 Acres Bundrick 4.25 acres; Red Oak 8.07 acres; Meadowlands 3.08 acres Park staff recommends money in lieu of a land dedication. This would require a waiver of the Park Land Ordinance to City Council because it contains over 40 acres. This subdivision requires only 1.48 acres There are a large number of one acre lots in this subdivision with no potential for expansion to the south and little to the west. It is in close proximity to Farmington, 2,500 feet to the west and 1,000 feet to the south. Parks and Recreation Advisory Board members met John Deweese, Brian Moore, and Michele Harrington at the site of the proposed development. Rezoning is scheduled to be addressed at the September 21, 1999 City Council meeting. MOTION: Mr. Luttrell moved to accept money in lieu of land dedication due to the extreme position of the property and the large size of lots to be developed and recommend a waiver of the Park Land Ordinance from City Council. Mr. Colwell seconded the motion. The motion was approved 5-0-0. The meeting adjoumed at 7:20 p.m. Minutes taken by John Nelson 'I September 8, 1999 / 3 • . 07.'08/99 10:38 • • • • V501 665 2577 KINGSTON SCHOOL REQUEST TO: CONNIE EDMONSTON and PARKS AND RECREATION ADVISORY BOARD FROM: Ron Austin DATE: July 12, 1999 RE: Request to address the Board about the naming of the overlook structure to be built in Sequoyah Gardens in honor of Ray Adams. I propose to raise $15,000-$20,000 from friends and family of Ray Adams (deceased) to give to the Parks Fund to be used as needed and in return the Parks and Recreation Advisory Board would name the overlook structure the "Ray Adams Memorial Overlook" or something similar with his name being a part. I have secured permission from his widow, Edythe, and two of his children, a son and a daughter, to raise the funds. Each of them will contribute toward the project. They have expressed deep appreciation for the potential honor of their husband and father. Ray Adams was a florist in Fayetteville for fifty years. He served on the Fayetteville School board for about twenty years and was president a number of those. He was active in many civic activities and was an active deacon of Fayetteville's First Baptist Church until his accidental death at the age of eighty-nine. He was a long time member of the Rotary Club and served as District Governor. His family once owned property on which now are located the V.A. Hospital and Woodland Jr. High School. He is remembered by many of the "old-timers' as having surprised them with a bouquet of beautiful flowers on occasion. He loved gardening, raising flowers and growing plants. When he died, he hod a number of "projects" laid out to complete. He was always working to make a difference in the lives and the ehvironment of those around him. I can think of no better memorial than to link his name with such a beautiful park as the Sequoyah Gardens. I propose no timetable for the projects completion, no plans for the building of the structure, no agenda at all except to provide some funding with which the Parks Department can continue making a difference in the lives of the citizens of Fayetteville in the name of RAY ADAMS. X002 07/08/99 10:39 '501 665 2577 KINGSTON SCHOOL Moths TIMETABLE Contact Mrs. Adams for permission - January, 1999 Discuss with parlcs department - February, 1999 Develop the idea and present to family - Summer 1999 Present request to parks board - July, 1999 Press release, letter campaign - July -November, 1999 Present funds to parks dept. & board - Dec. 1999 Work with Director and Mrs. Adams for wording on plaque or sign to be placed on or near the overlook Year 2000 Schedule a memorial dedication with Parks Department and Mrs. Adams upon completion. Invite family and friends • i • • • • • University Heights Neighborhood Association 1522 Hotz Dr. Fayetteville, AR 72701 Sept. 3 1999 Fayetteville Parks and Recreation Board 113 W. Mountain St. Fayetteville, AR 72701 To Those of the Fayetteville Parks and Recreation Board The University Heights Neighborhood Association requests that a pedestrian bridge be constucted for access from Palmer Street to Hotz Park. The current access to the park is difficult and there has been a concerted effort on behalf of the Neighborhood Association and its members to rectify the situation. We are asking the Board permission to design and construct , at the expense of the University Heights Neighborhood Association, a pedestrian bridge for Hotz Park. There will be minimal impact on the existing terrain and no trees or shrubberies will need to be removed or altered in the construction of this bridge. Part of the impetus for this undertaking has to do with a woman, Elizabeth (Liz) Coleman, who lost her life in November 1997 to a careless driver while logging very near her home. Liz was involved in some of the early planning b- the renovation of Hotz Park, to which we are all very proud. The Neighborhood Association would like to dedicate the bridge to the memory of Liz Coleman and the bridge will be sited on axis with the Coleman residence, located directly accross Palmer Street from Hotz Park, where the widower Jeff Ash and their son still reside. The Neighborhood Association has already received donations for for the constructon of the bridge and a fund raising campaign will get underway shortly. All equipment, labor and some materials will be donated by the neighborhood association. The materials for the bridge are expected to run between $2,500.00 and $3,500.00, but a more detialed budget could be produced for the beard if necessary. Sincerlely Yours, Brindley Edwards Chair, University Heights Neighborhood Association cc Bill Ackerman Bob Shoulders Brenda Thiel Wade Colwell Tom Stockland O.E. Luttrell Gail Eads Stephen Alexander • rad ENGINEERING DESIGN ASSOCIATES, P.A. 3291 S. Thompson, aldg.'A', Suite 105, Springdale, Arkansas 72764 Ph: 501-756-1266 FAX: 501-756-2129 January 6, 1999 THE FAYETTEVILLE PARKS & RECREATION ADVISORY BOARD Attention: Mrs. Kim Rogers 113 West Mountain Fayetteville, AR 72701 Re: BRIDGEPORT SUBDIVISION Dear Sirs: We are hereby requesting that we be placed on the agenda for the next P.R.A.B. meeting scheduled for Septemberl3t to discuss the park dedication and money in lieu of land for phases 4, 5 and 6 of Bridgeport Subdivision. The Developer has donated a total of 3.73 acres for phases 1 thru 3, and wishes to donate an additional 0.69 acres, and pay the difference in lieu of a land donation. There will be a total of 219 residential lots in all six phases of Bridgeport Subdivision (1 POA lot). A total of 4.42 acres will have been dedicated for park property, if the 0.69 acres is acceptable to the Board. We will be lacking 1.055 acres of property to fulfill the Board's requirements. We are therefore asking that you accept $15,825.00 for the 42.2 unaccounted for lots. Thank you for your consideration. Sincerely, Michael B. Marie, P.L.S. Engineering Design Associates, P.A. 1 of 1 • • • • • • August 1999 - HMR REVENUE REPORT by Tracie A. Evans *Report created at the end of August for the September P. R.A.B. meeting ****************************************************************************** 1999 ********************************************************** January's Revenue: February's Revenue: March's Revenue: April's Revenue: May's Revenue: June's Revenue: July's Revenue: August Revenue: $83,203.39 $82,234.95 $88,157.05 $94,216.46 $95,947.15 $102,296.93 $101,733.45 $101,071.58 Collected by January 20" for December '98 Collected by February 20'"for January '99 Collected by March 20'" for February '99 Collected by April 20'" for March '99 Collected by May 20'"for April '99 Collected by June 20`" for May '99 Collected by July 20'"for June '99 Collected by August 20`" for July '99 Total Revenue for Fiscal 1999 is $748,860.96 ****************************************************************************** 1999 ****************************************************************************** 99 Revenue collected: $19,059.80 After January 20'1, 1999 deadline - Prior year Account The Accounting Division's Revenue for the 1999 Fiscal Year from the Actual Money Collected in 1999 is $748,860.96 Total Revenue for 1999 (including Revenue collected after the January 20'" deadline for December 1999 from the Prior Year Account)is $748,860.96+$19,059.80=$767,920.76 ******************************************************************************************** 1998 98 Revenue collected: $32,207.56 After the January 20'", 1998 deadline - Prior Year Account The Accounting Division's Revenue for the 1998 Fiscal Year from the Actual Money Collected in 1998 is $1,063,807.24 Total Revenue for 1998 (including Revenue collected after the January 201° deadline for December 1998 from the Prior Year Account) is $1,063,807.24 + $32,207.56 =$1,096,014.80 ******************************************************************************************** 1997 97 Revenue collected: $16,299.78 After the Jan. 20'", 1997 deadline - Prior Year Account The Accounting Division's Revenue for the 1997 Fiscal Year from the Actual Money Collected in 1997 is $976,593.29 Total Revenue for 1997 (including Revenue collected after January 20th deadline for December 1997 from the Prior Year Account) is $976,539.29 + $16,299.78 = $992,839.07 • • • • MONTH JULY -1999 GREEN SPACE REPORT AS OF AUGUST 1999 REPORT BY: KIM J. ROGERS SOUTHEAST PARK DISTRICT NORTHEAST PARK DISTRICT YR TO BE SPENT U 3 m YR TO BE SPENT W 3 • in 8 a 0 d W N Y iiii CO v iri a cri j > O D6a' C o rc O X CO 5 N w KKG ✓ N N N a' y a 00 O 0 O OOi 0 a ^ a) « q a ^ _ 1- O N 49 NQ CD N O Ot9 co )0 ` Y6 O r O 0) O cs A NMN co W to C:10) m O N N r. CM 9 CO C t N 45 in N - O) a) C 0. =d L" 01j Z U Y t.0a) cc• oom N dN t•l l N K— Lo c w0. w n v rn a • u9 in I x N a 0m.a_) 0 a o x 'a > y 0)000 N I.0 O N a) LL > • a Jr.E Ze o • N N N W> CD N 0 a) 0 a 0) 0 10 o- Co a Q TR a 0) O y a) o 1- O J J U' ~ 17 r r Q 01 O N O O N CO N O) t0 N O 0) O N Q Is- Q 0 t0 4 O N O Q r Q r M NM N r N1n —tri S 1A N 13194 SOUTHWEST PARK DISTRICT NORTHWEST PARK DISTRICT YR TO BE SPENT 3 ro YR TO BE SPENT W U 3 'Cl 0 c CDT N y d W N O a H E $ — m0 To a) c t 1)O 0 s t -=« vd'ti N rna 19a.c 0Qr a) a) m ma '5 co c• os U a) v m m inv a Nc d c N a= a) C N r f0 C 8 6 d c j co y d N a) > a0 c 01 0 mono �w:0> wX 2 a?Ein >'• md 0) O O O C O Y t N N N o -- 'a0 )nm r in to ooh Q O el 1+) N QO oo a CIO OIO N C A 10 O O n') ri o NW<ON11. CO 10O0O N 1, Nil N N 4 ^ m (DNO N�a I1»„ e.r rW ^ 4, Total Unencumbered 1999-2002 N C a) 01 O N N y 0) O O 01 • N N N CO • 0 m 0 CL 0 O N r 10 10 N 0 h O 9' rD 17� 19 N cn a) o.0 W 0 0 0. Q o To 1- O eftM CO •w co O 04 0) Total Unencumbered 1999-2002 • • • • /, c 2 22 ry u a d -o 9 -o rt 0 0 0 - P. N .091 P. m. a a c!..3 b CU a 3 3 v 40 R O cr v N m 6 n id .133 g CO 0 0' v 3 8 a Y0 f f b V1b IF 9 " O V I? 03 9I CO 03 03 8 3 a i I i x x > x o �c� 5 Io to 0 3 n 3 3 3 3 3 Q13. a Im 0 Ia. a R. 'c- 18 ran' uoftenouaa afse° tiled UOS Lake Fayetteville Trail 8 0 IQ Z N Z D 3 A z w D N co c 1 111 x x N b A A iA A APo •mo A 3 O Clarence CraftPark (Hidden Lake) Park Entrance. Gate & Sign (_ Kim T < 0 -o 1 5 -o CO CO 3 b 9 br. y m m VI E Ib m CO S b In o 0 a n 3 V' Vu N N N N H ti W b CO CO m 1 N CO 1 M N VI 0 ; m 'm 1N C a. P. m X' Z r b x 0 I I b - r 3 3 S 1 3 9 I ] o b 3 Ilk In E 5 a iEM. co 0 3 D 0 n n $ 0 �I I 0 J I E i N I y i 1I I • I 8 0 c V 3 Fn 96-9-1 Damodar ueld rdaduo0 3 1 • { • • 2000 Budget Funding Levels (Revised 9/1/99) Parks & Recreation Division Budget includes 6 programs: Administration, Athletics/Recreation Transfer, Swimming Pool, Parks Maintenance, Parks Development & Maintenance (HMR), Lake Maintenance Program Admin Ath/Rec, Swim Pool Park Maint. TOTAL Lake Maint. Parks Dev 1999 Funding $ 192,821 392,972 131,840 514,925 $1,232,558 $ 57,108 $477,987 • TOTAL Budget: $1,767,653 • 2000 Target $ 200,131 440,435 129,418 506,516 $1,276,500 $ 57,100 $ 519,000 $1,852,600 Total Operational 2000 Budget Request Total Capital 2000 Budget Request TOTAL PARK 2000 BUDGET Increase $ 7,310 13,079 2,478 21,075 $ 43,942 - (8) $ 41,013 $84,947 $2,964,600 $1.112,000 $2,964,600 • • • Public Works Department Parks & Recreation Division Administration Program Fund 1010 - General Program Description, Objectives, and Analysis: Plan, schedule, budget, execute, monitor, and evaluate the six Parks & Recreation Division programs including Swimming Pool, Athletic/Recreation Transfers, Administration, Lake Maintenance, Park Development, and Park Maintenance in the most efficient and cost-effective manner that meets public needs for leisure services, facilities, and programs. Provide support to the Parks & Recreation Advisory Board (PRAB); cooperate and coordinate facilities and programs with special interest groups, and manage expanded programs and special events with limited resourccs. Administration is responsible for performing all necessary record keeping tasks and schedules that are essential to the operations of the Parks & Recreation Division. Administration formulates policies for park staff, facilities, and programs and responds to citizens concerning all park matters. The Parks & Recreation Division is responsible for 3,254 acres of parks. Pro m Staff Full -Time Equivalent Positions Program 5200 Actual Budgeted Estimated Budgeted 1998 1999 1999 2000 3.00 4.00 4.00 4.00 Program Expenditures Personnel Services $ 146,113 $ 165,779 0 165,779 0 174,425 Materials and Supplies 3,042 3,250 0 4,050 0 5,200 Services and Charges 17,858 19,888 0 18,963 0 18,556 Maintenance 941 1,250 0 1,050 0 1,250 Capital 3,812 3,350 0 3,327 0 700 $ 171,766 $ 193,517 0 193,169 0 200,131 Performance Measures Actual Budgeted Estimated Budgeted 1998 1999 1999 2000 Demand/Workload Programs Supervised/fotal Budget 6/2,134,677 6/1,880,493 6/1,874,963 6/1,852,598 Safe, Clean Parks 54 54 54 54 PRAB Meetings-(regular&special) 24 22 22 22 Public Relations Presentations 5 10 10 10 Full-Time/Part-Time Positions 37 20/46 20/46 0 Registered /1 Resrvd Park Facilities 260 200 260 275 # of Capital Projects Scheduled 16 26 29 16 Results # Capital Projects Completed 25 16 24 14 /I Groups Adopting Parks 22 15 22 24 • • • • Fund 1010- General Personnel Services 5100 00 Salaries and Wages 5102 00 Extra Services 5105 00 Social Security Taxes 5107 00 Insurance - Life 5108 00 Insurance - Health 5108 01 Insurance - LTD 5108 02 Insurance - ADD 5109 06 Retirement Savings Plan Total Personnel Services Materials and Supplies ----------------------- 5200 00 Office Supplies 8 Printing 5200 01 Copier Supplies & Lease 5209 00 Software Expense Total Materials and Supplies Services and Charges 5301 00 Public Notification 5302 00 Uniforms/Personal Equipment 5303 00 Publications and Dues 5304 00 Travel and Training 5309 00 Lease Expense 531001 Telephone Expense 5311 00 Insurance -Vehicles & Buildings 5311 01 Insurance -Self 531400 Professional Services 5315 00 Contract Services 5331 00 Motor Pool Charges 5331 01 Replacement Charges Total Services and Charges Maintenance 540000 Building 8 Grounds Maint. 5401 00 Office Machine Maint. 5402 00 Radio Maint. 5403 00 Vehicle 8 Machine Maint. Total Maintenance Total Operations Before Capital and Depreciation Capital 5801 00 Fixed Assets 5890 00 Minor Equipment Total Capital Public Works Department Parks & Recreation Division Administration Program Actual 1998 $ 112,776 551 8,577 915 9,624 581 160 12,929 ----- 146,113 2,880 0 162 3,042 27 0 724 2,324 48 5,358 346 0 0 199 3,932 4,900 17,858 0 136 0 805 941 167,954 1,019 2,793 3,812 Budgeted 1999 $ 128,968 900 9,931 879 10,733 591 180 13,597 165,779 Total $ 171,766 $ 3,050 0 200 3,250 400 425 675 4,500 0 4,897 261 500 100 100 3,779 4,251 19.888 0 50 0 1,200 1,250 190,167 1,000 2,350 3,350 Estimated 1999 $ 128,968 900 9.931 879 10,733 591 180 13.597 165,779 3,050 800 200 ""' 4.050 175 425 675 4,500 0 4,897 261 0 0 0 3,779 4.251 18,963 0 50 0 1,000 1,050 189,842 977 2,350 3,327 Program 5200 Budgeted 2000 $ 134,067 900 10,323 917 11 333 617 180 16,088 ----174 425 4,000 1,000 200 5,200 200 0 805 4,500 0 5,000 261 0 0 0 3,605 4,185 18,556 0 50 0 1,200 1 250 199,431 0 700 700 193,517 $ 193,169 $ 200,131 • • • • • Public Works Department Parks & Recreation Division Swimming Pool Program Fund 1010 - General Program Description, Objectives, and Analysis: Provides recreational and swimming instructional opportunities in a controlled and safe environment for citizens of all ages at Wilson Park City Pool during the summer season. • Provides a diversified program consisting of recreation, lap swim, swimming instruction, water aerobics, and party rentals to attract interested citizens. • Offers a quality instructional swimming program in the morning and evening hours for all ages and skill levels. • Schedules the pool to meet the needs of special interest groups such as daycamps, daycares, scouts, swim teams, parties, and gatherings. • Provides maintenance to operate the pool in a safe, clean, and efficient manner. • Trains and supervises pool staff to operate the pool in a safe, sanitary environment for the public to enjoy. Program 5210 Program Staff Full -Tune Equivalent Positions Actual Budgeted Estimated Budgeted 1998 1999 1999 2000 5.60 4.36 4.36 5.10 Program Expenditures Personnel Services $ 74,149 $ 71,207 $ 71,207 $ 70,529 Materials and Supplies 19,248 28,460 22,460 23,850 Services and Charges 24,743 28,494 28,545 28,139 Maintenance 3,160 5,400 5,400 4,200 Capital 952 3,491 3,490 2,700 $ 122 252 $ 137 052 $ 131,102 $ 129 418 Performance Measures Actual Budgeted Estimated Budgeted 1998 1999 1999 2000 Demand/Workload Days of Swimming 106 100 100 100 Hours Open to Public 841 750 800 840 Staff Hours to Operate Pool 9,878 9,800 9,800 9,800 Swimming Lessons Enrollment 488 450 450 500 Highest Daily Attendance 639 600 600 600 Total Attendance 27,252 30,000 27,000 29,000 Average Daily Attendance 257 300 260 275 Results Cost/Participant $4.55 $4.39 Cost/Hour of Operation $147.47 $175.79 Cost/Participant After Revenues $2.58 $2.89 Revenues Produced $53,766 $45,000 $4.86 $163.88 $2.97 $51,000 $4.46 $154.07 $2.57 $55,000 • • • Fund 1010 - General Personnel Services 5100 00 Salaries 8 Wages 5103 00 Overtime 5105 00 Social Security Taxes 5107 00 Insurance - Life 5108 00 Insurance - Health 5108 01 Insurance - LTD 5108 02 Insurance - ADD 5109 06 Retirement Savings Plan Total Personnel Services Materials and Su lies 5200 00 Office Supplies 8 Printing 5203 00 Cleaning Supplies 5204 00 Chemicals 5208 00 Concession Supplies 521200 Signs 521700 Safety Devices 5200-02 Medical Supplies Total Materials and Supplies Services and Charges__ _ _ ______ 5302 00 Uniforms 8 Personal Equipment 5303 00 Publications and Dues 5304 00 Travel 8 Training 5309 00 Lease Expanse 5310 00 Utilities 5310 01 Telephone Expense 5311 00 Insurance -Vehicles & Buildings 5314 00 Professional Services 5315 00 Contract Services Total Services and Charges Maintenance 5400 00 Buildings & Ground Maint. Total Maintenance Total Operations Before Capital and Depreciation 5801 00 Fixed Assets 5804 00 Building Costs 5890 00 Minor Equipment Total Capital • Public Works Department Parks & Recreation Division Swimming Pool Program Actual 1998 $ 67,634 589 5222 23 284 15 6 376 74,149 556 836 10,645 7,211 0 0 0 19,248 343 536 0 0 19,957 1,214 148 0 2,545 24,743 3,160 3,160 121,300 0 0 952 952 Budgeted 1999 $ 65,482 0 5,042 20 287 14 5 357 Total $ 122,252 $ 71,207 560 1,300 10,000 16,000 400 200 0 28 460 450 420 957 0 16,000 700 139 0 9,828 28,494 5,400 5,400 133,561 1,071 0 2,420 3,491 Estimated 1999 $ 65,482 0 5,042 20 287 14 5 357 71,207 560 1,300 10,000 10.000 400 200 0 22 460 450 400 956 72 16,000 700 139 0 9,828 28,545 5,400 5,400 127,612 1,070 0 2,420 3,490 Program 5210 Budgeted 2000 $ 65,487 0 5,042 0 0 0 0 0 70,529 850 1,200 11,000 10,000 400 200 200 23,850 550 2,350 750 0 20,000 1,200 139 1,400 1,750 28,139 4,200 4,200 126,718 0 0 2,700 2,700 137,052 $ 131.102 $ 129,418 r • • • • • Public Works Department Parks & Recreation Division Athletic/Recreation Transfers Program Fund 1010 • General Program Description, Objectives, and Analysis: This program provides recreational opportunities for the public through sport leagues, clinics, park concert series and athletic field scheduling. Expansion of services offered to outside groups is being incorported to better serve the citizens. Cooperates with hobby groups to meet their needs for programs and facilities. Also contained in this program is secondary funding for the Youth Center and Adult Center. Each agency has a volunteer board of directors and generates a large portion of their operating funds. A new division of responsibilities for recreational programs between the Youth Center and Parks and Recreation Division will be implemented in 2000. Program Staff Full -Time Equivalent Positions Program 5220 Actual Budgeted Estimated Iudgeted 1998 1999 1999 2000 3.51 6.01 6.01 4.02 Program Expenditures Personnel Services $ 129,049 $ 169,800 $ 169,800 $ 137,563 Materials and Supplies 30,238 40,322 56,200 44,303 Services and Charges 204,658 287,688 286,823 256,569 Maintenance 0 0 0 0 Capital 1,328 350 350 2,000 $ 365,273 $ 498,160 $ 513,173 $ 440,435 Performance Measures Actual Budgeted Estimated Budgeted 1998 1999 1999 2000 Demand/Workload Teams/Participants Adult Basketball 23/324 30 / 360 33/495 35/525 Teams/Participants Volleyball 21/177 43 / 338 28/280 30/300 Teams/Participants Adult Softball 68/2,752 170 / 3,400 230/4,600 230/4,600 Teams/Participants Girls Softball 35/450 35 / 470 36/504 60/840 Summer Concerts/Attendance 7/14,775 8 / 16,000 8/21,000 8/21,000 FYC Youth Memberships 2,500 2,850 3,200 3,500 FYC Adult/Family Memberships 700 300 450 500 FYC Attendance 260,000 275,000 275,000 300,000 Adult Center Memberships/Attendance 165/25,827 160/28,000 320/45,700 500/47,000 Elderly Nutrition Sites 9 9 10 Id Number of Concession Stands Operated I 1 3 4 Results Youth Center CostNisit Adult Center CostNisit Elderly Meals Served Concession Revenues $0.48 $1.20 38,000 31,811 $.54 $1.11 60,000 30,000 $0.43 $0.68 165,000 42,000 $0.52 $0.75 219,450 80,000 • • • • Public Works Department Parks 8 Recreation Division Athletic/Recreation Transfers Program Fund 1010 - General Program 5220 Actual Budgeted Estimated Budgeted 1998 1999 1999 2000 Personnel Services 5100 00 Salaries and Wages $ 67,832 $ 95,478 5 95,478 $ 73.985 510200 Extra Services 47641 49,000 49.000 49,000 5103 00 Overtime 207 0 0 0 5105 00 Social Security Taxes 5,017 7,352 7,352 5,697 5107 00 Insurance - Life 384 381 381 231 5108 00 Insurance - Health 6969 10,510 10.510 4.394 5108 01 Insurance - LTD 258 256 256 155 5108 02 Insurance - ADD 86 135 135 53 5109 06 Retirement Savings Plan 1,455 6 688 6 688 4,048 Total Personnel Services 129,049 169,800 169,800 137.563 Materials and Supplies 5200 00 Office Supplies 8 Printing 472 200 200 2,081 520005 Tournament Supplies/Awards 16739 20,122 25,000 20,122 520800 Concession Supplies 14,027 20,000 31,000 20,000 5209 00 Software Expense 0 0 0 2100 Total Materials and Supplies 30,238 40,322 56,200 44303 Services and Charges ------------------------------- 5302 00 Uniforms/Personal Equipment 427 700 700 500 530310 Publications 8 Dues 2,603 2,765 2765 2,745 530400 Travel& Training 1,154 1,865 1,000 3250 5309 00 Lease Expense 49 0 0 0 531001 Telephone Expense 906 813 813 866 5311 00 Insurance -Vehicle 8 Bldg 365 247 247 247 5311 01 Insurance - Sell 1,340 0 0 0 531500 Contract Services 11,824 10,000 10,000 10,000 5331 01 Replacement Charges 31,356 21,762 21,762 21,793 571800 Transfer Youth/Adult Center 154,634 249,536 249,536 217,168 Total Service and Charges Total Operations Before Capital and Depreciation Capital 204,658 287,688 286,823 256569 366945 497,810 512,823 438,435 5890 00 Minor Equipment 1,328 5801 00 Fixed Assets 0 Total Capital 350 350 0 0 250 1,750 1,328 350 350 2.000 Total $ 365.273 $ 498.160 $ 513,173 $ 440,435 • • • • RECREATION IN FAYETTEVILLE A New Set of Working Procedures and Responsibilities for the Parks and Recreation Division and the Youth Center. In order to define and improve the current working relationship between the Fayetteville Youth Center (FYC) and the Fayetteville Parks and Recreation Division, it is recommended that a new set of operating procedures be established. Currently, both agencies are working under many verbal and assumed agreements. These arrangements lead to poor communication, indirect accountability and to feelings of apprehension. Increased communication and a new set of operating procedures will assist with the working relationship and will benefit both agencies. The goal of the FYC and the Parks and Recreation Division is to work in cooperation to enhance the recreation facilities and programs offered in the City of Fayetteville. The FYC and the Parks and Recreation Division must become partners in meeting the needs of the citizens of Fayetteville. The Parks and Recreation Division believes this would best be accomplished by defining and streamlining our responsibilities and procedures. The City of Fayetteville is recommending the merging of facility and program management for all recreation offerings. This merging will provide administrative accountability for all services provided to the citizens. The following is a detailed set of new operating procedures and responsibilities for the FYC and the Fayetteville Parks and Recreation Division. It is recommended that this new alignment go into effect January I, 2000. This new alignment will benefit the operation of both the FYC and the Parks and Recreation Division. All facility or service agreements between the Parks and Recreation Division, Public School System, and the FYC should have written documentation or contracts. In addition to the new operating procedures listed below, it is recommended that representatives from both agencies meet a minimum of two times per year to discuss any programming or facility issues effecting the recreational offerings to the citizens. FACILITY MANAGEMENT Fayetteville Youth Center: The FYC will be responsible for working with the Fayetteville School System to provide the staffing, programming and maintenance for the following facilities: Asbell Gymnasium, Holcomb Gymnasium, Vandergriff Gymnasium, Washington Gymnasium and the Youth Center Fayetteville Parks and Recreation: The Fayetteville Parks and Recreation Division will be responsible for providing the staffing, programming, and maintenance for the fifty-four city and school parks, including the following facilities which are utilized for sport programming: Asbell Soccer/Softball Complex, Babe Ruth Baseball Complex, Gary Hampton Softball Complex, Lewis St. Soccer Complex, Walker Baseball/Soccer Complex, and the Wilson Softball Field. In addition, the Parks and Recreation Division will be responsible for working with the Fayetteville School System and PTA organizations to provide enhancements to school playgrounds.